SPE302-15-R-S004_Pre-Proposal_Powerpoint_Presentation __07_Jul_2015.pdf

DEFENSE LOGISTICS AGENCY

AMERICA’S COMBAT LOGISTICS SUPPORT AGENCY

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

DLA Troop Support Pacific Procurement Office Hawaii

Pre-Proposal Conference: RFP No. SPE302-15-R-S004

Full Line of Grade USDA #1 or Better Fresh Fruit & Vegetables (FF&V) for Department of Defense (DoD) Ship

Customers, Oahu, in the State of Hawaii

Contract Specialist: Amy Wong Contracting Officer: Paul S. Cunanan

7 July 2015

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Provide you an overview of our solicitation

• Full and open communication on our evaluation methodology, our processes and procedures

• Promote understanding of our Request for

Proposal (RFP) in order to best enhance your proposal

• Communicate our timelines Opportunity to meet with other interested parties The conference is NOT a forum to answer questions.

No questions from the attendees will be entertained in the Pre-Proposal Conference

Purpose

WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

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Overview of the Solicitation Anticipated RFP Timelines (subject to change) Addendum to 52.212-1 Instructions to Offerors RFP Attachment 1 – Schedule of Items 52.212-2 Evaluation – Commercial Items Economic Price Adjustment (EPA) Clause Checklist Before Offer Submission Do’s and Don’t’s Summary

AGENDA

WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

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The solicitation and amendments (if any) are available on Federal Business Opportunities website (https://www.fbo.gov/)

Prospective offerors are responsible for monitoring this website for the release of amendments (if any) or other information pertaining to this solicitation

• Remarks and explanations provided at this conference shall not change the terms of this solicitation unless the solicitation is amended in writing

Offers and Proposals are synonymous

Overview of the Solicitation https://www.fbo.gov/

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Overview of the Solicitation (Cont’d)

Type in

SPE302-15-R-S004

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RFP No. SPE302-15-R-S004 (Oahu only) Commercial Item Format with SF 1449 and commercial item provisions and clauses 100% Set aside for Small Business, NAICS 311991 Non-Manufacturers’ Waiver approved A Class Domestic Non-Availability Determination has been approved, allowing foreign FF&V to be supplied when domestic (U.S. grown) FF&V of satisfactory quality and sufficient quantity cannot be procured as and when needed at U.S. Market prices.

DoD Ships customers include United States Ship (USS) ships and submarines, and United States Naval Ship (USNS) ships. (See Attachment 2 - Customer List)

Base Period is 18-months with the Government’s unilateral right to exercise two (2) 18-month option periods (54 months / 4.5 years)

Overview of the Solicitation (Cont’d)

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Award of the Contract is anticipated in October 2015*

(Potentially up to 35 Days Set Up not counted toward Base Period.)

Overview of the Solicitation (Cont’d)

18-Months Estimated Start Date Estimated End Date

Base November 2015 April 2017

Option 1 May 2017 October 2018

Option 2 November 2018 May 2020

Fixed Price with Economic Price Adjustment, Indefinite Delivery, Indefinite Quantity contract

• Minimum guarantee: Estimated $278,000 (base period only)

• Maximum contract ceiling: Estimated $18,000,000

Seven (7) Attachments to this RFP

*Subject to Change

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• 29 June 2015 – RFP Issued

• 07 July 2015 – Pre-proposal Conference

• 17 July 2015 – Deadline to submit questions

• 29 July 2015 – Proposals Due

• 25 August 2015 – Reverse Auction

• 02 October 2015 – Contract Award

Anticipated RFP Timeline (Subject to Change)

Attachment 7

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Offerors are required to submit pricing on Attachment 1 – Schedule of Items, no exceptions. Use of any other spreadsheet or form may deem an offeror as nonresponsive.

The Schedule of Items should reflect Delivered Prices effective from Sunday, April 05, 2015 through Saturday, April 18, 2015

CASE Delivered Prices and Distribution Price Per Pound (LB) shall be provided for all items, for all periods (Base, Option 1 and Option 2). Prices must not extend more than two (2) places to the right of the decimal point.

Only one (1) Distribution Price Per Pound (LB) shall be offered for all items in each period (Base, Option 1 and Option 2)

FAR 52.212-1 Instruction to Offerors

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• Contract Unit Price = Delivered Price + Distribution Price o Delivered Price (DEP): The most recent manufacturer, grower or private label holder commercial price per unit to the Contractor, inclusive of standard freight for April 5, 2015 through April 18, 2015.

o All Delivered Prices (DEP) proposed shall be supportable with an invoice, quote or pricelist (inclusive of standard freight from your supplier to your facility) o All proposed Delivered Prices (DEP) in Attachment 1 – Schedule of Items, are fixed for the first ordering week, however, can be changed (decrease or increase) on a weekly basis (if necessary) after award.

RFP Attachment 1 – Schedule of Items Delivered Price (DEP)

WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

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NOTE: BE SURE TO CLICK ON EACH EXCEL TAB AND PROVIDE DEP

and DIP PRICING FOR THE BASE PERIOD, OPTION 1 AND OPTION 2.

$2.00 x 40 = $80.00 DEP per CASE

Delivered Price $2.00 = Unit of Issue + Freight

Example

12 12 o Distribution Price (DIP): The firm-fixed price portion of the contract Unit Price, offered as a dollar amount per unit of issue, rounded up or down to the nearest cent o Your Distribution Price (DIP) shall be offered as a

Distribution Price Per Pound o Distribution Price is the only method for the contractor to bill the Government for all aspects of contract performance other than Delivered Price o Distribution Price includes, but is not limited to; labor costs, overhead costs, general and administrative (G&A) costs, costs for drivers, gasoline for trucks, packaging material, profit, etc.

Distribution Price (DIP)

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Distribution Price = labor costs, overhead costs, general and administrative (G&A) costs, costs for drivers, gasoline for trucks, packaging material, profit, etc.

NOTE: BE SURE TO CLICK ON EACH EXCEL TAB AND PROVIDE DIP

PRICING FOR THE BASE PERIOD, OPTION 1 AND OPTION 2.

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RFP Attachment 1 – Schedule of Items (Cont’d)

NOTE: BE SURE TO CLICK ON EACH EXCEL TAB AND PROVIDE DIP

and DEP PRICING FOR THE BASE PERIOD, OPTION 1 AND OPTION 2.

Page 39 from SF1449 C. Offerors are to submit the most current unit prices. These prices are effective from Sunday, April 05, 2015 through Saturday, April 18, 2015. This unit price must be in a format that shows the delivered price and the distribution price as separate entries, then totaled. For example, if the delivered price is $2.00 and the distribution price is $0.50, pricing should be formulated as follows:

$ 2.00 + $ .50 = $ 2.50 (Prices used for illustrative purposes only)

$2.00 x 40 = $80.00 DEP per CASE

Distribution Price = labor costs, overhead costs, general and administrative (G&A) costs, costs for drivers, gasoline for trucks, packaging material, profit, etc.

Delivered Price $2.00 = Unit of Issue + Freight

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Lowest Price Technically Acceptable (LPTA) Source Selection Procedures

• Technical - The offeror takes no exception to the terms and conditions of the solicitation

• Pricing - Submitted on Attachment 1 – Schedule of Items. Prices will be evaluated for all items with the ultimate award decision based on the lowest aggregate price (base plus all options periods)

All or None Provision (DLAD 52.215-9010), SF1449 page 39

Reverse Auction Provision (DLAD 52.215-9023), SF1449 pages 51-52.

• Reverse Auction may be used as a means of conducting price discussions on the Distribution Price Per Pound (LB) only.

FAR 52.212-2 Evaluation – Commercial Items

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EPA – Actual Material Costs for Subsistence Delivered Price Business Model (DLAD Clause), SF1449 pages 38-40 o All proposed Delivered Prices (DEP) in Attachment 1 – Schedule of Items, are fixed for the first ordering week, however, can be changed (decrease or increase) on a weekly basis (if necessary) after award o Only the Delivered Price (DEP) component of the contract price is subject to adjustment under this clause o All Delivered Prices (DEP) proposed shall be supportable with an invoice, quote or pricelist (inclusive of standard freight from your supplier to your facility)

Economic Price Adjustment (EPA) Clause

WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

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EPA clause weekly Delivered Price (DEP) Update process:

Price updates due no later than 12:00 PM Wednesday.

Accepted price updates go into effect on Sunday

Updated Delivered Prices are fixed for ordering week Sunday through Saturday

Delivery week is one week after order week.

Economic Price Adjustment (EPA) Clause (Cont’d)

JUNE 2016

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• The Government shall have the right to examine the Contractor’s books, records, documents and other data to validate adherence to the provisions of this clause

• The aggregate of contract Delivered Price increases for each item shall not exceed 90% of the initial Contract Delivered Price, unless an exception applies

• There is no downward limitation on the aggregated percentage of decreases under this clause

Economic Price Adjustment (EPA) Clause (Cont’d)

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Checklist Before Offer Submission

** CHECKLIST - DID YOU REMEMBER TO? **

• ________1. Fill in Block 17a, of SF 1449?

• ________2. Fill in Block 17A above? (See Page 3 of SF 1449.)

• ________3. Indicate remittance address and DUNS Number, block 17B above?

• ________4. Sign Block 30a, name in Block 30b, and date in Block 30c of SF1449?

• ________5. Sign and return any/all amendments?

• ________6. Return one (1) COMPLETE & SIGNED copy of the SF1449 solicitation [ALL PAGES]?

• ________7. Checked box stating you intend or do not intend to use one or more facilities as a Place of

Performance under FAR 52.215-6 (Place of Performance)?

• ________8. Fill out all certifications and representations in FAR 52.212-3 (Offeror Representation and

Certifications – Commercial Items) or submit a copy of your System for Award Management (SAM) Representations and Certifications (REPS & CERTS)?

• ________9. Checked boxes stating whether you are a corporation that has any unpaid federal tax liability and or is a corporation that was convicted of a felony criminal violation under DFARS provision 252.209-7992 (Representation by corporation regarding an unpaid delinquent tax liability or a felony conviction under any federal law – Fiscal Year 2015 Appropriations)

• _______10. Submit Delivered Prices (EXCEL Spreadsheet Column G) and Distribution Price Per Pound (EXCEL Spreadsheet cell "H2") for every item listed in Attachment 1 - Schedule of Items (on all EXCEL Spreadsheet Tabs)?

• _______11. Fill out Vendor Name in the Attachment 1 - Schedule of Items, Excel Spreadsheet cell “B3”on all EXCEL Spreadsheet Tabs?

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Checklist Before Offer Submission (Cont’d)

• ________1. Fill in Block 17a, of SF 1449?

• ________2. Fill in Block 17A above? (See Page 3 of SF 1449.)

• ________3. Indicate remittance address and DUNS Number, block 17B above?

• ________4. Sign Block 30a, name in Block 30b, and date in Block 30c of SF1449?

• ________5. Sign and return any/all amendments?

SF 1449 Page 1 (#1, #4)

SF 1449 Page 3 (#2, #3)

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Do read the entire RFP package (including attachments) and all Amendments to ensure you fully understand the requirements

Do carefully read Addendum to 52.212-1 (Instructions to Offerors – Commercial Items) AND 52.212-2 (Evaluation – Commercial Items) provisions

Do continue to monitor FEDBIZOPPS for latest information Do email your questions using the Question Form before the question deadline (Attachment 7) Do submit your proposals to the address provided in the solicitation

(SF1449 page 1, Block 9) before the closing date, which are:

amy.wong@dla.mil, copy to Paul.Cunanan@dla.mil

Do submit your best offer, the Government intends to award without discussions, but reserves the right to hold discussions if deemed necessary

Do use the Checklist

Do’s and Don’ts of the Solicitation mailto:amy.wong@dla.mil mailto:Paul.Cunanan@dla.mil

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Don’t forget to use the Checklist

Don’t forget to check on FEDBIZOPPS for latest information before submitting your proposal

Don’t fax or mail-in proposal

Don’ts of the Solicitation

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Summary

Overview of the solicitation Anticipated RFP Timelines (subject to change) Addendum to 52.212-1 Instructions to Offerors RFP Attachment 1 – Schedule of Items 52.212-2 Evaluation – Commercial Items Economic Price Adjustment (EPA) Clause Checklist Before Offer Submission Do’s and Don’t’s

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DEFENSE LOGISTICS AGENCY

AMERICA’S COMBAT LOGISTICS SUPPORT AGENCY

WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT