QAPS.pdf

QAP C16.08-1 TURBINE FUEL, AVIATION (JET A) (DLA ENERGY AUG 2014)

Jet A shall conform to the requirements of ASTM D 1655, Standard Specification for Aviation Turbine Fuels, except as modified below, at the custody transfer point

NATIONAL STOCK NUMBER PRODUCT NOMENCLATURE DLA ENERGY PRODUCT CODE

9130-00-359-2026 Turbine Fuel, Aviation, Jet A JAA

(a) ADDITIVES.

(1 ) Additives shall not be premixed with other additives before injection into the fuel.

(2 ) FUEL SYSTEM ICING INHIBITOR (FSII). When required by contract line item-

(i) FSII shall be added to the fuel and shall be Diethylene Glycol Monomethyl Ether (DIEGME) conforming to ASTM D4171, Standard Specification for FSIIs, Type III or MIL-DTL-85470B, dated June 15, 1999, Inhibitor, Icing, Fuel System, High

Flash, NATO Code Number S-1745.

(ii) FSII shall be added to the fuel so that the resulting concentration in the final blend is between 0.07% and 0.10% by volume.

(iii) When using the 20-ounce aerosol can to introduce FSII during over the wing refueling, determine the fuel quant ity and calculate the amount of required additive. This additive shall be added gradually during filling to permit proper blending in the fuel. One can of aerosol additive will inhibit 180 gallons of fuel to 0.087 percent by volume. The use of aerosol FSII is not permitted for U.S. Navy aircraft refueling.

(3 ) CORROSION INHIBITOR/LUBRICITY IMPROVER (CI/LI). When required by contract line item-

(i) The additive must conform to MIL-PRF-25017H with Amendment 1, dated August 4, 2011 Inhibitor, Corrosion/Lubricity Improver, Fuel Soluble (NATO S-1747), found in ASSIST and shall be listed in the electronic Qualified Products List (QPL)-

25017, located in the Qualified Products Database (QPD) found at http://assistdocs.com.

(ii) The concentration of CI/LI added to the fuel must be between the minimum effective concentration and the maximum allowable concentration as listed for the CI/LI in QPL-25017.

(4 ) STATIC DISSIPATER ADDITIVE (SDA). When required by contract line item-

(i) SDA shall be added to the fuel and the conductivity limits of 50 to 600 picosiemens per meter (pS/m) at ambient temperature or

29.4 o C (85 o F), whichever is lower, unless otherwise directed by the procuring activity.

(5 ) METAL DEACTIVATOR (MDA). MDA shall not be used unless the supplier has obtained PRIOR written consent from the procuring activity.

(6 ) Product shall be homogeneously mixed. Until all aviation turbine fuel tanks are coated, it is acceptable to perform stratification tests in lieu of circulating tanks to achieve homogeneity.

(b) SPECIFICATION MODIFICATIONS

(1 ) Microseparometer (MSEP).

(i) The following MSEP ratings apply in the presence of the additives listed below. Values apply at point of manufacture:

Jet-A Additive MSEP Rating, min.

Fuel System Icing Inhibitor (FSII) 85

Corrosion Inhibitor/Lubricity Improver (CI/LI) 80 Fuel System Icing Inhibitor (FSII) and

Corrosion Inhibitor/Lubricity Improver (CI/LI)

REPORTS . Refer to the MATERIAL INSPECTION AND RECEIVING REPORT contract provision for reporting requirements.

Signature

Prepared by:

Quality / Technical Support Office

Approval:

Prior approval as contract provision

Contracting Approval: Prior approval as contract provision

Legal Approval:

(Only required for E QAPs) http://assistdocs.com/

QAP C16.08-1 TURBINE FUEL, AVIATION (JET A) (DLA ENERGY AUG 2014)

Jet A shall conform to the requirements of ASTM D 1655, Standard Specification for Aviation Turbine Fuels, except as modified below, at the custody transfer point

NATIONAL STOCK NUMBER PRODUCT NOMENCLATURE DLA ENERGY PRODUCT CODE

9130-00-359-2026 Turbine Fuel, Aviation, Jet A JAA

(a) ADDITIVES.

(c) Additives shall not be premixed with other additives before injection into the fuel.

(d) FUEL SYSTEM ICING INHIBITOR (FSII). When required by contract line item-

(1 ) FSII shall be added to the fuel and shall be Diethylene Glycol Monomethyl Ether (DIEGME) conforming to ASTM D4171, Standard Specification for FSIIs, Type III or MIL-DTL-85470B, dated June 15, 1999, Inhibitor, Icing, Fuel System, High Flash, NATO Code Number S-1745.

(2 ) FSII shall be added to the fuel so that the resulting concentration in the final blend is between 0.07% and 0.10% by volume.

(3 ) When using the 20-ounce aerosol can to introduce FSII during over the wing refueling, determine the fuel quantity and calculate the amount of required additive. This additive shall be added gradually during filling to permit proper blending in the fuel. One can of aerosol additive will inhibit 180 gallons of fuel to 0.087 percent by volume. The use of aerosol FSII is not permitted for

U.S. Navy aircraft refueling.

(e) CORROSION INHIBITOR/LUBRICITY IMPROVER (CI/LI). When required by contract line item-

(1 ) The additive must conform to MIL-PRF-25017H with Amendment 1, dated August 4, 2011 Inhibitor, Corrosion/Lubricity Improver, Fuel Soluble (NATO S-1747), found in ASSIST and shall be listed in the electronic Qualified Products List (QPL)-

25017, located in the Qualified Products Database (QPD) found at http://assistdocs.com.

(2 ) The concentration of CI/LI added to the fuel must be between the minimum effective concentration and the maximum allowable concentration as listed for the CI/LI in QPL-25017.

(f) STATIC DISSIPATER ADDITIVE (SDA). When required by contract line item-

(1 ) SDA shall be added to the fuel and the conductivity limits of 50 to 600 picosiemens per meter (pS/m) at ambient temperature or

29.4 o C (85 o F), whichever is lower, unless otherwise directed by the procuring activity.

(g) METAL DEACTIVATOR (MDA). MDA shall not be used unless the supplier has obtained PRIOR written consent from the procuring activity.

(h) Product shall be homogeneously mixed. Until all aviation turbine fuel tanks are coated, it is acceptable to perform stratification tests in lieu of circulating tanks to achieve homogeneity.

(b ) SPECIFICATION MODIFICATIONS

(1 ) Microseparometer (MSEP).

(i) The following MSEP ratings apply in the presence of the additives listed below. Values apply at point of manufacture:

Jet-AAdditive MSEP Rating, min.

Fuel System Icing Inhibitor (FSII) 85

Corrosion Inhibitor/Lubricity Improver (CI/LI) 80 Fuel System Icing Inhibitor (FSII) and

Corrosion Inhibitor/Lubricity Improver (CI/LI)

Signature

Prepared by:

Quality / Technical Support Office

Approval:

Prior approval as contract provision

Contracting Approval: Prior approval as contract provision

Legal Approval:

(Only required for E QAPs) http://assistdocs.com/

QAP E1 CONTRACTOR INSPECTION RESPONSIBILITIES

(a) This contract provision applies to:

(1) All aviation fuel, lubricating oil, and additive shipments.

(2) All Bulk and Posts, Camps, and Stations non-aviation fuel shipments via pipeline or waterborne transport.

(b) QUALITY CONTROL PLAN.

(1) The Contractor is required to provide and maintain an inspection system, and a written description (Quality Control Plan

(QCP)) of that system, acceptable to the Government. The Contractor has the option to provide and maintain an inspection sys tem that, as a minimum, incorporates the requirements of ISO9001, Quality Management Systems. If the Contractor chooses to comply with the

ISO9001 quality system requirements and format, all the specific Quality Assurance Provisions of this contract must be includ ed in the resulting ISO9001 document that will serve as the QCP. A copy of the QCP, in English, shall be presented to the Government Quality

Assurance Representative (QAR) for their review and acceptance prior to commencement of production or services. An acceptable QCP is required prior to Government inspection and acceptance of supplies or services. The QCP shall be reviewed and updated when deemed necessary by the Contractor or the Government, to include changes necessary to prevent the recurrence of quality problems. T he

Contractor must sign and date the original QCP, as well as each subsequent revision. Revisions shall also be presented to the QAR for review and acceptance prior to implementation. When acceptable to the Government, the original QCP, and any revisions, shall be signed and dated by the QAR.

(2) The Contractor shall require subcontractors to provide and maintain inspection systems adhere to all the requirements in this contract provision.

(3) The QCP shall include the identification of key operational positions, a schematic diagram of plant facilities pertinent to the inspection system, indicating all inspection points, and a description of the following operations related to the supplies or services to be furnished under the contract:

(i) RECEIVING, BLENDING AND COMPOUNDING. Procedures used to ensure the quality of additives blended into product supplied under this contract. Procedures to identify and ensure the quality of component base stocks used to produce finished product. Procedures to be used for adding, prior to batching, all required additives at all locations. When procedures for in -line blending of non-aviation products in accordance with the IN-LINE BLENDING OF NON-AVIATION PETROLEUM PRODUCTS contract provision are used, the QCP will provide for es tablishing blend ratios, and identify the responsible personnel within the Contractor's organization authorized to establish the blend ratios. When line injection of additives is required by the contract, the QCP will provide procedures for proportionately injecting additives throughout the entire loading process to ensure the additive is homogeneously blended into the product, as well as procedures for maintaining records evidencing the homogeneous blending of all line injected additives. In addition to the testing in (iii) below, a laboratory hand blend of jet fuel with all additives required by the contract shall be tested, prior to shipment, to verify compliance with the specification;

(ii) SAMPLING. Procedures for sampling additives, blend tanks, shipping tanks, lines, and conveyances/containers in accordance with API Manual of Petroleum Measurement Standards (MPMS), Chapter 8, Section 1, (ASTM D 4057) Manual Sampling of

Petroleum and Petroleum Products, and/or Section 2, (ASTM D 4177) Automatic Sampling of Liquid Petroleum and Petroleum Products.

Procedures include sample location, frequency, quantity, and retention. For all tanker, barge, and pipeline shipments, a flow-proportional sample taken in accordance with MPMS Chapter 8, Section 2, is preferred at the custody transfer point. However, manual samples taken in accordance with MPMS Chapter 8, Section 1 are acceptable provided that they are taken hourly throughout the shipment and t hat the quantity of the composite sample meets the requirements in Table II of this contract provision. See Table I, Minimum Sampling and

Testing Requirements, and Table II, Sample Retention;

(iii) TESTING. Types of test series and individual test methods/procedures to be performed on samples taken from each location identified in (ii) above. See Table I, Minimum Sampling and Testing Requirements, and Table III, Definitions of Test Series;

(iv) CALIBRATION. Program for testing and measuring equipment in accordance with ISO 10012, Measurement Manage

Systems - Requirements for Measurement Processes and Measuring Equipment, or equivalent local regulation, as appropriate;

and, a program for meters used to determine quantity complying with the API MPMS, Chapters 4, 5, and 6, or equivalent foreign standard. For items not covered by API, ASTM, or IP publications, the applicable manufacturer's recommended calibration method(s), outlined in the applicable industry publication, shall be used if acceptable to the Government;

(v) STORAGE AND HANDLING. Procedures for quality/quantity determination. Includes a description of storage and handling equipment, such as tanks, lines, valves, and manifolds; identification of dedicated/common product systems, includin g description of line segregation and controls to assure capability for proper gauging, sampling, draining of water, filtration, circulation, and drying; and identification of any other process/system used in maintaining product integrity during storage and handling;

(vi) LOADING AND SHIPPING - GENERAL. Procedures for product movement and related quality/quantity checks from shipping tank(s) to custody transfer point (CTP). Description of transfer system from shipping tank to CTP. A dedicated system, including lines, pumps, loading arms, and hoses, is preferred, but an isolated common system incorporating blind flanges, spectacle plates, or double valves between systems is acceptable. An isolated common system using single valves designed to ensure positive isolation, s uch as twin seal single valves, are also acceptable. Systems with single valve (other than twin seal) isolation require specific procedures be included in the QCP to ensure product integrity prior to the CTP. When single valves (other than twin seal) are present in the system, the

Contractor shall provide their quality control procedures, from the first single valve to the CTP, at time of bid to the Contracting Off icer for a determination of acceptability. Procedures for conditioning and testing of isolated systems that last carried a produc t other than that intended for movement under this contract. For in-line blending of non-aviation products, where approved in this contract, requirements must comply with the IN-LINE BLENDING OF NONAVIATION PETROLEUM PRODUCTS contract provision.

(vii) LOADING AND SHIPPING - TANK CARS, TANK TRUCKS, AND INTERMODAL CONTAINERS. For direct deliveries using Contractor-supplied tank cars and tank trucks in dedicated same grade aviation fuel service, refer to the section of API

1595 entitled “Loading of Road/Rail Cars” for loading and shipping procedures. All other tank car, tank truck, and intermodal container loadings shall be in accordance with the following procedures: Confirm all compartments have been prepared in accordance wit h Table

IV, Conversion Chart for Tank Cars, Tank Trucks, and Intermodal Containers, below. Whenever possible, ensure the same preparation procedures used for compartments are applied to hoses, manifolds, etc. Ensure that conveyances carrying lubricating oil are dry and free from loose rust, scale, and dirt. Provide for investigation of discrepancies in either recorded quality or quantity. When require d by the contract, seal conveyance and record seal numbers on the shipping document. Strainers and filters shall be located as nea r the loading or filling point as practicable and shall be used as outlined below for all deliveries except deliveries into tanker, barge, or pipeline.

(A) All aviation fuel shall be passed through strainers of 60 mesh or finer screen;

(B) All lubricating oil products, including preservatives, having a kinematic viscosity of 20.0 centistokes or less at 100 degrees Fahrenheit shall be passed through a 100 mesh or finer screen;

(C) All lubricating oil products, including preservatives, having a kinematic viscosity greater than 20.0 centistokes at

100 degrees Fahrenheit, but less than 22.0 centistokes at 210 degrees Fahrenheit, shall be passed through a 60 mesh or finer screen; and

(D) The Contractor shall furnish and periodically inspect strainers and filters pursuant to this paragraph to determine condition and perform maintenance as necessary, keeping a written record thereof.

(viii) LOADING AND SHIPPING - TANKERS AND BARGES.

(A) For f.o.b. destination Contractor-supplied tankers/barges. Procedures for the preparation of vessel cargo systems, in accordance with Energy Institute (EI) HM 50, Guidelines for the Cleaning of Tanks and Lines for Marine Tank Vessels

Carrying Petroleum and Refined Products, that ensure the vessel is suitable to load the intended product(s).Particular attention should be given to vessels that previously carried a Fatty Acid Methyl Ester (FAME) cargo. As a minimum, f.o.b. destination

Contractors must ensure that all cargo systems on the vessel intended for loading product under this contract, to include tanks, lines, manifolds, and pumps, are washed, gas freed, and inspected. In the event a solvent de-greaser is utilized in the tank preparation process, a minimum of two rinses must be performed by the vessel prior to loading Aviation Turbine Fuel. Vessels that will be carrying JP8 will be allowed to load without cleaning based upon the following criteria: the last cargo prior to loading JP-8 is Jet A/A1, and the second and third to last cargoes were clean middle distillate or lighter petroleum products (no black oils, lubricating oils, vegetable oils, palm oils, biodiesel with FAME content greater than or equal to 15 % or other s imilar products). The vessel will drop all lines and strip dry all cargo tanks of the previously carried Jet A/Jet A1 prior to loading JP-8.

These procedures, and others deemed necessary by the Contractor, shall be included to ensure that the product meets the specification requirements at the CTP.

(B) For f.o.b. origin Government-supplied tankers/barges. Procedures for maintaining a time log of all significant events/delays including vessel notice of readiness, vessel arrival, mooring, vessel deballasting, inerting and conditioning o f cargo tanks, inspections, hose connections and disconnections, starts, stops, vessel release, or any other event that affects laytime of the vessel. Procedures for assuring condition of loading line (full of tested product, all air bled, and pressure packed) and ga uging shore tanks, both before and after loading. In the event an automated metering system is to be used as the means of shore quantity determination, manual gauges of all storage tanks designated for shipment shall be taken prior to commencement of loading. Procedures for preload discussion between Contractor, vessel, and QAR to include, but not be limited to, prior two cargoes, cleaning procedures, loading plan, loading rates, sampling requirements, and after loading sampling and gauging. [P rior to loading - gauge, sample, and test intransit cargoes designated for load on top. Gauge and sample (1 gallon) any other product on board, except for JPTS, and retain those samples.] All cargo quantities shall be calculated and volume corrected both be fore and after loading. Procedures for commencement of loading into one tank (up to 3 feet), then switching to at most two other vessel tanks while first-in sampling and testing is being accomplished (Table I). Procedures for the transportation of samples from the vessel to the testing facility. Monitoring the loading (including line blending and additive injection) from source to vessel, investigating irregularities immediately and stopping loading, if necessary. Procedures for investigating discrepanc ies in quality (mandated if off-specification or out of testing tolerance) and quantity (mandated if shore to ship variance is in excess of the following: 0.2% (0.002) for cargos not requiring cleaning, gas freeing, or drop/strip; 0.3% (0.003) for cargos requiring drop/strip; or 0.5% (0.005) for cargos requiring cleaning and gas freeing, or figures are suspect) on loaded conveyance.

(C) For both f.o.b. origin and destination tankers/barges. Procedures for immediately notifying the QAR when irregularities occur or are suspected, and on all occasions when loading is interrupted. Authority to release a Government-furnished vessel rests with the Government QAR after compliance and completion by the Contractor of all required operations, including the preparation of the DD Form 250-1.

(ix) RECORDS AND REPORTS. Procedures for completing and distributing required documentation both prior to and after the release of the vessel. Documentation shall include, as a minimum, test reports for all products and additives, additive blending and/or injection records, vessel notice of readiness, customs documents, bills of lading, vessel ullage reports, and the DD Form 250/DD Form 250-1 and continuation sheet(s) (or the Paperless Ordering and Receipt Transaction System

[PORTS] or equivalent). Other documentation may be required on an as needed basis, such as vessel port logs, calibration records, and results of quality or quantity discrepancy investigations. These records and reports will include by whom, where, and how they were prepared, as well as retention information. The Contractor and the vessel representative in the appropriate blocks will sign the DD Form 250-1 and DD Form 250-1 continuation sheet before presenting them to the QAR for signature.

The DD Form 250 and DD Form 250-1 shall identify the type, brand name, and amount of all additive(s).

(x) CORRECTIVE ACTION. Actions to be followed to effect correction of any deficiency affecting product quality or quantity, such as handling of off-specification product (waivers, conveyance rejections, etc.). The corrective action procedures shall include notification of the QAR.

(4) The QCP shall identify one individual to serve as a point of contact for quality/quantity matters relating to the inspection system description in the plan.

(5) The Contractor is responsible for all inspection systems, QCPs, and product quality and quantity.

(c) The Contractor shall perform all inspections and acceptance tests required by the specifications of the supplies to be furnished under this contract or, shall have such tests performed, in a laboratory acceptable to the Government. For f.o.b.

destination Contractor-supplied tankers/barges, the Contractor shall provide the QAR, prior to the first shipment, with the name and location of the laboratory to be used for testing at each discharge point. The Contractor shall also notify the QAR of any subsequent laboratory changes prior to the affected shipments. If any laboratory is determined to be unacceptable to the

Government, the Contractor must designate another laboratory that is acceptable, before acceptance testing can take place.

Acceptance tests will normally be performed at the acceptance point. However, when such tests are performed at origin on supplies to be accepted at destination, documentation that will enable verification of the original test results shall be provided to the Government prior to acceptance at destination. Regardless of the method of delivery, products furnished under this contract must meet all specification requirements at the CTP.

(d) Prior to loading, the Contractor shall inspect all shipping conveyances for suitability to load the supplies furnished under this contract, except for Government-furnished tankers and barges Authorization for the Contractor to participate in the inspection of Government-supplied tankers and barges rests with QAR. The QAR has the right to inspect any Government -supplied conveyance prior to loading and, in the event the Contractor and the QAR disagree on the suitability to load such a conveyance, the determination of the QAR shall govern. If the SHIPMENT AND ROUTING contract provision is included in the contract, Government-furnished transportation equipment that is unsatisfactory for loading shall be reported by the

Contractor in accordance with the provisions contained in that contract provision. Procedures to determine suitability to load tank trucks and tank cars shall include, but not be limited to, visual inspection of interior compartments to assure cleanlin ess and dryness. Manifolds and hoses must be drained and be clean and dry for the intended product. If the Contractor intends to witness operations at any point up to, and including, government acceptance, the Contractor is responsible for contacting the facilities to be visited and obtaining the required access.

(e) When requested by the U.S. Government, the Contractor shall furnish no more than five (ten in the case of jet fuel)

1-gallon samples of liquid product from any individual batch or lot of the supplies to be furnished under this contract. Such samples shall be furnished without charge to the Government and shall be packed, marked, and shipped by the Contractor, at their expense.

(f) The Contractor shall keep all quality and quantity records related to the performance of this contract complete and available to the Government during the performance of this contract and for three years after final payment under this contra ct.

These records shall include, but not be limited to, DD Form 250-series documents, documentation of internal inspections of all conveyances, laboratory certificates for all required testing (including those for the shipping tanks for f.o.b. destination tankers/barges), and documentation of quantity determinations.

g) When a common system is to be used for shipment in accordance with paragraph (a)(3)(vi) above, the Contractor shall provide a list of all products carried by that system during the past year to the Contracting Officer, at the time of o ffer, for a determination of acceptability.

(h) The inspection system and related operations provided or performed pursuant to this provision shall be subject to surveillance by the QAR.

(i) The contractor may provide transportation to/from/between contractor facilities and operations to the QAR or DLA Energy representative performing official duties relating to the administration of the contract and the contract price shall include the cost of any such transportation.

TABLE I

MINIMUM SAMPLING AND TESTING REQUIREMENTS (1) (9)

LOCATION

WHEN SAMPLED TYPE OF SAMPLE TYPE OF TEST

(SERIES OR INDIVIDUAL)

1. Refinery/Terminal

(Each Shipping Tank)

Each Batch Prior to

Start of Shipment

All Level or Multi-Level

Composite

A (2)

2. All Modes

(Shipping Line)

Dedicated Line

Common Line

Prior to

Loading/Shipping

Spot

C

B

3. All Modes (except Tank Truck)

(Custody Transfer Point)

Immediately After Start of Loading/Shipping

Spot C

4. Tanker/Barge or Pipeline

(Custody Transfer Point)

During Loading or

Shipping

Representative Sample

[See Note, Paragraph

E1(a)(3) (iii)]

Retain Only

5. Tanker/Barge/Pipeline

(Custody Transfer Point)

Hourly During

Loading/

Shipping

Spot Visual (3) plus additive analysis for FSII & SDA, if line injected

6. Tanker/Barge

(First-In)

After loading 3 feet or the line displacement quantity, whichever is greater

Spot C - plus additive analysis for FSII

& SDA, if line injected (4)

7. Tanker/Barge (f.o.b. origin only)

(Each Compartment)

(Composite)

After Loading

All-Level or Multi-Level

Composite

Multi-Tank Composite of

Each Product Loaded

Workmanship & Density. For

JP5, flash point must also be performed.

B (except gum for jet) (except carbon residue for diesel/kerosene)

8. Tanker/Barge (f.o.b. destination only)

(Each Compartment)

(Composite)

Prior to Discharge

All-Level or Multi-Level

Composite

Multi-Tank Composite of

Each Product to be

Discharged

Workmanship & Density. For

JP5, flash point must also be performed.

A

9. Tank Car/Truck

(Loading Rack)

After change of source tank.

Spot C plus additive analysis for FSII

& SDA, if line injected

10. Tank Cars/Tank Truck/

Intermodal Container

After Loading/Filling All-Level Workmanship (C - when loading lubes and FSII)

11. Drum After Filling Multi-drum Composite (8)

NOTES FOR TABLE I:

(1) AT THE GOVERNMENT'S OPTION, FULL SPECIFICATION TESTING MAY BE REQUIRED AT THE CUSTODY TRANSFER POINT. IT IS THE CONTRACTOR'S RESPONSIBILITY TO FURNISH THE GOVERNMENT WITH SATISFACTORY EVIDENCE OF

SPECIFICATION COMPLIANCE.

(2) PRIOR TO PERFORMING A-LEVEL TESTING, THE HOMOGENEITY OF EACH BATCH SHALL BE DETERMINED. AT A MINIMUM, UPPER, MIDDLE, AND LOWER SAMPLES SHALL BE TESTED FOR DENSITY/API GRAVITY AND COMPARED TO THE SPECIFICATION REQUIREMENT FOR HOMOGENEITY. IF NO SPECIFICATION REQUIREMENT EXISTS, HOMOGENEITY

SHALL BE DEFINED AS WHEN THE TEST RESULTS FOR THE UPPER, MIDDLE, AND LOWER SAMPLES ALL FALL WITHIN

THE REPEATABILITY LIMIT(S) OF THE TEST METHOD USED TO DETERMINE DENSITY/API GRAVITY. IN ANY CASE, WHEN

DEEMED NECESSARY BY THE GOVERNMENT, TESTS IN ADDITION TO DENSITY/API GRAVITYMAY BE REQUIRED TO

CONFIRM BATCH HOMOGENEITY.

(3) CONTINUOUS IN-LINE ANALYZERS (I.E., DENSITY AND/OR FLASH POINT) ARE ACCEPTABLE, IN LIEU OF

HOURLY EVALUATIONS, IF QUALITY IS ASSURED. WHEN CONTINUOUS IN-LINE ANALYZERS ARE PRESENT

IN THE SYSTEM, THE CONTRACTOR SHALL PROVIDE ITS QUALITY CONTROL PROCEDURES AT TIME OF

OFFER TO THE CONTRACTING OFFICER FOR DETERMINATION OF ACCEPTABILITY.

(4) TESTING FOR PARTICULATE CONTAMINATION SHALL BE REQUIRED BY THE GOVERNMENT IF VISUAL

EXAMINATION OF THE SAMPLE FAILS WORKMANSHIP FOR SEDIMENT/SUSPENDED MATTER.

(5) FOR FOB DESTINATION SHIPMENTS DESTINED FOR MULTIPLE LOCATIONS IN CLOSE PROXIMITY TO ONE ANOTHER (WITHIN 24 HOURS SAILING TIME BETWEEN LOCATIONS) THE A-TYPE TESTING REQUIRED PRIOR TO DISCHARGE SHALL

ONLY BE REQUIRED AT THE INITIAL DISCHARGE POINT, WITH ONLY C-TYPE TESTING REQUIRED PRIOR TO DISCHARGE

AT SUBSEQUENT DISCHARGE POINTS. HOWEVER, IF CARGO INTEGIRTY CHANGES BETWEEN DISCHARGE POINTS, SUCH

AS THROUGH CARGO TRANSFERS, CONTAMINATION, ETC., THEN A-TYPE TESTING SHALL BE REQUIRED AT THE NEXT

DISCHARGE POINT. A COPY OF THE FULL SPECIFICATION TEST REPORT FOR THE VESSEL, AFTER LOADING, SHALL BE

PROVIDED TO THE RECEIVING ACTIVITY AT EACH DISCHARGE POINT, PRIOR TO DISCHARGE.

(6) COMPRISED OF ALL-LEVEL OR MULTI-LEVEL COMPOSITES FROM EACH COMPARTMENT.

(7) CONTRACTORS DELIVERING INTO THE GPSS,CEPS, NIPS, AND DFSP ATHENS (MOH) SHALL PERFORM FAME CONTENT TESTING IN ACCORDANCE WITH TEST METHOD IP 585 OR IP 590, AND REPORT THE RESULTS TO THE

DESTINATION CONSIGNEE PRIOR TO VESSEL ARRIVAL.

(8) A ONE LITER COMPOSITE SAMPLE OF EACH LOT OF PRODUCT SHALL BE TAKEN FROM A PREDETERMINED

NUMBER OF RANDOMLY SELECTED DRUMS. THE TOTAL NUMBER OF DRUMS SAMPLED PER LOT SHALL, AT A MINIMUM, BE THAT CITED IN TABLE III OF API MPMS CHAPTER 8.1 (ASTM D 4057), BUT MAY BE INCREASED AT THE

GOVERNMENT'S OPTION.

(9) THE SIZE OF ALL THE SAMPLES REQUIRED IN THIS TABLE, EXCEPT FOR THOSE DESIGNATED “RETAIN ONLY”, SHALL BE DETERMINED BY THE CONTRACTOR AND SHALL BE OF SUFFICIENT QUANTITY TO PERFORM ALL THE TESTS

REQUIRED BY THIS TABLE. THE SIZE REQUIREMENTS FOR RETAIN SAMPLES CAN BE FOUND IN TABLE II, SAMPLE

RETENTION.

(10) THE LOW POINT DRAIN/ BOTTOM LINE OPTION ONLY APPLIES TO TANK CAR AND TANK TRUCK SHIPMENTS OF FUEL - SHIPMENTS OF LUBRICATING OILS AND ADDITIVES MUST UTILIZE ALL-LEVEL SAMPLING PROCEDURES. IF

INITIAL FUEL SAMPLES USING THE LOW POINT DRAIN/BOTTOM LINE OPTION ARE NOT CLEAR AND BRIGHT, ADDITIONAL SAMPLES SHALL BE TAKEN UNTIL A CLEAR AND BRIGHT SAMPLE IS OBTAINED.

TABLE II

SAMPLE RETENTION

LOCATION

MINIMUM QUANTITY RETENTION PERIOD(1)

1. Bulk Additives 2 Liters Until Receipt and Quality Verification of

Each Lot/Batch

2. Drummed Additives

1 Liter 15 Days After Receipt of Last Shipment of Each Lot/Batch

3. Shipping Tank(s) 20 Liters - for Aviation Fuels and

Lubricating Oils

10 Liters - for all other Fuels

45 Days

4. Tanker/Barge/Pipeline

(Composite Line)

20 Liters - for Aviation Fuels and

5. Tanker/Barge

(Composite)

20 Liters - for Aviation Fuels and

6. Tanker/Barge

(Each Compartment)

0.5 Liter 45 Days

7. Tank Car/Tank Truck/Rail

Car//Intermodal Container

1 Liter (2) 15 Days

(Lubes – 45 days)

NOTES FOR TABLE II:

(1) UNLESS OTHERWISE NOTED, THE RETENTION PERIOD SHALL BE FOR THE STATED NUMBER OF DAYS AFTER

THE SAMPLE HAS BEEN TAKEN FROM THE LOCATION INDICATED.

(2) IF THE CONVEYANCE IS COMPARTMENTALIZED, A PROPORTIONAL SAMPLE SHALL BE TAKEN FROM EACH

COMPARTMENT SUCH THAT A TOTAL OF ONE LITER IS COLLECTED FROM THE CONVEYANCE.

TABLE III

DEFINITIONS OF TEST SERIES

I. TYPE A: Includes all specification quality conformance tests plus any additional contractual requirements.

II. TYPE B & C: As shown in the table below for each product. Properties and test methods will be in accordance with the product specification for each grade identified in the solicitation/contract.

AVGAS TURBINE

FUEL

MOGAS DIESEL/

KEROSENE

BURNER

FUEL

LUBE OIL FSII

TEST PROPERTIES B C B C B C B C B C B C C

Workmanship * * * * * * * * * * *

Particulate content * * * (1) *

Filtration Time *

Color * * * * * * * * * *

Density or API Gravity or Specific Gravity

* * * * * * * * * (2) * (2) *

Distillation * * * *

Corrosion, Copper Strip * *

Existent Gum * *

Carbon Residue * *

Lean or Rich Ratings *

Reid Vapor Pressure * * (3) *

Water Reaction * *

Lead Content *

Freeze Point *

Flash Point * * * * * * * *

FSII Content *

Microseparometer *

Conductivity *

Sediment & Water * *

Viscosity * * *

Water Content * * * *

Water Tolerance *

Foam Test * *

* THE PROCEDURE TO BE USED FOR CONDUCTING THESE TESTS WILL BE AS STATED IN THE APPROPRIATE

PRODUCT SPECIFICATION AND/OR CONTRACT.

NOTES FOR TABLE III:

(2) F76 ONLY.

(2) GRADES 1, 2, AND 4 (L) ONLY.

(3) JP4 ONLY.

TABLE IV

CONVERSION CHART FOR TANK CARS, TANK TRUCKS, AND INTERMODAL CONTAINERS (1)

PRODUCT TO BE LOADED

LAST

PRODUCT

CARRIED (2)

JP-4

JET B

MOGAS

GASOHOL

E85

AVGAS

JP-5

JP-8

JET A/A1

DF-W

KSI/R, KSN

F76 , MGO

LS-1/2/S/W

DS-1/2/S/W

HS-1/2,

FS-1/2

BIODIESEL

FS-4/5/6

FL-4/5

RF-4/5/6

R5L

IFO

LUBRICATING

OILS

JPTS FSII

JP-4, JET-B

MOGAS

GASOHOL

E85, AVGAS

DRAIN

EMPTY

STEAM

DRY

STEAM

DRY

STEAM DRY STEAM DRY STEAM DRY STEAM

DRY

JP-5, JP-8,

JET A/A1

DF-W,

KS1/R, KSN

DRAIN

EMPTY

STEAM DRY STEAM DRY STEAM

DRY

F-76, MGO

LS-1/2/S/W

DS-1/2/S/W

HS-1/2, FS-1/2

BIODIESEL

STEAM

DRY

(3)

DRAIN

EMPTY

(3)

DRAIN

EMPTY (3)

STEAM DRY

(3)

STEAM DRY STEAM

DRY (3)

FS-4/5/6, FL-4/5

RF-4/5/6, R5L

IFO

NO LOAD NO LOAD NO LOAD DRAIN

EMPTY (3)

NO LOAD NO LOAD NO LOAD

LUBRICATING

OILS

NO LOAD NO LOAD STEAM DRY DRAIN

EMPTY

DRAIN

EMPTY (3)

NO LOAD NO LOAD

JPTS, RP-1,

RP-2

DRAIN

EMPTY

DRAIN

EMPTY

DRAIN

EMPTY

DRAIN

EMPTY

STEAM

DRY

DRAIN

EMPTY

STEAM

DRY

JP-10 STEAM

DRY

STEAM

DRY

STEAM DRY STEAM DRY STEAM DRY STREAM DRY STEAM

DRY

FSII DRAIN

EMPTY

DRAIN

EMPTY

DRAIN

EMPTY

DRAIN

EMPTY

STEAM

DRY

STEAM DRY DRAIN

NOTES FOR TABLE IV:

(1) WHEN REQUIRED, “DRAIN EMPTY” INCLUDES THE PUMP(S), FILTER(S), METER(S), AND HOSE(S), AS APPLICABLE.

(2) IF A PRODUCT IS NOT LISTED IN THIS COLUMN, PERMISSION TO LOAD AND CONVEYANCE PREPARATIONS REQUIRE A

WAIVER FROM THE DLA ENERGY CONTRACTING OFFICER.

(3) APPLICABLE ONLY WHEN LOADING THE SAME SPECIFICATION LUBRICATING OILS; OTHERWISE, STEAM AND DRY.

(4) IF PREVIOUS CARGO CONTAINED DYE MARKER AND PRODUCT TO BE LOADED DOES NOT CONTAIN DYE, ALL TRACES OF

COLOR MUST BE REMOVED.

(5) PRIOR TO LOADING THE AVIATION FUELS LISTED, THE CONVEYANCE MUST CARRY A NON-FAME CARGO AND THEN BE

STEAM CLEANED AND DRIED.

(6) CONVEYANCES THAT ARE EPOXY COATED OR SARAN LINED SHOULD NOT BE STEAM CLEANED - WASHING WITH HOT

FRESH WATER, NOT EXCEEDING 58OC (136OF), AND DRYING THOROUGHLY IS RECOMMENDED.

(7) TO BE LOADED ONLY IN ALUMINUM OR STAINLESS STEEL CONVEYANCES, OR CONVEYANCES LINED WITH AN APPROVED

EPOXY COATING.

QAP E1.21 CONTRACTOR INSPECTION RESPONSIBILITIES (JET A/A-1) (BULK/PC&S) (DLA

ENERGY FEB 2014)

(a) This contract provision applies to JET A / JET A-1, with or without additives, shipped into fungible pipeline systems or transported by tank truck/trailer and rail car.

(b) Quality Control Plan – The contractor shall, as a minimum, have a company plan in effect that supports all aviation fuel produced for this contract. The following minimum elements are required:

(1) Full specification testing shall be performed on each batch tank offered under this contract and those results shall be documented on a Certificate of Quality (CoQ);

(2) Procedures for injecting all additives at all locations within the contractor’s facility.

This includes where and when each individual additive will be injected, no premixing is allowed, and how to assure that all additives are homogeneously blended into the aviation fuel;

(3) Procedures for inspecting rail cars for suitability to load the aviation fuel furnished under this contract;

(4) When shipping via pipeline, ensure that the aviation fuel being introduced complies with the pipeline company’s specification for fungible product;

(5) Documentation

(i) When shipping via pipeline, a copy of the CoQ shall be provided to the

Quality Assurance Representative and pipeline company prior to shipment;

(ii) All additives injected by the contractor shall be listed either on the CoQ or on the shipping document. Either the concentration of the additive in the jet fuel or the quantity of additive injected is required on the documentation;

(iii) A copy of the CoQ and Bill of Lading shall be provided to the truck driver for all tank truck/trailer and railroad representative for all rail car shipments. This documentation will be provided to the Government Representative prior to discharge at the receiving location.

(c) The Contractor shall keep all quality and quantity records related to the performance of this contract complete and available to the

Government during the performance of this contract and for three years after final payment under this contract.

(d) The contractor may provide transportation to/from/between contractor facilities and operations to the Quality Assurance Representative

(QAR) or DLA Energy representative performing official duties relating to the administration of the contract and the contract price shall include the cost of any such transportation.

ENERGY QAP E12 POINT OF ACCEPTANCE. For use all fixed-price solicitations/contracts for supplies. As I12: MFR dated 18 Sep 81. As E12: MFRs dated 8 Sep 89, 20 Mar 90, 7 Mar 91, 2 Apr 91, 15 Apr 92, 23 Nov 93, 23 Feb 98, 07 Aug 09. A s

DLAD 52.246-9029: MFR dated 3 May 10. As Energy QAP E12: DLA FORM 1889 dated 30 Jul 15.

ENERGY QAP E12 (JUL 2015) POINT OF ACCEPTANCE

(a) For f.o.b. origin contract items, acceptance of the supplies furnished hereunder shall take place at origin.

(b) For f.o.b. destination contract items, acceptance of the supplies furnished hereunder shall take place at destination.

(c) Acceptance shall take place as stated above, unless specifically stated otherwise in the contract.

QAP E21.01 POINT OF INSPECTION (DLA ENERGY APR 2010)

(a) When Government inspection is deemed necessary, it shall be performed, prior to acceptance, by the office specified in t he LIST OF

INSPECTION OFFICES FOR DLA ENERGY CONTRACTS or the QUALITY REPRESENTATIVE clause of this contract, whichever is applicable.

(1) For f.o.b. origin contract items, inspection will be performed at origin.

(2) For f.o.b. destination contract items, inspection will be performed at destination.

(3) For f.o.b. destination contract items for bulk aviation fuels delivered via tank truck and tank wagon, a preliminary inspection for quality will be performed at origin.

(4) On contract items for delivery of drummed or packaged products, f.o.b. origin or f.o.b. destination, preliminary inspection for product quality will be performed at the point of manufacturing or blending. If the point of blending is different from the point of manufacturing of component stocks, inspection of component stocks may be performed at their point of manufacturing. Inspection for product quality, and for proper filling and packaging, may be performed at the point of filling. Final inspection will be at the f.o.b. point.

(b) When Government inspection is to be performed, the Contractor shall ensure that the responsible Inspection Office is provided with sufficient advance notification and information to facilitate such inspection. After initial notification, the Contractor shall keep the Inspection Office informed of any changes that may affect that inspection.

QAP ENERGY QAP E22 LIST OF INSPECTION OFFICES FOR DLA ENERGY CONTRACTS (DLA ENERGY

APR 2016)

The following lists shall be used to identify the Government inspection office assigned inspection responsibility for DLA Energy contracts in a particular geographic area. These contracts include, but are not limited to, those for bulk petroleum products and additives, into-plane refueling, petroleum storage and laboratory services, coal, aerospace energy (including compressed gases), and posts, camps, and stations. The area of inspection responsibility and corresponding office code are assigned in paragraphs (a) and (b). The address and phone number of each inspection office by office code is provided in paragraph (c). Unless a particular inspection office is identified in another part of the contract, the assignments in this contract provision shall apply.

(a) AREAS OF RESPONSIBILITY AND OFFICE CODES WITHIN THE CONTINENTAL UNITED STATES (CONUS):

Alabama 110 Maine 110 Oklahoma 110

Arizona 120 Maryland 110 Oregon 120

Arkansas 110 Massachusetts 110 Pennsylvania 110

California 120 Michigan 110 Rhode Island 110

Colorado 120 Minnesota 110 South Carolina 110

Connecticut 110 Mississippi 110 South Dakota 110

Delaware 110 Missouri 110 Tennessee 110

District of Columbia 110 Montana 120 Texas 110 1

Florida 110 Nebraska 110 Utah 120

Georgia 110 Nevada 120 Vermont 110

Idaho 120 New Hampshire 110 Virginia 110

Illinois 110 New Jersey 110 Washington 120

Indiana 110 New Mexico 120 West Virginia 110

Iowa 110 New York 110 Wisconsin 110

Kansas 110 North Carolina 110 Wyoming 120 2

Kentucky 110 North Dakota 110

Louisiana 110 Ohio 110

EXCEPTIONS:

1 The El Paso, Texas, area is assigned to Code 120 (DLA Energy Americas - West).

2 The Newcastle, Wyoming, area is assigned to Code 110 (DLA Energy Americas - East).

QAP E35 NONCONFORMING SUPPLIES AND SERVICES (DLA ENERGY DEC 2011)

(a) DEFINITION: As used in this contract provision:

Deviation is defined as a written authorization granted after contract award and prior to manufacture of an item, to depart from a particular performance or design requirement of a contract, specification, or referenced document, for a specific number of units or specific period of time, normally the duration of the contract.

Extraordinary situation means the matter cannot await resolution until the next DLA Energy business day (0800 to 1630 hours EST, Monday through Friday, Federal Holidays excluded).

Waiver is defined as a written authorization granted after contract award to accept a configuration item or other designated item which, during production or after having been submitted for inspection, is found to depart from specified requirements, but nevertheless is considered suitable for use “as is” or after repair by an approved method. Approval is on a case-by-case basis and is normally for a set period of time.

(b) The Government may, at its discretion, accept nonconforming supplies or services. In such cases, the Contractor must obtain a deviation or waiver from the Contracting Officer prior to acceptance.

(c) The following procedures shall be used to request a deviation or waiver.

(1) Requests for deviations and waivers shall be submitted by the Contractor to the Contracting Officer with a copy to the app ropriate

Inspection Office referenced in the LIST OF INSPECTION OFFICES FOR DLA ENERGY CONTRACTS or QUALITY REPRESENTATIVE contract provision of this contract. Each request shall provide the following information: Contractor name; name and contact information of the contractor’s authorized negotiator; contract number; contract line item number and product nomenclature, clause or contract provision number, paragraph and subparagraph, as appropriate; the nature of the request; the reason for the request; the corrective action being taken by the Contractor to correct and prevent recurrence of the condition(s) causing the nonconformance; and an agreement to pay an equitable price reduction, estimated and proposed by

DLA Energy, over and above the administrative fee, contingent on the impact of the specific circumstances on DLA Energy relat ive to approval of the deviation or waiver.

(2) In extraordinary situations, the Contractor may initially submit a verbal request for a waiver, but not a deviation, to the Contracting

Officer. Written requests shall be submitted to the Contracting Officer by the next DLA Energy business day (0800 to 1630 hours EST, Monday through

Friday, Federal Holidays excluded). If the Contracting Officer cannot be reached, the Duty Officer shall be contacted to provide the necessary information to the proper individuals as soon as possible. The Duty Officer's telephone number is (800) 286-7633 or (703) 767-8420.

(3) If a deviation or waiver is granted, the contract will be modified to accept the nonconforming supplies or services and to require the

Contractor to provide an equitable price reduction or other adequate consideration commensurate with the deviation or waiver being granted. If the situation warrants, a deviation or waiver may be granted without prior agreement on price reduction or other consideration, subject to agreement by the

Contractor, or its representative, to subsequent negotiation. Such an agreement, in addition to a brief description of the terms of the deviation or waiver, shall be documented on the shipping document or other appropriate correspondence. After negotiations, failure to agree on adequate consideration shall be a dispute concerning a question of fact within the meaning of the Disputes paragraph of the CONTRACT TERMS AND CONDITIONS –

COMMERCIAL ITEMS contract provision of this contract.

(4) If a deviation or waiver is granted and the nonconforming supplies are accepted, then in no event will consideration be less than

$500, which covers administrative costs, plus any additional cost of Government reinspection or retest, if necessary.

(5) If a deviation or waiver is granted modifying this contract, but the supplies accepted are subsequently determined to be in conformity with contract specifications, the Contractor shall still be obligated to pay the consideration originally agreed upon in support of the deviation or waiver. If, however, this consideration exceeds $1000, a second contract modification shall be issued reducing the Contractor's obligation to $1000

(the administrative cost of issuing the two required modifications), plus, if appropriate, any cost of Government reinspection or retest performed as a result of the deviation or waiver being granted.

(d) When notification of nonconforming supplies is received after the supplies have been accepted, and the Government determines not to exercise its right to reject or to require correction under the INSPECTION OF SUPPLIES – FIXED-PRICE, INSPECTION OF SERVICES – FIXED

PRICE, or CONTRACT TERMS AND CONDITIONS – COMMERCIAL ITEMS contract provision, then in no event will consideration be less than

$500 to cover administrative costs. This $500 fee is in addition to—

(1) Consideration commensurate with the extent of nonconforming supplies; and

(2) Cost of Government reinspection or retest, if necessary.

The administrative fee will apply to each claim letter issued for off-specification product delivered to an activity.

(e) Contractors shall be held responsible for payment of any fines or penalties imposed on a receiving activity by an environmental enforcement agency, resulting from the delivery of nonconforming supplies under a DLA Energy contract.

(f) Repeated tender of nonconforming supplies or services, including those with only minor defects, will be discouraged by appropriate actions, including, but not limited to, rejecting the supplies or services whenever feasible and documenting the Contractor's performance records.

QAP E40.01 MATERIAL INSPECTION AND RECEIVING REPORT (MIRR)/WIDE AREA WORKFLOW

(WAWF) ENERGY RECEIVING REPORT (ERR) (BULK FEL/DIRECT DELIVERY AVIATION FUEL).

Required in all bulk fuel solicitations/contracts and direct delivery aviation fuel solicitations/contracts. DLA FORM 1889 dated 8 July 2014.

QAP E40.01 MATERIAL INSPECTION AND RECEIVING REPORT (MIRR)/WIDE AREA WORKFLOW

(WAWF) ENERGY RECEIVING REPORT (ERR) (BULK FUEL/DIRECT DELIVERY AVIATION FUEL) (DLA

ENERGY JUL 2014)

(a) The requirements listed in paragraphs (b) and (c) are in addition to the other Wide Area Workflow (WAWF) requirements included in this contract. Whenever access to the WAWF system is limited or not available (i.e.m during an extended loss of internet connectivity), the Contractor shall notify the Contracting Officer and request permission to submit documents manually until the WAWF system is again available for use. Manual documentation shall be completed in accordance with DFARS Appendix F.

(b) Test reports shall be entered into the WAWF system by means of the Statement of Quality tab. Instructions for entering test information into the Statement of Quality Tab can be found in the WAWF Vendor Energy Receiving Report (ERR)/Combo Desktop Reference which can be downloaded at https://wawftraining.eb.mil/xhtml/unauth/web/wbt/wawfra/vendor/VendorIndex. Xhtml.

(c) Use the guidelines below for the submission of fuel quality testing data and supporting documentation for each ERR/Combo.

(1) MARINE SHIPMENTS . Submit a completed ERR/Combo and test reports via the Statement of

Quality tab for all products shipped. If more than on shipping tank was used for the lift, a complete laboratory analysis shipped from each tank in the block titled “Quantity shipped from this tank”. Upload scanned copies, via the Attachments tab, of quantity determination document and other shipping documents requested by the Quality Assurance Representative (QAR).

(2) PIPELINE SHIPMENTS . Submit a completed ERR/Combo and input the test results via the Statement of Quality tab for the total quantity of product shipped from each shipping tank used to fill the order. If more than one shipping tank was used for the shipment, a complete laboratory analysis for each shipping tank must be entered in the Statement of Quality tab. Also, clearly the block titled “Quantity shipped from this tank”. Upload scanned copies, via the Attachments tab, of quantity determination documents and other shipping documents requested by the QAR.

(3) TRUCK, RAIL CAR AND INTERMODAL CONTAINER SHIPMENTS . When loading from source tank has finished for each shipment, submit a completed ERR/Combo and input test results via the Statement of Quality tab, for product received from that source tank. If only one shipment is made from a shipping tank, enter that quantity in the “Quantity shipped from this tank” block located on the Statement of Quality tab. If more than one shipment is made from the same shipping tank, the “Quantity shipped from this tank” block can either be left blank or be annotated with the quantity shipped during each individual shipment. Upload scann ination documents and other shipping documents requested by the QAR.