SPE600-15-R-0502_JEBEL_ALI_SOLICITATION_June_8.pdf

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30 0055474800

1. REQUISITION NUMBER

2. CONTRACT NO. 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER

SPE600-15-R-0502

5. SOLICITATION NUMBER

2015 JUN 09

6. SOLICITATION ISSUE

DATE

Orlando Montoya DOM0004

a. NAME

Phone: 703-767-0206

b. TELEPHONE NUMBER (No Collect calls)

2015 JUL 23

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY CODE SPE600

DLA ENERGY

8725 JOHN J KINGMAN RD STE 4950

FT BELVOIR VA 22060-6222

USA

10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

8 (A)

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

493190NAICS:

SIZE STANDARD:

11. DELIVERYFOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/ CODE

OFFEROR

FACILITY

CODE

TELEPHONE NO.

18a. PAYMENT WILL BE MADE BY CODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

See Schedule

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

29. AWARD OF CONTRACT: REF. OFFER

DATED . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or Print) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or Print) 31c. DATE SIGNED

ONE

SEE SCHEDULE

7. FOR SOLICITATION

INFORMATION CALL:

SEE SCHEDULE

85PAGE 1 OF

03:00 PM

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE ADDENDUM

EDWOSB

32a. QUANTITY IN COLUMN 21 HAS BEEN

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:RECEIVED INSPECTED

COMPLETE PARTIAL FINAL

STANDARD FORM 1449 (REV. 2/2012) BACK

36. PAYMENT

PARTIAL FINAL

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

37. CHECK NUMBER

38. S/R ACCOUNT NO. 39. S/R VOUCHER NUMBER 40. PAID BY

42a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42b. RECEIVED AT (Location)

CONTINUED ON NEXT PAGE

ADDITIONAL INSTRUCTIONS FOR ALL PROSPECTIVE OFFERORS

NOTE: See Addendum to FAR 52.212- 01 – INSTRUCTIONS TO OFFERORS - COMMERCIAL ITEMS (APR 2014), DLA Energy Contract Provisions L-0003-L116.01 – DATA REQUIREMENTS (STORAGE) (DLA ENERGY JAN 2013) and FAR 52.212-02 – EVALUATION-COMMERCIAL ITEMS (OCT 2014), and addendum to 52.212-02 for complete instructions on how to submit a proposal.

A. Attached is the Request for Proposal Number SPE600-15-R-0502, for facilities and services to receive, store, protect, additize, and ship a minimum 1,000,000 BBLS of Government-owned product Aviation Turbine Fuel Grade JP-5 and 1,000,000 BBLS of Government-owned product Marine Distillate F-76 on the Port of Jebel Ali, Dubai, United Arab Emirates.

B. Your proposal must be received no later than 03:00 PM local Fort Belvoir, VA (EST) time on July 23, 2015.

Offerors shall clearly mark all envelopes/packages sent in response to this solicitation with the words:

"OFFERED UNDER SOLICITATION SPE600-15-R-0502”

C. FAXED PROPOSALS ARE NOT AUTHORIZED. You may, however, email your proposal to: bidcustodian@dla.mil. All emailed proposals MUST be followed-up with hard copies (original plus one (1) copy) of your proposal NO LATER THAN TEN (10) business days after solicitation closing. Late proposals will be processed in accordance with FAR 15.208, Submission, Modification, Revision and Withdrawal of Proposal.

Submit hard copy of your TECHNICAL PROPOSAL, OFFEROR SUBMISSION PACKAGE to:

US Post Office/US Post Office Express Mail offer only:

ATTN: DLA Energy-FESBB Bid Custodian Room 2945 Defense Logistics Agency Energy 8725 John J. Kingman Road, Suite 2945 Fort Belvoir, VA 22060-6222

Hand Carried/Courier Delivery Service only:

ATTN: DLA Energy-FESBB Bid Custodian Room 2945 Ms. Debbie Lloyd/ Telephone: 703-767-9350 8725 John J. Kingman Road, Suite 4950 Fort Belvoir, VA 22060-6222

FOR VERIFICATION OF RECEIPT: Contact Mr. Orlando Montoya at (703)-767-0206.

C. NOTICE REGARDING SUSPENSION/DEBARMENT/INELIGIBILITY: Any contract awarded to a Contractor who, at the time of award was suspended, debarred, and ineligible for receipt of contract with Government Agencies or in receipt of a notice of proposed debarment from any Government Agency, is voidable at the option of the Government.

D. TAX EXEMPT NUMBER: For the Defense Logistics Agency-Energy is: 31-4420477.

E. QUESTIONS RELATING TO THIS SOLICITATION: Must be emailed to Orlando Montoya, Contract Specialist at Orlando.Montoya@dla.mil, no later than June 30, 2015. Please reference the Solicitation Number in the SUBJECT

LINE

of your email. All responses will be provided via an amendment to the solicitation.

PAGE 3 OF 85 PAGESCONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED:

SPE600-15-R-0502

SECTION B - SUPPLIES OR SERVICES AND PRICES OR COSTS

B-0001-B34.01 SERVICES TO BE FURNISHED AND PRICES (DLA ENERGY FEB 1991)

The services to be furnished during the period specified herein and the unit prices are as follows:

CONTRACT LINE ITEM 0001 – OCONUS COCO STORAGE SERVICES, V20000034: (FIRM FIXED PRICE)

The Contractor shall provide Contractor-Owned, Contractor-Operated COCO bulk fuel facilities in accordance with the Performance Work Statement, Section C, and all other terms and conditions set forth herein, for the FOUR (4) year base period of August 01, 2015 through July 31, 2019.

AREA(S) OF CONSIDERATION: Port of Jebel Ali, Dubai, United Arab Emirates.

The prices for the services and facilities to be provided during the FOUR-YEAR performance period (August 01, 2015 through July 31, 2019), as described in the Performance Work Statement, includes the following:

CLIN Product/ Tank #

Shell Capacity

(BBLS)

Fill Capacity

(BBLS)

OCONUS COCO

STORAGE

SERVICES

(Prorated for part month) includes initial & final shipment PRICE

(MUCC)

Annual Storage Use

Charge Four Year Cost $/BBL/

YR

0001 $ $ $ $

CONTRACT

TOTAL $ $ $ $

CONTRACT LINE ITEM 0002 – OCONUS COCO STORAGE SERVICES, V20000034: (FIRM FIXED PRICE)

The Contractor shall provide Contractor-Owned, Contractor-Operated COCO bulk fuel facilities in accordance with the Performance Work Statement, Section C, and all other terms and conditions set forth herein, for the five (5) year option period (August 01, 2019 through July 31, 2024).

AREA(S) OF CONSIDERATION: Port of Jebel Ali, Dubai, United Arab Emirates.

The prices for the services and facilities to be provided during the five-year option performance period, as described in the Performance Work Statement, includes the following:

CLIN Product/ Tank #

Shell Capacity

(BBLS)

Fill Capacity

(BBLS)

OCONUS COCO

STORAGE

SERVICES

(Prorated for part month) includes initial & final

Annual Storage Use

Charge Five Year Cost $/BBL/

YR

PAGE 4 OF 85 PAGESCONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED:

shipment PRICE

(MUCC)

0002 $ $ $ $

CONTRACT

TOTAL $ $ $ $

NOTE: Monthly and Annual Storage Charges shall be based on FILL CAPACITY. Additionally, Monthly Usage prices when multiplied by 12 months should equate to the Annual Storage Usage Charge as stated in the above chart. All dedicated line fill (if applicable) should be captured on a separate line above notated as “Dedicated Line Fill.”

NOTE: IAW FAR 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999), the contractor is accepting that prices for the six one

(1) month extensions (if required) will remain the same as the offered prices under DLA Energy Contract Provision B-0001-B34.01 SERVICES TO BE FURNISHED AND PRICES (DLA ENERGY FEB 1991) unless otherwise stipulated.

SECTION C - SPECIFICATIONS/SOW/SOO/ORD

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT

DEFENSE LOGISTICS AGENCY ENERGY

PORT OF JEBEL ALI, UNITED ARAB EMIRATES (UAE)

1. Description of Required Service

1.1 Area of Consideration

1.2 Storage Tank Requirements

1.3 Grade of Product

1.4 Physical System Requirements

1.5 Estimated Through-put Requirements

1.6 Property Control, Records and System Records

1.7 Environmental

1.8 Additives

2. Facilities

2.1 Product Receiving Requirements

2.2 Product Shipping Requirements

2.3 Truck Fill Stand

2.4 Berthing and Mooring Facilities

2.5 Storage Tanks

Filtration Laboratory Services Local requirements

3. Product Quality Surveillance

3.1 Responsibilities

3.6 General Information

3.7 Contractor Manpower Reporting

PAGE 5 OF 85 PAGESCONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED:

3.8 Standard operating procedures (SOP) for Contractor Common Access Card (CAC):

4.0 General

4.1 Commercial practices

4.2 Contract Compliance Plan (CCP)

4.3 Quality Control Plan (QCP)

5.0 Deliverables

5.1 Contractor Detailed Plans

5.1.1 Contractor Compliance Plans

1. Description of Required Services:

Area of Consideration: Port of Jebel Ali, United Arab Emirates (UAE) area.

This requirement is to obtain Contractor Owned, Contractor Operated (COCO) fuel facilities with the current capability to receive, store, ship, Aviation Turbine Fuel Grade JP5 and F76 by Ocean Tanker/Barges/Pipeline/Trucks. The contractor shall inject additives to re-grade JP5 product on in bound or outbound shipments.

CONTRACT PERFORMANCE PERIOD: The contract performance period shall be for a period of five (4) years with one five (5) year option commencing upon award.

1.2 Storage Tank Requirements: 2,000,000 barrels (shell capacity) of storage:

(1) 1,000,000 barrels of JP5

(2) 1,000,000 barrels of F76

A minimum of two tanks per product, interconnected and isolated from other facilities and products handled within the tank farm is required.

1.3 Grade of Service: Two grades of product:

(1) Aviation Turbine Fuel-Grade JP5 [NSN: 9130-00-273-2379]

(2) Navy Distillate-Grade F76 [NSN: 9140-00-273-2377]

1.4 Physical System Requirements: Storage and handling facilities capable of receiving, storing, protecting, and shipping two grades of U.S. Government-owned petroleum product. Offerors are required to provide the tank cleaning and inspection data required by Provision E18 as part of their proposal.

1.5 Estimated Throughput: The U.S. Government will be entitled to an initial fill and a final shipment during the 4-year base and 5-year option performance period. 2,000,000 barrels turnover for each product within a 12-month period is hereafter referred to as allowed throughput. Initial fill is defined as all receipts required to fill the storage tanks to 100% of the awarded safe fill capacity. Final shipment is defined as all issues required to withdraw 100% of the awarded safe fill capacity.

• Allowed Throughput will be calculated by adding the total number of barrels received and shipped in a 12 consecutive month period divided total by 2 starting on contract being placed on revenue after receiving the initial fill and resetting on the anniversary date each following year.

• Initial fill is defined as all receipts required filling the storage tanks to 100% of the awarded safe fill capacity. Final shipment is defined as all issues required to withdraw 100% of the awarded safe fill capacity.

1.5.1 Excess Throughput: For volumes in excess of the allowed throughput under the Provision for Excess Throughput. Excess throughput charges will be calculated by adding the total number of barrels received and shipped in a 12-month period above the allowed throughput quantity.

• Any excess throughput shall be processed as an equable adjustment in accordance with 252.245-7002

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1.6 Property Control, Records and System Records: Inventory Data Input: The Contractor shall follow the physical inventory management procedures specified in applicable directives and contract clauses in accordance with DoD 4140.25M and DLA ENERGY Class IIIB Supply Chain Management Interim Policy and Procedural Guidance. The management of fuel inventories involves a full range of actions associated with ordering/requisitioning, receipt, transfer, issue, automated management system information system, (FMD-8), physical inventory and storage of fuel. Utilizing Contractor-furnished company computer system via Contractor-furnished internet access (with static IP address capability) or creation of a dial-in account to the DLA ENERGY BSM-E web server additional data and requirements can be found in DLA Energy Policy and Procedural Guidance.

• Ensure that all orders, receipts, transfers, issues sales/credits, losses, gains and adjustments are properly documented.

• Maintain control over the physical environment to ensure proper product storage can take place with minimal losses.

• Ensure inventory variations are within allowable limits. Document, investigate, report, and take corrective action if necessary on excessive variations.

Contractor furnished computer system shall meet the current commercial standards for a computer system capable of accomplishing the data reporting and records keeping required by FMD; maintaining the data collection and records keeping associated with product quality surveillance (i.e., product analysis and testing reports); and the document collection and records keeping associated with the Contractors preventive maintenance program, etc. The Contractor shall input inventory data of Government-owned product directly into FMD utilizing Government-furnished computer software. DLA Energy will install the necessary software and provide training to a minimum of two Contractor personnel. See I-000X- I119.04, INVENTORY CONTROL RECORDS AND SYSTEM OF RECORDS (DLA ENERGY JAN 2012) for additional information regarding the Government’s inventory data requirements.

1.6.1 The Contractor shall input inventory and sales data for Government-owned product directly into FMD using a Contractor-furnished computer system via Contractor-furnished internet access (Additional data and requirements can be found in Provision I119.04.

1.7 Environmental: The contractor is responsible for compliance with the local laws and regulations of the country. The Contractor shall ensure compliance with Clause H19.01. REPORTING AND CONTAINING OIL SPILLS (OVERSEAS STORAGE) (DLA

ENERGY JAN 1982)

1.7.1 Immediately upon the discovery of a product spill, leak, or seepage involving DLA Energy owned product, the Contractor shall notify, by telephone, (1) the Quality Assurance Representative (QAR); (2) the designated Defense Fuel Region; and (3) the Contracting Officer.

1.7.2 Immediately upon discovery of a product spill, leak, or seepage, the Contractor shall take all practicable measures available to contain and prevent further spreading of such spill, leak, or seepage. Spill prevention and control measures taken by the Contractor will be in compliance with all applicable laws and regulations

1.8 Additives The Contractor shall store, inject, and maintain US Government provided additives (Unless contractor is directed to purchase additives IAW F45.01/03/04 by DLA ENERGY Middle East Bahrain regional office or the QAR/COR), on specification at all times. All costs for storage maintenance and injection shall be included in CLIN 0001 and CLIN 0002.

1.8.1 Additive Storage / Supply Chain Plan: The Contractor shall provide with their OFFER a detailed additive plan that clearly demonstrates how they will store, maintain, and inject additives.

1.8.2 Additive Injection:

• Fuel System Icing Inhibitor Injection: The Contractor shall provide an injection system for Fuel System Icing Inhibitor (FSII).

FSII will be injected, by the Contractor, based on product specification requirements. Additive will be injected downstream of the storage tank, but prior to the loading pump and issue vessel. The injection requirements that apply to JP5 stocks will be IAW F45.03 OPERATION OF FUEL SYSTEM ICING INHIBITOR ADDITIVE SYSTEM CONTRACTOR-OWNED CONTRACTOR-OPERATED

(COCO).

• Static Dissipater Additive (Conductivity Additive) Injection: The Contractor shall provide an injection system for Static Dissipater (Conductivity Additive) (SDA). The Contractor SDA will be injected by the Contractor based on product specification requirements. Additive will be injected downstream of the storage tank, but prior to the loading pump and issue vessel. The injection requirements that apply to JP5 stocks will be IAW -F45.01 OPERATION OF Static Dissipater (CONDUCTIVITY ADDITIVE) SYSTEM.

• Corrosion Inhibitor/Lubricity Improver additive Injection: The Contractor shall provide an injection system for Corrosion Inhibitor/Lubricity Improver Additive (CI/LI). The Contractor CI/LI will be injected, by the Contractor, based on product specification requirements. Additive will be injected downstream of the storage tank, but prior to the loading pump and issue vessel. The injection

PAGE 7 OF 85 PAGESCONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED:

requirements that apply to JP5 stocks will be IAW F45.04 OPERATION OF CORROSION INHIBITOR/LUBRICITY IMPROVER

ADDITIVE SYSTEM, CONTRACTOR-OWNED CONTRACTOR-OPERATED (COCO).

1.8.3 Injection of additives : Contractor-furnished injection system(s) to inject additives as follows: The additives (Fuel System Icing Inhibitor (FSII), Corrosion Inhibitor/Lubricity Improver (CI/LI) will be injected by the Contractor based on product specification requirements. Injection requirements apply to JP5 stocks. (See Provision F45.03)

• Static Dissipater Additive (SDA): The Contractor will purchase and provide the Static Dissipater Additive.

• Anti-icing Additive (FSII): The Contractor will purchase and provide FSII.

• Corrosion Inhibitor/Lubricity Improver Additive (CI/LI): The Contractor will purchase and provide corrosion inhibitor/lubricity improver additive.

NOTE: All required additive injection will be accomplished IAW MIL-STD-3004D.

NOTE: Any additive purchase costs shall be processed as an equable adjustment in accordance with 252.245-7002

2. Facilities:

2.1 Product Receiving Requirement: The Contractor's facilities shall be capable of receiving U.S. Government-owned product via ocean going tankers/barges or U.S. Navy Fleet Oilers on a 24-hour per day, seven day per week basis at pumping rates compatible with the mode of transportation tendered (minimum 2,000 barrels per hour for barges and 8,000 barrels per hour for tankers and Fleet Oilers).

2.2 Product Shipping Requirement: The Contractor's facilities shall be capable of shipping U.S. Government-owned product via ocean going tankers/barges or U.S. Navy Fleet Oilers on a 24 hour per day, seven day per week basis at pumping rates compatible with the mode of transportation tendered (minimum 2,000 barrels per hour for barges and 8,000 barrels per hour for tankers and Fleet Oilers.

2.3 Tank Truck Fill Stand Facility: The Contractor's truck fill stand facility shall be capable of simultaneously loading and shipping four tank trucks at a combined rate of 1,000 gallons per minute. The tank truck loading and shipping capability is required for JP5. The Contractor is responsible for loading and shipping tank trucks on a 5-day workweek schedule; 8:00 a. m. to 5:00 p. m. weekends and local holidays excepted. (NOTE: The normal United Arab Emirates work week is Sunday through Thursday).

2.4 Berthing and Mooring Facilities: The Contractor's berthing and mooring facilities shall be capable of handling a minimum 50,000 dead weight ton (DWT) vessels with an overall length of 800 feet with a minimum draft of 39 feet at mean low water from the Contractor's berthing and mooring facility to the open ocean. The offeror shall provide any port restriction requirements and harbor fees with their proposal, along with height restrictions from ship's manifold to the waterline during loading/unloading.

2.5 Storage Tanks: All storage tanks must meet the minimum requirements of the current American Petroleum Institute (API) standards, and all local laws and regulations, etc. applicable to the tanks and facilities.

2.5.1 Cone roof tanks with internal floating pans are preferred; however, floating roof tanks will be considered if they are equipped with roof drains which prevent water from coming into contact with the product to be stored. The bottom floor of the floating roof that contacts the product should be epoxy coated. Additionally, the floor and at least 3 meters up the side of any tank offered must be epoxy coated.

2.5.2 The tanks shall be interconnected to provide the capability of recirculation and filtration of product between tanks.

2.5.3 Each storage tank shall be equipped with a fuel/water separation system for collection of all product or water dispensed from its bottom water drain(s).

2.5.4 Lighting: The facility must be equipped with illumination to allow receipt/issue operations during hours of darkness.

2.6 Filtration: Contractor-furnished filtration system that meets the specifications outlined in the current API Publication 1581, 5TH edition, Specifications and Qualification Procedures Aviation Jet Fuel Filter Water Separator. The capability must exist to filter product during tank-to-tank transfers under maximum flow conditions, at a minimum. Contractor will be required to keep product on specification for sediment while stored in tanks.

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2.6.1 Filter replacement Price: Normal filter replacement is at contractor’s expense. The contractor is required to include all cost associated with filter program in CLIN 0001and CLIN 0002.

2.7 Laboratory Services: The Contractor shall provide laboratory services to test U.S. Government-owned petroleum products. If the Contractor cannot provide full testing capabilities acceptable to the Government, the Contractor shall be responsible for shipping the required samples to a laboratory specified by the Government representative within the Middle East. As a minimum, the Type C testing capability, including FSII, in MIL-STD-3004D, Types of Tests Required on Aviation Turbine Fuel, shall be available within the Contractor’s facility. All costs for lab samples shall be included in CLIN 0001 and CLIN 0002.

2.7.1 Contaminated Product Reimburse: The contractor shall reimburse the U. S. Government the cost of the product and the cost of disposal or remediation for all products that becomes contaminated while at the contractor’s facility, due to contractor negligence.

2.7.2 Off-Specification Product Reporting: The contractor shall report immediately to DLA ENERGY Middle East- Sub-regional office Bahrain or the QAR/COR, all receipts or on hand stocks that fail to meet product quality for receipt, storage or shipment in accordance with latest revisions of MIL-STD-3004. Suspected off-specification product will be isolated and shall not be released for shipment until authorized by DLA Energy Bahrain or the QAR.

2.7.3 Additional Samples: The Contractor shall provide to the government representative samples of any product being stored, shipped, or received under the contract, at the request of, and in the manner designated by the QAR. These samples shall be provided in addition to samples required elsewhere in the contract. The total number of these samples to be provided during any 12 month period shall not exceed eight times the number of tanks specified in the contract. The packing, marking, shipping, and the associated costs, shall be the responsibility of the Contractor.

2.8 Local Requirements: Clearances/National Notification Requirements: The contractor shall be responsible for obtaining all required Country, National, local notifications, clearances and filing, required for the purposes of receiving and issuing US Government owned products at their facilities. Any costs/fees required need to be included in the offer (reference I-000X-I291C ONTRACTOR PUBLIC KEY INFRASTRUCTURE (PKI) IMPLEMENTATION (SEP 2009) and I-000X- I119.04, INVENTORY CONTROL RECORDS AND

SYSTEM OF RECORDS (DLA ENERGY JAN 2012).

2.8.1 Local Operating Cost non-product: The contractor shall include all regular and recurring cost associated with the movement of Government Owned Product into and out of the storage facility and the storage terminal manifold System in CLIN 0001and CLIN 0002.

2.8.2 Local Operating Cost product: The contractor shall include all cost associated with the movement of Government Owned Product i.e per barrel tariff, per barrel handling charge etc. movements into and out of the terminal/facility in their offer in CLIN 0001 and CLIN 0002

Any local operating cost product shall be processed as an equable adjustment in accordance with 252.245-7002

2.8.3 Custody and Risk of Loss: Custody and risk of loss is as stated unless otherwise agreed upon.

a. Marine Receipts. Custody of product delivered by tanker or barge risk of loss shall pass from the carrier to the Contractor when the fuel passes the vessel’s permanent hose connection.

b. Marine Issue. Custody of product Issued to tanker or barge risk of loss shall pass from the Contractor to the Carrier when the fuel passes the vessel’s permanent hose connection.

c. Truck Receipt. Custody of product delivered by tank-truck risk of loss shall pass from Carrier to the Contractor when the fuel passes the terminals first permanent hose connect.

d. Truck Issue. Custody of product issued to tank-truck risk of loss shall pass from Contractor to Carrier when the fuel passes the terminals last permanent hose connect.

2.8.4 Billing: Unless otherwise directed, the Contractor shall prepare and distribute Government bills of lading and all necessary paperwork to include customs documentation if necessary used in issuing product. Bills of lading, routing instructions, and transportation assistance shall be furnished by the DLA Energy Alaska or Service activity placing orders.

3.0 Product Quality Surveillance:

3.1 Responsibilities: The Contractor will be responsible for maintaining the quality of the Government-owned product stored at the Contractor’s facility, to include but not limited to monitoring product deterioration and contamination, in accordance with the contractor developed Quality Control Plan (QCP). The contractor shall conduct quality surveillance in accordance with the policies and procedures in MIL-STD 3004, most current version.

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3.1.1 Quality Determination: No petroleum products shall be received or shipped without first determining and confirming conformance with product quality requirements. No conveyance/container shall be loaded until it is inspected by a qualified contractor person and deemed suitable to carry the intended product. Products shall be shipped on a first-in, first-out basis unless otherwise approved or directed by the QAR/Contracting Officer Representative (COR). Non-conforming product shall be reported to the QAR/COR immediately. Anytime product is received into a tank, the tank’s contents shall be suspended from issue pending quality conformance sampling and testing. The Contractor shall ensure that certificates of quality conformance (test reports) are maintained on file for all on-hand fuel stocks.

3.1.2 Suspected off-specification product: The Contractor shall report immediately to DLA Energy Middle East Region, QAR, and COR all receipts or on-hand stocks that fail to meet product quality for receipt, storage, or shipment in accordance with the QCP.

Suspected off-specification product will be isolated and shall not be released for shipment until authorized by the Contracting Officer, QAR or COR.

4.0 General:

4.1 Commercial practices: In the absence of any contract provision or referenced method, specification, or other instruction, the Contractor shall perform all services in accordance with best commercial practices.

4.2 Contractor Manpower Reporting: The contractor shall report all contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Defense Logistics Agency via a secure data collection site.

The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2015. Contractors may direct questions to the help desk at help desk at: http://www.ecmra.mil.

4.3 Standard Operating Procedures (SOP) for Contractor Common Access Card (CAC):

Accountability in Defense Logistics Agency (DLA) Contracts and Revision to Defense Logistics Agency Directive (DLAD) 4.1303 and 52.204-9000. See appendix:_A

5.0 Deliverables:

5.1 Contractor Detailed Plans: Following contract award, the Contractor shall have 60 days, unless otherwise indicated, to submit the COR reviewed plans to the Contracting Officer for review and acceptance. The detailed plans listed below shall be reviewed by the COR prior to submitting to the Contracting Officer. The plans are considered dynamic documents and shall be updated, as required, throughout the contract period.

5.2 Contract Compliance Plan (CCP). The Contractor is responsible for ensuring compliance with all contract performance requirements. As such, the Contractor shall develop an inspection system acceptable to the Government for monitoring overall contract performance. The inspection system is to include a written (CCP) developed and used by the Contractor to measure performance on a continuous basis. The CCP shall include performance based plans.

• General performance criteria shall include the Contractor’s ability to provide continuous support capabilities as specified in this

PWS

• Record keeping and reporting procedures pertaining to administrative requirements

• Bulk storage operations

• Facility/equipment maintenance, The CCP shall include time specific checklists for evaluation of all operational and preventive maintenance requirements. The CCP shall address procedures for corrective actions including the resolution of Corrective Action Report (CAR) and Quality Deficiency Reports (QDR) generated by the Contracting Officer’s Representative (COR).

Within 30 days after award the Contractor shall submit the CCP to the COR/QAR, located in the DLA Energy Middle East, Bahrain Sub- Regional Office for review prior to forwarding to the Contracting Officer for final approval. The CCP shall be made available for Government review, upon request, at any time during the contract performance period. The CCP may be used by the COR/QAR for monitoring and assessing contract performance.

5.3 Quality Control Plan (QCP): The QCP shall provide comprehensive and detailed step-by-step procedures covering all requirements in Provision E1.11, QUALITY CONTROL PLAN. Following contract award, the Contractor shall have 30 days to submit the detailed plan to the QAR, QM, COR and Contracting Officer for review and acceptance. The QCP must describe at a minimum, those functions pertinent to contract performance and compliance. The QCP must be reviewed and approved upon initial award to assure the technical and procedural requirements are adequately described. The QCP must be dynamic (i.e., modified or extended as

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SPE600-15-R-0502

http://www.ecmra.mil/ http://www.ecmra.mil/ changes in technical or procedural requirements occur). Contractor responsibility to inspect product and services shall be in accordance with Provision E28, CONTRACTOR INSPECTION RESPONSIBILITIES

The QCP written procedures must be clear and concise as to:

a. What is done?

b. Where it's done

c. When it's done

d. How it's done

e. Who (which contractor employee position) does it.

The QCP must describe, in proper sequence, how contract compliance will be achieved and how the contractor intends to perform the required services in order to ensure that all products meet specification requirements during the performance of the contract.

The QCP shall include procedures for the following operations, as they affect quality control, and an organizational chart that identifies responsible parties for these operations:

Receiving - See Provision F1.04

Blending – See Provision F45.03

Sampling – See Provision C19.07

Testing – See Provision C19.07

Calibration- and Provision E28

Storage and Handling – See Provision E28 and I116

Loading and Shipping – See Provision F1.05

Quantity Determination – See Provision F1.14

Records and Reports – See Provision I119.04

Corrective Action

Appendix A

Contractor Instructions

Common Access Card (CAC) Procedures

Performance under this contract may require the contractor to obtain a Common Access Card (CAC). If CACs are issued under this contract, the contractor shall complete and comply with the following steps to obtain, control, and turn-in Government-issued CACs, as well as establish procedures to control and account for contractor CACs at all times. This process is only for the issuance and

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accountability of CACs. Contractors may be required to provide additional forms and follow additional procedures for other forms of access and/or background/security checks depending on local site/installation requirements.

1. The contractor has each contractor employee requiring a CAC complete and sign Sections I and II of the DD Form 1172-2.

The instructions for completing the DD Form 1172-2 are located at http://www.cac.mil/docs/1172-2-Instructions.pdf.

For Section II, Block 22 - If the contractor employee signs and the DD Form 1172-2 it is then forwarded by the contractor. This provides verification for the employee information. If the contractor is submitting a DD Form 1172-2 for him/herself (e.g., the owner), with no higher authority above them for verification, then the signature in Block 22 must be notarized to verify identity.

2. The contractor forwards the DD Form(s) 1172-2 via hand-carry, secure mail, or encrypted email to (NOTE: The contractor may forward these forms individually or as a group):

The Contracting Officer’s Representative (COR) for the contract, if a COR was designated.

The Contracting Officer (CO) for the contract, if no COR was designated.

3. Each contractor employee must verify his/her account information upon receipt of an email from the Government containing a username and password for the Trusted Associate Sponsorship System (TASS). The web link for TASS is included in the email.

4. Each contractor employee will receive an email via TASS when his/her account has been approved. The email will notify the employee to obtain a Government-issued CAC from the nearest Real-Time Automated Personnel Identification System (RAPIDS) office. The email will also provide a link that identifies the locations of RAPIDS offices.

5. Each contractor employee shall obtain his/her issued CAC from the RAPIDS office.

6. The contractor, within one (1) business day of issuance, provides written notice via email to the COR (or the CO, if no COR was designated) for each contractor CAC issued identifying the contractor employee’s name, the date of issuance, and the date of expiration of the CAC. This notification may be made individually for each contractor employee or together for a group of contractor employees.

7. The contractor establishes procedures to control and account for Government-issued contractor CACs at all times, to include the following:

Ensure contractor CACs issued for this contract are only used for the purpose of performing under this contract.

Ensure contractor CACs are secured in a manner that precludes unauthorized use and that recognizes the CAC is the property of the U.S. Government.

Ensure contractor employees do not abuse or place holes in their CACs.

Ensure contractor employees do not display their CACs in public.

8. If a contractor CAC is lost or stolen:

The contractor employee shall immediately notify the contractor that the contractor CAC has been lost or stolen.

The contractor shall immediately notify the COR (or the CO, if no COR was designated), detailing the circumstances regarding the lost or stolen contractor CAC, as follows:

• In person, followed within one (1) business day by a written notice via email, or

• In writing, via email, or

• By telephone, followed within one (1) business day by a written notice via email.

The contractor shall report the lost or stolen CAC card to the local DLA Police/host installation police, who will provide the contractor a police report. If there is no local DLA Police/host installation police, or no police report is provided, the contractor shall provide information to the COR/CO, as applicable, detailing the circumstances of how the CAC was lost or stolen. The COR/CO will provide a memorandum for the contractor employee to support issuance of new CAC.

The contractor has the contractor employee bring the report/memorandum to the nearest RAPIDS office. If the CAC can be reissued within 24 hours, bring the report/memorandum to the nearest CAC office for reissue. If the CAC cannot be reissued in 24 hours, follow the steps for a new CAC, beginning at Step 1.

9. If the expiration date for a contractor CAC is prior to completion of the contract and the contractor employee is to continue working under the contract and still requires a CAC, the contractor:

Notifies the COR as follows:

• In person, followed within one (1) business day by a written notice via email, or

• In writing, via email, or

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• By telephone, followed within one (1) business day by a written notice via email.

No less than two (2) weeks prior to the current CAC’s expiration date, completes and complies with the steps above beginning with Step 2 for issuance of a new contractor CAC for the employee.

Brings the expiring CAC to the RAPIDS office for turn-in and receives new CAC.

Notifies the COR once a new CAC has been issued.

10. The contractor/contractor employee turns in any found CACs immediately, via hand- carry, to the nearest Federal law enforcement office.

11. The contractor immediately collects all contractor CAC(s) from the contractor employee(s) at:

Contract completion or termination Termination/Reassignment of an employee (this includes any reason the employee is no longer working for the contractor under the contract or otherwise no longer requires a CAC)

12. The contractor:

For contract completion or termination – within one (1) business day after collecting the contractor CAC(s) arranges for turn-in via one of the below methods:

i. If the COR/CO is co-located or near enough that in-person transfer of CACs can be arranged, the contractor:

• Arranges to meet the COR (or the CO, if no COR was designated) to turn-in the collected contractor CAC(s).

• Hand-carries all collected contractor CACs for turn-in to meet the COR (or the CO, if no COR was designated).

• Completes and signs the Government-Issued Contractor CAC Turn-In Receipt with the COR (or the CO, if no COR was designated). The contractor is provided a copy of the receipt.

ii. If in-person transfer of CAC cannot be arranged, the contractor:

• Sends, via certified mail, the CACs to the COR/CO. The contractor includes in the package the Government-Issued Contractor CAC Turn-In Receipt, with signed acknowledgement of contractor turn-in.

• Notifies COR/CO that CACs have been sent via certified mail.

• Receives a completed copy of the receipt from the COR/CO once the COR/CO has received the CACs.

For termination/reassignment of an employee:

i. Immediately notifies the COR (or the CO, if no COR was designated) that the employee is no longer working for the contractor under the contract or otherwise no longer requires a CAC, as follows:

• In person, followed within one (1) business day by a written notice via email, or

• In writing, via email, or

• By telephone, followed within one (1) business day by a written notice via email.

ii. Follows the turn-in procedures above for contract completion or termination, as applicable.

Contractor Reporting Requirements: The contractor is required to submit, on a monthly basis, to the COR (or the CO, if no COR was designated) a report of all employees working on the contract who have been issued CAC cards and a verification of whether each listed employee still requires a CAC. The report must note where changes have occurred (additions or deletions) since the previous month. Contractor employees who already have a CAC related to another DLA or DoD contract must be included in the monthly report.

Contractor shall note the issuing organization and the CAC expiration date. Contractor is still responsible for notifying the COR/CO when the individual is no longer working under the subject contract.

The above procedures have been established as a DLA security measure. Contractors are advised that failure to comply with any of the above requirements will be considered a violation of the terms and conditions of the contract and the Contracting Officer may take action to remedy such violations. Specifically, failure to safeguard, follow these procedures, including reporting requirements, or turn-in CACs within the established timeframes may result in the following actions, which are in addition to other actions the Contracting Officer may take under governing law and regulation and the terms and conditions of the contract:

• Immediate work stoppage (issuance of a stop work order), not to be lifted until resolution of CAC issue

• Disapproval of invoices and delay of payment

• Withholding of final payment (in accordance with FAR 52.204-9)

• Documentation of CAC Non-Compliance in the Contractor Performance Assessment Reporting System (CPARS)

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C-0001-C19.01 SECURITY AND FIRE PROTECTION (DLA ENERGY AUG 1988)

(a) The entire facility shall be enclosed by a fence suitable to deter unauthorized access. The fence shall be fitted with gates that may be padlocked when not in use.

(b) A method of visitor and entrance control will be in effect. A visitor register shall be maintained.

(c) An internal, self-powered communication system linking all critical points of the facility, capable of serving both as an alarm system and for conduct of terminal operation, will be in use.

(d) A water supply and fire fighting equipment conforming to National Fire Protection Association and American Petroleum Institute standards will be maintained. At locations outside the United States, other standards may be used with prior approval of the Contracting Officer.

(e) In the event of an emergency at a CONUS COCO terminal, the Contractor shall seek the assistance of the following as appropriate: local ambulance service; local fire department; local, county, and State police; regional office of the Federal Bureau of Investigation; Secret Service; U.S. Marshal's Service; and the Federal Emergency Management Agency.

C-0002-C19.04 - REMOVAL OF WATER BOTTOMS (DLA ENERGY FEB 1998)

Storage tanks for DLA Energy use shall be equipped with positive water sumps for removal of all water bottoms. All storage tanks shall be drained of water a minimum of once each week and whenever storage tank gauging indicates water is present.

(Weekly water drainage is necessary because the datum plate may not necessarily be the low point in the storage tank. Water could possibly accumulate below the datum plate and not show up in the gauging process.) Additionally, all storage tanks shall be drained of water prior to any transfer of fuel and after a minimum of 4 hours or maximum of 24 hours settling time following each product receipt.

Storage tanks equipped with floating roofs shall be gauged for water after each rain and drained if water is found present. Product and water levels shall be gauged before and after the draining of water. Water gauges of each storage tank shall be taken and recorded each time it is gauged for product. (Each storage tank shall be equipped with a fuel/water separation system for collection of all product or water dispensed from its bottom water drain(s). This system shall have the capability to return separated product back into the same storage tank.)

C-0003-C19.07 SAMPLING AND TESTING OF PETROLEUM PRODUCTS (STORAGE) (DLA ENERGY JAN 2012)

(a) SAMPLING. The samples identified in the solicitation attachment entitled MINIMUM REQUIREMENTS FOR STORAGE SAMPLING AND TESTING are a required part of the services to be provided. The Contractor must provide these samples using qualified personnel, facilities, and equipment on-site and shall include all associated costs in the monthly service charge. These on-site resources may be provided by Contractor personnel or by a commercial source acting on behalf of the Contractor. The Quality Representative will not be responsible for taking any samples for the Contractor. All samples must be taken in accordance with ASTM D 4057, Standard Practice for Manual Sampling of Petroleum and Petroleum Products (API Manual of Petroleum Measurement Standards (MPMS), Chapter 8.1).

(b) TESTING. The tests identified in this solicitation attachment entitled MINIMUM REQUIREMENTS FOR STORAGE SAMPLING AND TESTING are a required part of the services to be provided. Those tests identified in the attachment which are part of a higher order analysis (defined as follows: Composite Samples, Storage Tanks After Receipt, Interface Mixture, Dormant Stocks, and Individual Tests, including particulate contamination) shall be provided by the Contractor using one of the following options (the Contractor shall check the appropriate box below):

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[ ] The Contractor will perform the tests using its own qualified personnel, facilities, and equipment. (All costs for this service are to be included in the monthly service charge.)

[ ] The Contractor will not perform the tests using its own personnel, but will provide on a seven days per week, 24 hours a day basis, it’s own facilities and equipment for testing of product by Government personnel. (All costs for this service are to be included in the monthly service charge.)

[ ] The Contractor will not provide its own personnel, facilities, or equipment. Instead, the Contractor will, within 24 hours after sampling, transport any sample(s) to a commercial laboratory approved by the Government and arrange for that commercial laboratory to perform all the required tests. The Government, at its own option, may direct that samples be tested at a Government laboratory under contract to the Government. In this case, transport of such samples is still the responsibility of the Contractor. (The Government will reimburse the Contractor for the actual costs of the tests performed by their commercial laboratory. All other associated costs must be included in the monthly service charge.)

All other tests found in the above referenced attachment, which are not part of a higher order analysis, shall be provided in accordance with the CONTRACTOR INSPECTION RESPONSIBILITIES (STORAGE) contract provision.

(c) All facilities and equipment to be provided, whether that of a Contractor or a commercial laboratory, must conform to the standards for such facilities and equipment established by the Occupational Safety and Health Act and the National Fire Protection Association or local regulations, whichever is more stringent.

SECTION E - INSPECTION AND ACCEPTANCE

252.246-7004 SAFETY OF FACILITIES, INFRASTRUCTURE, AND EQUIPMENT FOR MILITARY OPERATIONS (OCT 2010)

DFARS

252.246-7000 MATERIAL INSPECTION AND RECEIVING REPORT (MAR 2008) DFARS

E-0001-E1.01 - CONTRACTOR RESPONSIBILITY FOR GOVERNMENT INSPECTION OF SERVICES (DLA ENERGY JAN 2012)

If any inspection or test is made by the Government on the premises of the Contractor or subcontractor, the Contractor without additional charge shall provide all reasonable facilities and assistance for the safety and convenience of the Government inspectors in the performance of their duties.

E-0002-E1.11 - QUALITY CONTROL PLAN (DLA ENERGY MAR 2000)

(a) Upon award, the Contractor shall prepare, in triplicate and in English, a Quality Control Plan (QCP). Prior to the first receipt of Government-owned product into the facility, two copies of the QCP shall be forwarded to the Contracting Officer and one copy to the assigned Quality Assurance Representative for approval.

(b) The QCP shall include the following quality control procedures employed by the Contractor.

(1) Receiving (both product and additives);

(2) Blending;

(3) Sampling;

(4) Testing;

(5) Storage and handling;

(6) Loading and shipping;

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(7) Calibration program for testing and…