2016_2.3_East_Pre-Proposal_Conference_(1).pdf

DEFENSE LOGISTICS AGENCY

AMERICA’S COMBAT LOGISTICS SUPPORT AGENCY

WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE

"For General Informational Purposes Only -- Does Not Constitute Terms of any Ongoing or Future Solicitation"

DEFENSE LOGISTICS AGENCY

AMERICA’S COMBAT LOGISTICS SUPPORT AGENCY

WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE

Pre-proposal Meeting For 2.3 East Domestic Solicitation

Presented by Direct Delivery Fuels

DLA Energy

December 12, 2016 Springfield, VA

Deliver the right solution on time, every time

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DLA ENERGY

MISSION STATEMENT

To provide the Department of Defense and other government agencies with comprehensive energy solutions in the most effective and economical manner possible.

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Director Deputy Director

Mobility Fuels Fuel Cards Division

DLA-FEPE

Ground Fuels Division I

DLA-FEPA

Ground Fuels Division II

DLA-FEPB

Ground Fuels Division III

DLA-FEPC

Ground Fuels Division IV

DLA-FEPD

Into-Plane Branch

DLA-FEPEA

Bunker & Fuel Cards Program Branch

DLA-FEPEC

Into-Plane Branch

DLA-FEPEB

Ground Fuels Branch

DLA-FEPB

PACOM

Ground Fuels Branch

DLA-FEPEAA

COG 3, PACOM

Ground Fuels Branch

DLA-FEPCA

COG 2, EUCOM

Ground Fuels Branch

DLA-FEPCB

COG 4, EUCOM

Ground Fuels Branch

DLA-FEPBA

COG 6, SOUTHCOM

Ground Fuels Branch

DLA-FEPBB

COG 7 & 8

AFRICOM

Ground Fuels Branch

DLA-FEPDA

CENTCOM (OND)

Ground Fuels Branch

DLA-FEPDB

CENTCOM (OEF)

DIRECT DELIVERY BUSINESS UNIT ORGANIZATION

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OUR CUSTOMERS

DEPARTMENT OF DEFENSE

United States Army (USA) United States Navy (USN) United States Air Force (USAF) United States Marine Corp (USMC) United States Coast Guard (USCG)

FEDERAL CIVILIAN AGENCIES

United States Postal Service (USPS) Department of Agriculture (DA) Department of Justice (DJ) Department of Veteran Affairs (VA) Department of Interior (DI) Bureau of Indian Affairs (BIA) Department of Homeland Security

(DHLS)

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DOING BUSINESS WITH DLA ENERGY

Why Support the Warfighter and other government customers Increased visibility Financial gains Guaranteed payment

How System for Award Management - www.sam.gov DUNS, Cage Code, etc.

Where FedBizOpps - www.fbo.gov DLA Energy - www.dla.mil/Energy.aspx

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SOLICITATION PHASE

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DLA ENERGY INTO-PLANE

REQUIREMENTS

Must be a need Must come from the Service Control Points Air Force Petroleum Agency (AFPET) Naval Operational Logistics Support Center

(NOLSC)

Army Petroleum Center (APC)

Minimum 50,000 gallons per year nergy.aspx http://www.dla.mil/Energy.aspx

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MOBILITY FUELS

TX

N M

A Z

OK AR

LA

M S

TN

AL

NV

UT

ID

MT

OR

WA

ND

WY

CO

SD

NE

KS MO

MN

IA

I L

WI

IN

KY

OH

MI

FL

GA

SC

NC

VAWV

PA

NY

M E

VT

NH

MD

AK

HI

PR

AS

VI

DE

NJ

CT

RI

MA

INTO PLANE

2.3 CENTRAL

DATES: 01 OCT 2016 - 30 SEP 2020

CONTRACTS: TBD

2.3 EAST

DATES: 01 APR 2017 - 31 MAR 2021

CONTRACTS: TBD

2.3 SOUTH

DATES: 01 APR 2015 - 31 MAR 2019

CONTRACTS: 105

2.3 WEST

DATES: 01 APR 2014 - 31 MAR 2018

CONTRACTS: 59

Overseas Programs:

1.2 CENTCOM: 01 OCT 2016 – 30 SEP 2019

1.2 EAST: 01 OCT 2016 – 30 SEP 2019

1.2 WEST: 01 OCT 2015 – 30 SEP 2017

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• Program 1.2 SOUTHCOM & PACOM Opening Date: TBD- Early Spring 2017 Closing Date: 45 Days after Opening Date Countries/Locations: Pacific; Central & South America; and Caribbean

• Two solicitations will be issued: one will be covering locations in the Pacific; the second will be covering locations in Central/South America, and Caribbean

• Pre-Proposal Meetings- 1 on each region/ date: TBD

List of Attachments Offer Submission Package (OSP) Schedule of Items MIL-STD 1548H w/Change 1 Amendments

FUTURE SOLICITATIONS

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PRE-AWARD PHASE

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ACQUISITION RUNDOWN

Request for Proposal (RFP) Firm Fixed Price with Economic Price Adjustments 4-year contracts Domestic/3-year Overseas Requirements Type Contract Best Estimates No Guarantee of Lifts

Negotiated Full and Open Competition Lowest Price, Responsible Offer

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OFFER SUBMISSION

PACKAGE (OSP)

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COMPANY NAME CAGE CODE

ADDRESS

PHONE NUMBER

SIGN

STANDARD FORM 1449

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Leaking Underground Storage Tank Tax 0.001 Federal Oil Spill Liability Fund Tax 0.001905 State Tax 0.000

If applicable (if included in supplier invoice and not included in supplier cost)

From supplier invoice

Airport - KXXX

MARGIN

SUM (A – G)

X

Platts/USGC/JET 54/PIPE/PWA MEAN

August 30, 2016

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KXXX-AR

KXXX-BR

Jet A w/o FSII Jet A w/ FSII

100,000 100,000

$1.00 $1.05

FBO Name

Physical address where fuel is actually transported from

POC Name, Address, and Phone Number

FBO Address FBO Telephone Number

NOTE: Suppliers need to submit a commitment letter from FBO along with initial offer B-0001 -B15.01(g)

KXXX Manassas, VA

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X

6:00 AM – 10:00 PM

X

X 1 HOUR

X00.00

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Manassas Regional Airport Commission 10600 Harry J Parrish Blvd, Manassas, VA 20110

$0.01/gal

Jet A

KXXX-AR

KXXX-BR

Jet A w/o FSII Jet A w/ FSII

Call out fee Call out fee

$0.00 $0.00

NOTE: Ancillary ground services are not reimbursed by DLA Energy or DFAS.

Reimbursements for ground services are made by the ACC directly.

-F-0001-F56.01 (h)

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KXXX-AR

KXXX-BR

Jet A w/o FSII Jet A w/ FSII

F.E.T.

F.E.T.

$0.218 $0.218

Claim a refund for the difference between the F.E.T.

paid by the FBO ($0.243) and the F.E.T. charged on transactions for Federal Civilian Aircraft

Charge Federal Civilian agency aircraft $0.218 F.E.T.

Military exempt from F.E.T.

Register with the IRS as an Ultimate Vendor

F.E.T.

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$0.00 Lust, Fed Oil Spill, State Tax, FET, etc.

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(h) TABLE. The publication(s), market price(s), and other pertinent data are as follows:

Location where Base market market price Name of price as of Item Number Publication is applicable product November 3, 2015

KXXX-AR Platts/USG/Jet54/ City, State of your location Jet A Publication price from Pipe/PWA/Mean price breakdown sheet

KXXX- AR Platts/USG/Jet 54 City, State of your location Jet A Publication Price from Pipe/PWA/Mean price breakdown sheet

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G-0002-G9.07/G9.07-5

• G9.07 Provision- Deleted from Domestic Solicitations DFAS will pay contractors based on banking information in SAM Contractor must ensure their banking information is accurate in SAM to avoid payment delays

• G9.07-5 Provision- Included on Overseas Solicitations only Applicable to contractors with banks outside the US

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OFFEROR REPRESENTATIONS

AND CERTIFICATIONS

All blocks should be checked if applicable

NAICs 324110 refers to employee size and not revenue < 500 employees = Small Business > 500 employees = Large Business

Large Businesses must submit a subcontracting plan or written documentation discussing subcontracting possibilities, if any exist.

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K-0002-K33.01

AUTHORIZED NEGOTIATORS

Jane Doe John Doe

President General Manger

(XXX) XXX-XXXX

(XXX) XXX-XXXX

Jane.doe@fbo.com John.doe@fbo.com

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SCHEDULE OF SUPPLIES

Item: 0013 Quantity: 166,220 UoM: UG6 Period of Performance: 10/01/2016-09/30/2020

Escalator: P5GCSPJ54T- PL USGC JK54 SPOT PIPE PWA EFF TUES Base-Ref: 11/03/2015 Base-Price: 0.000000

NSN Delivery Identification State

9130-013054097 (IAA) KCOU - COLUMBIA REGIONAL AIRPORT MO

TURBINE FUEL,AVIATION, JAA

Delivery Address: COLUMBIA REGIONAL AIRPORT COLUMBIA MO 99999

Mode Receipt % Max Parcel Min Parcel FOB Restriction FSII SDA CI

INTO-PLANE WITH FSII

Delivery Mode Notes: Acceptable Alternate: JET A W/O FSII

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DEPARTMENT OF DEFENSE STANDARD PRACTICE

INTO - PLANE SERVICING OF FUELS AT

COMMERCIAL AIRPORTS

NON MEASUREMENT

SENSITIVE

MIL-STD-1548H

13 November 2014

SUPERSEDING

MIL-STD-1548G

31 July 2009

AMSC N/A

FSC 91GP

DISTRIBUTION STATEMENT A. Approved for public release; distribution is unlimited.

MIL-STD 1548H

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PRE-AWARD SURVEYS

Conducted If:

• Not the incumbent contractor

• Not performing satisfactorily

• Incumbent contractor but using a different refueler

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QUALITY OPERATIONS DIVISION

DLA Energy-DQA

WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE

‒ Where to find quality assurance requirements

‒ Quality Assurance Provisions (QAPs)

‒ Quality Assurance Representative (QAR) Responsibilities & Pre-Award Survey

Overview

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Where to Find Quality Assurance Requirements

WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE

Quality Assurance Specification

WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE

– Quality Specification Requirements

‒ QAP C1.02 ASSIST Database for Specifications

‒ QAP C16-.08-3, Turbine Fuel, Aviation (Jet A)

‒ QAP C16.64-4, Turbine Fuel, Aviation (JP8) (Into- Plane)

Quality Assurance Provisions (QAPs)

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WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE

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Turbine Fuel, Aviation C16.08-3 (Jet A)

Fuel will conform to ASTM D1655 with the following (if/when applicable):

FSII: 0.04 – 0.15% by volume

CI/LI: Shall conform to MIL-PRF-25017H (Spec is Available at http://quicksearch.dla.mil/)

SDA: 50-700 ps/m (Stadis 450)

Quality Specification Requirements (Jet A)

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2 3

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Turbine Fuel, Aviation C16.08-2 (Jet A1)

Fuel will conform to ASTM D1655 with the following (if/when applicable):

FSII: 0.04 – 0.15% by volume

CI/LI: Shall conform to MIL-PRF-25017H (Spec is Available at http://quicksearch.dla.mil/)

SDA: 50-700 ps/m (Stadis 450)

Quality Specification Requirements (Jet A1)

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– Quality Assurance Inspection & Surveillance Requirements

‒ QAP C2, Specifications (Into-Plane)

‒ QAP E17 Contractor Inspection Responsibilities

‒ QAP E22 List of Inspection Offices

‒ QAP E35 Nonconforming Supplies and Services

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‒ C2 Specifications (Into-Plane) ‒ Calls out MIL-STD-1548H with Change 1, Into-

Plane Servicing of Fuels at Commercial Airport ‒ MIL-STD-1548H is available at http://quicksearch.dla.mil/

‒ Identifies ATA 103 (US “CONUS”) exceptions

‒ When applicable: Requirements for Fuel System Icing Inhibitor (FSII) and Static Dissipater Additive (SDA)

‒ Requirement for Certificate of Quality (CoQ)

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– Into-Plane Servicing of Fuels at Commercial Airports ‒ Requirement is called out in C2 ‒ Type I (United States, “CONUS”) commercial inspection procedures of ATA 103, Standards for Jet Fuel Quality Control and the commercial safety standard, NFPA 407, Standard for Aircraft Fuel Servicing

‒ Type II (Overseas, “OCONUS”) commercial inspection procedures of JIG 1, Aviation Fuel Quality Control and Operating Standard for Into-Plane Fueling Services (safety is part of JIG 1)

‒ Section 4. General Requirements ‒ Section 5. Detailed Requirements ‒ MIL-STD-1548H (current revision) is available on solicitation web page or on Assist On Line,”QuickSearch” (http://quicksearch.dla.mil/)

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– QAP E17 Contractor Inspection Responsibilities ‒ Contractor shall adhere to C2 ‒ Contractor will furnish/package/ship samples of product if requested by QAR ‒ Contractor shall keep all quality & quantity records available during contract and for 3 years after final payment

‒ Inspection system including operations shall be submitted to surveillance by QAR

‒ Contractor can provide transportation to/from/between contractor facilities and operations to QAR. Contract price shall include this cost;

‒ Acceptance of delivery is made by pilot or crew member.

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– DLA Energy Quality Assurance Representative (QAR):

‒ QAR is eyes and ears of Contracting Officer

‒ QAR performs Pre-Award Surveys ‒ If awarded contract, QAR may conduct a Post Award

Survey ‒ QAR performs oversight on awarded contracts by inspection visits to verify requirements are being met ‒ Cc Inspection frequency based on Risk Assessment

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Pre-award Survey Form

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Risk Assessment

WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE

‒ Where to find quality assurance requirements

‒ Quality Assurance Provisions (QAPs)

‒ Quality Assurance Representative (QAR) Responsibilities & Pre-Award Survey

Summary

WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE

WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE

AWARD PHASE

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Solicitation/OSP Offers Received/Reviewed

Pre-Award Survey Determination

Acquisition Review Board Negotiations Open Negotiations &

Discussions

Negotiations Close Offers are Evaluated Award

AWARD PROCESS

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OFFER EVALUATION

Lowest Price, Responsible Offer Negotiated Initial offer should be your best Final Proposal Revision

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M-0003-M57 Must submit an OSP for each ICAO Lowest offered total price All or nothing basis

Example:

Item Unit Price Quantity Total Value

KXXX-AR 2.00$ 100,000 200,000$

KXXX-BR 2.05$ 600,000 1,230,000$

1,430,000$

Item Unit Price Quantity Total Value

KXXX-AR 1.99$ 100,000 199,000$

KXXX-BR 2.06$ 600,000 1,236,000$

1,435,000$

WINNER

Sheet1

Item Unit Price Quantity Total Value

KXXX-AR $ 2.00 100,000 $ 200,000

KXXX-BR $ 2.05 600,000 $ 1,230,000

$ 1,430,000

Item Unit Price Quantity Total Value

KXXX-AR $ 1.99 100,000 $ 199,000

KXXX-BR $ 2.06 600,000 $ 1,236,000

$ 1,435,000

Sheet2

Sheet3

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CONTRACT ADMINISTRATION

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CONTRACT ADMINISTRATION

Contract Administrator Contract Modifications Quality Hold Actions Payment Issue Troubleshooting Monitor contractor performance

Contractor Notify Contract Administrator of any changes Comply with all terms and condition of contract Verify that price’s on web are accurate http://p2web.energy.dla.mil/ Register for Daily Transaction Reports and MyInvoice

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FREQUENT ACTIONS

Flowage Fee Increase Novations/Name Changes G9.07-5 Changes Product Source Changes Waivers/Deviations/Exceptions Additional Requirements via modifications Payment discrepancies notify contracting Quality Holds (inspections, refueler change)

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USEFUL WEBSITE

Federal Business Opportunities https://www.fbo.gov

Systems for Award Management http://www.sam.gov/portal/SAM/#1

Defense Logistics Agency/ Energy http://www.dla.mil/Energy.aspx

Into-Plane Contract Information System https://cis.energy.dla.mil/energy_cis/

Tax Guide http://www.dla.mil/Energy/Business/TaxAndExemption.aspx

Prices to Web http://p2web.energy.dla.mil/pls/p2wp/dfsc_pkg.df_contract

Wide Area Workflow (WAWF) https://wawf.eb.mil http://p2web.energy.dla.mil/pls/p2wp/dfsc_pkg.df_contract