Statement_of_Work_So._Cal.pdf

SPE300-19-R-0064 Attachment #1 – Statement of Work (SOW) Page 1 of 31

Continuation of Blocks on the SF 1449

Block 8, Offer due Date/Local Time

Offer Due Date/ Local Time Is: August 31, 2019 AT 3:00 P.M., EASTERN TIME ZONE.

Block 9, Issued By

All offers/modifications/withdrawals must be plainly marked on the OUTERMOST ENVELOPE with the solicitation number, closing date, and time set for the receipt of offers.

Offerors should return ALL pages of the solicitation with their offer.

Address and Submit “Mailed” offers to:

Defense Logistics Agency (DLA) Troop Support

Post Office Box 56667

Philadelphia, PA 19111-6667

Solicitation No.: SPE300-19-R-0064

Solicitation Issue and Closing Dates: July 31, 2019 – August 31, 2019 AT 3:00 P.M, EASTERN TIME ZONE.

Address and Deliver “Hand Carried” offers, including delivery by commercial carrier, to:

Defense Logistics Agency (DLA) Troop Support

Business Opportunity Office

Building 36, Second Floor

700 Robbins Avenue

Philadelphia, PA 19111-5092

Solicitation No.: SPE300-19-R-0064

Solicitation Issue and Closing Dates: July 31, 2019 – August 31, 2019 AT 3:00 P.M, EASTERN TIME ZONE.

Notes: All hand carried offers are to be delivered to the Business Opportunity Office between 8:00

AM and 5:00 PM Monday through Friday except for legal federal holidays as set forth in 5 USC 6103.

Offerors that respond to this solicitation using a commercial carrier service must ensure that the commercial carrier service “hand carries” the offer/modification/withdrawal to the Business Opportunity Office prior to the scheduled opening/closing time.

Commercial carrier delivered offers/modifications/withdrawals must be plainly marked ON THE OUTSIDE OF THE COMMERCIAL CARRIER’S ENVELOPE with the solicitation number, date, and time set forth for receipt of offers.

Examples of “hand carried” offers include: In-person delivery by contractor, Fed EX, Airborne, UPS, DHL, Emery, other commercial carrier, USPS Express Mail, and USPS Certified Mail.

Contractors intending to deliver offers in-person should be advised that the Business Opportunities

Office (Bid Room) is located within a secured military installation. In order to gain access to the facility, an escort may be required. The escort will be an employee of the Bid Room. The following are telephone numbers for the Bid Room: (215)737-8511, (215)737-9044, (215)737-7354, (215)737-

SPE300-19-R-0064 Attachment #1 – Statement of Work (SOW) Page 2 of 31

0317, or (215)737-8566. It is the offeror’s responsibility to ensure that the offers are received at the correct location at the correct time. Please allow sufficient time to complete delivery of hand carried offers. Since the length of time necessary to gain access to the facility varies based on a number of circumstances, it is recommended that you arrive at the installation at least one hour prior to the time solicitation closes to allow for security processing and to secure an escort. NOTE: THIS IS A SUGGESTION AND NOT A GUARANTEE THAT YOU WILL GAIN

ACCESS TO THE BASE IF YOU ARRIVE ONE HOUR BEFORE THE OFFER IS DUE.

Send Facsimile Offer To: (215) 737-9300, 9301, 9302 or 9303. Facsimile Offers are authorized. The numbers listed here are THE ONLY ACCEPTABLE fax numbers for this solicitation. If faxing an offer, ALL pages of the offer MUST be received by the closing date and time. No Exceptions.

NOTE: E-mail Offers are not acceptable forms of transmission for submission of initial proposals or revisions to initial proposals submitted in response to this solicitation. The proposal submission must include a hard copy of the completed pricing spreadsheet. The only authorized email submission for an initial proposal is an electronic copy of the pricing spreadsheet which must be emailed to the Contract Specialist and Contracting Officer prior to the deadline for submissions. As directed by the Contracting Officer, facsimile and e-mail may be used during discussions/negotiations, if discussions/negotiations are held, for proposal revision(s), including Final Proposal revision(s)."

Block 10, This Acquisition is

NAICS: 311511 Size Standard: 1000 Employees

Block 15 (Continued):

SEE DELIVERY SCHEDULE (page 26 of the statement of work)

Block 17A (Continued):

OFFERORS: SPECIFY FAX NUMBER(S): _

Block 17B (Continued):

EMAIL ADDRESS ____________________________

REMITTANCE WILL BE MADE TO THE ADDRESS THAT THE VENDOR HAS LISTED IN THE SYSTEM FOR

AWARD MANAGEMENT (SAM) DATABASE.

Offeror’s assigned DUNS number: _ _ _

Authorized Negotiators:

The offeror represents that the following persons are authorized to negotiate on its behalf with the Government in connection with this request for proposal. Please list names, titles, telephone numbers, facsimile (FAX) numbers and emails for each authorized negotiator.

SPE300-19-R-0064 Attachment #1 – Statement of Work (SOW) Page 3 of 31

Blocks 19-24, Item No., Schedule of Supplies/Services, Quantity, Unit

SEE SCHEDULE OF ITEMS – ATTACHMENT #2

Caution Notice

This acquisition is being processed under the FAR 13.5 – Test Program for Certain Commercial Items and therefore will utilize simplified procedures for soliciting competition, evaluation, and award documentation and notification will comply with FAR 13.1. This procurement is being solicited on an unrestricted basis with Hubzone Price Evaluation

Preference per Small Business Office. Solicitation SPE300-19-R-0064 is designed to place market ready fresh milk and other dairy items all fully competitive, on contract for various customers in the state of Southern, CA. In accordance with FAR 16.203-3, the Contracting Officer determines that an EPA is necessary to either protect the contractor and the Government against significant fluctuations in labor or material costs or to provide for contract price adjustment in the event of changes in the contractor’s established prices. Therefore, this procurement, which includes fluid milk, requires that an EPA clause be used for those items. The resultant contract will be a firm-fixed price Indefinite Quantity Contract (IQC) with EPA applied to Class 1 fluid milk items and firm fixed price for all other items, for an indefinite quantity, within stated limits, of specific supplies to be furnished during a fixed period, with deliveries to be scheduled by placing orders with the contractor (FAR 16.540(a). The duration of the contract is for a term of 36 months (three year period). For all Class I fluid milk items, the EPA will be applied in accordance with

DLAD 52.216-9032 throughout the contract. For all class I fluid milk items, the economic price adjustment will be applied throughout the contract. Pricing for all other items will have two separate pricing tiers and pricing will remain firm-fixed for each pricing tier. The first pricing tier shall be for a 24 month performance period beginning November

3, 2019 and ending November 6, 2021. The second tier shall be for the following 12-month performance period beginning November 7, 2021 and ending November 5, 2022.

The solicitation contains: Three (3) group (s):

Group 1: DLI Monterey and NAS Lemoore Group 2: Vandenberg AFB, CA Group 3: Port Hueneme, CA

Based on the Berry Amendment, all dairy items must be produced and manufactured in the United States

(DFARS 252.225-7012).

IMPORTANT: Please be aware that any proposal submitted in response to this solicitation MUST comply fully with its terms and conditions. All proposals must contain all pertinent information required by the solicitation. Said information will be reviewed by the Contracting Officer for completeness and accuracy.

Providing an incomplete proposal and/or inaccurate information may result in the proposal being deemed technically unacceptable by the Contracting Officer. If such a determination is made, the technically unacceptable proposal will be immediately removed from competition and therefore ineligible for the award.

**THE GOVERNMENT INTENDS TO AWARD TO THE RESPONSIBLE OFFEROR THAT CONFORMS TO THE

SOLICITATION REQUIREMENTS AND OFFERS THE LOWEST PRICE**

If you have any questions, please contact the Contract Specialist or Contracting Officer that is associated with this procurement. Contact information is provided below for your convenience.

Contract Specialist: Contracting Officer:

Alicia Nichols-Harris (215) 737-8526 Alicia Nichols-Harris (215) 737-8526

Alicia.Harris@dla.mil Alicia.Harris@dla.mil mailto:Alicia.Harris@dla.mil mailto:Alicia.Harris@dla.mil

SPE300-19-R-0064 Attachment #1 – Statement of Work (SOW) Page 4 of 31

Caution – Contractor Code of Business Ethics (Feb 2012)

FAR Part 3.1002(a) requires all government contractors to conduct themselves with the highest degree of integrity and honesty. Contractors should have a written code of business ethics and conduct within thirty days of award. To promote compliance with such code of business ethics and conduct, contractors should have an employee business ethics and compliance training program that facilitates timely discovery and disclosure of improper conduct in connection with government contracts and ensures corrective measures are promptly instituted and carried out. A contractor may be suspended and/or debarred for knowing failure by a principal to timely disclose to the government, in connection with the award, performance, or closeout of a government contract performed by the contractor or a subcontract awarded there under, credible evidence of a violation of federal criminal law involving fraud, conflict of interest, bribery, or gratuity violations found in title 18 of the United States Code or a violation of the False Claims Act. (31 U.S.C.

37293733).

If this solicitation or contract includes FAR clause 52.203-13 – CONTRACTOR CODE OF BUSINESS ETHICS AND CONDUCT; the contractor shall comply with the terms of the clause and have a written code of business ethics and conduct; exercise due diligence to prevent and detect criminal conduct; promote ethical conduct and a commitment to compliance with the law within their organization; and timely report any violations of federal criminal law involving fraud, conflict of interest, bribery or gratuity violations found in title 18 of the United States Code or any violations of the False Claims Act. (31 U.S.C. 3729-3733). When FAR

52.203-13 is included in the contract, contractors must provide a copy of its written code of business ethics and conduct to the contracting officer upon request by the Contracting Officer.

Non-Compete Provision

The offeror warrants that it will not actively promote, encourage, or market any of the customers on this acquisition away from a resultant DLA Troop Support contract and onto a contract of any other Government agency or commercial entity. This prohibition applies both on a pre-award and post-award basis. The

Contracting Officer reserves the right to re-solicit the requirement should the vendor violate this provision. The Contracting Officer may also authorize the offeror to sell commercially products to our customers due to exceptional and compelling circumstances. ALL COMMERCIAL PRODUCT SALES TO DLA CUSTOMERS

MUST HAVE PRIOR WRITTEN APPROVAL FROM THE CONTRACTING OFFICER. THERE ARE NO

EXCEPTIONS TO THIS REQUIREMENT.

SPE300-19-R-0064 Attachment #1 – Statement of Work (SOW) Page 5 of 31

Notice to our Valued Suppliers

The following attached forms require information to be furnished by each offeror. Any questions may be directed to the Contract Specialist at the telephone number shown or email listed on the cover sheet of this solicitation. Return one (1) completely filled out solicitation in its entirety.

1. Complete Standard Form 1449, 17a, 30a, b and c.

2. Complete all Supplies/Prices “Schedule” sheets (Offered Prices) and Qualifications.

3. Sign and return any/all amendments.

4. Complete the CAGE Code and DUNS number.

5. Complete all of the following and any additional Offeror Representations and Certifications:

AUTHORIZED NEGOTIATORS

Review the REVISED INFORMATION noted via Clause 52.212-2, Evaluation – Commercial

Items

FAR 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL ITEMS

FAR 52.215-6 PLACE OF PERFORMANCE

Review and complete DFARS 252.209-7991 Representation by Corporations Regarding an Unpaid

Delinquent Tax Liability or a Felony Conviction under any Federal Law – Fiscal Year 2016 Appropriations (Deviation 2016-O0002).

Statement of Work (page 8) – complete all requested information.

6. All offerors are required to submit a Wholesale Price List with their offer.

7. All offerors are required to submit AIB Documentations, and each third party warehouse audit (i.e.

AIB Certifications, other State or Federal sanitation inspection). For additional information see

Quality Requirements section, herein for details.

8. ALL VENDORS MUST BE REGISTERED IN THE SYSTEM FOR AWARD MANAGEMENT (SAM)

TO RECEIVE AN AWARD. SEE CLAUSE 52.212-4(t)

GO TO HTTPS://WWW.SAM.GOV FOR DETAILS

Please submit the CAGE Code:

http://www.sam.gov/

SPE300-19-R-0064 Attachment #1 – Statement of Work (SOW) Page 6 of 31

STORES (Subsistence Total Order and Receipt Electronic System)

The automated STORES (Subsistence Total Order and Receipt Electronic System) will be used to the maximum extent practical on the resultant contracts from this solicitation. Orders will be sent via a computergenerated fax (STORES purchase order). In order to facilitate the receipt and payment process, there is specific information contained on the STORES purchase order that MUST be mirrored on the vendor’s invoice. The information may have to be hand written on the invoice. Please ensure the information is correct and legible. Invoices for those customers placing orders under STORES must be submitted for payment to the following address:

DFAS BVDP (SL4701)

P.O. Box 182317

Columbus, Ohio 43218-2317

Electronic Invoicing by Suppliers via Electronic Commerce/Electronic Data Interchange:

All suppliers are required to process invoices electronically. This is a condition for contract award. An electronic invoicing system expedites payments by providing a real time system for invoice processing. In an effort to ensure that your firm is paid promptly for products that you supply, we want to utilize the best business practices available. The business practices of today reflect increased utilization of Electronic

Commerce/Electronic Data Interchange providing more timely and cost effective ways of information exchange. DLA Troop Support, Subsistence is migrating towards more and more use of the electronic mediums available to conduct business with you as our business partners. The Defense Logistics Agency has undergone an Enterprise Business Systems (EBS) initiative. This EBS initiative will change the way you currently invoice. EBS conforms to a strict adherence of detailed line item payment in concert with the order.

The manual paperwork will no longer be a viable way to invoice. Invoices need to be submitted for payment promptly after delivery. Our intention is to provide you a quick and easy way to submit your invoices for payment and to help ensure prompt and accurate payments. Efforts have been underway for some time to bring a resolution for you to be able to accomplish Electronic Data Interchange with the invoices. Alternatives available are:

1. If your company is able to exchange information electronically through ANSI X12 format, we could set your company up as an EDI vendor immediately, being able to receive orders and send invoices electronically. There are companies available who for a fee will turn your flat files into EDI Invoices

(810 transactions).

2. The STORES/BSM Reconciliation (Recon) Tool web application is used to submit your invoices electronically. This system can be found on the DLA TROOP SUPPORT web page for Subsistence, https://www.stores.dla.mil/stores_web/default.aspx. You will be issued a User ID and Password, after properly registering for this site. This application will allow you to see on the website receipts by the customers, for your contracts only. You can review the receipt and, if in agreement you will simply type in an invoice number to submit your invoice to DFAS. This receipt information is available at this website for 8 weeks. The user will have the ability to add lines or change existing lines to reflect what was delivered. The changes will be e-mailed to your DLA Troop Support Account Manager, who will work at resolving the differences; however, the customer must make the corrections electronically.

Vendors are encouraged to wait until the receipt is adjusted to submit their invoices. The system will be updated daily from the receipt files. Invoices submitted using this website will generate an EDI invoice to flow through the paying process at DFAS. If you need additional information on electronic or alternate electronic invoice processing contact your DLA TROOP SUPPORT Account Manager or Buyer or use the Recon Training Tool.

One of the above methods must be used as paper invoices are no longer a viable option.

A sample STORES order is illustrated for informational purposes only. The information indicated in the five elements below is required to be identified on the vendor’s invoice in order for the vendor to be promptly paid by DFAS. These elements are on the system generated STORES purchase order, and the information needs to be transferred to the invoice.

https://www.stores.dla.mil/stores_web/default.aspx https://www.stores.dla.mil/stores_web/default.aspx

SPE300-19-R-0064 Attachment #1 – Statement of Work (SOW) Page 7 of 31

1. Contract Number - i.e. SPE300-17-D-V500 (on attached sample). This number will remain constant throughout the life of the contract.

2. Call Number - i.e. 0006 (Lap ID number of the purchase order). This number will change with every order.

3. Lead CLIN No. - i.e. 19 (This is the item number on the purchase order). This number will change with every order.

4. Purchase Order Number - i.e. W81YMG13060865. This number will change with every order.

5. Required Delivery Date (RDD) i.e. 5/3/17. This date will change with each order.

Each order will contain similar information. Contractor is responsible to extract the correct information from the

STORES order for each invoice.

SAMPLE OF SENT ORDER DETAILS

Purchase Order Number: FT123490912211

Contract Number: SPE30017V500

Vendor: VENDOR NAME

Call Number: 408Y

Ordering Point: FT1234

Ship To DoDAAC: FT1234

RDD: 5/3/2017

Receipt Date:

Source of Receipt: Manual

Include?

CLIN

Document

Number

Stock Number

FIC

Description

U/M

PRF

DLA

TROOP

SUPPORT

Order

Qty

Receipt

Qty

Cost

Proj

Code Part Number U/I Price

FT123490913203

891001E112644 MILK, CHOC, LOW FAT, CHL,

1% MILK FAT, 5 GAL BIB

CO

$10.15

$10.51

28348

FT123490913204

892001E112161

MILK, LOW FAT, CHL, 1%

MILK FAT, 5 GAL BIB

$10.09

$20.18

15056

FT123490913205

891001E113402

CHEESE, COTTAGE, CHL,

CREAMED, LARGE OR

SMALL CURD, 5 LB CO

$8.58

$68.64

25140

Total: $99.33

SPE300-19-R-0064 Attachment #1 – Statement of Work (SOW) Page 8 of 31

Supplies or Services and Prices

STATEMENT OF WORK

I. INTRODUCTION

A. The Defense Logistics Agency (DLA Troop Support) intends to support the needs of its customers by entering into four (4) Indefinite Quantity Contracts (IQC) to supply fresh Milk and Other Dairy

Items to customers in Southern, CA. This solicitation contains the estimated Milk and Other

Dairy requirements for customers in Four (4) groups as follows:

Group 1: DLI Monterey and NAS Lemoore Group 2: Vandenberg AFB, CA Group 3: Port Hueneme, CA

NOTE: Customers may be added or deleted during the period of the contract.

(SEE CONTRACT ADMINISTRATION DATA SECTION, ADDITIONAL CUSTOMERS FOR DETAILS)

B. The resultant contract(s) will be a fixed price Indefinite Quantity Contract (IQC) with EPA applied to

Class 1 fluid milk items and firm-fixed price for all other items, for an indefinite quantity, within stated limits, of specific supplies to be furnished during a fixed period, with deliveries to be scheduled by placing orders with the contractor (FAR 16.540(a)) per Group. The duration of the contract is for a term of 36 months (three-year period) per Group. For all Class I fluid milk items, the EPA will be applied throughout the contract. For all class I fluid milk items, the economic price adjustment will be applied throughout the contract. Pricing for all other items will have two separate pricing tiers and pricing will remain firm-fixed for each pricing tier. The first pricing tier shall be for a 24-month performance period beginning November 3, 2019 and ending November 6, 2021. The second tier shall be for the following

12-month performance period beginning November 7, 2021 and ending November 5, 2022.

EFFECTIVE PERIOD OF CONTRACT/ORDERING/PERFORMANCE PERIOD:

A contract resulting from this solicitation will become effective on the date of award. The contract award is deemed effective when notification is mailed, transmitted, or otherwise provided and received by the contractor. The ordering period of the contract shall commence with placement of the first customer order, on or after Sunday, November 3, 2019 through November 5, 2022 and delivery of any order will be completed on or before Thursday, November 5, 2022.

C. Delivery – Items should be routinely delivered in accordance with offers stated lead time; or an alternate delivery schedule as specified or mutually agreed and reduced to written modification.

The current delivery schedule for each location is set forth in the Schedule or Deliveries section.

Offerors shall indicate their agreement to the current schedule or propose an alternate schedule.

Delivery on all products is required, no less than on a weekly basis and should be in accordance with standard commercial practice.

D. Offeror is REQUIRED to complete ALL information requested on the Schedule of Items pricing spreadsheet (Spreadsheet is available in Attachment 2).

The following factors shall be used to evaluate offers:

PRICE ONLY: The resultant contract(s) will be awarded to the offeror with the lowest evaluated aggregate price who meets all terms and conditions of the solicitation. Pricing is required for all items found in the Schedule of Items. The Government will perform an aggregate price analysis for all items found in the Schedule of Items. To determine an offeror’s evaluated aggregate price, the estimated quantities in the Schedule of Items will be multiplied by the offered price, on an individual line item basis, and will be evaluated to determine fair and reasonableness with the ultimate award decision being based on the lowest evaluated aggregate price per Group. The government reserves the right to remove item(s) from the schedule of Items or do a common item comparison if offerors do not submit pricing for

SPE300-19-R-0064 Attachment #1 – Statement of Work (SOW) Page 9 of 31 all items.

Please make sure to read the instructions below to fill out the Schedule of Items (SOI) spreadsheet correctly.

Government has provided you with the customer’s requirements and auto calculations as follows:

Column Name Column Description

Item A Item Number

Stock Number

(LSN)

B Government Identified Stock Number for each Item

Item

Name/Description C The Government’s format begins with the actual requirement for all items required by the customer

Unit Size E This column describes the unit size required per line. The prices offered will be price per unit.

Estimated Annual

Quantity per unit

F, I

This column represents the estimated number of units to be ordered annually.

Total Price per

Unit

H, K

These columns auto calculate the Total Price per Unit as follow:

Tier 1 = (Price per Unit*Estimate Quantity)*2=Total Price per Unit

Tier 2 = Price per Unit*Estimate Quantity=Total Price per Unit

Offerors are expected to complete all the information requested as follows for each item:

Column Name Column Description

Aggregate Price L This column auto calculates the Aggregate Price as Follow:

Total Price per unit for Tier 1 + Total Price per Unit for Tier 2

Price Per Unit G, J Offerors should submit prices Per Unit and the spreadsheet includes an auto calculation to use the Unit Price provided and multiply by the

Annual Usage for each Tier.

EPA Exception (Column J): Price entered will only be for Tier 1

(Column G). Price will change monthly based on EPA updates.

Delivery Lead

Time in Hours

M

Time from vendor receipts the order to customer order is delivered.

For example, 24 hours, 48 hours, etc.

Wholesale

Price

N

Price for item that is offered to the Public

Remarks

O

Write any comment you have for that specific item, such as: different flavor and size offered that does not meet minimum requirement, no bid on this item, difference in the item name/description, etc.

FAILURE TO CORRECTLY AND COMPLETELY PROVIDE THE INFORMATION ABOVE COULD LEAD TO YOUR

COMPANY’S BID BEING CONSIDERED NON-RESPONSIVE AND WILL NOT BE EVALUATED FOR AWARD.

PROVIDING THIS INFORMATION IS NOT OPTIONAL; IT IS REQUIRED.

A PRINTED HARD COPY OF THE COMPLETED SPREADSHEET MUST BE INCLUDED ALONG WITH THE FAXED

OFFER / DELIVERED OFFER.

THE COMPLETED SPREADSHEET MUST ALSO BE COPIED ONTO A CD AND INCLUDED WITH THE PROPOSAL OR

E-MAILED TO BOTH THE CONTRACT SPECIALIST AND CONTRACTING OFFICER.

(Contract Specialist: Alicia.Harris@dla.mil & Contracting Officer: Alicia.Harrisl@dla.mil)

SPE300-19-R-0064 Attachment #1 – Statement of Work (SOW) Page 10 of 32

II. GUARANTEED MINIMUM/MAXIMUM

A. The guaranteed minimum on the resultant contract(s) is 25% of the awarded estimated value per each group per 36-month contract period.

B. The maximum ceiling on the resultant contract(s) is 250% of the awarded estimate value per each group per 36-month contract period.

III. PRICING

A. The Schedule of Items in Attachment #2 represents 100% of the estimated dollar value of this procurement for the thirty-six (36) month period. Offerors must submit pricing information on the pricing spreadsheet for Fluid Milk and Other Dairy Items (Tier 1 and Tier 2). For all Class I fluid milk items, the EPA will be applied throughout the contract period (Clause 52.216-9032).

Pricing for all other items will have two separate pricing tiers and the pricing will remain firm-fixed for each pricing tier.

B. Offerors are required to submit a copy of their current Wholesale Price List, Catalog Price

Schedule or other documents containing commercial pricing information.

C. Prices shall be FOB Destination only.

D. Offerors are required to cross-reference the prices on the Wholesale Price List, Catalog

Price Schedule or other pricing documents to the item number on the solicitation. There are several ways of accomplishing this, including writing the item number, as specified in the solicitation, next to the price and item description on the price list. Additionally, the Wholesale Price should be completed in Attachment #2 (Column “J”). Please do not submit a separate list of information especially prepared for this solicitation; the pricing catalog, complete with cross-references, is requested.

E. In order to accommodate the Government’s ordering system, the Subsistence Total Order and

Receipt Electronic System (STORES), unit prices are limited to a maximum of two (2) places after the decimal point (reference Clause DLAD 52.214-9008 “Rounding Off of Offer and

Award Price.” In addition, the system requires that prices be fixed for a certain period of time.

IV. SCHEDULE OF ITEMS

A. IMPORTANT NOTE: Items not on the STORES catalog CANNOT be ordered from the contractor under the resulting contract. Payments will not be made for items not appearing on the catalog at time of order. The STORES catalog for this contract will only consist of items solicited in the Schedule of Items of this solicitation.

B. If a customer desires to order a Milk and Other Dairy item that is not listed on the resultant contract(s), a written request to the DLA Troop Support Market Ready Contract Specialist shall be submitted to have the item added. The Contract Specialist will contact the vendor and arrange to have the item added to the STORES catalog in coordination with the Contracting Officer.

SPE300-19-R-0064 Attachment #1 – Statement of Work (SOW) Page 11 of 32

C. Prior to its inclusion in the STORES catalog, the pricing for each additional item must be negotiated and the Contracting Officer must determine that the price for the respective item is fair and reasonable.

D. Additional items may be added or removed from the contract; however, any items that are added may not increase the value of the contract above the contract maximum.

E. For evaluation purposes, the Government reserves the right to remove any items, absent an amendment, from the Schedule of Items for a Group in the event that one or more offerors fail to bid on all of the items. The Contracting Officer will complete his/her price evaluation by reviewing and comparing only common items bid by all offerors in this situation. Additional items bid on by the apparent awardee but not evaluated as part of the common item evaluation, may still be added to the final contract absent a separate modification upon a finding that the prices of those additional items are fair and reasonable.

V. ADDITIONAL CUSTOMERS

A. The Government reserves the right to add or remove DoD and non-DoD customers from the same distribution area as the successful contractor, based on a mutually agreed upon implementation plan followed by formal modification to the contract(s).

B. The increase in the new business will be reflected in the 250% maximum.

C. Additional customers are limited to those that receive Federal funding.

D. The Government reserves the right to unilaterally remove DoD and non-DoD customers from the resultant award(s) by way of formal modification.

VI. CUSTOMER SERVICE POLICY

The contractor(s) shall treat each of the customers covered under the contract(s) as one of its best customers. Therefore, any treatment and/or customer service policy given to other essential accounts shall also be given to the customers covered under the resulted contract(s).

VII. NEGOTIATIONS

For the subject acquisition, the Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct negotiations if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest, and waives informalities and minor irregularities in offers received. If discussions are held, initial responses to negotiations shall be in a form of communication customary in the industry for transmitting information to include phone, facsimile transmission, letter, in-person and e-mail. However, any information provided during negotiations, to include all changes to the initial offer, must be reduced to writing and transmitted to the DLA Troop Support Business Opportunities Office by the time and date specified at the time of Final Proposal Revisions. Information not submitted to the DLA TROOP SUPPORT Business Opportunities Office by the specified date and time will not be considered by the Government during final evaluations.

SPE300-19-R-0064 Attachment #1 – Statement of Work (SOW) Page 12 of 32

VIII. NON-MANUFACTURER / NON-DISTRIBUTOR

All offerors are required to provide product originating from a sanitarily approved source and in delivery conveyances that are subject to the Sanitary Conditions clause in the solicitation.

Offerors indicating a Place of Performance (manufacturing location) that is not under the day to day control and management of the offeror shall submit documentation that an agreement for production and distribution is in effect at the time of offer covering the period of the contract. The documentation must be signed by the offeror and the proposed subcontractor(s). This does not include similar entities & affiliates of the offeror but applies to non-manufacturers, partners, subcontractors and similar entities that would be performing on the proposed contract but are not the offeror itself. Offerors using a consortium, joint venture or other teaming approaches shall provide evidence of experience pertaining to the execution of the requirements of the solicitation. The freshness requirement of the product being delivered may not be compromised.

The offeror’s distance from the delivery location is very important. The offeror must be capable of delivering product to arrive at the delivery location the same day for emergency orders.

GOVERNMENT QUALIFICATION:

The Government expects to award all items within a Group but reserves the right to award a contract with less than all listed items if determined to be in the Government’s best interests. The Government will make one award per group. Offerors must offer on both tiers per group.

If there are offers for items other than the listed size, then offers will be evaluated on a per unit basis, i.e.

gallons and ounces. Please note: the customer must agree to accept size changes.

OFFEROR QUALIFICATION: (Qualifications pertains to any conditions, deviations, or contingencies upon which offered prices are based).

IS YOUR COMPANY USING EDI for this Solicitation? (Please circle a response) YES

NO

EDI (GS ID) Code (if applicable):

Note: All Troop Support customers are currently processing orders and receipts through EBS.

Provide the following information for ordering, invoicing and payment purpose:

Point(s) of Contact for ORDERING: _ _

Phone Number:

Email & Fax Number ________________________________________________

Point(s) of Contact for INVOICING & PAYMENT: _ _

Phone Number:

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Email & Fax Number:

The delivery preference is for a 48 hour (skip day) delivery. Please address your ability to adhere to these delivery terms. Delivery is required 48 hours after order is placed. Orders may be placed with a longer lead-time; however, the minimum lead-time is “skip day”.

PLEASE PROVIDE ANY LIMITATIONS TO THIS ORDER LEAD TIME BELOW:

BULK MILK CONTAINERS:

THE BULK MILK/JUICE DISPENSER CONTAINER SHALL BE A SINGLE SERVICE DISPENSER

CONTAINER

(MULTI-GALLON POLYETHYLENE BAG) AND SHALL BE DELIVERED IN A SINGLE SERVICE

SHIPPING CONTAINER (CORRUGATED CARDBOARD BOX) OR A MULTI-SERVICE SHIPPING

CONTAINER

(PLASTIC/METAL HOLDER/KEEPER CASE) WHICH DOES NOT REQUIRE A TRANSFERRING OF THE

SINGLE SERVICE DISPENSER CONTAINER (POLYETHYLENE BAG) TO A HOLDER/KEEPER CASE

OR DISPENSER CASE AT POINT OF USE.

Ordering System

I. Subsistence Total Order and Receipt Electronic System (STORES)

A. STORES is the Government’s ordering system which is capable of accepting orders from any of the Services’, i.e. Army, Air Force, Navy or Marines, individual ordering systems and translating the orders into an EDI (Electronic Data Interchange) format. In addition, this information is transmitted to DLA TROOP SUPPORT for the purposes of contractor payment and customer billing.

B. Customers will be able to order all of their Milk and Other Dairy requirements through

STORES.

C. Initially, a copy of the STORES Orders will be transmitted via FAX (unless they are an EDI vendor) from the customers listed in this solicitation to the successful awardee. While it is not a requirement of this solicitation, vendors are encouraged to have a separate FAX line in order to accommodate orders in a timely, efficient manner.

D. EDI capability is not a requirement for award under this solicitation; however, offerors should consider moving towards a fully functional EDI environment. In order to interface with STORES electronically, the offeror must be able to support the following EDI transaction sets:

• Catalog (Vendor to DLA TROOP SUPPORT)

• Purchase Order

• Functional Acknowledgment

• Receipt

• Invoice (optional at this time)

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E. It is preferred that the successful vendor has access to the Internet and is able to send and receive electronic mail (e-mail).

F. The EDI-capable vendor must be able to conform to the Government’s format for Item

Descriptions on both the catalog and the invoices. The Government’s format begins with a broad category and then continues with a more general description. For example, a half pint of whole milk would be described as “Milk, Whole, Chl (Chilled), ½ PT CO.”

G. Unit prices and extended prices must be formatted not more than two (2) places to the right of the decimal point.

II. Order Placement

A. Customers shall place orders via STORES to accommodate order lead-time stated on contract. Orders shall generally be sent no later than 10:00 a.m. two (2) days prior to the desired delivery date (or specified lead-time on contract) in order to ensure maximum availability of product. However, a customer may decide to place an order with a longer lead-time for delivery except as noted on Section VI-A. Holidays of this Solicitation.

B. The vendor should notify the customer, no later than 24 hours after order placement, of the nonavailability of an item. If it appears that the vendor will not be able to fulfill the order in time to meet the required delivery date, the vendor shall either offer the customer a substitute of equal or higher quality and of equal or lower cost, or advise the customer of its Not-in-Stock position.

C. There shall be no line-item (LSN) additions to existing STORES orders. Requirements for additional LSN's to prior/existing orders shall be ordered by customers via STORES as a new and separate STORES order.

D. All pricing is at the time the order is placed.

Purchase Orders

There shall only be one invoice per purchase order and only one purchase order per day. This will reduce invoice and payment issues. At no time is a delivery driver permitted to deliver items that do not appear on the purchase order.

DESCRIPTIONS/SPECIFICATIONS

Product Quality

Acceptance of supplies awarded under this solicitation will be limited to fresh product. All products delivered under this contract must conform to the following freshness requirements. Fluid dairy products and other dairy products shall have sufficient remaining shelf life commensurate with good commercial practice. Each container, carton, etc. shall have visible, legible, and understandable “sell-by-date” or equivalent.

1. Milk, Whipping Cream (fresh), Cream (fresh) and Half-and-Half (fresh), Ice Milk Mix, Fresh

(soft serve), Milk Shake Mix, Fresh (direct draw), Buttermilk and Eggnog must be delivered with a minimum 10 days shelf life remaining.

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2. Whipping Cream (ultra-pasteurized), Half-and-Half (ultra-pasteurized), and Cream (ultra-pasteurized) must be delivered with a minimum 14 days shelf life remaining.

3. Cottage Cheese, cultured and acidified, normal and extended shelf life must be delivered with a minimum 14 days shelf life remaining.

4. Sour Cream must be delivered with a minimum 21 days shelf life remaining.

5. Yogurt must be delivered with a minimum of 18 days shelf life remaining.

6. Ice Cream must be delivered with a minimum 120 days shelf life remaining.

Commercial standards should be used to maintain temperatures appropriate for the individual items.

Contractor Quality Program

The contractor should develop and maintain a quality program for product acquisition, warehousing and distribution to assure the following:

• Standardized product quality;

• The usage of First-In, First-Out (FIFO) principles;

• Product shelf life is monitored;

• Items are free of damage;

• Correct items and quantities are selected and delivered;

• Customer satisfaction is monitored;

• Product discrepancies and complaints are resolved and corrective action is initiated;

• Supplier, FDA, or DoD initiated food recalls are promptly reported to customers and DLA

Troop Support;

• Compliance with EPA and OSHA requirements;

• Salvaged items or products shall not be used;

The vendor shall comply with any findings or corrective actions noted on all its mandatory monthly and yearly inspections and audits performed by County, State, and Federal Agencies including the Food and Drug

Administration and US Department of Health & Human Services. The vendor will immediately notify the

Contracting Officer of any negative findings by any of these auditing agencies which affect the performance of its contract(s) and of the vendor’s corrective action. The Contracting Officer may request copies from the vendor of any negative County, State, or Federal health inspection which affects its contract(s).

Failure to comply with County, State, and Federal milk regulations; apply corrective actions to audit findings;

or not maintaining its pasteurization plant compliance at a rate of at least 90 percent or higher, as certified by a state milk sanitation officer and listed in “Sanitation Compliance and Enforcement Ratings of Interstate Milk Shippers” may result in termination of the contract at the vendor’s expense. In the event the vendor is subcontracting milk, dairy, or ice cream products, the vendor shall be responsible for replacing any noncomplying subcontractor with an approved subcontracting source or risk termination of the contract.

The vendor shall have in place the proper temperature controls in their warehouse to ensure product is stored at commercially acceptable temperature settings.

Warehousing and Sanitation Program/Stored Product Pest Management

The contractor shall develop and maintain a sanitation program and a stored product pest management program for food and other co-located non-food items that comply with industry standard programs such as the Code of Federal Regulations, Title 21, part 110, Food Manufacturing Practices, the Federal Insecticide, Fungicide and Rodenticide Act, the Food, Drug, and Cosmetic Act of 1938 as well as all pertinent state and local laws and regulations. Records of inspections performed by the firm, subcontractor, or recognized

SPE300-19-R-0064 Attachment #1 – Statement of Work (SOW) Page 16 of 32 industry association shall be maintained and made available to the Government at the Contracting Officer’s request.

Contractor Quality Audits

The Government may conduct formalized audits to verify the vendor’s adherence to the contract requirements and the quality of product being supplied under any resultant contract.

Recall Procedures Requirements

In the event that a product recall is initiated by the USDA, vendor, supplier or manufacturer, the vendor shall follow the procedures as outlined below:

(1) Immediately notify the following personnel:

a. Customers that have received the recall product

b. DLA Troop Support Contracting Officer

c. DLA Troop Support Account Manager

d. DLA Troop Support Customer Safety Officer at (215) 737-2922

(2) Provide the following information to the DLA Troop Support Consumer Safety Officer:

a. Reason for recall

b. Level of recall, i.e., Type I, II or III

c. Description of product

d. Amount of product

e. List of customers that have received product

f. Name and phone number of responsible person (Recall Coordinator)

(3) The vendor should provide a Final Status Report of Recall, when completed, to the DLA Troop Support

Consumer Safety Officer.

(4) At the discretion of the affected customers, the vendor shall either replace at no additional cost or adjust the invoice quantity for any recalled product. Delivery of replacement product shall occur at the discretion of the customer.

Food Defense/Force Protection

DLA Troop Support Subsistence Directorate provides worldwide subsistence logistics support during peace time, as well as, during regional conflicts, contingency operations, national emergencies, and natural disasters. At any time, the United States Government, its personnel, resources and interests may be the target of enemy aggression to include espionage, sabotage, or terrorism. This increased risk requires DLA

Troop Support to take steps to ensure measures are taken to prevent the deliberate tampering and contamination of subsistence items. The offeror must ensure that products and/or packaging have not been tampered with or contaminated throughout the growing, storage, and delivery process. Contract awardee will ensure to complete security of all conveyances to any military installations. The offeror must immediately inform DLA Troop Support Subsistence of any attempt or suspected attempt by any party or parties, known or unknown, to tamper with or contaminate subsistence supplies.

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As the holder of a contract with the Department of Defense, the awardees should be aware of the vital role they play in supporting our customers. It is incumbent upon the awardees to take all necessary actions to secure product delivered to all military customers, as well as, any applicable commercial destinations.

Packaging, Packing and Labeling

A. All packaging and packing shall be in accordance with good commercial practice. Labeling shall be in accordance with commercial labeling complying with the Federal Food, Drug and Cosmetic Act and regulations promulgated there under. Shipping containers shall be in compliance with the

National Motor Freight Classification and Uniform Freight Classification Code.

B. All items must be adequately protected during inclement weather.

Inspection and Acceptance

A. Contractor’s delivery vehicles will stop and report to the veterinary inspection points as designated for inspection of his products before proceeding to any other designated delivery point.

B. Inspection and Acceptance of products will be performed at destination. The inspection is normally limited to identity, count and condition; however, this may be expanded if deemed necessary by either the military Veterinary Inspector, Medical Personnel, or Contracting Officer.

C. All deliveries are subject to military veterinary inspection. In addition, the delivery vehicles may be inspected for cleanliness and condition.

D. The Food Service Officer (and/or) Authorized Receiving Official (ARO) at each delivery point

(are/is) responsible for inspecting and accepting products as they are delivered. The invoice/delivery ticket shall not be signed prior to inspection of the product. All overages, shortages, and/or returns are to be noted on the delivery ticket by the receiving official and the truck driver. A signature on the delivery ticket/invoice denotes acceptance of the product.

Rapid Gate Requirement and/or Other Security Programs

Many bases currently require enrollment in RapidGate and/or other security programs and will not allow entry without clearance. During the contract implementation period, the Contractor must contact all customer locations to determine whether enrollment in RapidGate or another security program is required for access to each location. If RapidGate or other security enrollment is required, the contractor must take all necessary steps to obtain this in time for the start of performance under this contract. Failure to have RapidGate clearance may result in a vendor being turned away from the base and being unable to complete delivery. The contractor is responsible for the additional cost for RapidGate enrollment and must ensure that a RapidGate enrolled driver is available for all deliveries. We currently estimate that

RapidGate enrollment will cost about $250 per company and $200 per enrolled employee for 1 year of access to multiple locations, but the cost of RapidGate or other security enrollment may vary, so the contractor should contact RapidGate to determine its own costs. If more than one driver is required, RapidGate enrollment must be obtained for each driver. Note that enrollment can take several weeks, so an awardee that is not already enrolled must begin enrollment at the time of award notification at the

SPE300-19-R-0064 Attachment #1 – Statement of Work (SOW) Page 18 of 32 latest. If difficulty or delay in enrollment in RapidGate is encountered during the implementation period, the contractor MUST contact RapidGate and/or the Security Officer at the applicable customer locations to resolve any issues with processing RapidGate enrollment so that the contractor will be able to deliver as required. For additional information regarding RapidGate, including enrollment instructions, please visit their website at http://www.rapidgate.com.

Warranties

The supplies furnished under the resultant contract(s) shall be covered by the most favorable commercial warranties the contractor gives to any customer for such supplies and the rights and remedies provided therein are in addition to and do not limit any rights afforded to the Government by Clause 52.212-4(o) “Warranty” contained in the solicitation.

Rejection Procedures

A. If product is determined to be defective, damaged, or compromised in any other manner, it may be rejected by the Authorized Receiving Official (ARO). All suspect items shall be segregated.

B. When product is found to be nonconforming or damaged or otherwise suspect, the receiving personnel shall notify the Food Service Officer (FSO) (and/or) Authorized Receiving Official.

C. It is a requirement of this solicitation that product shall be inspected upon receipt as promptly as practicable. However, failure to promptly inspect or accept supplies shall not relieve the contractor from responsibility, nor impose liability on any of the customers, for nonconforming supplies.

D. If an item is rejected at the time of delivery, the delivery ticket/invoice must be annotated to reflect what item(s) and quantity(ies) were affected. The line item dollar value, as well as the total invoice dollar value, must be adjusted to reflect the adjusted value of the shipment.

E. If product is rejected after the delivery occurred, the vendor must pick up the rejected product at the time the next regular shipment is made.

Contract Closeout

Individual delivery orders shall be invoiced within five (5) days from the actual date of delivery. Cumulative delivery order closeout will result in total contract closeout. It is the Government’s intent to closeout contracts within 60 days from the date of the final delivery.

http://www.rapidgate.com/ http://www.rapidgate.com/

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DELIVERIES AND PERFORMANCE

I. TERMS OF INDEFINITE…