SPE30020RX030.pdf

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30 1000098531

1. REQUISITION NUMBER

2. CONTRACT NO. 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER

SPE300-20-R-X030

5. SOLICITATION NUMBER

2020 JUL 02

6. SOLICITATION ISSUE

DATE

Joshua Metzger DJM0151

a. NAME

Phone: 215-737-0762

b. TELEPHONE NUMBER (No Collect calls)

2020 JUL 13

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY CODE SPE300

DLA TROOP SUPPORT

DIRECTORATE OF SUBSISTENCE

700 ROBBINS AVENUE

PHILADELPHIA PA 19111-5096

USA

10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

8 (A)

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

311812NAICS:

SIZE STANDARD:

11. DELIVERYFOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/ CODE

OFFEROR

FACILITY

CODE

TELEPHONE NO.

18a. PAYMENT WILL BE MADE BY CODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

See Schedule

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

29. AWARD OF CONTRACT: REF. OFFER

DATED . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or Print) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or Print) 31c. DATE SIGNED

SEE SCHEDULE

7. FOR SOLICITATION

INFORMATION CALL:

SEE SCHEDULE

03:00 PM

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE ADDENDUM

EDWOSB

32a. QUANTITY IN COLUMN 21 HAS BEEN

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:RECEIVED INSPECTED

COMPLETE PARTIAL FINAL

STANDARD FORM 1449 (REV. 2/2012) BACK

36. PAYMENT

PARTIAL FINAL

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

37. CHECK NUMBER

38. S/R ACCOUNT NO. 39. S/R VOUCHER NUMBER 40. PAID BY

42a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42b. RECEIVED AT (Location)

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SPE300-20-R-X030

Form

TECHNICAL REQUIREMENTS

THIS DOCUMENT INCORPORATES TECHNICAL AND/OR QUALITY REQUIREMENTS (IDENTIFIED BY AN `R' OR AN `I' NUMBER IN SECTION B) SET FORTH IN FULL TEXT IN THE DLA MASTER LIST OF TECHNICAL AND QUALITY REQUIREMENTS FOUND ON THE WEB AT: http://www.dla.mil/HQ/Acquisition/Offers/eProcurement.aspx. FOR SIMPLIFIED ACQUISITIONS, THE REVISION OF THE MASTER IN EFFECT ON THE SOLICITATION ISSUE DATE OR THE AWARD DATE CONTROLS. FOR LARGE ACQUISITIONS, THE REVISION OF THE MASTER IN EFFECT ON THE RFP ISSUE DATE APPLIES UNLESS A SOLICITATION AMENDMENT INCORPORATES

A FOLLOW-ON REVISION, IN WHICH CASE THE AMENDMENT DATE CONTROLS.

CONTINUATION OF BLOCKS FROM SF 1449

Block 8

Offer Due Date/Local Time: July 13, 2020 at 3:00 P.M. EASTERN TIME ZONE

Block 9

All offers must submit via Electronic mail (e-mail) to: Joshua.Metzger@dla.mil or Alicia.Harris@dla.mil

Solicitation Number: SPE300-20-R-X030 Opening/Closing Date and Time: July 2, 2020 - July 13, 2020 at 3:00 P.M. EASTERN TIME ZONE

IMPORTANT NOTES:

Ø Electronic mail (e-mail) is the only acceptable form of transmission for submission of initial proposals or revisions to initial proposals submitted in response to this solicitation and will be used during discussions/negotiations, if discussions/negotiations are held.

Block 10

NAICS: 311511

Size Standard: 1,000 Employees

Block 17a › Offeror's assigned Data Universal Numbering System (DUNS) Number: _______________ › Offeror's assigned Contractor and Government Entity (CAGE) Code:__________________ › Fax Number(s):________________________ › Email Address: _________________________

• (If you do not have a DUNS number, contact the individual identified in Block 7a of the SF 1449 or see 52.212-1, Instructions to Offerors --Commercial Items (paragraph j) for information on contacting Dun and Bradstreet.)

Block 17b Remittance Address: (if different from Contractor/Offeror address in block 17a of the SF 1449.)

mailto:}{\rtlch\fcs1 \af0 \ltrch\fcs0 \b\fs20\insrsid9787032\charrsid14161733 Joshua.Metzger@dla.mil}{\rtlch\fcs1 \af0 \ltrch\fcs0 \b\fs20\insrsid9787032 mailto:}{\rtlch\fcs1 \af0 \ltrch\fcs0 \b\fs20\insrsid9787032\charrsid14161733 Alicia.Harris@dla.mil}{\rtlch\fcs1 \af0 \ltrch\fcs0 \b\fs20\insrsid9787032

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Form (CONTINUED)

Blocks 19-22

See Statement of Work and Schedule of Items

AUTHORIZED NEGOTIATORS:

The offeror represents that the following persons are authorized to negotiate on its behalf with the Government in connection with this request for proposal. Please list names, titles, telephone numbers, facsimile numbers, and emails for each authorized negotiator.

CAUTION NOTICE

This procurement is being solicited under the Federal Acquisition Regulations (“FAR”) 13.5-Test Program for Certain Commercial Items.

Therefore, the Government will utilize simplified procedures for soliciting competition, evaluating offers, and awarding the contract. This procurement is being solicited on an unrestricted basis. Solicitation SPE300-20-R-X030 is designed to place Market Ready Fresh Milk, Other Dairy and Ice Cream, all fully competitive, on contract for various Department of Defense (“DoD”) customers in Bridgeport, CA

APPLICABLE SOURCE RESTRICTION: The Berry Amendment, contained in Defense Federal Acquisition Regulation Supplement (“DFARS”) 252.225-7012 and included in the instant solicitation, is applicable. This regulation mandates that all food items, including Fresh Milk, Other Dairy and Ice Cream, provided under the instant solicitation and resulting contract be produced and manufactured in the United States.

IMPORTANT: The Government intends to make award, based on initial offers, to the responsible offeror that conform(s) to the solicitation requirements and offer(s) the lowest aggregate price. Please be aware that any proposal submitted in response to this solicitation MUST comply fully with its terms and conditions. All proposals must contain all pertinent information required by the solicitation. Said information will be reviewed by the Contracting Officer for completeness and accuracy. Providing an incomplete proposal and/or inaccurate information may result in the proposal being deemed technically unacceptable by the Contracting Officer. If such a determination is made, the technically unacceptable proposal will be immediately removed from competition and therefore ineligible for the award.

If you have any questions, please contact the Contract Specialist or Contracting Officer that is associated with this procurement. Contact information is provided below for your convenience.

Contract Specialist (California) Joshua E. Metzger

(215) 737-0762 Joshua.Metzger@dla.mil

Contracting Officer (California):

Alicia Nichols Harris (215)737-8526 Alicia.Harris@dla.mil

STORES

Subsistence Total Order and Receipt Electronic System

The automated Subsistence Total Order and Receipt Electronic System (STORES) will be used to the maximum extent practical on the resultant contract(s) from this solicitation. Orders will be sent via a computer-generated fax (STORES purchase order). In order to facilitate the receipt and payment process, there is specific information contained on the STORES purchase order that MUST be mirrored on the vendor's invoice. The information may have to be hand-written on the invoice. Please ensure the information is correct and legible. Invoices for those customers placing orders under STORES must be submitted for payment to the following address:

mailto:}{\rtlch\fcs1 \af0\afs20 \ltrch\fcs0 \fs20\dbch\af39\insrsid9787032\charrsid14161733 
\hich\af0\dbch\af39\loch\f0 Joshua.Metzger@dla.mil}{\rtlch\fcs1 \af0\afs20 \ltrch\fcs0 \fs20\dbch\af39\insrsid9787032 \hich\af0\dbch\af39\loch\f0 mailto:}{\rtlch\fcs1 \af0\afs20 \ltrch\fcs0 \fs20\dbch\af39\insrsid9787032\charrsid14161733 
\hich\af0\dbch\af39\loch\f0 Alicia.Harris@dla.mil}{\rtlch\fcs1 \af0\afs20 \ltrch\fcs0 \fs20\dbch\af39\insrsid9787032 \hich\af0\dbch\af39\loch\f0

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SPE300-20-R-X030

Form (CONTINUED)

DFAS BVDP (SL4701)

P.O. Box 369031 Columbus, Ohio 43236-9031

Electronic Invoicing by Suppliers via Electronic Commerce/Electronic Data Interchange:

All suppliers are required to process invoices electronically, either by EDI or through STORES. An electronic invoicing system expedites payments by providing a real time system for invoice processing. In an effort to ensure that your firm is paid promptly for products that you supply, we want to utilize the best business practices available. The business practices of today reflect increased utilization of Electronic Commerce/Electronic Data Interchange providing more timely and cost effective ways of information exchange. DLA Troop Support, Subsistence is migrating towards more and more use of the electronic mediums available to conduct business with you as our business partners. The Defense Logistics Agency has undergone an Enterprise Business Systems (EBS) initiative. This EBS initiative will change the way you currently invoice. EBS conforms to a strict adherence of detailed line item payment in concert with the order. The manual paperwork will no longer be a viable way to invoice. Invoices need to be submitted for payment promptly after delivery. Our intention is to provide you a quick and easy way to submit your invoices for payment and to help ensure prompt and accurate payments. Efforts have been underway for some time to bring a resolution for you to be able to accomplish Electronic Data Interchange with the invoices. Alternatives available are:

1. If your company is able to exchange information electronically through ANSI X12 format, we could set your company up as an EDI vendor immediately, being able to receive orders and send invoices electronically.

2. There are companies available who, for a fee, will turn your flat files into EDI Invoices (810 transactions).

3. The STORES/BSM Reconciliation (Recon) Tool web application is used to submit your invoices electronically. This system can be found on the DLA TROOP SUPPORT web page for Subsistence, https://www.stores.dla.mil/stores_web/default.aspx. You will be issued a User ID and Password, after properly registering for this site. This application will allow you to see on the website receipts by the customers, for your contracts only. You can review the receipt and, if in agreement you will simply type in an invoice number to submit your invoice to DFAS. This receipt information is available at this website for 8 weeks. The user will have the ability to add lines or change existing lines to reflect what was delivered. The changes will be e-mailed to your DLA Troop Support Account Manager, who will work at resolving the differences; however, the customer must make the corrections electronically.

Vendors are encouraged to wait until the receipt is adjusted to submit their invoices. The system will be updated daily from the receipt files. Invoices submitted using this website will generate an EDI invoice to flow through the paying process at DFAS. If you need additional information on electronic or alternate electronic invoice processing contact your DLA TROOP SUPPORT Account Manager or Buyer or use the Recon Training Tool. One of the above methods must be used as paper invoices are no longer a viable option.

A sample STORES order is illustrated below for informational purposes only. The information indicated in the five elements below is required to be identified on the vendor's invoice in order for the vendor to be promptly paid by DFAS. These elements are on the system generated STORES purchase order, and the information needs to be transferred to the invoice.

1. Contract Number - e.g. SPM300-12-D-W500 (on attached sample). This number will remain constant throughout the life of the contract.

2. Call Number - e.g. 0006 (Lap ID number of the purchase order). This number will change with every order.

3. Lead Contract Line Item Number (CLIN) - e.g. 19 (This is the item number on the purchase order). This number will change with every order.

4. Purchase Order Number - e.g. W81YMG13060865. This number will change with every order.

5. Required Delivery Date (RDD) - e.g. 5/3/12. This date will change with each order.

Each order will contain similar information. Contractor is responsible to extract the correct information from the STORES order for each invoice.

https://www.stores.dla.mil/stores_web/default.aspx

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CONTRACTOR CODE OF BUSINESS ETHICS (FEB 2012)

FAR Part 3.1002(a) requires all government contractors to conduct themselves with the highest degree of integrity and honesty. Contractors should have a written code of business ethics and conduct within thirty days of award. To promote compliance with such code of business ethics and conduct, contractors should have an employee business ethics and compliance training program that facilitates timely discovery and disclosure of improper conduct in connection with government contracts and ensures corrective measures are promptly instituted and carried out. A contractor may be suspended and/or debarred for knowing failure by a principal to timely disclose to the government, in connection with the award, performance, or closeout of a government contract performed by the contractor or a subcontract awarded there under, credible evidence of a violation of federal criminal law involving fraud, conflict of interest, bribery, or gratuity violations found in title 18 of the United States Code or a violation of the False Claims Act. (31 U.S.C. 3729-3733)

If this solicitation or contract includes FAR clause 52.203-13 - CONTRACTOR CODE OF BUSINESS ETHICS AND CONDUCT; the contractor shall comply with the terms of the clause and have a written code of business ethics and conduct; exercise due diligence to prevent and detect criminal conduct; promote ethical conduct and a commitment to compliance with the law within their organization; and timely

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Form (CONTINUED) report any violations of federal criminal law involving fraud, conflict of interest, bribery or gratuity violations found in title 18 of the United States Code or any violations of the False Claims Act. (31 U.S.C. 3729-3733). When FAR 52.203-13 is included in the contract, contractors must provide a copy of its written code of business ethics and conduct to the contracting officer upon request by the contracting officer.

NOTICE TO OUR VALUED SUPPLIERS

The following attached forms require information to be furnished by each offeror. Any questions may be directed to the Contract Specialist at the telephone number shown or email listed on the cover sheet of this solicitation.

Each offeror is required to submit the following with its proposal:

1. AIB Documentations, each third party warehouse audit (i.e. AIB Certifications, other State or Federal sanitation inspection). For additional information/requirements see Quality Requirements section, herein.

2. A copy of current Wholesale Price List

3. Sign and Return any/all amendments

4. Return one (1) complete copy of the solicitation

5. A copy of the Schedule of Item Spreadsheet

6. Please Provide place of manufacture for each items

Each offeror should also:

1. Review the Addenda noted via FAR 52.212-1 (Instructions to Offerors - Commercial Items), FAR 52.212-2 (Evaluation - Commercial Items), and FAR 52.212-4 (Contract Terms and Conditions - Commercial Items) in the end of this document

2. Complete Standard Form 1449: 17a, 30a, b and c

3. Complete all Supplies/Prices “Schedule of Items” spreadsheets (Offered Prices) and Qualifications

4. Complete the CAGE Code and DUNS (Page 1)

5. Complete all of the following and any additional Offeror Representations and Certifications:

• AUTHORIZED NEGOTIATORS (Page 4)

• FAR 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS --COMMERCIAL ITEMS (Pages 65-75 of

Standard Form 1449)

• FAR 52.215-6 PLACE OF PERFORMANCE- list place of performance of each item (Page 76 of Standard Form 1449)

• Complete fill-ins at: DFARS 252.209-7998 (Page 76 of Standard Form 1449)

• Complete fill-ins at: DFARS 252.209-7999 (Page 76 of Standard Form 1449)

6. ALL VENDORS MUST BE REGISTERED IN THE SYSTEM FOR AWARD MANAGEMENT (SAM) TO RECEIVE AN AWARD. SEE

CLAUSE 52.212-4(t)

GO TO HTTPS://WWW.SAM.GOV FOR DETAILS

Please submit the CAGE Code: _________________________

NOTE: The list of proposal submission requirements is for convenience purposes only. This list is not intended to be all-inclusive.

Offerors are responsible for carefully reviewing the entire solicitation to ensure they submit all information required by the solicitation.

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STATEMENT OF WORK

I. SUPPLIES OR SERVICES AND PRICES

1. INTRODUCTION

A. Defense Logistics Agency (DLA Troop Support) intends to support the needs of its customers by entering into one (1) Indefinite Delivery Purchase Order (IDPO). Prices quoted shall remain valid and fixed for the entire twenty-four months period except as stated previously in accordance with the EPA terms and conditions to supply fresh Milk, Other Dairy and Ice Cream Items to the customers stated below:

Group I: DoD Troop Customers located in Bridgeport, CA Zone

B. The resultant contracts will be one Indefinite Delivery Purchase Order (IDPO) per group that provides for an indefinite quantity, within stated limits, of specific supplies or services to be furnished during a fixed period, with deliveries to be scheduled by placing orders with the contractor (FAR 16.504(a)). The total contract period will be 24 months. The IDPO will be a fixed-price contract with economic price adjustment (EPA) for Class I fluid milk items and a firm-fixed-price contract for all other items for the entire term of the contract.

C. The contract will not exceed twenty-four months or $250,000 aggregate value, whichever occurs first. The contract will begin on August 13, 2020 to August 13, 2022. Prices will be firm-fixed and, thus, not subject to change, except for the prices of Class I fluid milk items, which are subject to the EPA terms and conditions contained in this solicitation. Prices will be based on the time an order is placed, not when an order is delivered. For example, if an order for Class I fluid milk items is placed before a price adjustment (in accordance with the EPA terms and conditions), but delivery is made after a price adjustment, then the prices in effect for that order will be the prices before the price adjustment.

D. Delivery items shall be routinely delivered in accordance with the offeror's stated lead time and the customers' delivery schedules. The current delivery schedule for each location is set forth under the Schedule of Deliveries section (page 19-20). Offerors shall indicate their agreement with the current schedule or may propose an alternate schedule. Delivery on all products is required, no less than on a weekly basis and should be in accordance with standard commercial practice.

E. The Government will utilize lowest price, technically acceptable procedures to award the resulting contract under this solicitation. (See Addendum to FAR 52.212-2 for more details). During its price evaluation, the Agency reserves the right to remove any items from the Schedule of Items in the event that one or more offerors fail to bid on all of the items in the Schedule therefore resulting in a lack of consistency between proposals.

In this situation, the Contracting Officer will complete his/her price evaluation by reviewing and comparing only common items bid on by all offerors. Said items removed for evaluation purposes may still be awarded in the final contract(s) so long as the Contracting Officer deems the offered price(s) fair and reasonable following an appropriate analysis.

2. PRICING

A. Offerors are required to submit a copy of their current Wholesale Price List, Catalog Price Schedule, or other documents containing commercial pricing information.

B. Prices shall be FOB Destination only.

C. Offerors are required to cross-reference the prices on the Wholesale Price List, Catalog Price Schedule, or other pricing documents to the item number on the solicitation. There are several ways of accomplishing this, including writing the item number, as specified in the solicitation, next to the price and item description on the price list. Please do not submit a separate list of information especially prepared for this solicitation only.

D. In order to accommodate the Government's ordering system, called the Subsistence Total Order and Receipt Electronic System (“STORES”), unit prices are limited to a maximum of two (2) places to the right of the decimal point. Standard rounding methods must be applied.

For example, a price of $2.215 or higher must be rounded up to $2.22 and a price of $2.214 or lower must be rounded down to $2.21. In addition, the system requires that prices be fixed for a certain period of time as specified in the solicitation.

E. Prices for the resultant contract period will be fixed with EPA for Class I fluid milk items (Clause 52.216-9032) and firm-fixed for all

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SPE300-20-R-X030

Form (CONTINUED) other items for the entire term of the contract.

F. All prices are the current price when the customer places the order.

3. ADDITIONAL CUSTOMERS

A. The Government reserves the right to add DoD and non-DoD customers located in the same distribution area covered by the resulting contract(s) or located in an adjacent distribution area, based on a mutually agreed upon implementation plan followed by formal modification of the contract.

B. Anticipated quantities/sales from new customers may not exceed the $250,000.00 contract maximum.

C. Additional customers are limited to those that receive Federal funding.

D. The Government reserves the right to unilaterally remove DoD and non-DoD customers from the resultant contract(s) by way of formal modification.

4. CUSTOMER SERVICE POLICY

Each awardee shall treat those customers covered under any resultant contract as one of its best customers. Therefore, any treatment and/or customer service policy given to other essential accounts shall also be given to the customers covered under the resultant contract(s).

5. NEGOTIATIONS

For the subject acquisition, the Government intends to evaluate offers and award a contract without discussions with offerors.

Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct negotiations if later determined by the Contracting Officer to be necessary. Electronic mail (e-mail) is not an acceptable form of transmission for submission of initial proposals or revisions to initial proposals submitted in response to this solicitation. However, as directed by the Contracting Officer, e-mail may be used during discussions/ negotiations, if discussions/negotiations are held.

6. NON-MANUFACTURER / NON-DISTRIBUTER

All offerors are required to provide product originating from a sanitarily approved source and in delivery conveyances that are subject to the Sanitary Conditions clause in the solicitation. Offerors indicating a Place of Performance (manufacturing location) that is not under the day-to-day control and management of the offeror shall submit documentation that an agreement for production and distribution is in effect at the time of offer covering the period of the contract. The documentation must be signed by the offeror and the proposed subcontractor(s). This does not include similar entities & affiliates of the offeror but applies to non-manufacturers, partners, subcontractors and similar entities that would be performing on the proposed contract but are not the offeror itself.

Offerors using a consortium, joint venture or other teaming approach shall provide evidence of experience pertaining to the execution of the requirements of the solicitation.

The freshness requirement of the product being delivered may not be compromised. The offeror's distance from the delivery location is very important. The offeror must be capable of delivering product to arrive at the delivery location the same day

7. SCHEDULE OF ITEMS

A. IMPORTANT NOTE: Items not on the STORES catalog CANNOT be ordered from the contractor under the resulting contract.

Payments will not be made for items not appearing on the catalog at time of order.

B. If a customer desires to order a milk or other dairy item not listed on the resultant contract, a written request to the DLA Troop Support Market Ready Contract Specialist shall be submitted to have the item added. The Contract Specialist will contact the vendor and arrange to have the item added to the STORES catalog in coordination with the Contracting Officer.

C. Prior to its inclusion in the STORES catalog, the pricing for each additional item must be negotiated and the Contracting Officer must determine that the price for the respective item is fair and reasonable.

D. Additional items may be added or removed from the contract; however, any items that are added may not increase the value of the

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SPE300-20-R-X030

Form (CONTINUED) contract maximum of $250,000.00.

Attached to this solicitation is the Schedule of Items (“SOI”) Excel spreadsheet to submit requested information. Please make sure to read these instructions to fill out the SOI spreadsheet correctly.

a. SOI has one tab for each group included in this solicitation.

b. The Government has provided you with the customers' requirements and auto calculations as follows:

c. Offerors are expected to complete all the information requested as follows for each item:

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Form (CONTINUED)

FAILURE TO CORRECTLY AND COMPLETELY PROVIDE THE INFORMATION ABOVE COULD LEAD TO YOUR COMPANY'S BID BEING CONSIDERED NON-RESPONSIVE AND WILL NOT BE EVALUATED FOR AWARD. PROVIDING THIS

INFORMATION IS NOT OPTIONAL; IT IS REQUIRED.

a. In addition to submitting a hardcopy of an initial proposal through an authorized method (as described above), each offeror submit, via email Joshua.Metzger@dla.mil or Alicia.Harris@dla.mil a copy of the Schedule of Items spreadsheet in Microsoft Excel format.

8. GOVERNMENT QUALIFICATIONS

The Government will make one award per group. The Government expects to award all items within a Group but reserves the right to award a mailto:}{\rtlch\fcs1 \af0 \ltrch\fcs0 
\insrsid9787032\charrsid10631055 Joshua.Metzger@dla.mil}{\rtlch\fcs1 \af0 \ltrch\fcs0 \insrsid9787032

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Form (CONTINUED) contract with less than all listed items within a Group if determined to be in its best interests.

BULK MILK CONTAINERS:

THE BULK MILK/JUICE DISPENSER CONTAINER SHALL BE A SINGLE SERVICE DISPENSER CONTAINER (MULTI-GALLON POLYETHYLENE BAG) AND SHALL BE DELIVERED IN A SINGLE SERVICE SHIPPING CONTAINER (CORRUGATED CARDBOARD BOX) OR A MULTI-SERVICE SHIPPING CONTAINER (PLASTIC/METAL HOLDER/KEEPER CASE) WHICH DOES NOT REQUIRE A TRANSFERRING OF THE SINGLE SERVICE DISPENSER CONTAINER (POLYETHYLENE BAG) TO A

HOLDER/KEEPER CASE OR DISPENSER CASE AT POINT OF USE.

GOVERNMENT QUALIFICATIONS: THE GOVERNMENT WILL ACCEPT SIZES OTHER THAN 5 GALLON FOR ALL BULK MILK/JUICE ITEMS. IF YOU ARE OFFERING A SIZE OTHER THAN 5 GALLON FOR ANY BULK MILK/JUICE ITEM PLEASE INDICATE BELOW. IF DIFFERENT BULK MILK/JUICE SIZES ARE OFFERED BY DIFFERENT OFFERORS, EVALUATION WILL BE DONE ON A COST PER GALLON BASIS. PLEASE NOTE: THE CUSTOMER MUST AGREE TO ACCEPT SIZE CHANGES.

9. OFFEROR QUALIFICATION

IS YOUR COMPANY USING EDI? (Please circle a response) YES NO

EDI/GS ID Code (if applicable): _____________ Note: All Troop Support customers are currently processing orders and receipts through EBS. Provide the following information for ordering, invoicing and payment purpose:

Point(s) of Contact for ORDERING:

Phone Number:

Email & Fax Number:

Point(s) of Contact for INVOICING & PAYMENT:

Phone Number:

Email & Fax Number:

The delivery preference is for a 48 hour (skip day) delivery. Please address your ability to adhere to these delivery terms. Delivery is required 48 hours after order is placed. Orders may be placed with a longer lead-time; however, the minimum lead-time is “skip day”.

PLEASE PROVIDE ANY LIMITATIONS TO THIS ORDER LEAD TIME BELOW:

II. ORDERING AND DELIVERIES & PERFORMANCE

1. ORDERING SYSTEM

I. Subsistence Total Order and Receipt Electronic System (“STORES”) A. STORES is the Government's ordering system which is capable of accepting orders from any of the Services', i.e. Army, Air

Force, Navy or Marines, individual ordering systems and translating the orders into an Electronic Data Interchange (“EDI”) format. In addition, this information is transmitted to DLA TROOP SUPPORT for the purposes of contractor payment and customer billing.

B. Customers will be able to order all of their Milk and Other Dairy requirements through STORES.

C. Initially, a copy of the STORES Orders will be transmitted via FAX from the customers listed in this solicitation to the successful awardee(s). While it is not a requirement of this solicitation, vendors are encouraged to have a separate FAX line in order to accommodate orders in a timely, efficient manner.

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D. EDI capability is not a requirement for award under this solicitation. However, offerors should consider moving towards a fully functional EDI environment. In order to interface with STORES electronically, the offeror must be able to support the following EDI transaction sets:

• Catalog (Vendor to DLA TROOP SUPPORT)

• Purchase Order

• Functional Acknowledgment

• Receipt

• Invoice (optional at this time)

E. It is mandatory that the successful vendor has access to the Internet. It is preferred they are able to send and receive electronic mail (e-mail).

F. Unit prices and extended prices must be formatted not more than two (2) places to the right of the decimal point.

Standard rounding methods must be observed. For example, a price of $4.574 or lower must be rounded down to $4.57 and a price of $4.575 or higher must be rounded up to $4.58.

G. The EDI-capable vendor must be able to conform to the Government's format for Item Descriptions on both the catalog and the invoices. The Government's format begins with a broad category and then continues with a more general description. For example, a half pint of whole milk would be described as “Milk, Whole, Chl (Chilled), ½ PT CO.”

2. ORDER PLACEMENT

A. Customers shall place orders via STORES to accommodate order lead time stated on contract. Lead time is the time when the vendor receives the order until the time the vendor delivers the order. Orders shall generally be sent by the customer no later than 10:00 a.m. to allow the vendor to receive order the same business day. However, a customer may decide to place an order with a longer lead-time for delivery, except as noted under the - “Holidays” subsection under the “Deliveries and Performance” section of this Solicitation.

B. The vendor should notify the customer, no later than 24 hours after order placement, of the non-availability of an item via phone or email. If it appears that the vendor will not be able to fulfill the order in time to meet the required delivery date, the vendor shall either offer the customer a substitute that is on the contract or advise the customer of its Not-in-Stock position. Under these circumstances, the customer may zero-out the item in STORES and create a new purchase order for a replacement item.

C. There shall be no line-item, Local Stock Number (“LSN”) additions to existing STORES orders. Requirements for additional LSN's to prior and/or existing orders shall be ordered by customers via STORES as a new and separate STORES order.

3. PURCHASE ORDER

There shall only be one invoice per purchase order and only one purchase order per day. This will reduce invoice and payment issues. At no time is a delivery driver permitted to deliver items that do not appear on the purchase order.

4. TERMS OF INDEFINITE DELIVERY PURCHASE ORDER

A. The duration of the resultant contract is for a twenty-four months period beginning on March 15, 2020 to March 12, 2022. Prices will be fixed with an economic price adjustment for Class I fluid milk items and firm-fixed for all other items for the entire contract period. The resultant contract will be an indefinite delivery purchase order contract (IDPO), which provides for an indefinite quantity, within stated limits, of supplies or services during a fixed period with deliveries to be scheduled by placing orders with the contractor, (FAR 16.504 (a)).

5. DELIVERY INSTRUCTIONS

A. Deliveries shall be made FOB Destination to each ordering activity and shall be free of damage, with all packing and packaging intact.

B. Deliveries shall be made when and as requested by the Ordering Officer(s) of the activity concerned, and shall be accompanied by the delivery ticket of the dealer in triplicate, showing the exact quantities delivered. Deliveries shall be made by the contractor any day except Holidays, between the hours and at the location specified by the ordering officer (see Delivery Points /Schedule).

C. Deliveries are required as indicated and between the hours listed on the delivery schedule under Times/Frequency. Occasionally, delivery

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D. The customer will be responsible to notify the contractor of any changes in location or departure date.

E. The contractor warrants that they will provide a person and telephone number where orders and changes can be received between 9:00 am and 4:00 pm, Monday through Saturday.

F. Milk and other dairy products will be truck tail-gate delivered. Items will be off-loaded from the contractor(s) vehicle(s) and contractor personnel will place items delivered inside the dining halls, warehouses, etc. Deliveries to ships shall be brought to the brow of the vessel, when applicable.

6. DELIVERY VEHICLE REQUIREMENTS

A. Supplies transported in vehicles that are not sanitary, or that have not maintained the proper temperatures, may be rejected at destination without further inspection.

B. Shipping containers shall be in compliance with the National Motor Freight Classification and Uniform Freight Classification Code C. NOTE: CONTRACTOR'S DELIVERY VEHICLES WILL STOP AND REPORT TO THE VETERINARY INSPECTION POINTS AS

DESIGNATED FOR INSPECTION OF HIS/HER PRODUCTS BEFORE PROCEEDING TO ANY OTHER DESIGNATED

DELIVERY POINT.

7. NO SUBSTITUTIONS

A. If an item is not available, vendor is NOT to substitute an item without having a separate purchase order for the additional item. Customers MUST zero-out unavailable item(s) in STORES. Any orders for items that are not included on a STORES purchase order will be handled by the customer directly and not through any of the resultant contracts.

B. The customer has to authorize any substitution to their order prior to delivery. Substitutions must be of the same or higher quality and at the same or lower price. Payment of items will be based on the price in the vendor's electronic catalog. Therefore, firms that submit an invoice reflecting a higher price for substituted items will not be paid the full amount and will only be reimbursed for the unit price shown in the catalog.

C. If the price of the substituted item is lower than the price of the item originally ordered, then the vendor shall invoice at the lower price and not the catalog price.

8. HOLIDAYS

A. All orders are to be delivered on the specified delivery date, except for Federal holidays as outlined below. When a scheduled delivery day falls on one of these days, or one designated by your firm, delivery should occur on the next scheduled business day, unless otherwise agreed to by the customer.

New Year's Day Memorial Day Martin Luther King's Birthday Independence Day President's Day Labor Day Columbus Day Christmas Day Veteran's Day Thanksgiving Day

NOTE: Saturday holidays are celebrated on the preceding Friday; Sunday holidays are celebrated on the following Monday.

B. Holidays celebrated by your firm other than those specified above must be listed below. Also specify your policy for celebrating holidays that fall on the weekend.

9. EMERGENCY ORDERS

A. In order to adequately support emergency orders, the vendor must have the ability to provide “same day service” to a customer that is experiencing an emergency situation. The Contracting Officer needs to authorize all emergency situations.

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C. The vendor is responsible for furnishing the name of the designated point of contact responsible for handling emergency orders, and his/ her phone number and/or pager number, to the customers.

10. AUTHORIZED RETURNS

A. The contractor shall accept returns under the following conditions:

1. Products shipped in error;

2. Products damaged in shipment;

3. Products with concealed or latent damage;

4. Products that are recalled;

5. Products that do not meet shelf life requirements;

6. Products that do not meet the minimum quality requirements;

7. Products delivered in unsanitary vehicles;

8. Quantity excess as a result of order input error and/or Purchase Ratio Factor error; or

9. Any other conditions not specified above that are deemed to be valid reasons for return by the customer as approved by the Contracting Officer.

11. SHORT SHIPMENTS/ SHIPPING ERRORS

A. All short shipments must be annotated by the receiving official on the delivery ticket/invoices accompanying the shipment.

B. Any product delivered in error must be picked up by the vendor on the same day or by the next delivery day after notification by the ordering activity.

12. DELIVERY

A. A Delivery Ticket will accompany each delivery.

B. It is mandatory that the Delivery Ticket include all 10 elements in the “Invoicing” subsection under the “Contract Administration Data” section of this solicitation.

C. A copy of the coding system and tare weight of the items to be delivered is requested by consignee.

D. Prices cited on delivery tickets generated from STORES orders will be the prices at the time of order and not the prices at time of delivery.

Said prices included in the STORES order will be the prices paid by the customer for those particular items. Therefore, the price that is locked in at the time of order will be the unit price of the item regardless of when the item is delivered and if said delivery occurs after a price change occurs in the contract.

E. All deliveries exclude national legal holidays unless otherwise indicated by ordering activity.

F. Items will be off-loaded from the contractor(s) vehicle(s) by contractor personnel and placed inside the dining halls, etc. Deliveries to ships shall be brought to the brow of the vessel, when applicable, by contractor personnel.

III. PACKAGING, PACKING AND LABELING

A. All packaging and packing shall be in accordance with good commercial practice. Labeling shall be in accordance with commercial labeling complying with the Federal Food, Drug and Cosmetic Act and regulations promulgated there under. Shipping containers shall be in compliance with the National Motor Freight Classification and Uniform Freight Classification Code.

B. All items must be adequately protected during inclement weather.

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IV. INSPECTION AND ACCEPTANCE

1. POINT OF INSPECTION AND ACCEPTANCE

A. Inspection and Acceptance of products will be performed at destination. The inspection is normally limited to identity, count and condition; however, this may be expanded if deemed necessary by either the military Veterinary Inspector, Medical Personnel, or Contracting Officer.

B. All deliveries are subject to military veterinary inspection. Contractor's delivery vehicles will stop and report to the veterinary inspection points as designated for inspection of its products before proceeding to any other designated delivery point. In addition, the delivery vehicles may be inspected for cleanliness and condition.

C. The Food Service Officer and/or Authorized Receiving Official (“ARO”) at each delivery point are/is responsible for inspecting and accepting products as they are delivered. The invoice/delivery ticket shall not be signed prior to inspection of the product. All overages, shortages, and/or returns are to be noted on the delivery ticket by the receiving official and the truck driver. A legible signature on the delivery ticket/invoice denotes acceptance of the product.

2. PRODUCT QUALITY

A. Acceptance of supplies awarded under this solicitation will be limited to fresh product. All products delivered under this contract must conform to the following freshness requirements. Fluid milk products and other dairy products shall have sufficient remaining shelf life commensurate with good commercial practice. Each container, carton, etc. shall have visible, legible and understandable “sell-by-date” or equivalent.

1. Milk, Whipping Cream (fresh), Cream (fresh) and Half-and-Half (fresh), Ice Milk Mix, Fresh (soft serve), Milk Shake Mix, Fresh

(direct draw), Buttermilk and Eggnog must be delivered with a minimum 10 days shelf life remaining.

2. Whipping Cream (ultra-pasteurized), Half-and-Half (ultra-pasteurized) and Cream (ultra-pasteurized) must be delivered with a minimum 14 days shelf life remaining.

3. Cottage Cheese, cultured and acidified, normal and extended shelf life must be delivered with a minimum 14 days shelf life remaining.

4. Sour Cream must be delivered with a minimum 21 days shelf life remaining.

5. Yogurt must be delivered with a minimum of 18 days shelf life remaining.

6. Ice Cream must be delivered with a minimum 120 days shelf life remaining

B. Commercial standards should be used to maintain temperatures appropriate for the individual items.

3. CONTRACTOR QUALITY PROGRAM

The contractor shall develop and maintain a quality assurance program for product acquisition, warehousing and distribution to assure the following:

• Standardized product quality;

• The usage of First-In, First-Out (FIFO) principles;

• Product shelf life is monitored;

• Items are free of damage;

• Correct items and quantities are selected and delivered;

• Customer satisfaction is monitored;

• Product discrepancies and complaints are resolved and corrective action is initiated;

• Supplier, FDA, or DoD initiated food recalls are promptly reported to customers and DLA Troop Support;

• Compliance with EPA and OSHA requirements; and

• Salvaged items or products shall not be used.

The vendor shall have in place the proper temperature controls in their warehouse to ensure product is stored at commercially acceptable temperature settings.

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Each offeror is required to submit a copy of each third party warehouse audit (i.e., Sanitation Compliance and Enforcement Ratings of Interstate Milk Shippers or other state or federal sanitation inspection certificates) in response to this solicitation.

During contract performance, the vendor shall comply with any findings or corrective actions noted on all of its mandatory monthly and yearly inspections and audits performed by county, state, and federal agencies including the Food and Drug Administration and US Department of Health & Human Services. The vendor will immediately notify the Contracting Officer of any negative findings by any of these auditing agencies which affect the performance of its contract(s) and of the vendor's corrective action.

The Contracting Officer may request copies from the vendor of any negative county, state, or federal health inspection which affects its contract(s). Failure to comply with state, county, and federal milk regulations, failure to apply corrective action to audit findings, or not maintaining its pasteurization plant compliance at a rate of least 90 percent or higher, as certified by a state milk sanitation officer and listed in “Sanitation Compliance and Enforcement Ratings of Interstate Milk Shippers,” may result in termination of the contract at the vendor's expense. In the event the vendor is subcontracting milk and dairy products, the vendor shall be responsible for replacing any noncomplying subcontractor with an approved subcontracting source or risk termination of the contract.

4. WAREHOUSING AND SANITATION PROGRAM/ STORED PRODUCT PEST MANAGEMENT

The contractor shall develop and maintain a sanitation program and a stored product pest management program for food and other co-located non-food items that comply with industry standard programs such as the Code of Federal Regulations, Title 21, part 110, Food Manufacturing Practices, the Federal Insecticide, Fungicide and Rodenticide Act, the Food, Drug, and Cosmetic Act of 1938 as well as all pertinent state and local laws and regulations. Records of inspections performed by the firm, subcontractor, or recognized industry association shall be maintained and made available to the Government at the Contracting Officer's request.

5. CONTRACTOR QUALITY AUDITS

The Government may conduct formalized audits to verify the vendor's adherence to the contract requirements and the quality of product being supplied under any resultant contract.

6. RECALL PROCEDURES REQUIREMENTS

In the event that a product recall is initiated by the U.S. Department of Agriculture (“USDA”), vendor, supplier or manufacturer, the vendor shall follow the procedures as outlined below:

1. Immediately notify the following personnel:

a. Customers that have received the recall product

b. DLA Troop Support Contracting Officer

c. DLA Troop Support Account Manager

d. DLA Troop Support Customer Safety Officer at (215) 737-2922

2. Provide the following information to the DLA Troop Support Consumer Safety Officer:

a. Reason for recall

b. Level of recall, i.e., Type I, II or III

c. Description of product

d. Amount of product

e. List of customers that have received product

f. Name and phone number of responsible person (Recall Coordinator)

3. The vendor should provide a Final Status Report of Recall, when completed, to the DLA Troop Support Consumer Safety Officer.

4. At the discretion of the affected customers, the vendor shall either replace at no additional cost or adjust the invoice quantity for any recalled product. Delivery of replacement product shall occur at the discretion of the customer.

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7. FOOD DEFENSE/FORCE PROTECTION

DLA Troop Support Subsistence Directorate provides world-wide subsistence logistics support during peace time as well as during regional conflicts, contingency operations, national emergencies, and natural disasters. At any time, the United States Government, its personnel, resources and interests may be the target of enemy aggression to include espionage, sabotage, or terrorism. This increased risk requires DLA Troop Support to take steps to ensure measures are taken to prevent the deliberate tampering and contamination of subsistence items. The awardee(s) must ensure that products and/or packaging have not been tampered with or contaminated throughout the growing or production, storage, and delivery processes. Contract awardee(s) will ensure to complete security of all conveyances to any military installations. The awardee(s) must immediately inform DLA Troop Support Subsistence of any attempt or suspected attempt by any party or parties, known or unknown, to tamper with or contaminate subsistence supplies.