SPE600-14-R-0510_Amend._0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE J

2. AMENDMENT/MODIFICATION NO.

3. EFFECTIVE DATE

August 4, 2014

4. REQUISITION/PURCHASE REQ. NO.

N/A

5. PROJECT NO. (If applicable)

6. ISSUED BY CODE

SP0600 7. ADMINISTERED BY (If other than Item 6) CODE SP0600 DLA Energy - FESAA

8725 JOHN J. KINGMAN RD., SUITE 2945

FT. BELVOIR, VA 22060-6222

BUYER/SYMBOL – Heather Adams/DLA Energy-FESAA

PHONE - (703) 767-8397 FAX - (703) 767- 9338

Email –Heather.Adams@dla.mil 6.1

8. NAME AND ADDRESS OF CONTRACTOR (NO., street,city,county,State,and ZIP Code)

X

9a. AMENDMENT OF SOLICITATION NO.

SPE600-14-R-0510

9b. DATED (SEE ITEM 11)

10a. MODIFICATION OF CONTRACT/ORDER NO.

10b. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

[ ] The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers [ ] is extended, [ X ] is not extended

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 8 and 15, and returning _______ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: I2.06 CHANGES-FIXED PRlCE(ALT II,) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NO. IN ITEM 10A

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b)

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor [ ] is not, [ X ] is required to sign this document and return ___1____ copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

This Modification/Amendment is to provide answers to questions that were submitted after the site visits. IAW the draft solicitation, SP0600-14-R-0513 Amendment 0005, all questions were due by 3:00 PM Ft. Belvoir Time Thursday, July 31, 2014. Therefore, the Government will not be accepting any further questions.

The page limitation of the Technical/Management Proposal – VOLUME II has been changed from 50 pages to 75 pages.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

16A. NAME OF CONTRACTING OFFICER (Type or print)

15B. NAME OF CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

15C.DATE SIGNED 16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

16C.DATE SIGNED

NSN 7540-01-152-8070 STANDARD FORM 30 (REV. 10-83)

Previous edition unusable Prescribed by GSA FAR (48 CFR) 53.243

1) In reviewing the OSP in Attachment II, I do not see a Section L or M containing the page limitation.

Normally, all DLA proposals are limited to 50 pages. Can we assume that is the same for this proposal?

As there is multiple locations in one single proposal, will DLA authorize a 50 page proposal body, and additional appendices that will contain site specific information for each location? Q1 - In reviewing the OSP in Attachment II, I do not see a Section L or M containing the page limitation. Normally, all DLA proposals are limited to 50 pages. Can we assume that is the same for this proposal?

As there is multiple locations in one single proposal, will DLA authorize a 50 page proposal body, and additional appendices that will contain site specific information for each location?

ANSWER – Page Limitation is revised to 75 pages.

2) As the service military organization is mostly US Navy for this proposals, will the USN provide any fuels system mechanic?

ANSWER - No, maintenance personnel are provided by the Service Provider as maintenance is their responsibility.

3) Will there be DLA Centrally Managed Programs for API tank inspection and hydrostatic pipeline testing, or is this the Service Providers responsibility?

ANSWER - Yes, there will be DLA Centrally Managed Programs for API tank inspection and hydrostatic pipeline testing.

4) Is the contractor responsible to provide a confined space program?

ANSWER - Yes

5) If there were any slides or power point used in the site visit, will those be made available via

FEDBIZOPS?

ANSWER – It was posted as a secured attachment with the solicitation.

6) Can DLA publish the tank capacities and fuel grades for each location?

ANSWER - It is in PWS Appendix A

7) Does the contract include any aircraft refueling activities at NS Chambers Field?

ANSWER - Yes, this is covered extensively in PWS

8) Will the contractor be required to operate mobile refueling vehicles as part of this contract?

ANSWER - Yes, this is covered extensively in PWS

9) In reference to Page 1 of the OSP – Could DLA please clarify whether the SF 1449 or the copies of Representations and Certifications should be placed first in the OSP?

ANSWER - The SF 1449 should be placed before the Representations and Certifications in Section K of the OSP.

10) In reference to Page 120 of the Solicitation – Could DLA please confirm whether the representation/certifications require a printout from the SAM website or completion of the required paragraphs listed on pages 7 through 17 of the OSP?

ANSWER – Completion of the required paragraphs listed on pages 7 through 16 of FINAL Solicitation

SPE600-14-R-0510 OSP.

11) In reference to Page 123 of the Solicitation – Could DLA please confirm that exceptions to the terms and conditions will be considered for negotiation and that bidder will be rejected if the DLA does not agree with an exception?

ANSWER - The Performance Work Statement outlines the requirements that the Government needs in order to fulfill mission requirements. Any exceptions submitted will be an item of Negotiation during Discussions with Offerors.

12) In reference to Attachment III – Wage Determination - Could DLA please provide the labor codes that apply to the positions under this agreement? The bidder must decide what positions are required to meet the requirements of the PWS and cross reference them to the proper labor code.

ANSWER – All labor codes needed for the PWS requirements are found on the DOL WD. The bidder must provide its own labor approach to fulfilling the PWS requirements through a mix of these labor categories.

13) In reference to Page 123 of the Solicitation - Could DLA please confirm whether the past performance documents should be submitted as a hard copy or by email from the bidder’s customers?

What should the respondent include in the submission package to reference the past performance section of Volume I?

ANSWER - As stated on Attachment V - Past Performance Questionnaire (PPQ), the completed PPQ should be e-mailed directly from the reference to heather.adams@dla.mil.

The respondent is not required to submit anything for the submission package to reference the past performance section of Volume I.

14) In reference to Page 124 of the Solicitation - The Socioeconomic Proposal is referenced as L-0004 on Page 124 but labeled as L-0002 on Page 127. Could DLA please clarify this?

ANSWER - L-0004 on Page was a typing error and should have been typed as L-0002.

15) In reference to Page 127 of the Solicitation, the Socioeconomic Proposal –Is the requirements that bidders submit an intended plan with subcontracting goals that will be reached through efforts to subcontract small business after the award of the contract or is the requirement that we establish who our small business subcontractors will be provide a precise specific plan of what services with be subcontracted, which small business contractors will be used, etc.?

ANSWER – IAW with L-0002:

(3) The specific names of subcontractors to the extent they are known.

The Socieconomic Plan requires an overall intent and percentage of dollars that small businesses will account for in the scope of performing the contract and is for evaluation purposes only. However, the subcontracting plan is a detailed plan for each individual category with stated goals and will be incorporated into the contract IAW FAR 52-219-9.

16) In reference to Attachment IV - the instructions on page 6 of the form, indicates to e-mail the signed form. Does this need to also be included in our proposal package for volume I?

ANSWER – No.

17) Could DLA please provide more detail on the janitorial requirements/specifications to include facility space, number of break rooms, restrooms, kitchens, etc.?

ANSWER - All facilities were made available to the Service Provider for review during the site visit conducted 23-24 July 2014.

18) In reference to Page 124 of the Solicitation - Are sections (1) and (2) of Section B – Technical/Management Proposal two separate response sections or is section (1) an instructional paragraph for section (2)? Please clarify.

ANSWER - Section (1) is an instructional paragraph for section (2).

19) How do we acknowledge Addendum 1 without an SF30 Form? DLA for action.

ANSWER – This is the first Amendment to the FINAL solicitation for SPE600-14-R-0510.

Amendments under DRAFT Solicitation SP0600-14-R-0513 do not have to be signed and returned.

20) Are respondents to submit one combined group proposal that will cover all six sites or should volumes be broken out by base (i.e. separate responses for each Craney Island, Yorktown, Sewell's Point, etc.)?

ANSWER – One combined group proposal that follows the format of the PWS.

21) Are the electronic copies required to be CD ROMS or are jump drives acceptable?

ANSWER- For electronic copies, only CD ROMS formatted in PDF will be accepted.

22) Could DLA please provide clarification on what figures go into boxes 23 & 24 of SF 1449.

ANSWER – Boxes 23 & 24 are to be left blank. Offerors are to submit their Proposed pricing in

CLAUSE B-0001 B34.01 SERVICES TO BE FURNISHED AND PROCESS (DLA ENERGY FEB

1991)

23) Could DLA please provide 5 years history of additional parts and labor used at each site.

ANSWER - The material and labor expended by the current Service Provider is proprietary information Service provider is responsible for including consumable supplies, parts and spares under CLIN 0001.

Other parts required for maintenance are reimbursable either under CLIN 0002 Maintenance and Repair or CLIN 0004 Maintenance and Repair- SRM. Please refer to the PWS Section 2.1.3.

24) Could DLA please clarify what the contractor’s environmental liabilities are?

ANSWER – Refer to Clauses I-0011, FAR 52.223-19 and E-0009 PWS 2.1.8 for Service Provider's environmental responsibilities.

25) Are there any liabilities for existing environmental conditions?

ANSWER – No.

26) The PWS contains a very complex set of requirements. The page limit of 50 pages seems too small to adequately address all requirements. Will the Government consider increasing the page count to possible 75 pages?

ANSWER – Page Limitation is revised to 75 pages.

27) Will the Government accept appendices for checklists and larger tables to keep them from taking up limited page count?

ANSWER – No.

28) Can the original Volume I and II be placed in one binder, as long as they are clearly labelled, tabbed, and delineated?

ANSWER – Yes.

29) During the site visit it was announced that an updated ‘final PWS’ was to be posted. The PWS posted with the solicitation under the new solicitation number is exactly the same as was posted with the draft package. Can we expect a revised PWS or is what we have considered the final version?

ANSWER - There will be a revised PWS posted in a future amendment. Anticipated changes are administrative in nature and do not change the requirements. Should there be a future PWS amendment that changes the requirement – a sufficient amount of time will be given to allow for adjustments to the proposal.

30) Reference PWS C-2.3.1.6 – Can the Government please provide workload data (number of off station trips, amount/type of ground fuel delivered, etc.)?

ANSWER - The five year throughput data for all products including ground fuels was provided as a secured attachment to the solicitation.

31) Reference PWS C-2.1.3.26 - Fuel Meters: Can the service provider be certified by a third party to calibrate fuel meters or is this maintenance action covered under the recurring maintenance program and provided by another contractor?

ANSWER -Yes, the Service Provider can be certified by a third party to calibrate fuel meters

32) Reference PWS C-2.2.5 - Barges: Regarding the Government barges used by the Service Provider, the tanker man license/certificate required to operate such barges: will the Government reimburse for the cost of the Coast Guard training to receive the qualification?

ANSWER - It is the Service Provider’s responsibility to provide required training for employees operating Government barges.

33) Potential Service Provider omitted Question

34) Reference PWS C-3.3.1 - General Purpose Vehicles: Is there an age limit for the general purpose vehicles?

ANSWER - General purpose vehicles need to be in a serviceable condition in order to pass Virginia vehicle inspection requirements and last for the duration of the contract basic and option periods.

35) During the site visit it was mentioned that the contractor is to transport crews to and from the hot pits at Chambers Field. Can the Government please elaborate on this requirement?

ANSWER –It is the Service Provider’s responsibility for transporting Service Provider employees to the hot pit refueling area. The Government is not responsible for transporting Service Provider employees.

36) Is a fuel truck to be permanently stationed at the Chambers Field E2C hot pit by the Service Provider?

ANSWER -This is not a PWS requirement.

37) Is BSME Government (DLA-E) provided? Is any other required training provided by the Government?

ANSWER - The current fuel accounting system is FMD. The Government does provide FMD training.

38) During the site visit it was mentioned that the contractor is to furnish security guards at Craney Island. This statement seems to oppose PWS paragraph C-2.1.7.2. Will the Government please elaborate?

ANSWER -There is no requirement for the Service Provider to furnish Security Guards at Craney Island.

39) Reference PWS C-2.1.3.7 Berms/Canals/Containment Systems. Who is responsible for the required canal cleaning (potentially more than once a year)? Is the mechanical equipment Government-provided?

ANSWER -The Service Provider is responsible for providing labor and equipment for required canal cleaning.

40) Reference PWS C-2.1.2.3 Sampling. Who is responsible for the cost of the immediate commercial barge sample delivery to the Mid-Atlantic Regional Lab?

ANSWER -The Service Provider is responsible for the cost of the immediate commercial barge sample delivery to the Mid-Atlantic Regional Lab under CLIN 0001.

41) C-1.1.2 - What is the distance from NS Norfolk to Little Creek and Ft. Story? Also from Craney Island to Little Creek and Ft. Story?

ANSWER - Please refer to Google Maps or a similar program to calculate distances.

42) C-1.1.2.5 - Will the Ft. Story retail facility continue to issue JP-8, or will it convert to Jet-AA?

ANSWER - Fort Story has already been converted to F-24. All F-24 facilities will be relabeled prior to the start of the new performance period.

43) C-1.6.2 Table 1 - Is Sewell’s Point operated 7 days/week or only Monday – Friday?

a. Service Provider Support – 0700-1530, Mon thru Fri

b. Pier Side Lube Oil Operations – Sunrise to Sunset

c. Truck Fill & Off-Load Operations – 0700-1430

ANSWER - This reference clearly defines operations from Mon-Fri. Please make sure to note all of the footnotes under the tables.

44) C-2.1.2 – Is B-2 refractometer testing required? Who is responsible for SDA and CI testing?

ANSWER - The Service Provider is required to perform Type C testing only.

45) C-2.1.2.1 - What are the contractor’s testing/quality surveillance requirements for Lubricating Oils at Sewell’s Point? Does the Regional Laboratory provide all testing requirements? If so, how long does it take to receive test results before offloading of the product(s) can commence?

ANSWER - The Service Provider performs a clear and bright visual test for lube oil. All other testing is done by the Regional Lab. The Service Provider is responsible for coordinating with the lab for receipt of test results.

46) C-2.1.3.22 – Are there any other OWS maintenance requirements beyond those specified, such as:

drain after each rain event, complete a 24-hr. check/log, etc.? Will the Government be responsible for draining the OWS’s if fuel or contamination is present?

ANSWER - The Service Provider is required to utilize Best Management Practices and environmental regulations develop an SOP to inspect and maintain the Oil Water Separators. The Service Provider is responsible for draining the OWS’s if fuel or contamination is present.

47) C-2.1.3.28 – Can a basic SOP for barge cleaning operations be provided?

ANSWER - The Service Provider is responsible to develop an SOP for barge cleaning.

48) C-2.1.5 – Are there any additional Base or local training requirements that the contractor must comply with?

ANSWER - Any additional Base or local training is provided by the Navy.

49) C-2.2.2.1 – Who is responsible to deploy booms before barge/ship fueling/defueling operations?

What regulation(s) must the booming operation comply with?

ANSWER - The Service Provider is responsible for deployment of booms at Craney Island. The Service Provider is required to develop an SOP for booming operations.

50) C-2.2.3.1 – Who is responsible for making the density cuts from the Colonial Pipeline for multiproduct pipelines?

ANSWER - The Service Provider is responsible for making pipeline cuts on receipts from Colonial Pipeline.

51) C-2.2.5.1 – Who provides deck support for barges?

ANSWER - The Service Provider is responsible for operating and maintaining Government owned barges.

52) C-2.2.5.1 – How is tug service requested for barge movement? How much lead time must be provided?

ANSWER - The Service Provider schedules tugs under a DLA Energy contract. The Fuel Scheduler establishes times in accordance with the refueling schedule.

53) C-2.2.5.1 – Does the contractor require any special licensing (Coast Guard or other) for barge operations?

ANSWER – No.

54) C-2.2.8.3 – Do Sewell’s Point truck deliveries require an escort from the gate?

ANSWER – No.

55) C-2.2.9 – Are there any specific nozzle certifications required in support of aircraft refueling?

ANSWER - Yes. Hose end pressure regulators shall be tested for performance and integrity annually.

Aircraft refueling nozzles must comply with NATOPS requirements.

56) C-2.2.9.5 – Is the contractor responsible for any cold/truck refueling for LCAC Commands?

ANSWER – No.

57) C-2.3.2 – Will the Government provide workload estimates for Ground Fuel Deliveries – number of locations, annual gallons issued, distance from fuel storage area, etc.?

ANSWER - The five year throughput data for all products including ground fuels was provided with the solicitation as a secured attachment. Current Service Provider workload data is proprietary information.

58) Will the Government provide a list of Government furnished equipment (GFE) for this contract?

ANSWER - The GFE inventory has been provided as an attachment to this Amendment as a secured document.

59) Appendix F, 2.1.3 – “Grass and vegetation will be cut to standards.” Please define the required mowing standards – frequency of cuts, height of grass, etc.

ANSWER - See paragraph C-2.1.3.34.5.1