ATTACH_Specifications.doc

SPECIFICATIONS

1. BEVERAGE DISPENSING MACHINES

a. The vendor shall furnish and install at his expense machines capable of dispensing each soda flavor to be delivered to an individual location, including all necessary equipment, material, accessories, and labor cost.

b. Beverage dispensing machines, including syrup containers installed are the property of the vendor and shall be maintained by the vendor to insure uninterrupted services of dispensing machines.

2. BEVERAGE SYRUP

Beverage syrup compounded in the plant or patented prepared syrup received by the plant, shall be prepared in a sanitary manner. Every precaution shall be taken against contamination or absorption of deleterious substances during the preparation and subsequent storage.

3. SWETENERS

a. Sweeteners shall be nutritive products from the groups: dry or liquid forms of sugar, or inverted sugar, Dextrose, fructose, corn syrup, glucose syrup, or any combination of two or more of these. Sucrose shall comprise 80% or more of the sweeteners used.

b. Cyclamates will not be utilized as artificial sweeteners to fulfill this requirement. ” In Addition three pre-printed labels must be provided to each dining facility.

4. BEVERAGE DISPENSING MACHINES WITH ELECTRICAL REFRIGERATION

a. Electrical beverage dispensing machines may be manufacturer’s standard models. Dispensing machines shall combine beverage syrup with purified pre-cooled water to produce final drink.

b. Dispensing machines shall be self-contained and equipped with:

(1) Water flow regulators for accurate flow control.

(2) Soft-touch valves which directly inject syrup into water column for proper mixing at fast flow rates without foaming problems.

(3) Mechanical cooling system to keep drinks at a temperature of 40 degrees Fahrenheit (5 degrees Celsius).

(4) The dispensing machines shall be equipped with supporting legs that will facilitate cleaning and Sanitizing under the machine.

c. Dispensers and dispenser cabinets shall be structured in a manner which facilitates maintenance and Sanitation at all times. All doors and panels of cabinets shall be tight-fitting to preclude entrance of foreign materials. All necessary ventilation and openings shall be securely sealed to protect against insects and rodents. Condenser units and like apparatus shall be sealed from the product.

5. MAINTENANCE AND SERVICE OF VENDORS DISPENSING MACHINES

a. The Vendor is required to make dispensing machines available and perform scheduled Monthly maintenance service in all dining facilities where dispensing machines are installed. Maintenance services shall be performed in accordance with a quality-control checklist established by the vendor, which shows the maintenance Functions required and the services performed by the vendor’s technicians. A copy of the Monthly Maintenance Schedule shall be provided to the Contracting Team.”

b. Quarterly service visits shall be arranged in advance by contacting the dining facility manager or his representative to ensure that existing service problems are discussed.

c. The vendor shall repair defective dispensing machines within 24 hours of notification by the dining facility manager or his representative, or a supporting-branch official. Defective dispensing machines which cannot be repaired in 24 hours shall be replaced by the vendor within 5 days at no cost to the US Government.

d. The vendor shall provide each dining facility manager and support-branch official the telephone number and the name of the person to contact in the event of urgent repair requirements.

e. If the vendor is not able to perform the services within the time specified, he is required to notify the Contracting Officer immediately. The Contracting Officer and his specifically designated representative(s) are the only individuals authorized to allow additional time for correction of deficiencies.

f. If the vendor fails to perform in accordance with the provisions cited above, the U.S. Government may terminate the whole or any part of this Blanket Purchase Agreement (BPA).

g. The U.S. Government will grant to the vendor, free rental or similar charges, utilization of existing electrical and plumbing lines, fixtures and outlets, for operation of vendor dispensing machines, and will permit the vendor or his authorized representative to enter the service location during regular working hours during the life of contract for the purpose of performing proper installation, operation, and maintenance service. Vendor must coordinate with the dining facility manager prior to any visits to the location.

h. Maintenance service of dispensing machines shall not be performed before 0800 or later than 1500 hours on regular working days except when performance is required by reason of urgency. In such cases the supplier shall be authorized to perform at any time arranged with the dining facility official or his designated representative.

i. When repair of dispensing equipment is required by reason of urgency, dining facility officials shall contact the supplier directly by calling the telephone number provided by the supplier for this reason.

j. If the supplier fails to perform the service as required, the Contracting Officer shall be notified immediately by the Dining Facility Manager.

k. After completion of maintenance service, dining facility officials shall certify on quality control check list the services performed by the supplier’s technicians.

l. A record of quarterly maintenance services shall be maintained by the vendor for a period of 12 months.

6. LIABILITY FOR SYRUP CONTAINERS

a. The vendor shall maintain all reusable beverage syrup containers in a sanitary condition. At the time of delivery, the vendor shall remove from the premises of the U.S. Government all empty reusable containers. The Government will be liable for the return of syrup containers while in its possession, or reimburse the vendor for loss, damage, or destruction at the vendor’s cost price:

SYRUP CONTAINERS:

Quoted on Item Schedule Vendor insert price/cost

b. Beverage syrup containers paid for by the U.S. Government shall become the property of the U.S.

If any lost containers paid for by the U.S. Government are located within a period of sixty (60) days after the last day of the BPA, the container may be returned to the vendor, who will reimburse the U.S. Government accordingly.

7. RETURNS AND CREDITS

a. Full containers on hand after the duration of the contract will be removed by the Vendor for 100 percent credit for the dining Facility.

b. A credit memorandum shall be prepared for all full containers that have been returned to the vendor for credit. The credit memorandum shall contain, as a minimum, the following information:

(1) Name of supplier

(2) Contract Number

(3) Date

(4) Itemized list of supplies removed

(5) Quantity, unit price, (split in syrup and non-syrup cost), and extended totals of each item returned.

(6) Total value of credit.

c. The credit memorandum must be distributed in the same manner as a delivery ticket.

8. CONTAINER SIZE AND MIXING RATIO

OFFEROR shall complete the final yield table (maximum amount) of final product to be obtained from each container of post-mix product). The final yield table is in the Item Schedule attachment.