Redacted LSJ Cannon AFB - 500 Electric Complete Dental Equipment Package.pdf

LIMITED SOURCES JUSTIFICATION (LSJ)

500 Electric Complete Dental Equipment Package with Install

1. Defense Logistics Agency (DLA) Troop Support, Medical Supply Chain, Hospital Supply Division, is the contracting activity.

2. The justification is for an acquisition supporting Cannon AFB in New Mexico. The customer is seeking to acquire a dental chair system package: A-dec Inc.:500 ELECTRIC COMPLETE DENTAL EQUIPMENT PACKAGE WITH INSTALL. The order can be placed against ECAT Solicitation SPE2DH-21-R-0002 Contract Number SPE2DH-24-D-0006, which is valid through March 05, 2029.

3. The acquisition is for the purchase of the following dental chair system:

Manufacturer: A-dec, Inc.

Item Description: 500 ELECTRIC COMPLETE DENTAL EQUIPMENT PACKAGE WITH

INSTALL

Manufacturer Part Number: 500ELE.IN Quantity: 17 Each Unit Price:

Total Estimated Dollar Value:

4. The authority waiving the competition requirements is FAR 8.405-6(a)(1)(i)(B), only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services ordered are unique or highly specialized. The use of this authority is necessary to meet this location’s requirement for 17 Each, 500 Electric Complete Dental Equipment Packages. The dental chair system package is necessary because this location’s existing dental chairs have exceeded their life expectancy and they are required to be replaced.

The required Dental Chair System Package must satisfy the following minimum requirements established by the aforementioned location:

a. Internal Water Supply - The system must have an internal water system that keeps the water supply uncontaminated.

b. Backrest - The system must have an ultra-thin 1.25" flexible backrest.

c. Headrest - The system must have a detachable double articulating headrest with a sliding cushion and an operational quick release adjustment lever.

d. Lift Range – The system must have a chair lift range greater than 30 inches.

e. Patient Load - The system must have a maximum patient load equal to or greater than 500 pounds

(lbs).

f. Plumbing - The system must be able to connect to existing plumbing lines and hookups.

g. Stop Plate - The system must have a stop plate with a reset button that, when activated, stops the chair base from moving further downward.

The dental treatment room chairs will be utilized by multiple dental specialties within Cannon AFB.

The internal water system allows clinicians to use the water source of their choice; this ensures that patients are using safe, uncontaminated water. The ultra-thin flexible backrest provides greater access to the oral cavity reducing risk of musculoskeletal damage to a clinician, as well as providing proper positioning behind the patient. A double articulating headrest allows providers to adjust the headrest, so patients’ necks are supported, reducing ergonomic stress, and their chins are raised, allowing for easier pathways by the practitioner. A tiltable headrest further enables clinicians increased access to a patient’s oral cavity. The headrest is detachable which accommodates wheelchair patients; the headrest can be installed in the opposite direction for head support. An adjustable sliding cushion is necessary to accommodate variable patient heights. The chair’s ability to lift greater than 30 inches enhances patient and operator accessibility, thereby decreasing dental professional repositioning. The 500lbs weight requirement is necessary to ensure the chair can safely support the combined load of the patient, clinician pressure when leaning on the chair, and equipment. This standard accounts for broader patient population use who may not meet the same weight profiles as uniformed services members. This location, in some cases, can provide active-duty service member’s dependents emergency dental care/treatment. The dental chair is compatible with each location’s existing plumbing lines/hookups. The stop plate is a safety feature which can halt chair base downward movement; should anything accidentally get stuck under the chair base, patients/clinicians and operatory equipment are protected.

The A-dec, Inc. dental chair system package identified above is the only product currently available on ECAT or in the commercial market that meets all minimum clinical/technical requirements indicated above.

5. The Contracting Officer has determined the contract prices of supplies under the Equipment ECAT multiple award program fair and reasonable. DLA Troop Support will seek an additional price reduction since the order will exceed the simplified acquisition threshold. The Contracting Officer has determined that this acquisition represents the best value to the Government consistent with FAR 8.404(d).

6. The Cannon AFB site team performed clinical requirements assessments through market research in June 2026. They assessed which companies offer a dental chair system capable of meeting all minimum requirements. Market research was done via web search, phone calls with potential vendors, the review of the medical master catalog, and the Emergency Care Research Institute (ECRI). The ECRI is a non-profit medical authority that conducts independent medical device evaluations and analysis.

and were found to have comparable dental chair systems to the A-dec, Inc. system.

However, the compiled research concluded that only A-dec, Inc. has a dental chair system that meets all the minimum clinical/technical requirements.

The systems were reviewed against the identified minimum requirements:

Both of the alternative models do not meet minimum requirements

Additional market research was completed by DLA Troop Support in August 2026 by reviewing DLA ECAT contract catalogs; no additional sources that meet all the listed requirements were found. The DLA Biomedical Engineer also reviewed similar dental chairs via web searches and concluded that no additional sources that meet all requirements are available.

The 500 ELECTRIC COMPLETE DENTAL EQUIPMENT PACKAGE WITH INSTALL is available on ECAT via contract SPE2DH-24-D-0006.

7. ECAT vendors have the opportunity to add new products that fall within the scope of the Medical Equipment ECAT program on a quarterly basis. Therefore, any ECAT vendor may add products, including dental systems, enhancing competition for future acquisitions.

8. DLA Troop Support continually performs market research of dental systems to identify possible other acceptable sources for future acquisitions, in order to overcome the barriers that led to restricted consideration. Furthermore, DLA will continue market monitoring, however, any new item considered for procurement would be required to meet the Government’s minimum clinical requirements. In the event another vendor outside of the Equipment ECAT Program offers dental chair systems, DLA will encourage any such vendor/manufacturer to participate in the Equipment ECAT Program.

9. As the Contracting Officer, I hereby certify that the information contained in this Limited Sources

Justification is accurate and complete to the best of my knowledge and belief.

EVAN LESSIN

Contracting Officer, FSHC

I hereby certify that the requirements that form the basis of this justification are accurate, that these supplies meet the Government's minimum needs, and that this justification is accurate and complete to the best of my knowledge and belief.

Product Specialist

LESSIN.EVAN.

S.1539450227

Digitally signed by

LESSIN.EVAN.S.1539450

Date: 2026.09.30 08:21:42 -04'00'

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