FBO_2016_Final_2.5_Central_Pre-Proposal_Conference_(3).pptx

DISCLAIMER

THE FOLLOWING IS A BRIEF OVERVIEW OF THE PROPOSAL REQUIREMENTS. OFFERORS ARE CAUTIONED TO CAREFULLY READ THE REQUIREMENTS OF THE SOLICITATION AND COMPLY ACCORDINGLY

THIS PRESENTATION IS ONLY FOR INFORMATION PURPOSES ONLY.

WARFIGHTER FOCUSED, GLOBALLY RESPONSIVE SUPPLY CHAIN LEADERSHIP

Pre-proposal Meeting For Into-Plane programs Presented by Direct Delivery Fuels DLA Energy

March 9, 2016 Springfield, VA

DEFENSE LOGISTICS AGENCY

AMERICA’S COMBAT LOGISTICS SUPPORT AGENCY

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

AGENDA

I can make this an actual schedule with times and note breaks.

DLA ENERGY

MISSION STATEMENT

To provide the Department of Defense and other government agencies with comprehensive energy solutions in the most effective and economical manner possible.

Director Deputy Director Mobility Fuels Fuel Cards Division

DLA-FEPE

Ground Fuels Division I

DLA-FEPA

Ground Fuels Division II

DLA-FEPB

Ground Fuels Division III

DLA-FEPC

Ground Fuels Division IV

DLA-FEPD

Into-Plane Branch

DLA-FEPEA

Bunker & Fuel Cards Program Branch

DLA-FEPEC

Into-Plane Branch

DLA-FEPEB

Ground Fuels Branch

DLA-FEPB

PACOM

Ground Fuels Branch

DLA-FEPEAA

COG 3, PACOM

Ground Fuels Branch

DLA-FEPCA

COG 2, EUCOM

Ground Fuels Branch

DLA-FEPCB

COG 4, EUCOM

Ground Fuels Branch

DLA-FEPBA

COG 6, SOUTHCOM

Ground Fuels Branch

DLA-FEPBB

COG 7 & 8

AFRICOM

Ground Fuels Branch

DLA-FEPDA

CENTCOM (OND)

Ground Fuels Branch

DLA-FEPDB

CENTCOM (OEF)

DIRECT DELIVERY FUEL ORGANIZATION

OUR CUSTOMERS

DEPARTMENT OF DEFENSE

United States Army (USA) United States Navy (USN) United States Air Force (USAF) United States Marine Corp (USMC) United States Coast Guard (USCG)

FEDERAL CIVILIAN AGENCIES

United States Postal Service (USPS) Department of Agriculture (DA) Department of Justice (DJ) Department of Veteran Affairs (VA) Department of Interior (DI) Bureau of Indian Affairs (BIA) Department of Homeland Security (DHLS)

DOING BUSINESS WITH DLA ENERGY

Why Support the Warfighter and other government customers Increased visibility Financial gains Guaranteed payment How System for Award Management - www.sam.gov DUNS, Cage Code, etc.

Where FedBizOpps - www.fbo.gov DLA Energy - www.dla.mil/Energy.aspx

SOLICITATION PHASE

Cover the acquisition basics What you can expect

DLA ENERGY INTO-PLANE REQUIREMENTS

Must be a need Must come from the Service Control Points Air Force Petroleum Agency (AFPET) Naval Operational Logistics Support Center (NOLSC) Army Petroleum Center (APC) Minimum 50,000 gallons per year

MOBILITY FUELS

TX

NM

AZ

OK

AR

LA

MS

TN

AL

NV

UT

ID

MT

OR

WA

ND

WY

CO

SD

NE

KS

MO

MN

IA

IL

WI

IN

KY

OH

MI

FL

GA

SC

NC

VA

WV

PA

NY

ME

VT

NH

MD

AK

HI

PR

AS

VI

DE

NJ

CT

RI

MA

INTO PLANE

2.3 CENTRAL

DATES: 01 OCT 2016 - 30 SEP 2020

CO: TERRY PERRY

PHONE: 767-0193

CONTRACTS: TBD

2.3 SOUTH

DATES: 01 APR 2015 - 31 MAR 2019

CO: ALBERTO WILLIAMS

PHONE: 767-0193

CONTRACTS: 105

2.3 WEST

DATES: 01 APR 2014 - 31 MAR 2018

CO: ALBERTO WILLIAMS

PHONE: 767-9537

CONTRACTS: 59

CA

Overseas Programs:

1.2 CENTCOM: 01 OCT 2016 – 30 SEP 2019

CO: ALBERTO WILLIAMS

1.2 EAST: 01 OCT 2016 – 30 SEP 2019

CO: ALBERTO WILLIAMS

1.2 WEST: 01 OCT 2015 – 30 SEP 2017

CO: TERRY PERRY

2.3 EAST

DATES: 01 APR 2013 - 31 MAR 2017

CO: TERRY PERRY

PHONE: 767-0193

CONTRACTS: 91

Standard Form 1449

List of Attachments

SOLICITATIONS

Solicitation

EUCOM Into-Plane Locations

BELGIUM

BULGARIA

CROATIA

CYPRUS

FRANCE

GERMANY

HUNGARY

ICELAND

IRELAND

UNITED KINGDOM

PORTUGAL

ITALY

GREECE

POLAND

ROMANIA

GEORGIA

LITHUANIA

UKRAINE

SPAIN

TURKEY

ALBANIA

LATVIA

ESTONIA

NORWAY

AUSTRIA

SLOVAKIA

MACEDONIA

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

Warfighter focused, globally responsive, fiscally responsible supply chain leadership

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

SENEGAL

BURKINA FASO

CHAD

GHANA

CAPE VERDE

MOROCCO

NIGER

DJIBOUTI

ETHIOPIA

KENYA

SEYCHELLES

UGANDA

TUNISIA

AFRICOM Into-Plane Locations

MAURITANIA

CAMEROON

ALGERIA

MOZAMBIQUE

GABON

LIBERIA

MAURITUS

SOMALIA

African Intoplane Sites - 17 Countries/20 Locations

List of Attachments

Solicitation

CENTCOM Into-Plane Locations

BAHRAIN INTL, BAHRAIN

BAGHDAD, IRAQ

BASRAH, IRAQ

ERBIL, IRAQ

CAIRO, EGYPT

AMMAN, JORDAN

AQABA, JORDAN

SAFAT, KUWAIT

DOHA, QATAR

SEEB MUSCAT, OMAN

RIYADH, SAUDI ARABIA

TABUK, SAUDI ARABIA

BEIRUT, LEBANON

ABU DHABI, U.A.E.

AL MAKTOUM, U.A.E.

FUJAIRAH, U.A.E.

DUNSHANBE, TAJIKISTAN

BAKU, AZERBAIJAN

ASHKHABAD, TURKMENISTAN

QUEEN ALIA, JORDAN

KABUL, AFGHANISTAN

MINHAD, U.A.E.

ISLAMABAD, PAKISTAN

SALALAH, OMAN

List of Attachments

Solicitation

PRE-AWARD PHASE

Cover the acquisition basics What you can expect

ACQUISITION RUNDOWN

Request for Proposal (RFP) Firm Fixed Price with Economic Price Adjustments 4-year contracts Domestic/3-year Overseas Requirements Type Contract Best Estimates No Guarantee of Lifts Negotiated Full and Open Competition Lowest Price, Responsible Offer

OFFER SUBMISSION

PACKAGE (OSP)

Name Address Phone& Fax

SIGN

Leaking Underground Storage Tank Tax 0.001 Federal Oil Spill Liability Fund Tax 0.001905 State Tax 0.000 If applicable (if included in supplier invoice and not included in supplier cost)

From supplier invoice

Airport - KXXX

MARGIN

SUM (A – G)

X Platts/USGC/JET 54/PIPE/PWA MEAN November 03, 2015

Price Breakdown sheet

KXXX-AR

KXXX-BR

Jet A w/o FSII Jet A w/ FSII 100,000 100,000 $1.00 $1.05 FBO Name Physical address where fuel is actually transported from

POC Name, Address, and Phone Number FBO Address FBO Telephone Number NOTE: Suppliers need to submit a commitment letter from FBO along with initial offer B-0001 -B15.01(g)

KXXX

COLUMBIA,MO

Refinery, pipeline, truck etc.

X

6:00 AM – 10:00 PM

X X

1 HOUR

X 00.00

Are Holidays included?

Either per occurrence or per hour. Not both!

Columbia Airport Authority 1000 Astros Way Columbia, MO 33333 $0.01/gal

Jet A

KXXX-AR

KXXX-BR

Jet A w/o FSII Jet A w/ FSII Call out fee Call out fee $0.00 $0.00 NOTE: Ancillary ground services are not reimbursed by DLA Energy or DFAS.

Reimbursements for ground services are made by the ACC directly.

-F-0001-F56.01 (h)

(1) Defuel/reservice;

(2) Aircraft landing, ramp or parking fees;

(4) Necessary ground equipment service (i.e., GPU, baggage conveyer belt, electrical grounding hookup, stairs, start carts, etc.);

(5) Aircraft housekeeping or cleaning services (i.e., trash collection, vacuuming, lavatory servicing, potable water, etc.);

(6) Catering, food and non-alcoholic beverage replenishment aboard the aircraft;

(7) Supplies (i.e., maps, navigational aids);

(8) Security services for the aircraft at the airport or airfield;

(9) De-icing services;

(10) Custom fees (if paid by refueling vendor);

(13) Aviator breathing oxygen (ABO).

KXXX-AR

KXXX-BR

Jet A w/o FSII Jet A w/ FSII F.E.T.

F.E.T.

$0.218 $0.218

Handout???

Charge Federal Civilian agency aircraft $0.218 F.E.T.

Claim a refund for the difference between the F.E.T. paid by the FBO ($0.243) and the F.E.T. charged on transactions for Federal Civilian Aircraft

Register with the IRS as an Ultimate Vendor

Military exempt from F.E.T.

F.E.T.

$0.00

Lust, Fed Oil Spill, State Tax, FET, etc.

G-0002-G9.07/ G9.07-5

NOTE: Must match SAM

ABA & Recipient Account #

Signature

Correctly and in a timely manner

OFFEROR REPRESENTATIONS

AND CERTIFICATIONS

All blocks should be checked if applicable

NAICs 324110 refers to employee size and not revenue < 500 employees = Small Business > 500 employees = Large Business

Large Businesses must submit a subcontracting plan or written documentation discussing subcontracting possibilities, if any exist.

K-0002-K33.01

AUTHORIZED NEGOTIATORS

Jane Doe John Doe President General Manger

(XXX) XXX-XXXX

(XXX) XXX-XXXX

Jane.doe@fbo.com John.doe@fbo.com

SCHEDULE OF SUPPLIES

DEPARTMENT OF DEFENSE STANDARD PRACTICE

INTO - PLANE SERVICING OF FUELS AT COMMERCIAL AIRPORTS

NON MEASUREMENT

SENSITIVE

MIL-STD-1548H

13 November 2014

SUPERSEDING

MIL-STD-1548G

31 July 2009

AMSC N/A FSC 91GP

DISTRIBUTION STATEMENT A. Approved for public release; distribution is unlimited.

Source: https://assist.dla.mil -- Downloaded: 2014-11-25T11:57Z Check the source to verify that this is the current version before use.

MIL-STD 1548H

PRE-AWARD SURVEYS

Conducted If:

Not the incumbent contractor

Not performing satisfactorily

Incumbent contractor but using a different refueler

1.2E, 1.2C and 2.3C Purchase Programs

QUALITY OPERATIONS DIVISION

DLA Energy-DQA

1.2E, 1.2C and 2.3C Purchase Programs

DISCUSSION:

What are the Quality Assurance Requirements and where to find them:

Who is DLA Energy Quality Assurance Representative (QAR) and what they do;

What is a Pre-Award Survey;

What happens when a contract is awarded.

What we are going to discuss: Give a little snapshot of each point.

QA requirements are identified in the solicitation showing specific specifications and inspection requirements that are expected to be fully adhered too under the DLA Energy contract.

DLA Energy QAR is going to be the POC if awarded a contract and are the eyes and ears for the DLA Energy Contracting folks. They assure that the contract requirements are being adhered too.

A PAS is an inspection of your facility, your equipment and your records to assure that you meet or can meet the requirements stated in the solicitation.

When a contract is awarded, the QAR will come to your site and perform Post Award meeting and go over all the requirements to assure you understand what is expected. If there were issues found during the PAS, the QAR will address those as well to verify the problems have been corrected.

Quality Specification/ Inspection Requirements

QUALITY ASSURANCE PROVISIONS OVERVIEW:

C2, Specifications (Into-Plane);

C16-.08-3, Turbine Fuel, Aviation (Jet A) and C16.08-2, Turbine Fuel, Aviation (JET A1);

C16.64-4, Turbine Fuel, Aviation (JP8) (Into-Plane);

E17 Contractor Inspection Responsibilities.

Discuss where the quality requirements are found: The parts of the solicitation that covers Quality Assurance is Section C: DESCRIPTION/SPECIFICATION/INSPECTIONS and Section E: INSPECTION AND ACCEPTANCE.

C2, the MAIN into-plane requirements quality assurance provision.

C16.08-3 (Jet A), C16.08-2 (Jet A1) and C16.64-4 (JP8) as applicable, are the product requirements. These quality assurance provisions will indicate the military standard and the EXCEPTIONS to those standards;

E17, states the contractor inspection responsibilities and the assignment of acceptance responsibility.

Quality Specification/ Inspection Requirements C2 Specifications (Into-Plane):

Calls out MIL-STD-1548H, Into-Plane Servicing of Fuels at Commercial Airports;

Identifies specific ATA 103 (US “CONUS”) exceptions;

For Into-truck, into-bladder or into-tank requirements, will also include JIG 2 & JIG 3 requirements (Overseas “OCONUS”) NOTE: EI/JIG 1530 replaces JIG 3;

When applicable: Requirements for Fuel System Icing Inhibitor (FSII) and Static Dissipater Additive;

Requirement for Certificate of Quality.

Go briefly over C2 requirements.

MIL-STD-1548, Into-Plane Servicing of Fuels at Commercial Airports (latest revision, which is “H”) is incorporated into the contract.

C2 shows EXCEPTIONS to ATA 103, which is called out in MIL-STD-1548. Exceptions include:

Making the Maintenance and Operations manuals mandatory (ATA 103 states “should” have them);

Deleting ATA 103 requirement for floating suction in storage tanks;

Making ATA 103 requirement to open and inspect storage tank interiors annually optional;

Allowing to use NIST Handbook 44 calibration requirements in lieu of ATA 103 stated calibration requirements;

Adding specifically stated JIG 2 & 3 requirements for OCONUS contracts that have into-truck, into-bladder or into-tank contract line items. NOTE: EI/JIG 1530 is replacing JIG 3.

C2 also states that if contract includes product with FSII, that the FSII must be analyzed every 30 days on storage tank or aircraft servicing unit samples.

If fuel is received without FSII, the FSII injectors shall be calibrated every 30 days in accordance with the manufacturer’s instructions to meet the FSII content requirements;

If fuel is received with FSII, % by volume shall be tested in accordance with ASTM D5006 with appropriate equipment (B2 tester and refractometer);

FSII content shall be 0.04 to 0.15 percent by volume;

If SDA is required by contract, C2 states that the conductivity level shall be between 50 and 700 picosiemens per meter and shall be tested every 7 days.

C2 states that all Fixed Base Operators suppliers shall make available to the government (upon request) a certificate of quality representing the most recent fuel deliver into the FBO supplier’s fuel system.

Quality Specification/ Inspection Requirements Into-Plane Servicing of Fuels at Commercial Airports:

Requirement is called out in C2;

Type I (United States, “CONUS”) commercial inspection procedures of ATA 103, Standards for Jet Fuel Quality Control and the commercial safety standard, NFPA 407, Standard for Aircraft Fuel Servicing;

Type II (Overseas, “OCONUS”) commercial inspection procedures of JIG 1, Aviation Fuel Quality Control and Operating Standard for Into-Plane Fueling Services (safety is part of JIG 1);

Section 4. General Requirements;

Section 5. Detailed Requirements;

MIL-STD-1548H (current revision) is available on solicitation web page or on Assist On Line,”QuickSearch” (http://quicksearch.dla.mil/)

MIL-STD-1548H is called out in C2 contract requirements. It establishes two types of standard practices for into-plane servicing of fuels at commercial airports, Type I (CONUS) and Type II (OCUNUS).

Type I follows the US commercial standard ATA 103. MIL-STD-1548 requires Type I to follow the commercial safety standard of NFPA 407.

Type II follows the overseas standard JIG 1.

Section 4 in -1548 addresses the General Requirements for CONUS (Type I) and OCONUS (Type II), which states which commercial standards they are to follow(Type I, ATA 103 and Type II JIG 1).

Defueled product is addressed in General Requirements and applicable to both Type I and Type II.

Section 5 in -1548 addresses the Detailed Requirements for CONUS (Type 1) and OCONUS (Type II) showing the exceptions to ATA 103 (Type I) and exceptions to Type II (JIG 1). Type I and Type II are Detailed Requirements are addressed separately .

TABLE II will show laboratories within the continental United States and TABLE III shows laboratories outside the continental United States. This information is given in case the QAR requests fuel samples be submitted for testing; this would be done for instance if the fuel was suspect, if new equipment was being put in service or if equipment was modified or repaired. The QAR can request up to 10 one gallon samples per year under the E17 quality assurance provision.

Can be found on the solicitation web site page or on Assist On Line, “Quick Search”, http://quicksearch.dla.mil/ GOOGLE Assist Quick Search.

Quality Specification Requirements Turbine Fuel, Aviation (Jet A & Jet A1) C16.08-3 (Jet A) & C16.08-2 (Jet A1) Fuel will conform to ASTM D1655 with the following (if/when applicable):

FSII: 0.04 – 0.15% by volume;

CI/LI: Shall conform to MIL-PRF-25017H;

SDA: 50-700 ps/m (Stadis 450)

Go over C16.08-3 (Jet A) and C16.08-2 (Jet A1) requirements.

Quality Specification Requirements C16.64-4 Turbine Fuel, Aviation (JP8) Fuel shall conform to MIL-DTL-83133H;

Below are required for deliveries of JP8 at the skin of the aircraft:

Antioxidant shall be added;

FSII: 0.04 – 0.15% by volume;

CI/LI: Conforming to MIL-PRF-25017H;

SDA: 50-700 ps/m (Stadis 450)

1. Go over C16.64-4 requirements.

Quality Inspection and Acceptance Requirements E17 Contractor Inspection Responsibilities Contractor shall adhere to C2;

Contractor will furnish/package/ship samples of product if requested by QAR;

Contractor shall keep all quality & quantity records available during contract and for 3 years after final payment;

Inspection system including operations shall be submitted to surveillance by QAR;

Contractor can provide transportation to/from/between contractor facilities and operations to QAR. Contract price shall include the cost;

Acceptance of delivery is made by pilot or crew member.

Go over E17 requirements.

E17 Contractor Inspection Responsibilities:

Contractor shall adhere to the requirements in the C2 quality assurance provision;

Contractor shall furnish samples of product per request of QAR but will not be required to furnish annually more that 10 one gallon samples per contract line item. Contractor will pack and ship samples to lab identified in MIL-STD-1548.

Contractor shall keep all quality and quantity records available to the Government during this contract and for three years after final payment under this contract.

Inspection system including operations shall be submit to surveillance by the QAR.

Contractor can provide transportation to/from/between contractor facilities and operations to a DLA Energy QAR. Contract price shall include the cost of any such transportation.

ACCEPTANCE: Each delivery of product shall be inspected at the point of delivery by the Ordering Officer accepting the delivery (pilot or crew member.

DLA Energy QAR DLA Energy Quality Assurance Representative (QAR):

The QAR is the eyes and ears for Into-Plane Contracting;

The QAR performs Pre-Award Surveys;

If awarded a contract, the QAR will conduct the Post Award Survey;

The QAR performs oversight on awarded contracts by inspection visits to verify requirements are being met;

Inspection frequency based on Risk Assessment.

Define QAR Discuss what a QAR does at a PAS Discuss what the QAR does (reviews records, assures equipment meets requirements, assure personnel are trained and know requirements, assures a quality system is maintained providing the military with clean, dry fuel).

QAR site visits frequency is based on DLA Energy Risk Assessment (Low Risk 12-18 months; Moderate Risk 9-12 months; High Risk 6-9 months; Elevated Risk 0-6 months; Recommend Quality Hold).

AWARD PHASE

AWARD PROCESS

Offers Received/Reviewed

Negotiations & Discussions

Pre-Award Survey Determination

Negotiations Open

Negotiations Close

Offers are Evaluated

Award

Acquisition Review Board

Solicitation/OSP

OFFER EVALUATION

Lowest Price, Responsible Offer Negotiated Initial offer should be your best Final Proposal Revision

M-0003-M57 Must submit an OSP for each ICAO Lowest offered total price All or nothing basis

Example:

Winner

CONTRACT ADMINISTRATION

CONTRACT ADMINISTRATION

Contract Administrator Contract Modifications Quality Hold Actions Payment Issue Troubleshooting Monitor contractor performance

Contractor Notify Contract Administrator of any changes Comply with all terms and condition of contract Verify that price’s on web are accurate http://p2web.energy.dla.mil/ Register for Daily Transaction Reports and MyInvoice

Unilateral v. Bilateral

FREQUENT ACTIONS

Flowage Fee Increase Novations/Name Changes G9.07 Changes Product Source Changes Waivers/Deviations/Exceptions Additional Requirements via modifications Payment discrepancies notify contracting Quality Holds (inspections, refueler change)

- (Fraud if you invoice contract fuel and the customer actual purchase non-contract fuel)

USEFUL WEBSITE

Federal Business Opportunities https://www.fbo.gov

Systems for Award Management http://www.sam.gov/portal/SAM/#1

Defense Logistics Agency/ Energy http://www.dla.mil/Energy.aspx

Into-Plane Contract Information System https://cis.energy.dla.mil/energy_cis/

Tax Guide http://www.dla.mil/Energy/Business/TaxAndExemption.aspx

Prices to Web http://p2web.energy.dla.mil/pls/p2wp/dfsc_pkg.df_contract

Wide Area Workflow (WAWF) https://wawf.eb.mil

Questions?

Alberto Williams 703-767-3281/ alberto.williams@dla.mil Renee Moore 703-767-1268/ Crystal.Moore@dla.mil Kathy Hill 703-767-3662/ kathy.hill@dla.mil image1.png image2.jpeg image3.png image17.jpeg image18.jpeg image19.jpeg image20.jpeg image21.png image22.png image23.jpeg image24.png image25.png image26.png image27.png image28.png image29.jpeg image30.png image31.gif image32.png image33.png image34.png image35.png image36.emf image37.png image38.png image39.png image40.png image41.png image42.png image43.emf image44.png image45.png image46.png image47.emf image48.emf image49.png image50.emf

Microsoft_Excel_97-2003_Worksheet1.xls Sheet1

Item Unit Price Quantity Total Value

KXXX-AR $ 2.00 100,000 $ 200,000

KXXX-BR $ 2.05 600,000 $ 1,230,000

$ 1,430,000

Item Unit Price Quantity Total Value

KXXX-AR $ 1.99 100,000 $ 199,000

KXXX-BR $ 2.06 600,000 $ 1,236,000

$ 1,435,000

Sheet2

Sheet3 image15.jpeg image16.png image4.jpeg image5.png image6.jpeg image7.jpeg image8.jpeg image13.png image14.png image10.png image11.png image12.png