Attachment 1- Pre-Proposal Responses and Updated Statement of Work Language.pdf

SPE300-22-R-0025 PRE-PROPOSAL QUESTIONS

Below are the Pre-Proposal Questions submitted to the Contracting Officer for Solicitation

SPE300-22-R-0025. The pages referenced in the responses in this document are referencing the associated pages in the Statement of Work.

1. INDUSTRY QUESTION: Is there an incumbent?

DLA TROOP SUPPORT RESPONSE: There is a current contract in place for Subsistence

Prime Vendor support to military and other federally funded customers located in Hawaii.

DLA TROOP SUPPORT RESPONSE: This solicitation has been issued as a 100% Small

Business Set-Aside. All eligible Small Businesses may submit a proposal.

DLA TROOP SUPPORT RESPONSE: I am unable to comment on the intentions of any company.

DLA TROOP SUPPORT RESPONSE: Please refer to pages 1 and 159 of the Statement of Work of the solicitation.

DLA TROOP SUPPORT RESPONSE: A kick off meeting was not held with any companies.

DLA TROOP SUPPORT RESPONSE: No, please refer to the solicitation and its attachments.

DLA TROOP SUPPORT RESPONSE: Closing date was extended via Amendment 0001 to this solicitation.

2. INDUSTRY QUESTION: If so, are they eligible to re-compete for this solicitation.

3. INDUSTRY QUESTION: Do you know if they plan to recompete?

4. INDUSTRY QUESTION: Is there an opportunity to team up with companies submitting a bid?

5. INDUSTRY QUESTION: Do you have a list of companies that attended a kick off meeting? If yes, may I get that list to try and see if there are some synergies?

6. INDUSTRY QUESTION: Will you be holding a zoom meeting to coordinate this bid?

7. INDUSTRY QUESTION: Would there be consideration for an extension of the due date for submission?

DLA TROOP SUPPORT RESPONSE: Please refer to Amendment 0001 regarding updated language on page 120, Order Placement section, of the Statement of Work.

updated language to page 121, Order Cancellation section, of the Statement of Work.

DLA TROOP SUPPORT RESPONSE: Please refer to page 130, Vendor Short Shipment

Exception Codes section, and page 123 paragraph 3 of the New Items section of the

Statement of Work.

DLA TROOP SUPPORT RESPONSE: Please refer to the updated Market Basket, Attachment 2 of Amendment 0001. Quantity column has been included on the Current

Catalog Items worksheet.

Attachment 2 of Amendment 0001. Duplicates have been removed from the Current Catalog

Items worksheet.

8. INDUSTRY QUESTION: Would there be consideration to change the required order lead time for visiting ships to 35 days?

9. INDUSTRY QUESTION: Would there be consideration to change the window for cancellation of Navy orders?

10. INDUSTRY QUESTION: Would there be consideration to define a ramp up period of

90 days during which demand data for newly cataloged items could be captured and an exception code be applied?

11. INDUSTRY QUESTION: Attachment 1 - Market Basket, Tab Current Catalog Items:

Category QTY column is missing. Will a new Market Basket be provided?

12. INDUSTRY QUESTION: Attachment 1 - Market Basket, Tab Current Catalog Items:

There are 402 duplicate NSNs out of the 1,338. Will a new Market Basket be provided.

13. INDUSTRY QUESTION: Attachment 1 - Market Basket, Tab Current Catalog Items:

The three NSNs of Water has a Distribution Fee Category of 8. Category 8 as per Tab

Distribution Price Categories is CONUS CHILLED. Based on Tab Market Basket however, NSN 896001E901180 WATER, DRINKING, 1.5 lt bt, 12 ct cs, has a DFEE category of 12 or OCONUS Water (Potable - Bottled) and NSN 896001E392183

WATER/ PURIFIED, 24/500 ML CO P91 has a DFEE category of 11 or CONUS Water

(Potable - Bottled). Please confirm the correct Distribution Fee Category.

Attachment 2 of Amendment 0001. Distribution categories for these items were updated on the Current Catalog Items tab of the Market Basket:

896001E901180 Distribution Category = 12

896001E392183 Distribution Category = 11

DLA TROOP SUPPORT RESPONSE: FF&V has not been purchased against the current

Subsistence Prime Vendor contract for Hawaii. There are currently no FF&V items included on the Market Basket for this solicitation. The FF&V distribution categories are included in this solicitation in case there is a future requirement for this contract action to support FF&V in Hawaii.

DLA TROOP SUPPORT RESPONSE: Distribution Category 6 is correct.

Attachment 2 of Amendment 0001. The Distribution category was updated to 14 on the

Current Catalog Items tab of the Market Basket.

14. INDUSTRY QUESTION: Attachment 1 - Market Basket, Tab Current Catalog Items:

Can you confirm there’s no historical data for CONUS/OCONUS FF&V?

15. INDUSTRY QUESTION: Attachment 1 – Market Basket, Tab Current Catalog Items:

NSN 890501E191931 SALAMI, GENOA, FRZ, 1/8 LB AVG has a Distribution Fee

Category of 6. Category 6 based on the Tab Distribution Price Categories is CONUS

CHILLED. Please confirm the correct Distribution Fee Category.

16. INDUSTRY QUESTION: Attachment 1 – Market Basket, Tab Current Catalog Items:

NSN 897001E010191 RESTOCKING FEE has a Distribution Fee Category of 10.

Category 10 based on the Tab Distribution Price Categories is CONUS FF&V. Please confirm the correct Distribution Fee Category.

17. INDUSTRY QUESTION: Attachment 1 – Market Basket, Tab Current Catalog Items:

Please confirm the Distribution Fee Category of the following NSNs is 1 and not 17

(GFM Inspection, Storage, Rework, Relabel, Distribution, Dry (3 Cases per Module) EA

= 3 cases)

DLA TROOP SUPPORT RESPONSE: Updated market basket included in Amendment

0001. The Distribution Categories for these four items have been updated to category 1 on the Current Catalog Items worksheet.

DLA TROOP SUPPORT RESPONSE: Please refer to the second paragraph of the

Element 2- Category Distribution Prices using Market Basket Attachment tabs

DISTRIBUTION PRICE CATEGORIES section on page 166 of the Statement of Work.

Subcategories have been established to identify distribution prices for local market ready items.

DLA TROOP SUPPORT RESPONSE: Please note the Units of Measure for the categories. Items falling under categories 3 and 3A should have a Unit of Measure of CS

(case) and items falling under categories 4 and 4A should have a Unit of Measure of LB

(pound).

DLA TROOP SUPPORT RESPONSE: Items falling under categories 5 and 5A should have a Unit of Measure of CS (case), items falling under categories 6 and 6A should have a

Unit of Measure of LB (pound), and items falling under categories 8 and 8A should have a

Unit of Measure of CO (container).

DLA TROOP SUPPORT RESPONSE: Please note the Units of Measure for the categories. Items falling under categories 7 and 7A should have a Unit of Measure of CS

(case), items falling under categories 9 and 9A should have a Unit of Measure of LB (pound), and items falling under categories 10 and 10A should have a Unit of Measure of PG

(package).

18. INDUSTRY QUESTION: Attachment 1 – Market Basket, Tab Distribution Price

Categories: Can you confirm that, Cat. #s with suffix “A” are categorized as OCONUS and not for NSNs with Product Price Exceptions?

19. INDUSTRY QUESTION: Attachment 1 – Market Basket, Tab Distribution Price

Categories: The Category Description of Cat. #s 3 and 4, 3A and 4A are the same.

Please confirm the correct Category Description.

20. INDUSTRY QUESTION: Attachment 1 – Market Basket, Tab Distribution Price

Categories: The Category Description of Cat. #s 5, 6 and 8, 5A, 6A and 8A are the same. Please confirm the correct Category Description.

21. INDUSTRY QUESTION: Attachment 1 – Market Basket, Tab Distribution Price

Categories: The Category Description of Cat. #s 7, 9 and 10, 7A, 9A and 10A are the same.

Please confirm the correct Category Description.

Attachment 2 of Amendment 0001. Distribution category for was updated on the Market

Basket tab to 3.

Attachment 2 of Amendment 0001. The Distribution Category for these items on the Current

Catalog Items tab was changed to 3.

DLA TROOP SUPPORT RESPONSE: The Distribution Category of 4 is correct.

22. INDUSTRY QUESTION: Attachment 1 – Tab Market Basket Line Item 6: NSN

890501E622941 BEEF, STRIPLOIN STEAK, BONELESS, CHOICE, FRZ, 80/8 OZ

EA, a non-catch weight item has a Distribution Fee Category of 4. Category 4 based on the Tab Distribution Price Categories is CONUS FZN with UOM LB. Please confirm the correct Distribution Fee Category.

23. INDUSTRY QUESTION: Attachment 1 – Market Basket, Tab Current Catalog Items:

Please confirm the Distribution Fee Category of the following NSNs is 3 CONUS FZN

(CS) and not 4 CONUS FZN (LB)

24. INDUSTRY QUESTION: Attachment 1 – Market Basket, Tab Current Catalog Items:

Please confirm the Distribution Fee Category of the following NSNs is 3 CONUS FZN

(CS) and not 4 CONUS FZN (LB). According to DLA Master Catalog the said stock numbers have a UOM of CS and not LB

25. INDUSTRY QUESTION: Attachment 1 – Market Basket, Tab Current Catalog Items:

NSN 895001E097690 SPICE, MUSTARD POWDER, 12/16 OZ CO N70 has a

Distribution Fee Category of 1. Category 1 based on the Tab Distribution Price

Categories is CONUS DRY w/ UOM CS. Please confirm the correct Distribution Fee

Category. According to DLA Master Catalog the said stock number has a description that reads MUSTARD FLOUR, MIN 14 OZ CO, 1/1 LB SIZE CO and has a UOM as

EA

Attachment 2 of Amendment 0001. The Distribution Category of 2 is correct and the UOM for this item has been updated.

Attachment 2 of Amendment 0001. The Unit of Measure or Distribution Category have been updated for these items on the Current Catalog Items tab of the Market Basket.

updated language on page 78, War Readiness Material section, of the Statement of Work.

The Distribution Category referenced has been updated to 23.

DLA TROOP SUPPORT RESPONSE: The Prime Vendor will not be required to ship products via the Defense Transportation System (DTS). However, the exception code and

26. INDUSTRY QUESTION: Attachment 1 – Market Basket, Tab Current Catalog Items:

The following NSNs have a Distribution Fee Category of 2. Category 2 based on the

Tab Distribution Price Categories is CONUS DRY (UOM for EA = 1 CO) however, UOM for the said stock number is CS. Please confirm that the given Distribution Fee

Category is correct.

27. INDUSTRY QUESTION: Attachment 4 – Statement of Work, WAR READINESS

MATERIAL page 77: It was stated “The contractor shall be compensated for maintaining these battle packs through an additional distribution category (#21) that will be measured on a per case basis”. Can you confirm the correct category is 21, Storage of

Customer Owned Product or it should be #23, War Readiness Material (Monthly Fee)?

28. INDUSTRY QUESTION: Attachment 4 – Statement of Work, TRANSPORTATION page 74: It was stated “The Prime Vendor is responsible for arranging ocean and air transportation as appropriate and loading sea vans at its CONUS facility”. On page 130 however, there’s a Fill rate Exception Code of V12 or CONUS/OCONUS NIS Caused by DTS Delay – Approved By The Contracting Officer/COR. Also on page 145, Container Utilization Waivers (Monthly) is included in the MANAGEMENT

REPORTS and these reports are both related to DTS/USTRANSCOM. Can you confirm if the Prime Vendor will be required to ship the products from the United States within the United States Defense Transportation System (DTS) or there will be an updated

SOW to exclude Fill Rate Code V12 as well as Container Utilization Waivers Report?

the report are included if a situation arises where DTS will need to be utilized as determined by the Contracting Officer.

updated language on page 145, Management Reports section, of the Statement of Work. The

Socio-Economic Report (Monthly) has been included.

DLA TROOP SUPPORT RESPONSE: Please refer to paragraph number 3 on page 123 of the New Items section of the Statement of Work and Amendment 0001 Attachment 3, Master Load List, for Master Load List (MLL) and Attachment 4, CARGO, for Consolidated

Afloat Requisitions Guide Overseas (CARGO) items. The MLL and CARGO items must have the exact size, weight, packaging and cube cited on their respective lists.

DLA TROOP SUPPORT RESPONSE: The following language in paragraph (d) on page

141 of the Statement of Work is correct: (110% for fresh fruits and vegetables (FF&V)).

updated language on page 155, paragraph v of the General submission requirement information section, of the Statement of Work. The language has been updated to the below:

(v). In the Price (Business) Proposal/Pricing, the offeror is required to furnish pricing information as outlined below in the solicitation section entitled Submission Requirement

– Price (Business) Proposal/Pricing – Volume III. To be acceptable, the firm’s pricing

29. INDUSTRY QUESTION: Attachment 4 – Statement of Work, MANAGEMENT

REPORTS page 142: The Socio-Economic Reports is not included. Can you confirm this report will not be required?

30. INDUSTRY QUESTION: Attachment 4 – Statement of Work, page 73: NAVY

STANDARD MENU ITEMS AND CARGO - All items listed in the Navy Standard

Menu must have the exact size, weight, packaging, and cube cited on their respective lists. Would the government be open for alternate items should we win the contract?

31. INDUSTRY QUESTION: Attachment 4 – Statement of Work, page 141: Upward ceiling on economic price adjustment, it is said that the aggregate of contract delivered price increase for FFV is 110%. Please confirm if this is correct and not just a typo error

(100%).

32. INDUSTRY QUESTION: Attachment 4 – Statement of Work, page 155: It has been published that additional information regarding Economic Price Adjustment- Actual

Material Costs for Subsistence Product Price Business language can be found in the section titled PRODUCT SOURCING AND PRICING, but it is not in the said document. Will there be a modified SOW to be released?

must be complete, fair, and reasonable. Failure to provide the information requested may render the proposal unacceptable and may lead to a rejection of the offer.

The Price (Business) Proposal/Pricing Market Basket Product Prices are used for evaluation purposes; but, the Market Basket items will also become part of the catalog.

Final negotiated prices shall become the baseline catalog prices at the time of the first order. These prices then are permitted to be adjusted in accordance with the Economic

Price Adjustment (EPA) – Actual Material Costs for Subsistence Delivered Price

Business Model – DLA Troop Support Subsistence Prime Vendor (SPV) Contiguous

United States (CONUS), Alaska, and Hawaii language (located in the section titled

Economic Price Adjustments).

DLA TROOP SUPPORT RESPONSE: Please refer to paragraph 1 of the Contracting

Authority section on page 131 of the Statement of Work. It would be the Contracting

Officer’s discretion as to whether an alternate item offered would be acceptable.

DLA TROOP SUPPORT RESPONSE: The following language in the Number 5 of the

Did You Remember table on Page 6 of the Statement of Work has been updated to read the following: Are FOB Terms clearly identified on the quote?

DLA TROOP SUPPORT RESPONSE: The following language in the Number 5 of the

Did You Remember table on Page 6 of the Statement of Work has been deleted: Is the item clearly identified as an MPA Item?

33. INDUSTRY QUESTION: Attachment 4 – Statement of Work In section Element 3 –

Item/Delivered Price, using Attachment “Market Basket, tab “Market Basket” and supporting documentation on page 166, it is said that the offeror's proposed item must adhere to the requirement. The offer with a different specification may not be considered an acceptable item however, it is also stated on the same page for Market Basket, for items that are not offered as an exact match, alternatives are acceptable seeing

"Alternate Item" is stated in a separate word document to include a full description of the quoted item. Please confirm alternate items are acceptable for this bid and contract.

34. INDUSTRY QUESTION: Attachment 4 – Statement of Work: The main requirement of the quote is, FOB Origin Terms must be clearly defined in the document however, there is no section in the quote template for the said requirement. Will the new format be released or is adding "FOB Origin" term next to the price acceptable?

35. INDUSTRY QUESTION: Attachment 4 – Statement of Work: The quote requirement is, when the item is MPA, it must be clearly identified in the document, however, there is no section in the quote template for the said requirement. Will the new format be released or is adding the "MPA" term next to the NSN acceptable?

STATEMENT OF WORK CHANGES

Below are the changes to the original Statement of Work for Solicitation SPE300-22-R-0025.

The following language in paragraph number 5 of the Did You Remember To table on page 6 of the Statement of Work has been updated to read:

Submit (1) digital copy of each MANUFACTURER’S quote using the official DLA Price Documentation sheet of this Attachment for every item listed on the Market Basket spreadsheet (ONE COPY OF THE QUOTE

FOR EACH INDIVIDUAL ITEM IN THE MARKET BASKET)? Identify the item number from the Market Basket that it supports on the quote sheet? Submit the quotes in item number sequence? Submit quotes that are dated no earlier than September 21, 2022. Was each line on the Official

DLA Price Documentation sheet completed by the manufacturer? Are

FOB Terms clearly identified on the quote? Is the NAPA discount clearly identified on the quote and removed from the Product Price? Refer to solicitation for actual requirements.

The following language in the Table of Contents on page 54 is deleted:

REPORTS AND PRIME VENDOR 832 CATALOGS 131

The Distribution Category Descriptions table on pages 61-62 of the Statement of Work has been deleted in its entirety and replaced with the following:

Cat. # Category Description UoM

1 CONUS DRY CS

1A OCONUS DRY CS

2 CONUS DRY (UOM for EA = 1 CO) EA

2A OCONUS DRY (UOM for EA = 1 CO) EA

3 CONUS FZN CS

3A OCONUS FZN CS

4 CONUS FZN LB

4A OCONUS FZN LB

5 CONUS CHILLED CS

5A OCONUS CHILLED CS

6 CONUS CHILLED LB

6A OCONUS CHILLED LB

7 CONUS FF&V CS

7A OCONUS FF&V CS

8 CONUS CHILLED CO

8A OCONUS CHILLED CO

9 CONUS FF&V LB

9A OCONUS FF&V LB

10 CONUS FF&V PG

10A OCONUS FF&V PG

11 CONUS Water (Potable - Bottled) CS

12 OCONUS Water (Potable - Bottled) CS

13 Disposal (Incl. Trans; Approved at the Contracting Officer’s Discretion) CS

14 Restocking Price for Orders Over $10K (Approved at the Contracting Officer’s Discretion) CS

15 GFM Inspection, Storage, Rework, Relabel, Distribution, Dry (Single Case/Box) CS

16 GFM Inspection, Storage, Rework, Relabel, Distribution, Dry (2 Cases per Module) EA = 2 Cases EA

17 GFM Inspection, Storage, Rework, Relabel, Distribution, Dry (3 Cases per Module) EA = 3 cases EA

18 GFM Inspection, Storage, Rework, Relabel, Distribution, FZN CS

Emergency Orders > 5 per month (Approved at the Contracting Officer's Discretion) (UOM of EA

= one (1) Emergency STORES Purchase Order) EA

20 War Readiness material (Monthly Fee) CS

21 Restocking Fee for Orders shipping to the PTA (Approved at the Contracting Officer's Discretion) CS

The following language of the CARGO Items section on page 73 of the Statement of Work has been updated to read:

Items listed in the Navy Consolidated Afloat Requisitioning Guide Overseas (CARGO) will be required by Navy ships (see Attachment “CARGO”). The Prime Vendor may be required to source and carry all of the CARGO designated items listed on Attachment “CARGO”. Those items that will be required will be identified during the cataloging process. All items listed in the

CARGO must have the exact size, weight, packaging and cube cited on their respective lists.

The second paragraph of the War Readiness Material (“WRM”) section on page 78 of the

Statement of Work has been updated to read:

The contractor shall be compensated for maintaining these battle packs through an additional distribution category (#20) that will be measured on a per case basis. The items within a battle pack shall be priced, on an individual level, through the normal method: Delivered Price +

Distribution Price = Unit Price. The contractor will not be compensated for these items until the customer places an order. The contractor will be compensated, however, for storing each case as part of a battle pack regardless of whether the customer places an order. The compensation will occur on a monthly basis and will be calculated as follows: number of total cases (in all required battle packs) multiplied by the per case battle pack distribution price. Thus, if DLA requires one battle pack of 900 cases, the contractor shall be paid 900 X Category #20 price per month.

The chart in the War Readiness Material (“WRM”) section on page 78 of the Statement of Work is deleted in its entirety and replaced with the following:

ORIGINAL MANUFACTURER SHELF LIFE MINIMUM REMAING UPON DELIVERY

150 days or greater 30 days

Less than 150 days 15 days

Less than 15 days freshest available

The last sentence before the Pohakuloa Training Area section of the War Readiness Material

(“WRM”) section on page 79 of the Statement of Work has been updated to read:

The WRM requirement is conditional upon fiscal year funding. Distribution Category #20 shall be used to calculate the contractor’s compensation so long as the requirement remains.

The Pohakuloa Training Area section of the War Readiness Material (“WRM”) section on pages

79-80 of the Statement of Work is deleted in its entirety and replaced with the following:

Pohakuloa Training Area:

The Prime Vendor will be responsible to support customers located in Pohakuloa Training Area

(PTA). The order lead-time shall be 30 days, providing a fill rate of at least 98%. Orders are normally scheduled with the RDDs on Wednesdays and Fridays; however, this is subject to change at any time at no additional cost. All costs associated with support to PTA including but not limited to over ocean costs shall be included in the distribution price.

PTA Orders may be cancelled prior to 10 days of the RDD at the customers’ discretion including, but not limited to, the following reasons:

• Change in requirement

• Change in troop location

• Change in troop mission

• User error on original order

Customers may cancel orders in accordance with the cancellation timeframe established above and no restocking charges shall apply. If cancellations are submitted by the customer after the order is placed, within 10 days of the RDD and the products have already been shipped to the island of Hawaii, restocking charges may apply. Restocking fees may only apply to orders not cancelled in a timely manner at the Contracting Officer’s discretion. For any order that is cancelled for which restocking charges will apply, only the restocking price associated with

Distribution Category 21 will be charged.

The Prime Vendor must notify the Contracting Officer, in writing, within 24 hours of any order that is cancelled for which restocking charges will apply. The Prime Vendor’s notification must include, purchase order number, order date, requested delivery date, date and time of cancellation, total order dollar value, case count, and total applicable restocking charges.

The first and second paragraphs after the statement, “The following language applies only to

Land and Navy Ship customers, other than Military Sealift Command (Cargo) ships:” in the

Product Quality section on page 89 of the Statement of Work is deleted in its entirety and replaced with the following:

For items produced with shelf life of 150 days or greater, no product shall be delivered to customers with less than 30 days manufacturer’s original shelf life remaining unless the customer grants prior written approval.

If product is manufactured with less than 150 days of shelf-life the Contracting Officer requires a minimum of 15 days remaining shelf-life at time of delivery. For items manufactured with less than 15 days of shelf-life, the vendor will deliver the\ freshest available product. The vendor will closely coordinate production and delivery times in order to ensure that product will meet the end-use customer's usage needs.

The following language is added above the “THIS LANGUAGE APPLIED TO NAVY SHIPS

DELIVERIES ONLY” language of the Order Placement section on page 120 of the Statement of

Work has been updated to read:

THIS LANGUAGE APPLIES TO LAND BASED EXERCISES AT SCHOFIELD

BARRACKS/ MARINE CORP BASE KANEOHE ONLY

For Land Based Exercises At Schofield Barracks/ Marine Corp Base Kaneohe the order lead time shall be 30 days. In the event the customers cannot provide a 30 day lead-time, the customers shall submit orders with the greatest lead-time possible.

The following in the “THIS LANGUAGE APPLIED TO NAVY SHIPS DELIVERIES ONLY” language of the Order Placement section on page 120 of the Statement of Work has been updated to read:

Routine lead times (home ported ships ): Deliveries will be made with a 7-day turnaround

(orders placed Monday will be delivered the following Monday.) The customer shall submit their orders by 2:00 p.m. for delivery the same day of the following week. Orders with less than a 7-day lead time up to and including same day delivery will be treated as either “emergency orders”, or the order will be filled, without the guarantee of receiving a fill rate of 98%.

Other lead times for special circumstances for Navy Ships:

1. For home ported Navy Ships loading out for deployment, the order lead-time shall be 14 days, providing a fill rate of at least 98%.

2. For Visiting Navy Ships (i.e. Ships underway and ordering from other than their home port Contractor catalog) the order lead time shall be 30 days. In the event the visiting

Navy Ship cannot provide a 30 day lead-time, the Visiting Ship(s) shall submit orders with the greatest lead-time possible.

The Order Cancellation section page 120 of the Statement of Work is deleted in its entirety and replaced with the below:

ORDER CANCELLATION

Skip-day purchase orders may be revised, i.e. the required quantity for a line-item(s) may be increased, reduced, or cancelled in its entirety (zero amount), by such change made by the customer

(by receipt-confirmed fax, or email) by 12:00pm (noon), Prime Vendor local time, the day prior to delivery. Orders may be cancelled at the customers’ discretion (within the timeframe specified above) including, but not limited to, the following reasons:

• Change in requirement

• Change in troop location

• Change in troop mission

• User error on original order

The following language applies to land based exercises at Schofield Barracks/

Marine Corp Base Kaneohe only:

For Land Based Exercises at Schofield Barracks/Marines Corp Base Kaneohe, order cancellations must be received by the PV through a STORES order cancellation or in writing no less than 72 hours prior to the RDD. Restocking fees may only apply to orders not cancelled in a timely manner. Restocking charges may only be applied at the Contracting Officer’s discretion, for cancellations less than 72 hours respectively prior to delivery date on orders over $10K.

Customers may cancel orders in accordance with the cancellation timeframes established above and no restocking charges shall apply.

The following language applies to Navy Ships only:

For all Navy Ships except deploying, order cancellations must be received by the PV through a

STORES order cancellation or in writing no less than 24 hours prior to the RDD. Restocking fees may only apply to orders not cancelled in a timely manner. Restocking charges may only be applied at the Contracting Officer’s discretion, for cancellations less than 24 hours respectively prior to delivery date on orders over $10K.

For deploying Navy ships, order cancellations must be received by the Prime Vendor through a

STORES order cancellation or in writing no less than 72 hours prior to the RDD. Restocking charges or disposal charges may only apply to orders not cancelled in a timely manner. A decision regarding restocking charges will be made at the Contracting Officer's discretion on orders over $10K.

Customers may cancel orders in accordance with the cancellation timeframes established above and no restocking charges shall apply.

Restocking Charges

For both land and ship customers, restocking charges may be applied for cancellations after the stated cancellation timeframe, on orders over $10K. The Prime Vendor must notify the

Contracting Officer, in writing, within 24 hours of any order that is cancelled for which restocking charges may be applied. The Prime Vendor’s notification must include, purchase order number, order date, requested delivery date, date and time of cancellation, total order dollar value, case count, and total applicable restocking charges.

For the cancellation requirement for Pohakuloa Training Area (PTA), please refer to the Pohakuloa

Training Area (PTA) section above.

Paragraphs 2 a. and 2 b. of the Invoicing section on page 133 of the Statement of Work have been deleted in entirety and replaced with the following:

a. In regard to distribution categories 1-12, 1A-10A, the delivered price, plus the distribution price will be established as a Prime Vendor catalog unit price for food and non-food orders submitted by the customer via STORES. The process for ordering, receipting, invoicing, billing, and payment is completely electronic via STORES and

Enterprise Business System (EBS).

b. In regard to distribution categories which do not have associated delivered prices, the distribution price will be established as a Prime Vendor catalog unit price. The

Contracting Officer will provide detailed instructions for this process on a case by case basis. In regard to distribution category 14 and 21, all charges associated with

Restocking Fees must be submitted on a separate paper invoice by the Prime Vendor for Contracting Officer approval.

The following language has been added to page 145, Management Reports section, of the

Statement of Work:

15. Socio-Economic Report (Monthly):

a. This report shall list all products manufactured and/or supplied by small business, small disadvantaged business, minority owned small business, women-owned small business, women owned small disadvantaged business, HUB Zone small business, veteran owned small business, or service disabled veteran owned small business. This report shall be sorted by manufacturer/supplier, include quantity and dollar value, and be sorted by the applicable business size category of the manufacturer/supplier. The required format of this report will be provided by the

Contract Specialist during post-award administration. NIB/NISH firms are not to be categorized under Small Disadvantaged Business as they are non-profit organizations and should be considered their own separate category.

Note: This report is for direct subcontracts for products supplied to customers.

This report is not to include indirect costs. The Small Business Administration

(SBA) must certify HUBZone businesses.

b. A summary page of the report shall also be submitted that highlights the total dollars and percentages for each category. This information is very important since

DLA Troop Support is required to report its success in meeting these goals for the

Defense Logistics Agency (DLA). Also requested, but not required since DLA does not mandate these goals be reported, is a listing of products supplied and/or manufactured by Federal Prison Industries, Labor Surplus Areas, Historically

Black Colleges or Universities and Minority Institutions.

The following language in paragraph v of the General submission requirement information section on page 155 of the Statement of Work has been updated to read:

(v). In the Price (Business) Proposal/Pricing, the offeror is required to furnish pricing information as outlined below in the solicitation section entitled Submission Requirement

– Price (Business) Proposal/Pricing – Volume III. To be acceptable, the firm’s pricing must be complete, fair, and reasonable. Failure to provide the information requested may render the proposal unacceptable and may lead to a rejection of the offer.

The Price (Business) Proposal/Pricing Market Basket Product Prices are used for evaluation purposes; but, the Market Basket items will also become part of the catalog. Final negotiated prices shall become the baseline catalog prices at the time of the first order. These prices then are permitted to be adjusted in accordance with the Economic Price Adjustment (EPA) – Actual

Material Costs for Subsistence Delivered Price Business Model – DLA Troop Support

Subsistence Prime Vendor (SPV) Contiguous United States (CONUS), Alaska, and Hawaii language (located in the section titled Economic Price Adjustments).

The first paragraph in the Submission Requirement – Business Proposal/Pricing (Hawaii Land

Customers Hawaii Ships Customers Volume II. section on page 163 of the Statement of Work is deleted in its entirety and replaced with the following:

Component I - Aggregate Distribution Price

The Aggregate Distribution Price is calculated by multiplying each distribution price by its respective estimated quantity for each tiered pricing period and totaling the results. This calculation is performed for all items in the selected Market Basket and for Distribution Categories

13-21 which do not have associated item Delivered prices.

The second paragraph in the Element 2 - Category/Distribution Prices using Market Basket

Attachment tabs DISTRIBUTION PRICE CATEGORIES section on page 165 of the Statement of Work is deleted in its entirety and replaced with the following:

The pricing scheme utilizes a total of 21 item distribution categories and 10 subcategories.

Subcategories have been established to identify distribution prices for local market ready items.

These subcategories are identified with an “A” for example Distribution category 1 is for Dry

CS purchased from CONUS. Distribution category 1A is designated for DRY CS purchased locally in Hawaii. Subcategories apply to categories 1-10. Therefore, all sub-category distribution prices (1A through 10A) shall be lower than their corresponding category distribution prices (1 through 10). Distribution categories 13-21 do not have associated item

Delivered prices. The estimated annual quantities associated with categories 13-21 are identified on the Distribution Price Categories worksheet, in column “E”.

The following language has been added to page 167, Element 3 – Item/Delivered Price, using

Attachment “Market Basket, tab “Market Basket” and supporting documentation section of the

Statement of Work:

5. Offerors shall complete column J, Rows 5 through 94, Purchased Locally in Hawaii.

Annotate either a “Y” for Yes or an “N” for No whether the offered product is purchased locally in Hawaii.

The second paragraph on page 173 of the Statement of Work is deleted in its entirety and replaced with the following:

Component I - Aggregate Distribution Price

The Aggregate Distribution Price is calculated by multiplying each distribution price by its respective estimated quantity for each tiered pricing period and totaling the results. This calculation is performed for all items in the selected Market Basket and for Distribution Categories

13-21 which do not have associated item Delivered prices.

MARKET BASKET ATTACHMENT CHANGES

1. Distribution Price Categories Tab: Distribution Categories for the Pick Up, Storage and Re-

Delivery of Customer Owned Product were deleted and Distribution Categories 19, 20 and

21 (Columns B, C, D and E) were updated to the following:

Cat.

Category Description

Distribution Price

Category Unit of

Measure

Number of Items in

Each Category

Annual Quantity

(Adjusted) - In Unit of

Measure Listed in

Column C

Emergency Orders > 5 per month (Approved at the Contracting Officer's Discretion) (UOM of EA = one (1) Emergency STORES Purchase Order) EA 0 5

20 War Readiness Material (Monthly Fee) CS 0 10

Restocking Fee for Orders shipping to the PTA (Approved at the Contracting Officer's Discretion) CS 0 10

2. Market Basket Tab Stock Number 890501E622941 BEEF, STRIPLOIN STEAK, BONELESS, CHOICE, FRZ, 80/8 OZ EA: Distribution Category # listed in Column N has been updated.

3. Current Catalog Tab: Category Quantity column (Column E) has been added.

4. Current Catalog Tab Stock Number 810501E083473 BAG, TRASH, LINER, 1.2 mil, 56 gl, 43 x 47 in., black, 1/100 ct bx: Unit of Measure listed in Column D has been updated.

5. Current Catalog Tab Stock Number 890501E620634 PORK, PULLED, SMOKE, SEASONED, F/C, FRZ, 2/5 LB CO L29: Distribution Fee Category listed in Column C has been updated.

6. Current Catalog Tab Stock Number 890501E621356 FISH, SCALLOPS, RAW, FZN, US

GRA EQUIV, 20-30/LB, 2/5 LB CO: Distribution Fee Category listed in Column C has been updated.

7. Current Catalog Tab Stock Number 890501E623135 FISH, POLLOCK, OVENABLE, WG BTR, 3 OZ EA, 1/10 LB CASE Q83: Distribution Fee Category listed in Column C has been updated.

8. Current Catalog Tab Stock Number 890501E623770 FISH, POLLOCK FILLETS, STUFFED, RAW, FRZ, 4.4 OZ EA, 1/10 LB CS: Distribution Fee Category listed in

Column C has been updated.

9. Current Catalog Tab Stock Number 894001E097926 BACON BITS, IMIT, 1/3.5 LB CO

J67: Distribution Fee Category listed in Column C has been updated.

10. Current Catalog Tab Stock Number 895001E091087 FOOD COLORING, RED, 1/32 OZ

CO: Distribution Fee Category listed in Column C has been updated.

11. Current Catalog Tab Stock Number 895001E098821 FOOD COLORING, YELLOW, 1/16 OZ CO: Distribution Fee Category listed in Column C has been updated.

12. Current Catalog Tab Stock Number 895001E394921 SPICE BLEND, STEAK

SEASONING, NO MSG, 1/20 OZ CO P10: Unit of Measure listed in Column D has been updated.

13. Current Catalog Tab Stock Number 895001E395639 SEASONING, FAJITA, 1/30 OZ

CO: Unit of Measure listed in Column D has been updated.

14. Current Catalog Tab Stock Number 895001E602197 DRESSING, CRMY, RANCH, 102/1.5 OZ PG: Distribution Fee Category listed in Column C has been updated.

15. Current Catalog Tab Stock Number 895001E602198 DRESSING, CRMY 1000 ISLAND, 102/1.5 OZ PG: Distribution Fee Category listed in Column C has been updated.

16. Current Catalog Tab Stock Number 895001E602200 DRESSING, CRMY FRENCH, 102/1.5 OZ PG: Distribution Fee Category listed in Column C has been updated.

17. Current Catalog Tab Stock Number 895001E602211 DRESSING, ITALIAN ZESTY, 102/1.5 OZ PG: Distribution Fee Category listed in Column C has been updated.

18. Current Catalog Tab Stock Number 895001E624091 SPICE, SESAME SEED, WHOLE, 1/16 OZ CO (1 LB CO) N99: Unit of Measure listed in Column D has been updated.

19. Current Catalog Tab Stock Number 896001E392183 WATER/ PURIFIED, 24/500 ML

CO P91: Distribution Fee Category listed in Column C has been updated.

20. Current Catalog Tab Stock Number 896001E901180 WATER, DRINKING, 1.5 lt bt, 12 ct cs: Distribution Fee Category listed in Column C has been updated.

21. Current Catalog Tab Stock Number 897001E010191 RESTOCKING FEE: Distribution

Fee Category listed in Column C has been updated.

22. Current Catalog Tab Stock Number 895001E097690 SPICE, MUSTARD POWDER, 12/16

OZ CO N70: Distribution Fee Category listed in Column C and Unit of Measure listed in

Column D have been updated.