UK_-_15R0202_Presentation.pdf

DEFENSE LOGISTICS AGENCY

AMERICA’S COMBAT LOGISTICS SUPPORT AGENCY

WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

United Kingdom

SPE600-15-R-0202

PERIOD OF PERFORMANCE: 1 JULY 2015 - 30 JUNE 2018

Georgia Dotson, Contracting Officer JoAn Findlay, Acquisition Specialist Lee Dvonch, Acquisition Specialist

• Agenda:

• 9:00 – 9:30 Meet and Greet / Introductions

• 9:30 – 10:00 Opening Remarks – Georgia Dotson

• 10:00 – 11:00 Solicitation – Georgia Dotson

• 11:00 – 11:15 Break

• 11:15 – 12:00 Technical – Rob Fox

• 12:00 – 1:30 Lunch

• 1:30 – 2:30 Registration – Lee Dvonch

• 2:30 – 3:00 Questions

• Closing Remarks

I am available 11 December 2014 from 9am to 4pm by appointment. Please see sign in sheet to select time available.

Direct Delivery Mission

• Supports the Military Services and Federal Agencies with ground (commercial) fuels delivered directly by vendor to the customer at commercial airports, commercial seaports and Posts, Camps and Stations (PC&S) worldwide

• Three-Year Requirements-Type Fixed Price with Economic Price Adjustment (FP w/EPA) contract.

• Closing Date: January 12, 2015 at 1300 hours Local Time Ft Belvoir, Virginia

• Products, NSN & Quantity:

• Premium Unleaded Gasoline with minimum Octane levels, ULG 9130-015275763, EST 19,000,000 USG

• Ultra Low Sulfur Diesel, Max 10 PPM sulfur, SFD 9140-

015569156, EST 10,000,000 USG

• Kerosene Class, KS1 9140-012924460, EST 300,000 USG

• Locations: Various throughout United Kingdom

• Customers: Department of Defense (DoD) US Air

Force and Exchange Service (AAFES)

• Base Reference Date: 16 OCTOBER 2014

• Offer price – US Dollar Per U.S. gallon

• Offers must be submitted in English

• Negotiators - Speak English

• Requirements for PROPOSAL SUBMISSION – Registration of –

• Online CAGE/NCAGE Code Request Tool -https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx

• System for Award Management (SAM) - https://www.sam.gov/portal/SAM/#1

• DLA Internet Bid Board System (DIBBS) https://www.dibbs.bsm.dla.mil/dodwarning.aspx?goto=/default.aspx

• Wide Area Work Flow (WAWF) - https://wawf.eb.mil/

• MyInvoice - https://myinvoice.csd.disa.mil/

• DLA-Energy Account Management and Provisioning System (AMPS) -https://amps.dla.mil **Please allow at least 5 business days for registration approval **

• You obtain access once your registration in AMPS is approved for the following:

• PC&S Offer Entry Tool - https://offerwizard.dla.mil/pcsoffwiz/pcsoffwiz.html

• FAR, DFARS and DLAD Clauses within the solicitation are available on the internet at the following sites

• FAR - http://farsite.hill.af.mil/vffar.htm

• DFARS -

http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html

• DLAD - http://www.dla.mil/Acquisition/Pages/DLAD.aspx

• LATE OFFERS: Any offer received after the aforementioned closing date and time will be considered “late” and may be determined unacceptable. See Clause FAR 52.212-1

INSTRUCTIONS TO OFFERORS –

COMMERCIAL ITEMS (DLA ENERGY APR

2014), subparagraph (f) LATE SUBMISSIONS, MODIFICATIONS, REVISIONS, AND

WITHDRAWALS OF OFFERS

52.212-1 INSTRUCTIONS TO OFFERORS –

COMMERCIAL ITEMS (PC&S) (TAILORED) (DLA

ENERGY) (JUL 2013)

• Submit signed and dated SF 1449 to the office specified in this solicitation at or before the exact time specified in this solicitation

• A completed copy of the representations and certifications

• See FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically

• Acknowledgment of ALL solicitation amendments

• Names, titles, and telephone and facsimile numbers

(and electronic addresses if available) of persons authorized to negotiate

52.212-1 INSTRUCTIONS TO OFFERORS –

COMMERCIAL ITEMS (PC&S) (TAILORED) (DLA

ENERGY) (JUL 2013)

Continued

• PERIOD FOR ACCEPTANCE OF OFFERS The offeror agrees to hold the prices in its offer firm for 190 calendar days from the date specified for receipt of offers

• Submit offer by either –

• Mail – 8725 John J. Kingman Rd; Ste 3820 Fort Belvoir, VA

22060

• Fax – 703-767-8506

• Email – DLAENERGYPIB@DLA.MIL and

JoAn.Findlay@dla.mil

B19.02 ECONOMIC PRICE ADJUSTMENT

(OVERSEAS) (DLA ENERGY JAN 2012)

• All deliveries are F.O.B. DESTINATION

• Any resultant price changes shall be provided via notification through contract modifications and/or postings to the DLA Energy web page at http://www.desc.dla.mil under the heading Vendor Resources and then Product Price Adjustments

• Conversion Factors - This contract provision requires quantity conversion for economic price adjustment purposes, the conversion factors for applicable products, as specified in the conversion factors contract provision

B19.02 ECONOMIC PRICE ADJUSTMENT

(OVERSEAS) (DLA ENERGY JAN 2012)

Continued

NSN FUEL TYPE RECOMMENDED DATE: PRICE PLATTS TECH TEAM CONV

BASE REFERENCE 16-Oct-14 USG CODE Code EBS RATE

9130-01-527-9156 ULSD 10 PPM (SFD) Platts ULSD 10ppmS CIF NWE Basis UK Cargo 16-Oct-14 $2.406438 #AAVBH00 PDCIFNWED 315.30

9130-01-527-5763 PREMIUM GASOLINE (ULG) Platts Gasoline 10ppmS CIF NWE Cargo 16-Oct-14 $2.146756 #AAXFQ00 PDCIFNWEG 355.42

9140-01-556-9156 KEROSENE (KS1) Platts Jet FOB NWE Cargo 16-Oct-14 $2.407740 #PJAAV00 PDCIFNWEEJ 328.42

PRICES WILL ESCALATE ON A DAILY BASIS. THE LAST ELECTRONIC

PUBLICATION PREVAILS.

F1.09-2 DETERMINATION OF INVOICE

QUANTITY (PC&S) (DLA ENERGY JAN 2012)

• (1)(iii) DELIVERIES BY TANK TRUCK/TRUCK AND TRAILER/TANK

WAGON.

• (A) If the narrative requires a tank wagon (which is always equipped with a meter), that meter shall be used to determine quantity at time of delivery. The quantity shall be read directly from the meter.

• On items requiring delivery on a f.o.b. destination basis by tank truck or truck and trailer, quantity shall be determined in the following order of preference:

• (1) Calibrated meter on the receiving tank system

• (2) Calibrated meter on the conveyance

• (3) Weight using calibrated scales at the receiving location.

• (4) Loading rack meter ticket

• The ticket must be generated at the time of loading and be based on a calibrated loading rack meter. The loading rack ticket shall be mechanically annotated with the gross and net gallons (or gross and net liters), the observed and corrected API gravity (or density), and the temperature at which the product was measured.

F1.09-2 DETERMINATION OF INVOICE

QUANTITY (PC&S) (DLA ENERGY JAN 2012)

Continued

• Receipt tank measurements (as identified in the Schedule).

• All quantities, other than delivery by tank wagon, shall be converted, either mechanically or manually, to net gallons at 60 degrees Fahrenheit (or liters at 15 degrees Celsius).

F1.25 DELIVERY AND ORDERING PERIODS

(DLA ENERGY JAN 2012)

• Ordering Period Begins: June 1, 2015 or date of award and Ends: 31 July 2018.

• Delivery Period Begins: 48 hours after Ordering Period and Ends:_30 days after the end of the ordering period.

F1.26 DELIVERY CONDITIONS FOR ALL

ITEMS INCLUDING AUTOMATIC FILL-UP (DLA

ENERGY JAN 2004)

• Unless otherwise specified in the Schedule, delivery equipment shall include a minimum of 18 meters of hose for deliveries into base and AAFES storage and a minimum of 36 meters of hose for deliveries into housing storage

• The Contractor shall present delivery equipment and product in such condition at destination so as to permit complete off-loading within prescribed free time. Unless otherwise provided in the Schedule, free time for unloading delivery vehicles shall be unlimited

• Where, for particular items, Automatic Fill-Up is specified in the Schedule, the following provisions shall apply:

• The Ordering Officer shall furnish the Contractor (i) a map or other written information indicating the location and capacity of each receiving tank; (ii) a record of deliveries to each tank during the previous season; and (iii) a description of any restricted areas and special procedures to be allowed, if any

ENERGY JAN 2004) - Continued

• The Contractor's delivery equipment will be permitted access to the areas where deliveries are to be made 24 hours a day, 7 days a week, or as otherwise specified by the Ordering Officer

• The Contractor shall establish and maintain a delivery schedule which will ensure that the level of fuel in each tank at all times is never less than 30 percent of its capacity

• Each invoice submitted to the Government for Automatic Fill-Up deliveries shall be accompanied by a record of the total quantity delivered for each item each day

ENERGY JAN 2004) - Continued

• NOTE: Due to Force Protection - Each commander of each base can implement and change as needed, until further notice, automatic fill will mean a monthly delivery order with monthly quantity will be issued

• Activity will email and call contractor for each delivery within that month

• Contractor and activity must mutually agree upon date

• Contractor may invoice after each delivery made against the monthly issued order as long as it does not exceed five (5) invoices per order

F1.11 DLA INTERNET BID BOARD SYSTEM

(DIBBS) (DLA ENERGY) (APR 2014)

• Contractors must register in DIBBS to obtain a login account at https://www.dibbs.bsm.dla.mil.

• The login account will allow a contractor to register a primary and alternate email address for notifications.

• Contractors are strongly encouraged to establish a group email address for the primary email address for the contractor’s authorized point of contacts. The registered email addresses will be the only email used by the government to make notifications.

• All contractors must have an active System for Award Management (SAM) account, http://www.sam.gov in order to register for DIBBS.

• Only a DLA Energy warranted Contracting Officer can issue an order, either orally or in writing, against a contract.

• The Contractor’s nonreceipt of a written or electronic confirmation of an oral order or oral call against a written or electronic order does not relieve the Contractor from its obligation to perform in accordance with the oral order or oral call against a written or electronic order.

• The Contractor should contact the DLA Energy Contracting Officer if problems are experienced with receipt of the electronic or written confirmation.

F3 TRANSPORT TRUCK AND/OR TRUCK AND

TRAILER FREE TIME AND DETENTION RATES

(PC&S) (DLA ENERGY AUG 2005)

• Upon arrival of Contractor's transport truck or truck and trailer, the receiving activity shall promptly designate the tanks into which the load is to be discharged.

• Free time will commence when the discharge hose is connected to the receiving line at the delivery point and will end when discharge is completed

• The Contractor shall be paid for detention beyond free time for delays caused by the Government.

• A minimum of one hour free time is required

• UNLESS THE OFFEROR OTHERWISE INDICATES IN

PARAGRAPHS (a)(1) AND (a)(2), FREE TIME WILL BE

CONSIDERED UNLIMITED AND DETENTION COSTS WILL NOT BE

CHARGEABLE

F3.03 NOTIFICATION OF CHANGE IN

TRANSPORTATION COMPANY (PC&S) (DLA

ENERGY APR 2005)

• The Contractor agrees not to utilize transportation companies that have been debarred or suspended, are ineligible for receipt of contracts with Government agencies, are in receipt of a notice of proposed debarment or ineligibility from any Government agency, or are otherwise ineligible under Federal programs

• If the Contractor changes transporters after award, the Contractor shall provide the Contracting Officer with the following information on alternative or new transportation company(ies) being utilized in the transportation of supplies under this contract to submit for approval

• Name, Address, and Phone Number of Transportation Company

• State(s) (locations) in which transporter is authorized to operate

52.212-4-100 CONTRACT TERMS AND

CONDITIONS-COMMERCIAL ITEMS-(PC&S EBS

System Application) (Tailored)(DLA Energy

SEP 2014)

• EXCUSABLE DELAYS

• The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence, such as acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers

• The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence

• PAYMENT

• Items accepted - Payment shall be made for items accepted by the

Government that have been delivered to the delivery destinations set forth in this contract

• Prompt payment - The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C 3903) and prompt payment regulations at 5 CFR part 1315

52.212-4-100 CONTRACT TERMS AND

CONDITIONS-COMMERCIAL ITEMS-(PC&S EBS

System Application) (Tailored)(DLA Energy SEP 2014) - Continued

• Payment - Continued

• Electronic Funds Transfer (EFT) - The Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

• Discount - In connection with any discount offered for early payment, time shall be computed from the date of the invoice

I209.09 PROVISIONS (DLA ENERGY JAN 2012)

• The Government shall have the right to extend this contract on the same terms and conditions one or more times for a total of no more than six months.

• Notice of contract extension will be furnished to the Contractor not later than 30 days prior to expiration of the contract ordering period or any extension thereof.

• Nothing in this contract provision precludes the Contractor from agreeing to an extension of the contract if the DLA Energy Contracting Officer fails to issue the notice prior to 30 days before the end of the ordering period.

• Extension of this contract shall be considered to have been accomplished at the time the DLA Energy Contracting Officer provides written notification to the Contractor.

K15 RELEASE OF PRICES (DLA ENERGY MAR

2009)

• DLA Energy will release prices of successful offerors after contract award

• Prices are the bottom-line price and do not include any breakout of costs, such as transportation or overhead, and do not disclose the offeror’s anticipated profit or any pricing factors.

L54 SITE VISIT (DLA ENERGY OCT 1992)

• It is the responsibility of the offerors/bidders to inspect the site where supplies are to be delivered and to obtain all available information about the site necessary to satisfy themselves about general and local conditions that may affect delivery and the cost of contract performance, to the extent that the information is reasonably obtainable.

• Offerors/bidders are responsible for any costs incurred for any site inspection and for obtaining information

• In no event shall failure to inspect the site constitute grounds for a claim after contract award.

52.212-2 EVALUATION –COMMERCIAL ITEMS

(OCT 2014)

• Following factors shall be used to evaluate offers:

• Price

• Technical Capability

• Price will be evaluated using price analysis techniques described in FAR 15.404 to determine price reasonableness

• Competition is expected therefore offered prices will be compared to other prices received in response to the solicitation and to prices paid for similar products delivered under other DLA Energy contracts

• In the event that a sole offer is received, other than certified cost and pricing data may be obtained to assist in the determination of price reasonableness

• The closing date for receipt of offers is 12 JANUARY 2015 at 1300 HOURS Local Time Ft Belvoir, Virginia

• Responses can be mailed to DLA ENERGY, John J. Kingman Rd, Suite 4950, Attn: DLA Energy FEPCB, SUITE 4950, ROOM 3821, Ft.

Belvoir, VA 22060 and must have solicitation number and closing date and time VISIBLY annotated

• or email offer to DLAENERGYPIB@dla.mil SUBJECT: SP0600-15-R-

0202/PURCHASE PROGRAM 1.8J, UNITED KINGDOM

• or fax to 703-767-8506, Attn: JoAn Findlay (FEPCB)

• Assistance in Central European Time (CET) you may also contact Mr.

Lee Dvonch at +(49) (0) 631-411-2257 or Lee.Dvonch@dla.mil

• Points of contact are JoAn Findlay, email: joan.findlay@dla.mil or Georgia

Dotson, email: Georgia.Dotson@dla.mil

Questions??

DEFENSE LOGISTICS AGENCY

AMERICA’S COMBAT LOGISTICS SUPPORT AGENCY

WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT