Picatinny Arsenal Q As_June 2012.pdf

SPE600-12-R-0812 Q&A’s W/WW Picatinny Arsenal, NJ Page 1 of 19 June 2012

Questions & Answers

Question 1: Since the contractor will not own any assets during the transition phase of the contract, please confirm that no physical construction activity is required during transition.

Government Response: Transition Projects may be accomplished during the Transition Period (the Transition Period begins on the Contract Award Date and ends on the Contract Start Date), however, the Installation does not expect the contractor to complete any project other than what is detailed in its Operational Transition Plan. Initial System Deficiency Correction (ISDC) Projects may not break ground prior to the Contract Start Date.

Question 2: Please confirm that physical investigative work will be permitted during transition.

Government Response: As long as "physical investigative work" does not involve breaking ground, it will be permitted during the Transition Period.

Question 3: Please confirm that the current water plant removes all required contaminants to make the water safe for drinking.

Government Response: Previous analyses have determined that the Arsenal’s well water contains trace amounts of volatile organic compounds (VOCs), including trichloroethylene (TCE). These VOCs are removed during the treatment process making the water safe for drinking.

Question 4: Please confirm all wells not included in the solicitation are either permanently or inherently isolated from the system, or have been properly abandoned per NJDEP.

Government Response: Wells 131, 410, 302D, and Lake Denmark are the only wells physically connected to the system and therefore, the only wells being transferred. Wells not included in this solicitation are no longer in use and isolated from the system.

Question 5: Please confirm wells 660 and Lake Denmark are not connected to the potable water system. Also, please advise responsibilities related to these wells.

Government Response: Well 660 is no longer operational and will be removed from the system inventory via an amendment to the RFP Section JA1. Lake Denmark is a shallow, on-site well that provides water to one hose bib and the lavatories at the Lake Denmark picnic area.

Water from the Lake Denmark well is chlorinated via a small plastic tank located at the well.

The Lake Denmark well is "site-specific" and, as such, is not connected to the rest of the potable water system. Lake Denmark is an integral part of the service water system providing service water to the 1500 and 3500-3700 areas of the Installation.

Question 6: Are there any potable water quality issues related to the well water supply?

Government Response: RFP Section JA1.2.1.1.1, Potable Water System, state that previous analyses have determined that the Arsenal’s well water contains trace amounts of VOCs, Picatinny Arsenal, NJ Page 2 of 19 June 2012 including TCE. These VOCs are removed during the treatment process making the water safe for drinking.

Question 7: Does the 8 hr/day, 7 days/week staffing of the water plant meet all of the Arsenal’s expectations?

Government Response: Currently, the Government mans the Water Treatment Plant (WTP) 8 hours per day, 7 days per week. Barring unforeseen circumstances, this appears to be sufficient.

Question 8: What are the expectations for line locates and the source of the calls?

Government Response: For line locates, the Contractor will be expected to register with the New Jersey One Call Program. For Digging Permits, the contractor will apply for an Installation Safety Permit through the Installation Safety Office. The contractor should expect approximately fifty (50) line locate requests annually.

Question 9: What chemicals are used and what are current costs?

Government Response: Please refer to RFP Section JA1.2.1.1.1, Potable Water System, for Wells 131, 410, and 302D: " Well pumps transfer raw water to a primary surge tank at the treatment facility where three raw-water pumps pressurize three 8-foot diameter x 16-foot long greensand filters. Potassium permanganate and soda ash are introduced into the raw water flow to begin the iron and manganese removal process. Filter media is regenerated using potassium permanganate solution and greensand media rinse and is backwashed into a 16-foot diameter x 18-foot high backwash storage tank. Filtered water then flows under pressure to an air-stripping tower where TCE is removed followed by chlorination. Fluoridation completes the treatment process." At Lake Denmark well, the water is chlorinated via a small plastic tank located at the well. The Government will not provide cost data for current operations.

Question 10: Is any pretreatment required for the WTP backwash wastes and residuals prior to discharge into the sanitary sewer system?

Government Response: Currently, there is no pre-treatment required prior to discharge into the sanitary sewer system.

Question 11: Will the same discharge be allowed after the system is privatized?

Government Response: The Government does not know if privatization will result in different discharge standards. The Government expects offerors to perform its due diligence and research this issue further.

Question 12: Please provide the normal flushing program used to maintain chlorine residuals, if needed.

Government Response: Currently, the Government performs line flushing operations for the purpose of de-scaling the lines, not for the purpose of maintaining chlorine residuals. All hydrants on the potable water system and the service water system are flushed annually and flow data is recorded annually.

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Question 13: Is all flush water discharged to a local storm drain? If not, is it discharged locally, or must it be transported?

Government Response: The flush water is discharged to the storm sewer system via surface runoff.

Question 14: When was the last time the water meters were calibrated?

Government Response: The eight (8) existing secondary meters were all calibrated within the last twelve (12) months, typically in the fall, and are required to be calibrated annually.

Question 15: Does the current Water distribution Model characterize chlorine residuals?

Government Response: There is no current Water Distribution Model.

Question 16: Do the current distribution piping, pump systems and tank storage meet all fire flow requirements?

Government Response: The current system meets all current fire flow requirements.

Question 17: Are there any GSU’s included in the solicitation?

Government Response: There are no Geographically Separated Units (GSU’s) included in the solicitation.

Question 18: Is the contractor required to provide any other services to installation locations (e.g., provide bottled, potable water)?

Government Response: The new owner is not required to provide bottled water. In accordance with RFP Section JA1.3.29, Planned Outages, in rare cases (extended outages), the new owner may be required to provide temporary or emergency services for the length of the planned outage.

Question 19: Generators are described in the text, but not listed in Table 7. Will the installation continue to operate and maintain them?

Government Response: The only generator associated with the Water System is the 450 kW diesel generator located in the B1383, Water Treatment Plant. This generator is part of the inventory and will be included in the sale. The contractor will own, operate and maintain this generator. Any mention of any other generators in the Water System will be removed from the inventory via an amendment to RFP Section JA1. There are nine (9) other generators located on Picatinny Arsenal that are associated with the Wastewater System. Of those nine (9) generators, six (6) are dedicated to a plant or lift station and three (3) are portable. RFP Section JA2 will be amended to reflect these nine (9) generators.

Question 20: Are all cathodic protection systems currently fully operational?

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Government Response: Only the potable water steel storage tanks have operational cathodic protection systems.

Question 21: Can all existing water pipe be abandoned in-place when replaced similar to the cast iron piping? Especially, asbestos cement (if present)? If yes, are there any special requirements? If no, please describe the requirements and when they are applied.

Government Response: Please refer to RFP Section JA1.3.12, Component Replacement, which states that “infrastructure unutilized after construction can be abandoned in place, provided the abandoned infrastructure poses no immediate or future health, safety, operational, or environmental risks in compliance with industry standards.” All above-ground water pipe must be removed when replaced. Generally, the AC piping may be abandoned in place. All abandoned piping must be shown on utility mapping.

Question 22: Is any of the metallic pipe wrapped or coated?

Government Response: The metallic pipe is neither wrapped nor coated.

Question 23: What grade of PVC and/or HDPE pipe has been installed in water service?

Government Response: There are no polyvinyl chloride (PVC) or high-density polyethylene (HDPE) pipes being transferred. All underground water distribution mains are ductile iron.

Question 24: Is there any AC pipe on the installation?

Government Response: AC pipe is non-existent in the water system.

Question 25: When was each well initially constructed?

Government Response: Well 131 was originally constructed in 2000 and has not been rehabilitated. Well 410 was originally constructed in 1956 and rehabilitated in 2001. Well 302D was originally constructed in 1956 and rehabilitated in 2001. Well 660 is no longer operational and will be removed from the system inventory via an amendment to RFP Section JA1. Lake Denmark well was originally constructed in 1960 and has not been rehabilitated.

Question 26: When was the last time the fire pumps were flow tested? How often are they tested?

Government Response: Currently, all fire pumps are flow-tested annually and are tested weekly per the National Fire Protection Act (NFPA) requirements.

Question 27: When was the last time each tank was coated (both internally and externally)?

Government Response: The potable water tanks were all internally coated within the last three

(3) years and externally coated within the last five (5) years. The raw water tank, 1091, was cleaned and inspected in 2010. There were no problems with the interior coating. The service water tanks will be replaced within the next two (2) years via an ongoing project that excludes tank 1500. Tank 1500 has not been coated internally or externally since the 1990’s.

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Question 28: Is the Approximate Year of Construction for the water tanks in Table 7 the original year of construction or the latest year the tanks were coated?

Government Response: The Approximate Year of Construction for the water tanks in Table 7 is the original year of construction.

Question 29: How large is the available area at the WTP for contractor’s Operations Center?

Government Response: The offeror should submit a detailed layout of its requirements for any temporary and/or permanent contractor facilities with its initial proposal. The Government will determine if those requirements can be met.

Question 30: Will the government require access to the contractor’s SCADA system?

Government Response: The Government will not require access to the new owner's SCADA system.

Question 31: Are the distinct pressure zones interconnected with valving?

Government Response: Yes, the pressure zones are interconnected with valving. There are three (3) pressure reducing stations on the potable water system that set the system pressure.

Question 32: Please provide a flow diagram of the system showing tanks, pumps and major valving connections. If the diagram is not laid out geographically, please provide a map showing the designated Post Area boundaries.

Government Response: All available maps and diagrams can be found in the Technical Library in one of the three ‘Maps’ folders. Valving information is available on the 1:50 scale drawings.

Due to the large size of the drawings, offerors are encouraged to set up site visits to view the drawings at the Arsenal.

Question 33: The Arsenal has over 1,000 buildings, but only 253 Backflow preventers are listed in Table 7. Will the government maintain responsibility for all other BFP’s?

Government Response: The 253 backflow preventers listed in Table 7 are the only backflow preventers on the existing system. If the offeror believes that additional backflow preventers are required to bring the system up to utility standards, the offeror should identify and include them as an offeror-recommended ISDC.

Question 34: The raw service water meter at pump station 506B is not listed in Table 7. What size and style is it?

Government Response: The raw service water meter at pump station 506B is an 8” Badger Mag-meter.

Question 35: Please confirm that the service water system for the 800 area is a third independent system.

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Government Response: There are three (3) independent service water systems; two that draw water from Lake Picatinny and one that draws water from Lake Denmark. The service water system for the 800 area is one of the service water systems that draws water from Lake Picatinny.

Question 36: Please confirm the electrical POD for the pump electrical power for a pump house is 5 feet from the face of the structure when no power meter exists.

Government Response: The Point of Demarcation (POD) for the electrical supply to each pump station (where no meter exists) is at the point where the electrical wire connects to the weatherhead. RFP Sections JA1 and JA2 will be amended to incorporate the electrical POD.

Question 37: Please confirm the electrical POD for the pump electrical power for a pump house is the downstream side of the power meter if it is within 5 feet of the face of the structure if a meter exists.

Government Response: The POD for the electrical supply to each pump station (where no meter exists) is at the point where the electrical wire connects to the weatherhead. If a meter exists, the POD is on the load side of the meter. RFP Sections JA1 and JA2 will be amended to incorporate the electrical POD.

Question 38: Please confirm the electrical control signal POD for the command to start any of the fire pumps is where the control signal wire enters the pump MCC cabinet.

Government Response: Fire pumps are "pressure" activated. The POD for the electrical supply to the pump station (where no meter exists) is at the point where the electrical wire connects to the weatherhead. If a meter exists, the POD is on the load side of the meter. RFP Sections JA1 and JA2 will be amended to incorporate the electrical POD.

Question 39: What is the recommended frequency for the replacement of sacrificial anodes?

Government Response: The Government assumed life for anodes is fifteen (15) years.

Question 40: Are there any connections between the potable water systems and the service water systems?

Government Response: There are no connections between the potable water systems and the service water systems.

Question 41: How are the two fire protection pumps in Facility 1381-A piped and controlled to supplement the daily potable water service?

Government Response: The pumps are connected to two 150K gal potable water reservoir tanks located at the water treatment plant. When additional water needs to be pumped to the Navy Hill Area for fire protection, the pumps are operated manually. The daily potable water service is not being supplemented, the fire protection is.

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Question 42: What are the original years of construction for the rehabilitated wells and pump stations?

Government Response: Well 131 was originally constructed in 2000 and has not been rehabilitated. Well 410 was originally constructed in 1956 and rehabilitated in 2001. Well 302D was originally constructed in 1956 and rehabilitated in 2001. Well 660 is no longer operational and will be removed from the system inventory via an amendment to the RFP Section JA1. Lake Denmark well was originally constructed in 1960 and has not been rehabilitated. The original date of construction for pump stations is shown in Table 7 of Section JA1.

Question 43: In section JA.1.2.1.3 - Potable Water System - the Government notes there are an inadequate number of isolation valves. Will the Contractor be required to install sufficient valves to bring the system up to industry standards?

Government Response: If the offeror believes there are an inadequate number of valves, the offeror should submit an offeror-recommended ISDC to install additional valves.

Question 44: The JA1.3.16 description of SCADA is very good detail for the hardware, but please provide a document that describes the equipment on closed loop control and all the inputs and outputs that are monitored and/or require operator intervention.

Government Response: The information requested can be viewed during a site visit.

Question 45: As per JA1.3.17, Please confirm that the Arsenal will continue to maintain the communications equipment, obstruction lights, Government equipment and all other accoutrements on the tanks not related to water system operation.

Government Response: The Arsenal will maintain the communications equipment, obstruction lights and all other equipment on the tanks not related to operation and maintenance of the water system. In accordance with RFP Section JA1.3.17, the new owner shall allow the Government access to operate and maintain these accoutrements.

Question 46: Regarding fire control and safety, please advise the specific local and post regulations that are required for the design and construction of the contractor’s facilities.

Government Response: Currently, there are no fire control and safety specific local or post regulations for the design and construction of the contractor’s facilities. However, the contractor will be required to follow the New Jersey building codes.

Question 47: If escorts are required in Restricted Access Areas, please confirm that these will be provided as needed at no cost to the contractor or his subcontractor.

Government Response: For all areas that the Government will allow unescorted contractor access, contractor personnel are expected to apply for and qualify for restricted area badges. For those areas that the Government will not allow unescorted contractor access, the Government will provide escorts at no cost to the contractor.

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Question 48: Regarding turn on and turn off of water services as requested by the Gov’t, please advise the average weekly frequency to be expected for these requests. Also, please confirm the similar language that was carried over to wastewater (JA2.9) is intended to apply only to proper abandonment of discontinued wastewater services.

Government Response: Frequency of water turn on and turn off services will vary as a function of the amount of ongoing construction activities and the amount of ongoing construction activities are unpredictable. The Installation estimates that approximately one (1) service turn on/off will be necessary per year. The Government confirms that abandonment of wastewater services will follow appropriate regulatory requirements.

Question 49: Are curb stops installed where the lateral service line connects to the distribution main in all areas?

Government Response: Curb stops are installed where the lateral service lines connect to the distribution mains in all areas.

Question 50: We note that the Current and Future Projects listed in JA1.11 was not revised between Aug 2010 and April 2012. Please advise the status of these projects, or if they have been postponed until after privatization.

Government Response: The projects listed in RFP Section JA1.11 have all been completed and will be removed from the RFP. Table 7, Fixed Inventory, will be adjusted appropriately to reflect the completion of these projects. As a result, an additional Government Identified System Deficiency will be added to Table 12, Recognized System Deficiencies, of attachment JA1 via an amendment to the RFP.

Question 51: Regarding the toxicity monitor, please provide details on the monitor and the responsibilities that will be transferred to the Contractor.

Government Response: Information on the toxicity monitor is included in the Technical Library under the file titled “DissolvedOxygenMonitorO&MManualBldg85.pdf”. Currently, dissolved oxygen in the wastewater is monitored daily by the Arsenal via a BIOSCAN Wastewater Toxicity Monitor located at Lift Station 85. Once the system is privatized, the new owner would monitor and report wastewater quality and quantity to the Arsenal and RVRSA in accordance with the Industrial Sewer Connection Permit included in Technical Library.

Question 52: Will the contractor have any direct relationship with RVRSA (other than daily reporting wastewater quality and quantity)?

Government Response: Although the Government will retain the discharge permit, the Government assumes RVRSA may contact the contractor on an as-needed basis to ensure compliance with the Industrial Sewer Connection Permit.

Question 53: What is the POD for the eight NJPDES-permitted service water outfalls?

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Government Response: The eight (8) New Jersey Pollution Discharge Elimination System (NJPDES)-permitted service water outfalls have been eliminated from the system due to system changes. RFP Section JA1 will be amended to remove mention of the outfalls.

Question 54: Will the location of the Contractor’s temporary facility on post be immediately adjacent to the area provided for the permanent facility?

Government Response: The offeror should submit a detailed layout of its requirements for any temporary and/or permanent contractor facilities with its initial proposal. The Government will determine if those requirements can be met.

Question 55: Regarding planning and programming time required for both water and wastewater staff, please advise the average hours per week per position (e.g., manager, engineer, operator) that should be allotted to cover these planning/programming activities.

Government Response: In accordance with RFP Sections JA1.3.7 and JA2.3.7, Planning and Programming, the contractor will be required to be fully engaged in planning and programming activities for projects that may impact the utility systems. Currently, the Government has monthly planning meetings that are generally two hours in duration. The contractor should allot reasonable hours to meet the requirements in the RFP as it will be expected to attend and prepare for meetings appropriately.

Question 56: Please provide the frequency, quantity, and an example of each required regulatory for both water and wastewater.

Government Response: It is unclear what this question is asking; however, regulatory reporting requirements are detailed in the appropriate permits which are available in the Technical Library.

Question 57: Please confirm the only wastewater meter included in the current monthly meter reading report is the Building 1136 4” flow meter.

Government Response: The Government confirms that only the 4" magnetic flow meter located at Building 1136 is being transferred. The meter listed on the last row of Table 4 is a duplication of the Building 1136 meter.

Question 58: How often are the current Right Of Ways maintained for both water and wastewater lines?

Government Response: The purpose of right-of-way maintenance is to protect the underground infrastructure against such things as plant roots and erosion. Right-of-ways should be maintained at the necessary frequency required to meet this purpose.

Question 59: What is the acreage for mowing?

Government Response: For Right-of-Ways: The purpose of right-of-way maintenance is to protect the underground infrastructure against such things as plant roots and erosion. Right-of-ways should be maintained at the necessary frequency required to meet this purpose. For

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Contractor Facilities: The contractor's area should be present a neat and tidy appearance at all times and thus, should be mowed accordingly.

Question 60: What are the grease issues in the collection system?

Government Response: The two 1,000-gallon grease traps located at Buildings 1176 and 34 are being transferred. Maintenance of these two facilities includes periodic emptying and disposing of the contents. The grease traps are currently emptied once a week, however, the contractor shall establish a suitable maintenance schedule.

Question 61: In Section JA1.2.1, there is a table that shows the useful lives of the system components. When Schedule 2 is completed, is it required to use these useful lives?

Government Response: The Government uses the following useful lifes to determine the value of the water distribution system to be privatized. The design lifes are not mandated to be used in the offeror’s proposal. However, the offeror’s proposal must clearly explain the use of any system component design life that significantly differs from the Government’s assumed design life noted in the table located in Sections JA1.2.1 and JA2.2.1.

Question 62: What is the estimated award date?

Government Response: The Government estimates an approximate award date of September 30, 2013.

Question 63: For construction work, are prevailing wages under the Davis-Bacon Act required?

I understand that for operations, the Service Contract Act, Section J41 applies.

Government Response: The resultant contract will be a utility services contract. Prevailing wages will be determined under the Service Contract Act. A copy of the most current wage determination was provided in the RFP Attachment JA41.

Questions 64: The RFP does not specifically state where the new water plant will be located. At the pre-bid meeting, the government showed the meeting attendees the proposed location. The proposed location is very important for pricing because pipelines need to be installed to connect to the existing well lines and distribution system. Please confirm that the water plant site identified during the site visits should be used as the basis for pricing the new water plant.

Government Response: Offerors should consider the site shown during the Site Visit as the potential location for the new Water Treatment Plant. The potential location is approximately 300 yards east of the present Water Treatment Plant along Farley Avenue.

Question 65: There are several drawings titled "off Post" wastewater. Are these part of the solicitation?

Government Response: No, the “Off Post” wastewater drawings are not part of this solicitation. Please refer to RFP Section JA2.8, Off-Installation Sites. Drawings titled “Off Post” will be removed from the Technical Library.

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Question 66: Are there any details on the E3 Boiler that is mentioned in the Technical Data Package (TDP)?

Government Response: The E3 Boiler is located in the 1300 area and it has two 20 hp and one 60 hp burners that provide steam to the 1400 Area.

Question 67: The entire R&D area is leased. Do we work through the COR for anything inside that area? Will we coordinate through additional personnel and a different COR?

Government Response: The Research & Development (R&D) Area is not a leased area.

Operations in the R&D Area may require security clearance. The Contracting Officer’s Representative (COR) for the R&D Area is the same COR for all other areas.

Question 68: Of the 2000-2004 System Improvements projects shown in the TDP, what has been completed? Are As-Builts available?

Government Response: All of the 2000-2004 System Improvement projects have been completed. Some as-builts are available electronically. The as-builts that are available electronically will be added to the Technical Library.

Question 69: Is a copy available of the 1996 ENTECH survey of water connections mentioned in the TDP?

Government Response: The document that references the 1996 ENTECH survey will be deleted from the Technical Library.

Question 70: How much of the water and wastewater assets are within the two major wetlands mentioned in the TDP?

Government Response: Less than five percent (5 %) of the water and wastewater assets are located in wetland areas.

Question 71: Are the three potable water wells within the 100 year flood plain or the two wetlands?

Government Response: The three (3) potable water wells are not located in the 100 year flood plain or the two wetlands.

Question 72: Please provide a copy of the Installation Spill Contingency Plan mentioned in the

TDP.

Government Response: The Technical Library will be amended to include a copy of the Spill Contingency Plan.

Question 73: Soil Management: Will the Contractor have access to the soil storage areas mentioned in the TDP?

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Government Response: The contractor will have access to the soil storage area mentioned in the Technical Library.

Question 74: Soil Management: Will the Contractor have access to the hazardous waste disposal site used by Picatinny Arsenal?

Government Response: The contractor will have access to the hazardous waste disposal site used by Picatinny Arsenal on an as needed basis.

Question 75: Soil Management: Typically, what volume of soil must be disposed of annually;

contaminated or not?

Government Response: The volume of soil to be disposed of varies by year depending upon work completed and location.

Question 76: Soil Management: How many of the assets are in a CERCLA area?

Government Response: The entire Arsenal, and all of the assets, falls under Comprehensive Environmental Response, Compensation and Liability Act (CERCLA).

Question 77: Soil Management: Will the existing Environmental Assessment (EA) and Finding Of No Significant Impacts (FONSI) apply to the Contractor when we own the systems?

Government Response: No, the Environmental Assessment will not apply to the contractor.

Question 78: Soil Management: Will the contractor’s future projects be impacted by the NJDEP Land Use Regulation Program? Will the Arsenal submit permits and approvals prepared by the Contractor?

Government Response: Future projects will be impacted by the New Jersey Department of Environment Protection (NJDEP) Land Use Regulation Program. The Arsenal will submit the permits and approvals prepared by the Contractor.

Question 79: Soil Management: The TDP listed several pages of "potential" permits that may be required for the system rehabilitation plan. Have all the permits been issued? How many were actually required?

Government Response: The permits included in the document titled “Environmental Assessment” will be deleted from the Technical Library as they are not relevant to the contractor.

Question 80: Soil Management: "All soil disturbances require Environmental Affairs Office approval". Are they available 24/7 for emergency repairs? What is the "normal" turnaround time for these approvals?

Government Response: The Environmental Affairs Office is available twenty-four (24) hours a day/seven (7) days a week for emergency repairs. The normal turn-around time for approval of soil disturbances is one (1) business day.

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Question 81: Soil Management: The TDP state that Picatinny Arsenal is "6483 acres with 500 regulated areas”. Where are the regulated areas? How will this regulated designation affect the UP Contractor?

Government Response: The term “regulated areas” includes wetlands, oil tanks, generators, boilers, etc. that are subject to both Federal and New Jersey State Laws and Regulations. The contractor will be required to follow all applicable local, State and Federal Regulations.

Question 82: Requirements that affect O&M: Crane Operations – How long does it take to process a permit to use outriggers on non-paved surfaces?

Government Response: A hazard analysis, to include crane operations, will be completed when a safety permit is requested. A Safety Permit is generally processed within five (5) business days.

Question 83: Requirements that affect O&M: Confined Space will be owned by the contractor who will conform to OSHA and has their own policies. Will the Arsenal Safety Office still be involved in issuing permits? Will the Picatinny Industrial Hygiene Office still test the Contractors air and equipment? If so, is testing performed at no cost to the Contractor? What is the Arsenal’s commitment to response time, especially in emergency situations?

Government Response: The Arsenal Safety Office will issue confined space permits.

Picatinny Industrial Hygiene Office will not test the contractor’s air and equipment. The contractor is responsible for its equipment and any certification required to operate the equipment. The contractor will be required to provide proof of certification upon request. For routine work, confined space permits can be issued in approximately two (2) business days. For emergency work, permits can be obtained within twenty-four (24) hours of submittal.

Question 84: Requirements that affect O&M: ANY soil disturbance requires a UXO search.

Does this apply to pipe repair/replacement or repair of an existing asset since the ground was disturbed when the existing asset was installed?

Government Response: All requests for soil disturbance require approval from the UXO office.

The contractor will be required to contact the UXO office even when the pipe to be replaced has been previously disturbed. Generally, for pipe replacements and repairs, an UXO search has already been completed in the area and a second search is not necessary; however, the UXO office will make the final determination on whether or not a second search is required for a given area.

Question 85: Requirements that affect O&M: The Safety Office, COR and the Environmental Office must approve ANY excavation. Exemption can take up to 6 months. How much time should be allowed for routine requests?

Government Response: Generally, digging permits are issued within five (5) business days.

Question 86: Requirements that affect O&M: ALL permits are coordinated through the COR:

Site specific; Safety Permits, Health and Safety Plan (HASP), Activity Hazard Analysis (AHA must be reviewed and sign off by ALL employees on the job. Can the Contractor’s HASP and

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AHA procedures be used throughout the year in lieu of the Government’s, subject to the Arsenal’s annual review and acceptance?

Government Response: The contractor’s approved and accepted HASP and AHA procedures may be used throughout the year in lieu of the Government’s procedures. These procedures are subject to, but not limited to, annual review and acceptance by the Arsenal Safety Office.

Question 87: Requirements that affect O&M: Asbestos Cement Pipe requires handling as Hazardous Waste for disposal and clean up. Please advise if AC pipe can typically be abandoned in place, with only minor pieces at connections removed.

Government Response: Please refer to RFP Section JA1.3.12, Component Replacement, which states that “infrastructure unutilized after construction can be abandoned in place, provided the abandoned infrastructure poses no immediate or future health, safety, operational, or environmental risks in compliance with industry standards.” All above-ground water pipe must be removed when replaced. Generally, the AC piping may be abandoned in place. All abandoned piping must be shown on utility mapping.

Question 88: “All” accidents must be reported and there are stern penalties for failure to do so.

Please define a reportable accident.

Government Response: All accidents shall be reported to Picatinny Police. Please refer to the pdf document titled “EnvironmentalHealth&SafetyGuidelines” located in the Technical Library for more detailed information.

Question 89: RVRSA Wastewater Disposal Contract is void if ownership of the system changes. But, the Contractor does not own the commodity. Will the government resolve this issue without any input from the Contractor?

Government Response: The Wastewater Disposal Contract between Rockaway Valley Regional Sewage Authority (RVRSA) and Picatinny Arsenal will remain as is even if the collection system is privatized. The Contractor will be responsible for complying with the provisions of the RVRSA Wastewater Disposal Contract. The Government will retain ownership of the commodity even if the collection system is privatized.

Question 90: RVRSA Wastewater Disposal Contract: The Contract requires 24/7 sampling at 15 minute intervals. There is no automatic sampler in the TDP or the Section JA2 inventories.

Will the Arsenal continue to perform this activity?

Government Response: The contractor will be responsible for all sampling required for the collection system. Currently, wastewater samples are taken once a day. The new permit will be incorporated into the Technical Library once available.

Question 91: RVRSA Wastewater Disposal Contract: The Contract allows for reduced monitoring/testing of some constituents. Has the testing of any of the parameters been waived?

There is no reference in the TDP.

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Government Response: The contractor will be expected to fulfill the requirements of the permit. Testing parameters are described in the permit. The new permit will be incorporated into the Technical Library once available.

Question 92: RVRSA Wastewater Disposal Contract: Testing for pH is required to be performed by a N.J. Certified lab within 15 minutes. Does the Arsenal maintain a certified lab on Picatinny?

Government Response: Currently, the lab at Building 1383 is certified to test for pH.

Question 93: RVRSA Wastewater Disposal Contract: What are the specific requirements for the Sewer System Evaluation Survey (SSES) required by this contract (CMOM)?

Government Response: The Sewer System Evaluation Survey requires the contractor to conduct Inflow & Infiltration (I&I) testing annually on thirty percent (30%) of the wastewater collection system.

Question 94: RVRSA Wastewater Disposal Contract: The Contract prohibits petroleum, F.O.G. and garbage disposal wastes. Please confirm the Government will retain regulatory control over grease traps (only two are transferred to the Contractor), motor pools, wash racks and residential plumbing for enforcement and compliance.

Government Response: The Government will retain regulatory control over all grease traps (with the exception of two that are identified in the RFP to be owned by the new contractor), motor pools, wash racks and residential plumbing for enforcement and compliance.

Question 95: POD for sewer is at the cleanout or 5' from the building. The solicitation requires the Contractor to install a cleanout at time of repair or replacement if there is none. Please advise the number that should be utilized for competitive evaluation.

Government Response: Offerors shall assume that only twelve (12) of the existing service lines have clean outs.

Question 96: It appears there are 367 water connections with no distinction between potable and service water. Please describe the connections or confirm there are functioning BFP’s at all interconnections.

Government Response: There are Back Flow Preventers (BFPs) on all of the potable water connections. Back Flow Preventers may be found on the service water or sprinkler lines.

Question 97: Are all 253 Back Flow Preventers listed in Table 7 of JA1 outside buildings or structures? If some are inside, what are the POD’s?

Government Response: The 253 BFPs are inside the buildings or structures. The Technical Library will be amended to include the current list of BFPs. RFP Section JA1 will be amended to incorporate the Point Of Demarcation (POD) for the BFPs. The description of the POD will be as follows: The point of demarcation is on the downstream side of the backflow preventer (BFP) device located inside buildings.

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Question 98: The State of New Jersey Water Allocation Permit notes there are 4 surface water intakes and 4 potable water wells. This does not match the Section JA1 table 7 Inventory.

Government Response: The State of New Jersey Water Allocation Permit is correct, there are four (4) surface water intakes and four (4) potable water wells. RFP Section JA1, Table 7 will be amended to reflect the correct inventory. Well 660 is no longer used and is isolated from the system.

Question 99: Please advise the acreage of Right Of Ways that must be cleared and the frequency of maintenance.

Government Response: The purpose of right-of-way maintenance is to protect the underground infrastructure against such things as plant roots and erosion. Right-of-ways should be maintained at the necessary frequency required to meet this purpose. Length of right-of-ways to be maintained should be determined by the Contractor by referring to the appropriate utility system drawings.

Question 100: Please advise the levels of security clearance that are required by position (e.g., plant operator, network operator, maintenance worker, excavation equipment operator, Installation Utility Manager)

Government: All contractor personnel requiring access to the Installation must comply with the same Installation security procedures. The Government reserves the right to modify any security procedures in the future. RFP Section JA1.3.33, Network Access Requirements, describes the Arsenal’s IT security requirements. IT security requirements vary based on the level of access required.

Question 101: Is the SCADA system tied into the base computer network? If so, will the UP contractor have access to the network for purposes of maintaining, upgrading, and monitoring?

Government Response: The SCADA system is currently not tied to the Installation’s computer network.

Question 102: Will the UP contractor amortize any ISDCs or just submit an invoice once the equipment is placed into service?

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Government Response: RFP Section C.11.2.1, Amortization of Major Capital Expenses, states that the offeror shall finance the Initial System Deficiency Corrections/Upgrades/Connection Charges (ISDCs). The contractor will list each ISDC in the Price Data Sheet 3, as provided in RFP Section B.3.3. The contractor shall provide the interest rate, the project cost, the start month, the first full month the project will be in service, the amortization period, and the monthly charge in the Price Data Sheet 3. Payments will be made in accordance with RFP Section G.2, Submission and Payment of Invoices.

Question 103: Are there any existing water or wastewater lines which pass through contaminated soils? If so, approximately what percentage?

Government Response: Picatinny Arsenal is a superfund site. Contaminated soil is spread throughout the Arsenal. Many, if not all, of the lines are through contaminated soil at some point in time.

Question 104: Will contaminated soils be able to be returned to their location if excavated?

Government Response: The Government will be responsible for the disposal/treatment of excavated contaminated soils. Please review the Soil Protocol in the Technical Library.

Question 105: Who will be responsible for the disposal/treatment of any excavated contaminated soils?

Government Response: The Government will be responsible for the disposal/treatment of excavated contaminated soils. Please review the Soil Protocol in the Technical Library.

Question 106: Where does Tank 600 (Table 4, Section JA1) get its water from? What area does it service?

Government Response: Tank 600 is non-existent. Tank 660 is a 100,000 gal steel tank that is on the ground. Tank 660 gets its water from the 600 Hill potable water system. However, the water in Tank 660 is no longer potable once it comes from the tank. The water on Tank 660 is used only for Fire Protection in the 600 Hill facilities. RFP Section JA1, Table 4, will be amended to remove Tank 600 and include information related to Tank 660.

Question 107: Who will be responsible for maintaining the 8 NJPDES non-contact cooling water discharge permits?

Government Response: The eight (8) New Jersey Pollution Discharge Elimination System (NJPDES) -permitted service water outfalls have been eliminated from the system due to system changes. RFP Section JA1 will be amended to remove mention of the outfalls.

Question 108: What are the current acceptable pressure ranges in each of the three potable water pressure zones?

Government Response: The current pressure range for the potable water system is between 70 and 80 psi for the entire Arsenal.

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Question 109: What is the operating pressure range (or ranges) in the service water systems?

Government Response: The current pressure range for the service water system is between 70 and 80 psi for the entire Arsenal.

Question 110: Can abandoned piping be abandoned in place?

Government Response: Please refer to RFP Section JA1.3.12, Component Replacement, which states that “infrastructure unutilized after construction can be abandoned in place, provided the abandoned infrastructure poses no immediate or future health, safety, operational, or environmental risks in compliance with industry standards.” All above-ground water pipe must be removed when replaced. Generally, the AC piping may be abandoned in place. All abandoned piping must be shown on utility mapping.

Question 111: What is the average burial depth of water lines? What is the burial depth range?

Government Response: The average burial depth of the water lines is six feet. Water lines have been found as deep as thirty feet.

Question 112: Water: Are there rock outcroppings? If so, what % of water lines are in rock?

What is depth to the rock layer?

Government Response: There are rock outcroppings. Many, if not all, of the lines are through rock at some point in time. The depth of the rock layer varies between zero feet and ten feet.

There are also places where the rock layer is deeper than ten feet.

Question 113: Will the UP contractor be responsible for maintaining the Lakes? e.g. removing silt, vegetation, dredging to maintain water volume etc.

Government Response: The Government will own and maintain the two lakes: Lake Picatinny and Lake Denmark.

Question 114: Table 1, page JA2-5, facility 80A, What does “portable” mean under backup power? Is it a portable generator? If so, what size?

Government Response: Portable does mean a backup generator. There are nine (9) generators located on Picatinny Arsenal that are associated with the Wastewater System. Of those nine (9) generators, six (6) are dedicated to a plant or lift station and three (3) are portable. The three (3) portable generators are 30kW, 80kW and 100kW, respectively. RFP Section JA2 will be amended to reflect these nine (9) generators.

Question 115: Table 4, page JA2-6, Is there any information on the materials of construction (PVC, RCP, AC?) of any of the pipe (particularly those pipes installed since 1985)?

Government Response: The existing wastewater collection system is generally constructed of cast iron (CI), asbestos cement (AC), reinforced concrete pipe (RCP), and polyvinyl chloride (PVC) pipe and manholes, as described in RFP Section JA2.2.1.1, System Description. The newer installed pipe consists of PVC lines and concrete pre-cast manholes.

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Question 116: Can underground equipment be abandoned in place? (piping in particular)

Government Response: Please refer to RFP Section JA2.3.12, Component Replacement, which states that “infrastructure unutilized after construction can be abandoned in place, provided the abandoned infrastructure poses no immediate or future health, safety, operational, or environmental risks in compliance with industry standards.” All above-ground water pipe must be removed when replaced. All abandoned infrastructure must be shown on utility mapping.

Question 117: What is the average, and the range of sewer line depths?

Government Response: The average burial depth of the sewer lines is six feet. Wastewater lines can be as deep as thirty feet.

Question 118: Wastewater: Are there rock croppings? If so approximately what percentage of pipe in rock and what is depth to rock?

Government Response: There are rock outcroppings. Many, if not all, of the lines are through rock at some point in time. The depth of the rock layer varies between zero feet and ten feet.

There are also places where the rock layer is deeper than ten feet.

Question 119: Files referred to in the J-sections, but not included in the current edition of the Technical Data Package:

• Water Quality Action Plan

• All the unique and specific fire flow requirements for the Arsenal

• Potable water sampling program including frequencies, locations and tests required

• Cathodic Protection Annual Performance report

• Environmental Specifications for Capital Projects

• Most recent NJDEP Water Allocation Permit

• Installation’s Soil Management Plan

• Excess Soil Management Manifest and Record

• Potentially Contaminated Soil Management Manifest and Record forms

• Each of the 8 NJPDES permitted outfalls

• Example Drinking Water Permits from recent water main projects

• Cultural Resources Management Plan

• Industrial Sewer Connection Permit

Government Response: The Government is currently revising and updating the documents included in the Technical Library. Any available files that are relevant to this solicitation will be included in the revised Technical Library.