SPC25273002- Invitation for Quotes.pdf

STATE OF ALASKA

DEPARTMENT OF TRANSPORTATION AND PUBLIC FACILITIES

SOUTHCOAST REGION

QUOTE DOCUMENTS

PROJECT: Waydelich Creek Guardrail Emergency Repair

CONTRACT NO.: SPC25273002

AS-ADVERTISED DATE: 8/21/2026

TABLE OF CONTENTS

1. Special Notice to Bidders (2 Pages)

2. Bid Notices Required Documents (1 Page) Non-Collusion Affidavit (1 Page)

3. Forms Invitation for Quotes (SPC-001) (3 Pages) Small Procurement Quote Submittal (SPC-002) (1 Page) Bid Schedule (1 Page) Bid Bond (25D-14) (2 Pages)

4. Award Forms Notice of Award (3 pages) Notice to Proceed (1 Page) Subcontractor List (2 Pages) Payment and Performance Bonds (4 Pages) Bidder Registration (2 pages)

5. Contract Specifications Plan Set (2 Pages) Standard Modifications to Standard Specifications (40 Pages)

Small Procurement Notice to Bidders

1. The bidder shall [MUST] have a valid Alaska business license at the time the contract is awarded. To qualify as an Alaska bidder under AS 36.30.321, a bidder shall have a valid Alaska business license at the time designated in the invitation for quotes for quote opening. Bidders are required to submit evidence of a valid Alaska Business License in accordance with AS 43.70.020 and 12 AAC 12.020.

2. The Department hereby notifies bidders that information to assist in bid preparation is available from the Department of Transportation and Public Facilities, Juneau office, located at 6860 Glacier Highway.

Publications. The following are available from the Plans Room or for download online:

a. Standard Specifications for Highway Construction, 2020 Edition (if applicable), download at:

Standard Specifications

b. Standard Specifications for Airport Construction, revised 9/23 (if applicable), download at:

Standard Specifications

c. Alaska Test Methods Manual (Lab & Field), May 19, 2025 Edition, download at: Test Methods

Manual

d. Alaska Storm Water Pollution Prevention Plan Guide, March 2021 Edition, download at: Water

Pollution Guide

e. Alaska Traffic Manual, download at: ATM

f. Alaska Construction Manual, download at: ACM

g. Construction Forms and Resources, download at: Forms

3. Certified payroll must be submitted electronically through AASHTOWare for contracts awarded after January 1, 2021.

In order to submit certified payroll, Contractors, Subcontractors, and lower tier Subcontractors must be active in AASHTOWare, which requires they have a valid Vendor ID with a 913 commodity code.

To obtain a Vendor ID, register with the State of Alaska via the Vendor Self-Serve (VSS). Instructions for creating a new account can be found under the Job Aids at the following link:

Vendor Registration Link

For information on certified payroll, contact the Department of Labor and Workforce Development, Wage and Hour Administration:

• Juneau (907) 465-4842

• Anchorage (907) 269-4900

• Fairbanks (907) 451-2886

Additional DOT&PF AASHTOWare guidance and training Information AASHTOWare Project:

https://dot.alaska.gov/stwddes/dcsspecs/index.shtml https://dot.alaska.gov/stwddes/dcsspecs/index.shtml https://dot.alaska.gov/stwddes/desmaterials/mat_waqtc/testman.shtml https://dot.alaska.gov/stwddes/desmaterials/mat_waqtc/testman.shtml https://dot.alaska.gov/stwddes/desenviron/resources/stormwater.shtml https://dot.alaska.gov/stwddes/desenviron/resources/stormwater.shtml https://dot.alaska.gov/stwddes/dcstraffic/resources.shtml https://dot.alaska.gov/stwddes/dcsconst/constructionmanual.shtml https://dot.alaska.gov/stwddes/dcsconst/index.shtml https://dot.alaska.gov/stwddes/dcsconst/index.shtml https://doa.alaska.gov/dof/vendor.html https://doa.alaska.gov/dof/vendor.html

AASHTOWare Guidance Link

4. Department Provided Documents. The Department MAY provide the successful contractor with the following documents upon award of the contract:

• One (1) copy of Conformed Plans & Specification in electronic format.

• Additional copies of contract documents are the responsibility of the contractor.

5. Questions from bidders on this project, along with associated Department responses, may be issued to all interested parties as Informational Notice to Bidders.

All questions must be submitted in writing in sufficient time to receive a reply prior to submitting a bid (Reference Standard Specification 102-1.04). Questions submitted within two business days of bid opening may or may not be considered at the Department’s discretion. If a significant question is asked just prior to bid opening, the Department will determine whether the issue raised is significant enough to delay the bid opening and issue an addendum or to proceed with the scheduled bid opening.

Bidders submitting questions may not receive individual responses.

All questions must be submitted to the Procurement Agency contact identified on Form SPC-001.

The Department will publish only questions and answers. The Department will not publish contractor names or contact information.

https://dot.alaska.gov/aashtoware/

REQUIRED DOCUMENTS

Required for Quote

Quotes will not be considered if the following documents are not completely filled out/signed and submitted at the time of bidding.

1. Quote Submittal - Bidder must sign form.

2. Applicable Bidder Preference Documents Procurement preferences under the Alaska Procurement

Code are benefits that the State grants only to qualified bidders. Visit https://dot.alaska.gov/stwddes/dcspubs/forms.shtml for details and forms.

3. Bid Schedule – Bidder must submit with Form SPC002

4. Non-Collusion Affidavit

5. Alaska Business License – (AS 36.30.110) - To qualify as an Alaska bidder under AS 36.30.321, a bidder shall have a valid Alaska business license at the time of quote opening. (License information;

contact State of Alaska, Department of Commerce, Community and Economic Development) (http://www.commerce.state.ak.us/occ/home.htm)

6. Bid Bond – If Basic Bid is equal or greater than $100,000.00 (may be submitted electronically for Small Procurements)

Required for Award

In order to be awarded the contract, the successful bidder must completely fill out and submit the following documents within the time specified in the intent to award letter:

1. Subcontractor List – AS 36.30.115

2. Payment & Performance Bonds – Required if the award amount is in excess of $100,000.00

3. Certificate of Insurance - In accordance with Appendix B Indemnity & Insurance

4. Contractors License

5. Alaska Business License – (AS 36.30.110) - (License information; contact State of Alaska, Department of Commerce, Community and Economic Development) (http://www.commerce.state.ak.us/occ/home.htm)

6. A bidder for a construction contract shall also submit proof of the bidder's registration under AS 08.18 before the contract may be awarded.

https://dot.alaska.gov/stwddes/dcspubs/forms.shtml http://www.commerce.state.ak.us/occ/home.htm http://www.commerce.state.ak.us/occ/home.htm

NON-COLLUSION AFFIDAVIT

UNITED STATES OF AMERICA )

) ss

STATE OF ALASKA )

I,________________________________, of__________________________________

(Name) (Name of Firm, if any) being duly sworn, do depose and state:

That I, or the firm, association or corporation of which I am a member, a bidder on the contract to be awarded by the Department of Transportation and Public Facilities of the State of Alaska for the services of that certain contract designated as Project (Contract) Number SPC25273002 located at Juneau in the State of Alaska, have not, either directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free competitive bidding in connection with such contract.

(Signature)

Date: __________________________

Note: Must accompany Quote Submittal.

INVITATION FOR QUOTES FOR

A SMALL PROCUREMENT

(CONSTRUCTION RELATED)

[per AS 36.30.320(a)]

Project Name & No.: Waydelich Creek Guardrail Emergency Repair, SPC25273002 Location: Juneau, AK

Procurement Agency and Address:

State of Alaska

Department of Transportation & Public Facilities 6860 Glacier Highway Juneau, AK 99801 srdotpfcontracts@alaska.gov

Procurement Officer: Vicky Roberts, Acting SR Director Date of Issuance:

DESCRIPTION OF WORK, REQUIRED COMPLETION DATE, LISTING OF ATTACHMENTS:

Mobilize and set up traffic control to replace 212.5 feet of w-beam guardrail on the up-hill side of Waydelich Creek. The guardrail will need to be tied into the undamaged existing controlled release terminal on one end and the existing rail on the other end.

The Project cost estimate is: under $10,000 $10,000 - $50,000 $50,001 - $100,000 $100,001 - $200,0001,2

1. Quotes in excess of $200,000 will be deemed non-responsive. 2. Any project in excess of $100,000 must be bonded.

Davis-Bacon Wages (Title 36.05): are are not required on this project.

The following insurance coverages are required: Workers Comp General Liability Automobile

Bonding Requirement:

Bid Bond (25D-14), Payment Bond (SPC-005) Performance Bond (SPC-006) & are are not required on this project.

Quotes for furnishing all labor, equipment and materials and performing all work for the above Project are invited. To be eligible for consideration, quotes must be received before 4:00 PM local time on the 3rd day of September , 2026 .

Late quotes cannot be accepted. Disadvantaged Business Enterprises (DBE's) may submit quotes and will not be discriminated against on the grounds of race, color, national origin or sex in consideration for an Award which results from this invitation. Any errors, omissions, or questions pertaining to solicitation procedures or Project requirements, requests for additional documents, or inquiries pertaining to site conditions or scheduled visits must be made to:

Title: Jenny Huntley , at: srdotpfcontracts@alaska.gov

, Telephone: (907) 465-4420 Applicable provisions of AS 36.30 and 2 AAC 12 govern this solicitation.

SUBMITTAL OF QUOTES: Quotes for this Project must be submitted in the manner noted below. All Offerors must familiarize themselves with the Instructions to Offerors, page 2 of this form, prior to submitting their quote.

- VERBAL QUOTES SHALL BE GIVEN TO

AT THE ABOVE NOTED TELEPHONE NUMBER, PRIOR TO THE STATED DEADLINE. (See above Bonding Requirements.)

- WRITTEN QUOTES, INCLUDING AMENDMENTS OR WITHDRAWALS, MUST BE RECEIVED PRIOR

TO THE ABOVE NOTED DEADLINE. QUOTES MUST BE SUBMITTED ON FORM SPC-002, QUOTE SUBMITTAL, ATTACHED. (See above Bonding Requirements.)

Written quotes may be submitted by electronically, hand delivered, or mailed in a sealed envelope. Confidentiality is only assured for sealed quotes. Mailed quotes must allow time for delivery and the envelope must be marked as follows:

Quote for Project: Procurement Agency Address:

Name: Waydelich Creek Guardrail Emergency Repair State of Alaska- DOT&PF Number: SPC25273002 6860 Glacier Highway

Attn: srdotpfcontracts@alaska.gov Juneau, AK 99801 Quote amendments or withdrawals must be made in writing to the individual of the Procurement Agency receiving the quotes, and must be received prior to the time for quote submittal.

Form SPC-001 Page 1 of 3 Revised 2-2017

August 21, 2026 mailto:srdotpfcontracts@alaska.gov mailto:nathan.purves@alaska.gov mailto:srdotpfcontracts@alaska.gov

INVITATION FOR QUOTES FOR

A SMALL PROCUREMENT

(CONSTRUCTION RELATED)

INSTRUCTIONS TO OFFERORS

The State of Alaska desires that all Offerors submitting quotes on construction contracts are given a fair and equal opportunity to compete.

Offerors are required to follow these instructions:

REVIEW THE PROJECT DOCUMENTS: Most construction Projects in excess of $1,000 will have some type of written documentation prepared expressly for the Work. If you are asked to submit a quote and no written information has been provided, you should ask the procurement Agency for written documentation. If the scope of services have been described to you verbally, and you are selected for Contract Award, you must ensure that the information of the services to be performed (scope of work) is put in writing prior to accepting the Contract.

When providing a Quote, carefully review and consider all materials related to the solicitation and work of the contract. By submitting a quote the Offeror warrants that they are familiar with the Project requirements, have visited or otherwise examined the site, and are aware of the conditions to be encountered. Offeror's can verify the contents and completeness of their quote documents by contacting the procurement Agency individual named on the front of this form.

SUBMITTING THE QUOTE: The Quote must be submitted in one of the following formats as called for in the Invitation:

1. ORALLY - if a verbal quote is solicited, the Offeror must provide, in addition to their quote amount and mailing address -- (1) their valid Alaska Business License number, (2) if applicable, a valid Contractor's Registration number, (3) their status as an Alaskan Bidder (Offeror), (4) their intended use of Alaskan products, (5) the carrier's name and policy number for their Workers' Comp Insurance (or a statement of sole proprietorship, if applicable), and (6) the Employer (Tax) Identification Number or Social Security Number. The Procurement Agency will enter this information on the quote schedule.

2. WRITTEN - if a written quote is solicited, the Offeror must complete, in ink or typewritten, the Small Procurement Quote Submittal, Form SPC-002. Failure to acknowledge receipt of addenda or to execute the form correctly and completely may disqualify the quote.

NOTE: The Department of Labor requires an Offeror to be licensed and registered for the required type of work prior to submitting a quote. If the procurement Agency determines the Offeror is improperly registered or licensed, their quote may be deemed nonresponsive.

SUBCONTRACTOR LISTING: Subcontractors intended to be utilized on this contract must be listed in the response to the solicitation. Work shall not be awarded to any subcontractor without prior approval from the procurement Agency. Subcontractors may be added or removed only as approved by the procurement Agency.

DETERMINATION OF THE LOWEST RESPONSIBLE QUOTE AND CONTRACT AWARD: Following receipt and determination of all responsive oral, written or sealed quotes, the procurement Agency will compare the quotes and determine the lowest Offeror. If the procurement Agency discovers a discrepancy between the unit price amount and the extended amount; the unit price amount will prevail. Conditioned quotes, unless expressly requested, will not be considered. When the quote schedule is composed of a basic amount with alternates, the procurement Agency will base its determination of the low quote and the amount of the Contract Award solely upon those quotes, basic and alternates, that are priced within the extent of available construction funds. Alternates will be considered for Award in the order listed, except that if the order of Offerors is not affected, the Award may include any combination of funded alternates, or none, as may be in the best interest of the procurement Agency.

When determining the lowest quote, the procurement Agency will also give a 5% Alaska Offeror's preference and an appropriate Alaska Products preference to quotes designating the applicability of a preference. To qualify for the Offeror's preference (per AS 36.30.170) the Offeror must (1) hold a current Alaska Business License, (2) submit the quote under the name appearing on the license, (3) have staffed and maintained a place of business within Alaska for the previous six months and (4) be incorporated or qualified to do business under the laws of the State. In addition, if the Offeror is a partnership or joint venture, all parties must meet the criteria to be eligible for the preference. A booklet fully describing the Alaska Preferences (Bidder, Offeror, Product, Disabilities, Veteran) program is available at http://doa.alaska.gov/dgs/pdf/pref2.pdf. A detailed description of the Alaska Products Preference Program is available at http://www.commerce.state.ak.us/ded/dev/prodpref/prodpref.htm.

The procurement Agency will make a determination of responsibility as required by 2 AAC 12.500. If the lowest Offeror is declared responsible, the procurement Agency will execute the Notice of Award / Notice to Proceed, Form SPC-003, and send it to the Offeror for acknowledgement. If the lowest Offeror is found to be nonresponsible, this process will be repeated with the second lowest Offeror -- and so on until the lowest responsive and responsible Offeror is determined.

NOTICE OF AWARD AND PROTEST: A written notice will be provided on all Awards exceeding $ 25,000 (2 AAC 12.400(h)). All protests must be filed with the Commissioner of the procurement Agency (or designee) and copied to the Procurement Officer. Protest procedures are described in AS 36.30.560 and 2 AAC 12.695. The extent of the protest remedy is limited to quote preparation costs (AS 36.30.585).

Form SPC-001 Page 2 of 3 Revised 2-2017 http://doa.alaska.gov/dgs/pdf/pref2.pdf http://www.commerce.state.ak.us/ded/dev/prodpref/prodpref.htm

INDEMNITY AND INSURANCE – The following insurance is required for all construction contracts:

Article 1. Indemnification

The Contractor shall indemnify, hold harmless, and defend the contracting agency from and against any claim of, or liability for error, omission or negligent act of the Contractor under this agreement. The Contractor shall not be required to indemnify the contracting agency for a claim of, or liability for, the independent negligence of the contracting agency. If there is a claim of, or liability for, the joint negligent error or omission of the Contractor and the independent negligence of the Contracting agency, the indemnification and hold harmless obligation shall be apportioned on a comparative fault basis. “Contractor” and “Contracting agency”, as used within this and the following article, include the employees, agents and other contractors who are directly responsible, respectively, to each. The term “independent negligence” is negligence other than in the Contracting agency’s selection, administration, monitoring, or controlling of the Contractor and in approving or accepting the Contractor’s work.

Article 2. Insurance

Without limiting Contractor's indemnification, it is agreed that Contractor shall purchase at its own expense and maintain in force at all times during the performance of services under this agreement the following policies of insurance. Where specific limits are shown, it is understood that they shall be the minimum acceptable limits. If the Contractor's policy contains higher limits, the state shall be entitled to coverage to the extent of such higher limits. Certificates of Insurance must be furnished to the Contracting Officer prior to beginning work and must provide for a notice of cancellation, nonrenewal, or material change of conditions in accordance with policy provisions. Failure to furnish satisfactory evidence of insurance or lapse of the policy is a material breach of this contract and shall be grounds for termination of the Contractor's services. All insurance policies shall comply with, and be issued by insurers licensed to transact the business of insurance under AS 21.

2.1 Workers' Compensation Insurance: The Contractor shall provide and maintain, for all employees engaged in work under this contract, coverage as required by AS 23.30.045, and; where applicable, any other statutory obligations including but not limited to Federal U.S.L. & H. and Jones Act requirements. The policy must waive subrogation against the State.

2.2 Commercial General Liability Insurance: covering all business premises and operations used by the Contractor in the performance of services under this agreement with minimum coverage limits of $300,000 combined single limit per claim.

2.3 Commercial Automobile Liability Insurance: covering all vehicles used by the Contractor in the performance of services under this agreement with minimum coverage limits of $300,000 combined single limit per claim.

Form SPC-001 Page 3 of 3 Revised 2-2017

SMALL PROCUREMENT QUOTE SUBMITTAL

(CONSTRUCTION RELATED)

[per AS 36.30.320(a)]

Project Name & No.: Waydelich Creek Guardrail Emergency Repair, SPC25273002 Location: Juneau, AK

Procurement Agency and Address:

State of Alaska Department of Transportation & Public Facilities 6860 Glacier Highway Juneau, AK 99801 srdotpfcontracts@alaska.gov

Procurement Officer: Vicky Roberts, Acting SR Director Date of Issuance:

Bid is Due:

QUOTE: Offerors must read all attachments to this schedule.

The work as described in the IFQ shall be performed for:

ITEM DESCRIPTION UNIT BID ESTIMATED BASIC BID

PRICE QUANTITY AMOUNT

SEE ATTACHED BID SCHEDULE

State Wage Rates (“Little” Davis-Bacon Wages) can be found at the following:

Laborers' & Mechanics' Minimum Rates of Pay

I have reviewed the bid documents, with addenda , and understand the scope of services and conditions required for Project number . I agree to furnish all necessary labor, materials, and equipment for the above amount(s). The Work shall be accomplished in a professional manner acceptable to the Procurement Officer.

Contractor Contractor Reg. No.

Authorized Signature Title

Address

Business License # EIN or SSN Phone #

Offeror is Claiming: Alaska Bidder's Preference Alaska Products Pref.

Alaska Veteran Preference Alaska Military Skills Preference

(forms available at https://dot.alaska.gov/stwddes/dcspubs/forms.shtml)

Procurement Officer:

Date of Receipt of Bid:

Form SPC-002 Page 1 of 1 03/14

08/21/2026

09/03/2026 mailto:srdotpfcontracts@alaska.gov https://labor.alaska.gov/lss/pamp600.htm https://dot.alaska.gov/stwddes/dcspubs/forms.shtml

Item No. Pay Item Pay Unit Quantity Unit Price Amount

606.0005.0000 Removing and Replace

Guardrail LF 213

640.0001.0000 Mobilization &

Demobilization LS All Req'd.

643.0002.0000 Traffic Maintenance LS All Req'd.

643.0025.0000 Traffic Control CS 1

STATE OF ALASKA

DEPARTMENT OF TRANSPORTATION

AND PUBLIC FACILITIES

Waydelich Creek Guardrail Emergency Repair- SPC25273002

Bid Schedule

Total ___________________

BID BOND

For

Project Name and Number

DATE BOND EXECUTED:

PRINCIPAL (Legal name and business address): TYPE OF ORGANIZATION:

[ ] Individual [ ] Partnership [ ] Joint Venture [ ] Corporation

STATE OF INCORPORATION:

SURETY(IES) (Name and business address):

A. B. C.

PENAL SUM OF BOND: DATE OF BID:

We, the PRINCIPAL and SURETY above named, are held and firmly bound to the State (State of Alaska), in the penal sum of the amount stated above, for the payment of which sum will be made, we bind ourselves and our legal representatives and successors, jointly and severally, by this instrument.

THE CONDITION OF THE FOREGOING OBLIGATION is that the Principal has submitted the accompanying bid in writing, date as shown above, on the above-referenced Project in accordance with contract documents filed in the office of the Contracting Officer, and under the Invitation for Bids therefor, and is required to furnish a bond in the amount stated above.

If the Principal's bid is accepted and he is offered the proposed contract for award, and if the Principal fails to enter into the contract, then the obligation to the State created by this bond shall be in full force and effect.

If the Principal enters into the contract, then the foregoing obligation is null and void.

PRINCIPAL

Signature(s) 1. 2. 3.

Name(s) & Title(s) (Typed)

1. 2. 3.

See Instructions on Reverse

Corporate Seal

Form 25D-14 (8/01) Page 1 of 2

Waydelich Creek Guardrail Emergency Repair, SPC25273002

Form 25D-14 (8/01) Page 2 of 2

CORPORATE SURETY(IES)

Surety A Name of Corporation

State of Incorporation Liability Limit

Signature(s)

1.

2.

Corporate

Name(s) & Titles (Typed)

1. 2.

Seal

Surety B Name of Corporation

& Titles

Surety C Name of Corporation

& Titles

INSTRUCTIONS

1. This form shall be used whenever a bid bond is submitted.

2. Insert the full legal name and business address of the Principal in the space designated. If the Principal is a partnership or joint venture, the names of all principal parties must be included (e.g., "Smith Construction, Inc. and Jones Contracting, Inc. DBA Smith/Jones Builders, a joint venture"). If the Principal is a corporation, the name of the state in which incorporated shall be inserted in the space provided.

3. Insert the full legal name and business address of the Surety in the space designated. The Surety on the bond may be any corporation or partnership authorized to do business in Alaska as an insurer under AS 21.09. Individual sureties will not be accepted.

4. The penal amount of the bond may be shown either as an amount (in words and figures) or as a percent of the contract bid price (a not-to-exceed amount may be included).

5. The scheduled bid opening date shall be entered in the space marked Date of Bid.

6. The bond shall be executed by authorized representatives of the Principal and Surety. Corporations executing the bond shall also affix their corporate seal.

7. Any person signing in a representative capacity (e.g., an attorney-in-fact) must furnish evidence of authority if that representative is not a member of the firm, partnership, or joint venture, or an officer of the corporation involved.

8. The states of incorporation and the limits of liability of each surety shall be indicated in the spaces provided.

9. The date that bond is executed must not be later than the bid opening date.

Form SPC-003 Page 1 of 3 Revised 2/17

NOTICE OF AWARD (NOA)

SMALL PROCUREMENT CONTRACT

[per AS 36.30.320]

Project Name & No.: Waydelich Creek Guardrail Emergency Repair, SPC25273002 Location: Juneau, Alaska

Procurement Agency and Address:

State of Alaska Department of Transportation & Public Facilities 6860 Glacier Highway Juneau, AK 99801 srdotpfcontracts@alaska.gov

Procurement Officer's Signature: Vicky Roberts Date of Issuance:

TO: FOR: The Contractor Must Submit:

Work related to Basic Bid of:

Waydelich Creek Guardrail Emergency Repair , including the basic quote and alternate quote item(s):

N/A

Insurance*

Bonding*

Certified Wages*

Dept. of Labor (Notice of Work)*

Subcontractor List*

* Comments as applicable:

Your quote in the amount of submitted on , is accepted for performance of the Work described in the attached Estimate and Scope of Work, which are a part of this Contract.

The Contractor must sign, date, and return this document to the procurement address shown above.

The Procurement Officer will then sign and return a copy to the Contractor, and the Award will be deemed made. The Work of this contract may not commence until the Notice to Proceed (NTP) is issued.

Contractor's Signature of Contract Award Acceptance: Date :

NOTICE TO UNSELECTED OFFERORS ON PROJECTS OVER $50,000

In accordance with the protest rights afforded under 2 AAC 12.400(d)(2)(B) & (3), a copy of this Notice of Award is hereby provided to those individuals and businesses who submitted a response to the initial solicitation on which this award is made.

Form SPC-003 Page 2 of 3 Revised 2/17

NOTICE OF AWARD (NOA)

GENERAL CONDITIONS

[Construction Procurement under AS 36.30.320]

These terms, conditions and requirements apply to the Contract Documents describing the Work for the Project. If any provision of these Contract Documents is declared by a court to be illegal or in conflict with any law, the validity of the remaining provisions and the ensuing rights and obligations of the Parties to the contract shall not be affected.

Whenever used in these Contract Documents, the following terms shall have the indicated meaning. Any term not so defined shall have its ordinary meaning.

• Approved or Approval - means written approval by the Procurement Officer or authorized representative.

• Award - means the written acceptance of the lowest responsive and responsible quote by the Procurement Agency.

• Contract Documents - includes the Invitation for Quotes for a Small Procurement, Form SPC-001 (with Instructions - if issued), the Notice of

Award / Notice to Proceed, Form SPC-003, any addenda, written changes, or attachments as noted in the description of the Work.

• Procurement Officer - the person authorized to enter into and administer the contract on behalf of the Procurement Agency.

• Parties to the Contract - includes the Procurement Agency, the owner Agency representing the State of Alaska, and the Contractor, being the entity contracting with the owner Agency for performance of the Work.

• Project - the total construction, of which the Work performed under the Contract is the whole or part.

• Project Manager - the Procurement Officer's authorized representative, responsible for Contract administration.

• Work - is the act of, and the result from, performing services, furnishing labor, furnishing and incorporating materials and equipment into the Project and performing other duties and obligations, all as required by the Contract Documents.

1. The Procurement Officer (or authorized representative) has the authority to make findings, determinations and decisions with respect to the contract;

to Approve materials, Work and payment therefore; and to modify or terminate the contract on behalf of the Procurement Agency.

2. The Contractor shall have sole responsibility for the means, methods, sequences, or procedures of construction and safety precautions related to the

Project. The Contractor shall conduct all Work in such a manner that protects the public and State resources.

3. The Contractor must comply with all applicable laws, regulations, codes, ordinances and written directives issued by the Procurement Officer. In addition, the Contractor must obtain applicable licenses and permits; provide supervision, labor, tools, and new materials (except as may otherwise be provided by the Procurement Agency); and utilize Alaska Products and Wood Products when applicable (see AS 36.05.010 & AS 36.30.322).

4. The Contractor shall not award Work to any subcontractor without prior Approval from the Procurement Officer.

5. The Procurement Agency reserves the right to make written changes to the Contract Documents for modifications within the general scope of the

Work.

6. Any act or occurrence, be it a result of an emergency, differing site condition or change order, which may form the basis of a claim for a price or time adjustment must be reported immediately to the Procurement Officer.

7. The Department of Labor and Workforce Development, Wage and Hour Administration, must be notified in accordance with AS 36.05.010 and AS 36.05.030 if the resulting contract for repairs or construction exceeds $25,000. The Contractor must comply with the requirements noted within the Department of Labor packet entitled, "Laborers' & Mechanics' Minimum Rates of Pay." To obtain a copy of the referenced packet, contact the Procurement Agency or the Department of Labor.

8. The primary contractor working on public construction projects with an amount of $25,000 or more must file a Notice of Work and pay a one percent fee based on the estimated value of work performed by the prime contractor and one percent of the value of each subcontractor’s price, to the Department of Labor and Workforce Development, Wage and Hour Administration (DOLWD) The maximum fee is $5,000.00. The notice and fees must be filed with the DOLWD before work commences on the project.

Upon completing the construction project, the primary contractor must file a Notice of Completion (NOC) and make payment of any additional fees due to increases in the contract amounts due the primary contractor. The Notice of Work and Notice of Completion forms are available at:

http://www.labor.state.ak.us/lss/lssforms.htm

9. The Contractor shall indemnify, save harmless, and defend the Procurement Agency, its agents and its employees in accordance with Appendix B1 below. Furthermore, the Contractor shall, prior to the Award of the contract, provide proof of Workmen's Compensation, General Liability, and Automobile Insurance in amounts as applicable under Appendix B1. These coverages shall remain in force for the duration of the Contract.

10. The Contractor shall remedy all defects in materials or workmanship that develop within a period of one year from the date of final payment.

11. The Procurement Agency will make final payment to the Contractor following approval of completion of all Work and the Contractor's submittal of all releases, warranties, record documents, permits and invoices. Liens or other claims relating to the Project may be withheld from final payment if written notice is first given to the Contractor. Acceptance of the final payment will constitute the Contractor's waiver to future claims.

12. Any dispute arising out of this Contract, which cannot be satisfactorily remedied by the Parties to the Contract, shall be resolved under

AS 36.30.620 - 699.

http://www.labor.state.ak.us/lss/lssforms.htm

Form SPC-003 Page 3 of 3 Revised 2/17

APPENDIX

INDEMNITY AND INSURANCE

Article 1. Indemnification The Contractor shall indemnify, hold harmless, and defend the contracting agency from and against any claim of, or liability for error, omission or negligent act of the Contractor under this agreement. The Contractor shall not be required to indemnify the contracting agency for a claim of, or liability for, the independent negligence of the contracting agency. If there is a claim of, or liability for, the joint negligent error or omission of the Contractor and the independent negligence of the Contracting agency, the indemnification and hold harmless obligation shall be apportioned on a comparative fault basis. “Contractor” and “Contracting agency”, as used within this and the following article, include the employees, agents and other contractors who are directly responsible, respectively, to each. The term “independent negligence” is negligence other than in the Contracting agency’s selection, administration, monitoring, or controlling of the Contractor and in approving or accepting the Contractor’s work.

Article 2. Insurance Without limiting Contractor's indemnification, it is agreed that Contractor shall purchase at its own expense and maintain in force at all times during the performance of services under this agreement the following policies of insurance. Where specific limits are shown, it is understood that they shall be the minimum acceptable limits. If the Contractor's policy contains higher limits, the state shall be entitled to coverage to the extent of such higher limits. Certificates of Insurance must be furnished to the Contracting Officer prior to beginning work and must provide for a notice of cancellation, nonrenewal, or material change of conditions in accordance with policy provisions. Failure to furnish satisfactory evidence of insurance or lapse of the policy is a material breach of this contract and shall be grounds for termination of the Contractor's services. All insurance policies shall comply with, and be issued by insurers licensed to transact the business of insurance under AS 21.

2.1 Workers' Compensation Insurance: The Contractor shall provide and maintain, for all employees engaged in work under this contract, coverage as required by AS 23.30.045, and;

where applicable, any other statutory obligations including but not limited to Federal U.S.L. & H.

and Jones Act requirements. The policy must waive subrogation against the State.

2.2 Commercial General Liability Insurance: covering all business premises and operations used by the Contractor in the performance of services under this agreement with minimum coverage limits of $300,000 combined single limit per claim.

2.3 Commercial Automobile Liability Insurance: covering all vehicles used by the Contractor in the performance of services under this agreement with minimum coverage limits of $300,000 combined single limit per claim.

Form SPC-003a Page 1 of 1 08/03

NOTICE TO PROCEED (NTP)

[per AS 36.30.320]

Project Name & No.: Waydelich Creek Guardrail Emergency Repair, SPC25273002 Location: Juneau, Alaska

Procurement Agency and Address:

State of Alaska Department of Transportation & Public Facilities 6860 Glacier Highway Juneau, AK 99801 srdotpfcontracts@alaska.gov

Procurement Officer's Signature: Vicky Roberts Acting SR Director

Date of Issuance:

TO:

You have successfully met the requirements for submittal of all contract documents to the Procurement Agency and Dept. of Labor and Workforce Development related to the subject Project.

Upon receipt of this document, the Contractor may begin work on the subject project, in accordance with the terms of the contract. The Work of this contract must commence within 10 calendar days following the date of signature by the Procurement Officer, shown above (i.e., the effective date of the Contract) and all Work of the Contract must be complete on or before September 30, 2026

Contractor's Signature of Acknowledgment: Date :

Form 25D-5 (5/17) Page 1 of 2

DEPARTMENT OF TRANSPORTATION AND PUBLIC FACILITIES

SUBCONTRACTOR LIST

Project Name and Number

The apparent low bidder shall complete this form and submit it so as to be received by the Contracting Officer prior to the close of business on the fifth working day after receipt of written notice from the Department.

An apparent low bidder who fails to submit a completed Subcontractor List form within the time allowed will be declared nonresponsible and may be required to forfeit the bid security.

Scope of work must be clearly defined. If an item of work is to be performed by more than one firm, indicate the portion or percent of work to be done by each.

Check as applicable: [ ] All Work on the above-referenced project will be accomplished without subcontracts Or

[ ] List all first tier Subcontractors as follows:

FIRM NAME,

ADDRESS,

PHONE NO.

AK BUSINESS LICENSE NO.,

CONTRACTOR'S

REGISTRATION NO.

SCOPE OF WORK TO

BE PERFORMED

CONTINUE SUBCONTRACTOR INFORMATION ON REVERSE

For projects with federal-aid funding, I hereby certify Alaska Business Licenses and Contractor Registrations will be valid for all subcontractors prior to award of the subcontract. For projects without federal-aid funding (State funding only), I hereby certify the listed Alaska Business Licenses and Contractor Registrations were valid at the time bids were opened for this project.

Signature of Authorized Company Representative Title

Company Name Company Address (Street or PO Box, City, State, Zip)

Date Phone Number

Form 25D-5 (5/17) Page 2 of 2

FIRM NAME,

ADDRESS,

PHONE NO.

AK BUSINESS LICENSE NO.,

CONTRACTOR'S

REGISTRATION NO.

SCOPE OF WORK TO

BE PERFORMED

PAYMENT BOND

Bond No. ______________________

For

Project Name and Number

KNOW ALL WHO SHALL SEE THESE PRESENTS:

That of as Principal, and of as Surety, firmly bound and held unto the State of Alaska in the penal sum of

Dollars

($ ) good and lawful money of the United States of America for the payment whereof, well and truly to be paid to the State of Alaska, we bind ourselves, our heirs, successors, executors, administrators, and assigns, jointly and severally, firmly by these presents.

WHEREAS, the said Principal has entered into a written contract with said State of Alaska, on the _________ of ______________ A.D., 20_____, for construction of the above-referenced project, said work to be done according to the terms of said contract.

Now, THEREFORE, the conditions of the foregoing obligation are such that if the said Principal shall comply with all requirements of law and pay, as they become due, all just claims for labor performed and materials and supplies furnished upon or for the work under said contract, whether said labor be performed and said materials and supplies be furnished under the original contract, any subcontract, or any and all duly authorized modifications thereto, then these presents shall become null and void; otherwise they shall remain in full force and effect.

IN WITNESS WHEREOF, we have hereunto set our hands and seals at _____________________________________________, __________________ this ___________ day of _______________________ A.D., 20_____.

Principal:

Address:

By:

Contact Name:

Phone: ( )

Surety:

Address:

By:

Contact Name:

Phone: ( )

The offered bond has been checked for adequacy under the applicable statutes and regulations:

Alaska Department of Transportation & Public Facilities Authorized Representative Date

See Instructions on Reverse

Form 25D-12 (8/01) Page 1 of 2

Form 25D-12 (8/01) Page 2 of 2

1. This form, for the protection of persons supplying labor and material, shall be used whenever a payment bond is required. There shall be no deviation from this form without approval from the Contracting Officer.

2. The full legal name, business address, phone number, and point of contact of the Principal and Surety shall be typed on the face of the form. Where more than a single surety is involved, a separate form shall be executed for each surety.

3. The penal amount of the bond, or in the case of more than one surety the amount of obligation, shall be typed in words and in figures.

4. Where individual sureties are involved, a completed Affidavit of Individual Surety shall accompany the bond. Such forms are available upon request from the Contracting Officer.

5. The bond shall be signed by authorized persons. Where such persons are signing in a representative capacity (e.g., an attorney-in-fact), but is not a member of the firm, partnership, or joint venture, or an officer of the corporation involved, evidence of authority must be furnished.

PERFORMANCE BOND

Bond No. ______________________

For

Project Name and Number

KNOW ALL WHO SHALL SEE THESE PRESENTS:

That of as Principal, and of as Surety, firmly bound and held unto the State of Alaska in the penal sum of

Dollars

($ ) good and lawful money of the United States of America for the payment whereof, well and truly to be paid to the State of Alaska, we bind ourselves, our heirs, successors, executors, administrators, and assigns, jointly and severally, firmly by these presents.

WHEREAS, the said Principal has entered into a written contract with said State of Alaska, on the _________ of ______________ A.D., 20_____, for construction of the above-named project, said work to be done according to the terms of said contract.

Now, THEREFORE, the conditions of the foregoing obligation are such that if the said Principal shall well and truly perform and complete all obligations and work under said contract and if the Principal shall reimburse upon demand of the Department of Transportation and Public Facilities any sums paid him which exceed the final payment determined to be due upon completion of the project, then these presents shall become null and void; otherwise they shall remain in full force and effect.

IN WITNESS WHEREOF, we have hereunto set our hands and seals at ____________________________________________, __________________ this ___________ day of _______________________ A.D., 20_____.

Principal:

Address:

By:

Contact Name:

Phone: ( )

Surety:

Address:

By:

Contact Name:

Phone: ( )

The offered bond has been checked for adequacy under the applicable statutes and regulations:

Alaska Department of Transportation & Public Facilities Authorized Representative Date

See Instructions on Reverse

Form 25D-13 (8/01) Page 1 of 2

Form 25D-13 (8/01) Page 2 of 2

1. This form shall be used whenever a performance bond is required. There shall be no deviation from this form without approval from the Contracting Officer.

2. The full legal name, business address, phone number, and point of contact of the Principal and Surety shall be typed on the face of the form. Where more than a single surety is involved, a separate form shall be executed for each surety.

3. The penal amount of the bond, or in the case of more than one surety the amount of obligation, shall be typed in words and in figures.

4. Where individual sureties are involved, a completed Affidavit of Individual Surety shall accompany the bond.

Such forms are available upon request from the Contracting Officer.

5. The bond shall be signed by authorized persons. Where such person is signing in a representative capacity (e.g., an attorney-in-fact), but is not a member of the firm, partnership, or joint venture, or an officer of the corporation involved, evidence of authority must be furnished.

Form 25D-6

DEPARTMENT OF TRANSPORTATION AND PUBLIC FACILITIES

Civil Rights Office – DBE Program

BIDDER REGISTRATION

All firms are required to submit a Bidder’s Registration form before an Alaska Department of Transportation and Public Facilities (DOT&PF) project can be awarded. The Bidder Registration form must be submitted to the Civil Rights Officer (CRO) on an annual basis beginning January 1 and is valid thru December 31. Complete this form for each contractor and subcontractor. Firms will be listed on the bidder registration online directory https://dot.alaska.gov/cvlrts/bidreg.shtml.

Name of Firm: Date Firm was Established:

Street Address:

Mailing Address:

Phone #: Other Phone #: Fax #:

Contact Name: Email Address:

Is this firm a: (check all that apply) Prime Contractor?

Subcontractor?

Service Provider?

Material Supplier?

Manufacturer?

Certified Disadvantage Business Enterprise (DBE)?

Self-Certified Small Business Enterprise (SBE)? (Complete page 2 of this form)

NAICS code applicable to each scope of work the firm sought to perform on its bid: (www.census.gov/NAICS)

Firm’s gross annual receipts:

< $1 million $1-3 million $3-6 million $6-10 million > $10 million

Type of contracts/proposals bid by the firm: (check all that apply) Highways Airports Mass Transit Alaska Marine Highway System

Signature of Company Representative Title Date

Send this completed form to: OR You may fax your completed form to:

dot.cro.forms@alaska.gov (907) 269-0847

If you have any questions, please call (907) 269-0851.

https://dot.alaska.gov/cvlrts/bidreg.shtml mailto:dot.cro.forms@alaska.gov

Form 25D-6

SMALL BUSINESS ENTERPRISE PROGRAM (SBE) SELF-REGISTRATION

Fostering Small Business Participation (49 CFR 26.39):

To meet the requirements of 49 CFR 26.39, DOT&PF has implemented a Small Business Enterprise Program. This component is only applicable to federally funded projects.

[Complete the Section below only if you are a Self-Certified SBE Firm] All businesses wishing to be eligible as a SBE are required to submit a SBE Self-Registration form. The SBE Self-Registration form must be submitted on an annual basis beginning January 1 and is valid thru December 31.

In order to verify your firm’s compliance with business size standards under 49 CFR 26.65(a)&(b) and 26.68(b), at the time of award you will be required to submit the following documents:

● SBE Affidavit of Certification Eligibility

● Personal Net Worth Statement (available at https://www.Transportation.gov/DBEFORMS)

● Past five years of your corporations and/or individual tax returns

● If not a certified DBE, please provide documentation that you are self-certified as a small business (please contact Alaska APEX Accelerator at (907) 786-7258 if you require assistance on becoming a self- certified small business)

At time of award, send required documentation to:

DOT&PF Civil Rights Office Attn: Certification PO Box 196900 Anchorage, Alaska 99519-6900 Phone: (907) 269-0851 Fax: (907) 269-0847

A. SBE Directory Information

1. Can you verify at time of award that your firm’s (including affiliates) last five (5) year average annual gross receipts does not exceed the Small Business Administration (SBA) small business size standards found in 13 CFR part 121? To find if your firm qualifies as small, use the SBA’s Size Standards Tool, or by referencing the SBA’s table of small business size standards.

*If you marked “No” you do not qualify for the SBE Program

Yes No

2. Can you verify at time of award that your firm’s (including affiliates) last three (3) year average annual gross receipts does not exceed the business size standards per 49 CFR 26.65(b)? https://www.transportation.gov/DBEsizestandards *If you marked “No” you do not qualify for the SBE Program

Yes No

3. Can you verify at time of award that each individual owner of your firm does not exceed the personal net worth cap posted online at https://www.transportation.gov/DBEPNW as defined by 49 CFR Parts 23 and 26?

*If you marked “No” you do not qualify for the SBE Program

Yes No

4. Contact Info.

Name of Firm Contact Name

Telephone Number Fax Number

Email Address Company Website https://www.transportation.gov/DBEsizestandards https://www.transportation.gov/DBEPNW https://www.ecfr.gov/current/title-49/subtitle-A/part-23?toc=1 https://www.ecfr.gov/current/title-49/subtitle-A/part-26?toc=1

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State of Alaska, Standard Specifications for Highway Construction, February 2020 Edition and Modified as Follows:

STANDARD MODIFICATIONS

AND SPECIAL PROVISIONS

FOR

Waydelich Creek Guardrail Emergency Repair

SPC25273002

SPC25273002 8/11/2026

INDEX

Section Title 101 Definitions and Terms

102 Bidding Requirements and Conditions

103 Award and Execution of Contract

104 Scope of Work

105 Control of Work

106 Control of Material

107 Legal Relations and Responsibility to Public

108 Prosecution and Progress

109 Measurement and Payment

120 Disadvantaged Business Enterprise Program

606 Guardrail

640 Mobilization and Demobilization

643 Traffic Maintenance

710 Fence and Guardrail

SPC25273002 101-1 8/11/2026

SECTION 101

DEFINITIONS AND TERMS

101-1.02. ACRONYMS. Add the following:

CSUM Contingent Sum CY Cubic Yard LS Lump Sum SF Square Foot SY Square Yard

SRM-1 02/26/2020

SPC25273002 102-1 8/11/2026

SECTION 102

BIDDING REQUIREMENTS AND CONDITIONS

102-1.05 PREPARATION OF BID. In the third paragraph, replace the fourth sentence with the following:

If the bidder is a joint venture, the bid must be signed by an officer or agent with authority to bind the joint venture.

HSM20-42 4/30/2022

SPC25273002 103-1 8/11/2026

SECTION 103

AWARD AND EXECUTION OF CONTRACT

STANDARD…