SPC25263015 - KTN Lewis Reef Tunnel Lighting & Fire Suppression Quote Documents 12-29-2025.pdf

STATE OF ALASKA

DEPARTMENT OF TRANSPORTATION AND PUBLIC FACILITIES

SOUTHCOAST REGION

QUOTE DOCUMENTS

PROJECT: KTN Lewis Reef Road Tunnel Lighting & Fire Suppression System CONTRACT NO.: SPC25263015/SFHWY00687

Up to date and additional information is available on the web at (http://dot.alaska.gov). Under the Section called “Find it Fast!,” select DOT&PF Public Notices. Look through the section called “Procurement” for the Invitation to Quotes

AS-ADVERTISED DATE: 12/29/2025

http://dot.alaska.gov/

TABLE OF CONTENTS

1. Special Notice to Bidders (1 Page)

2. Bid Notices

Required Documents (1 Page)

3. Forms (3 Pages) (1 Page) (1 Page) (1 Page)

Invitation for Quotes Quote Submittal Bid Schedule Non-Collusion Affidavit Bid Bond (2 Pages)

4. Award Forms Offeror’s Questionnaire (2 Pages) Subcontractor List (2 Pages) Notice of Award (3 Pages) Notice to Proceed (1 Page) Payment Bond (2 Pages) Performance Bond (2 Pages)

5. Contract Specifications Plans Standard Modifications and Special Provisions

6. Supplemental Information to Bidders As-Builts 2007-2009 Photos

SPECIAL NOTICE

TO

BIDDERS

1.) The bidder shall [MUST] have a valid Alaska business license at the time the contract is awarded. To qualify as an Alaska bidder under AS 36.30.321, a bidder shall have a valid Alaska business license at the time designated in the invitation for quotes for quote opening. Bidders are required to submit evidence of a valid Alaska Business License in accordance with AS 43.70.020 and 12 AAC 12.020.

Section 102

102-1.01 Qualification of Bidders requires a registered electrical administrator for this project. Bidders must be registered as an Electrical Administrator or employ a person whose Electrical Administrator’s license is assigned to the bidder at the time designated for bid opening. This requirement cannot be met by a subcontractor.

REQUIRED DOCUMENTS

Required for Quote

Quotes will not be considered if the following documents are not completely filled out/signed and submitted at the time of bidding.

1. Quote Submittal - Bidder must sign form.

2. Bid Schedule – Bidder must submit with Form SPC002

3. Non-Collusion Affidavit

4. Alaska Business License – (AS 36.30.110) - To qualify as an Alaska bidder under AS 36.30.321, a bidder shall have a valid Alaska business license at the time of quote opening. (License information;

contact State of Alaska, Department of Commerce, Community and Economic Development) (http://www.commerce.state.ak.us/occ/home.htm)

5. Bid Bond – If Basic Bid is equal or greater than $100,000.00

Required After Notice of Apparent Low Bidder

The apparent low bidder is required to complete and submit the following document within 5 working days after receipt of written notification.

1. Subcontractor List – AS 36.30.115

2. Offeror’s Questionnaire

Required for Award

In order to be awarded the contract, the successful bidder must completely fill out and submit the following documents within the time specified in the intent to award letter:

1. Payment & Performance Bonds – Required if the award amount is in excess of $100,000.00

2. Certificate of Insurance - In accordance with Appendix B Indemnity & Insurance

3. Contractors License

4. Alaska Business License – (AS 36.30.110) - (License information; contact State of Alaska, Department of Commerce, Community and Economic Development) (http://www.commerce.state.ak.us/occ/home.htm)

5. A bidder for a construction contract shall also submit proof of the bidder’s registration under AS 08.18 before the contract may be awarded.

http://www.commerce.state.ak.us/occ/home.htm http://www.commerce.state.ak.us/occ/home.htm

INVITATION FOR QUOTES FOR

A SMALL PROCUREMENT

(CONSTRUCTION RELATED)

[per AS 36.30.320(a)]

Project Name & No.: KTN Lewis Reef Road Tunnel Lighting & Fire Suppression System: SPC25263015/SFHWY00687 Location: Ketchikan, Alaska

Procurement Agency and Address:

State of Alaska Department of Transportation & Public Facilities 6860 Glacier Highway Juneau, Alaska 99801

Procurement Officer: Date of Issuance: December 29, 2025

DESCRIPTION OF WORK, REQUIRED COMPLETION DATE, LISTING OF ATTACHMENTS:

Repair and refurbish existing electrical lighting and fire suppression systems within the Lewis Reef Road tunnel corridor. This tunnel extends underneath the existing Ketchikan Airport runway and accesses the Gravina Island road system. Existing systems have significantly deteriorated and are not properly functioning.

The Project cost estimate is: under $10,000 $10,000 - $50,000 $50,001 - $100,000 $100,001 - $200,0001,2

1. Quotes in excess of $200,000 will be deemed non-responsive. 2. Any project in excess of $100,000 must be bonded.

Davis-Bacon Wages (Title 36.05): are are not required on this project.

The following insurance coverages are required: Workers Comp General Liability Automobile

Bonding Requirement:

Bid Bond (25D-14), Payment Bond (SPC-005) Performance Bond (SPC-006) & are are not required on this project.

Quotes for furnishing all labor, equipment and materials and performing all work for the above Project are invited. To be eligible for consideration, quotes must be received before 4PM local time on the 12th day of January 2026. Late quotes cannot be accepted.

Disadvantaged Business Enterprises (DBE's) may submit quotes and will not be discriminated against on the grounds of race, color, national origin or sex in consideration for an Award which results from this invitation. Any errors, omissions, or questions pertaining to solicitation procedures or Project requirements, requests for additional documents, or inquiries pertaining to site conditions or scheduled visits must be made to: Kirk Miller, P.E.

Title: Pre-Construction Engineer , at: Kirk.Miller@Alaska.gov

, Telephone: (907) 465-1215 Applicable provisions of AS 36.30 and 2 AAC 12 govern this solicitation.

SUBMITTAL OF QUOTES: Quotes for this Project must be submitted in the manner noted below. All Offerors must familiarize themselves with the Instructions to Offerors, page 2 of this form, prior to submitting their quote.

- VERBAL QUOTES SHALL BE GIVEN TO

AT THE ABOVE NOTED TELEPHONE NUMBER, PRIOR TO THE STATED DEADLINE. (See above Bonding Requirements.)

- WRITTEN QUOTES, INCLUDING AMENDMENTS OR WITHDRAWALS, MUST BE RECEIVED PRIOR

TO THE ABOVE NOTED DEADLINE. QUOTES MUST BE SUBMITTED ON FORM SPC-002, QUOTE SUBMITTAL, ATTACHED. (See above Bonding Requirements.)

Written quotes may be submitted by electronically, hand delivered, or mailed in a sealed envelope. Confidentiality is only assured for sealed quotes. Mailed quotes must allow time for delivery and the envelope must be marked as follows:

Quote for Project: Procurement Agency Address:

Name: KTN Lewis Reef Road Tunnel Lighting & Fire State of Alaska, DOT & PF Number: SPC25263015/SFHWY00687 6860 Glacier Highway Juneau, AK. 99801

Attn: Jenny Huntley, SR Chief of Contracts srdotpfcontracts@alaska.gov Quote amendments or withdrawals must be made in writing to the individual of the Procurement Agency receiving the quotes, and must be received prior to the time for quote submittal. Quotes should reference SPC25263015 in the email subject line or on any envelopes.

Form SPC-001 Page 1 of 3 Revised 2-2017

Christopher Goins, P.E. Southcoast Regional Director

Any quote in excess of $100,000 must be bonded.

INVITATION FOR QUOTES FOR

A SMALL PROCUREMENT

(CONSTRUCTION RELATED)

INSTRUCTIONS TO OFFERORS

The State of Alaska desires that all Offerors submitting quotes on construction contracts are given a fair and equal opportunity to compete.

Offerors are required to follow these instructions:

REVIEW THE PROJECT DOCUMENTS: Most construction Projects in excess of $1,000 will have some type of written documentation prepared expressly for the Work. If you are asked to submit a quote and no written information has been provided, you should ask the procurement Agency for written documentation. If the scope of services have been described to you verbally, and you are selected for Contract Award, you must ensure that the information of the services to be performed (scope of work) is put in writing prior to accepting the Contract.

When providing a Quote, carefully review and consider all materials related to the solicitation and work of the contract. By submitting a quote the Offeror warrants that they are familiar with the Project requirements, have visited or otherwise examined the site, and are aware of the conditions to be encountered. Offeror's can verify the contents and completeness of their quote documents by contacting the procurement Agency individual named on the front of this form.

SUBMITTING THE QUOTE: The Quote must be submitted in one of the following formats as called for in the Invitation:

1. ORALLY - if a verbal quote is solicited, the Offeror must provide, in addition to their quote amount and mailing address -- (1) their valid Alaska Business License number, (2) if applicable, a valid Contractor's Registration number, (3) their status as an Alaskan Bidder (Offeror), (4) their intended use of Alaskan products, (5) the carrier's name and policy number for their Workers' Comp Insurance (or a statement of sole proprietorship, if applicable), and (6) the Employer (Tax) Identification Number or Social Security Number. The Procurement Agency will enter this information on the quote schedule.

2. WRITTEN - if a written quote is solicited, the Offeror must complete, in ink or typewritten, the Small Procurement Quote Submittal, Form SPC-002. Failure to acknowledge receipt of addenda or to execute the form correctly and completely may disqualify the quote.

NOTE: The Department of Labor requires an Offeror to be licensed and registered for the required type of work prior to submitting a quote. If the procurement Agency determines the Offeror is improperly registered or licensed, their quote may be deemed nonresponsive.

SUBCONTRACTOR LISTING: Subcontractors intended to be utilized on this contract must be listed in the response to the solicitation. Work shall not be awarded to any subcontractor without prior approval from the procurement Agency. Subcontractors may be added or removed only as approved by the procurement Agency.

DETERMINATION OF THE LOWEST RESPONSIBLE QUOTE AND CONTRACT AWARD: Following receipt and determination of all responsive oral, written or sealed quotes, the procurement Agency will compare the quotes and determine the lowest Offeror. If the procurement Agency discovers a discrepancy between the unit price amount and the extended amount; the unit price amount will prevail. Conditioned quotes, unless expressly requested, will not be considered. When the quote schedule is composed of a basic amount with alternates, the procurement Agency will base its determination of the low quote and the amount of the Contract Award solely upon those quotes, basic and alternates, that are priced within the extent of available construction funds. Alternates will be considered for Award in the order listed, except that if the order of Offerors is not affected, the Award may include any combination of funded alternates, or none, as may be in the best interest of the procurement Agency.

When determining the lowest quote, the procurement Agency will also give a 5% Alaska Offeror's preference and an appropriate Alaska Products preference to quotes designating the applicability of a preference. To qualify for the Offeror's preference (per AS 36.30.170) the Offeror must (1) hold a current Alaska Business License, (2) submit the quote under the name appearing on the license, (3) have staffed and maintained a place of business within Alaska for the previous six months and (4) be incorporated or qualified to do business under the laws of the State. In addition, if the Offeror is a partnership or joint venture, all parties must meet the criteria to be eligible for the preference. A booklet fully describing the Alaska Preferences (Bidder, Offeror, Product, Disabilities, Veteran) program is available at http://doa.alaska.gov/dgs/pdf/pref2.pdf. A detailed description of the Alaska Products Preference Program is available at http://www.commerce.state.ak.us/ded/dev/prodpref/prodpref.htm.

The procurement Agency will make a determination of responsibility as required by 2 AAC 12.500. If the lowest Offeror is declared responsible, the procurement Agency will execute the Notice of Award / Notice to Proceed, Form SPC-003, and send it to the Offeror for acknowledgement. If the lowest Offeror is found to be nonresponsible, this process will be repeated with the second lowest Offeror -- and so on until the lowest responsive and responsible Offeror is determined.

NOTICE OF AWARD AND PROTEST: A written notice will be provided on all Awards exceeding $ 25,000 (2 AAC 12.400(h)). All protests must be filed with the Commissioner of the procurement Agency (or designee) and copied to the Procurement Officer. Protest procedures are described in AS 36.30.560 and 2 AAC 12.695. The extent of the protest remedy is limited to quote preparation costs (AS 36.30.585).

Form SPC-001 Page 2 of 3 Revised 2-2017 http://doa.alaska.gov/dgs/pdf/pref2.pdf http://www.commerce.state.ak.us/ded/dev/prodpref/prodpref.htm

INDEMNITY AND INSURANCE – The following insurance is required for all construction contracts:

Article 1. Indemnification

The Contractor shall indemnify, hold harmless, and defend the contracting agency from and against any claim of, or liability for error, omission or negligent act of the Contractor under this agreement. The Contractor shall not be required to indemnify the contracting agency for a claim of, or liability for, the independent negligence of the contracting agency. If there is a claim of, or liability for, the joint negligent error or omission of the Contractor and the independent negligence of the Contracting agency, the indemnification and hold harmless obligation shall be apportioned on a comparative fault basis. “Contractor” and “Contracting agency”, as used within this and the following article, include the employees, agents and other contractors who are directly responsible, respectively, to each. The term “independent negligence” is negligence other than in the Contracting agency’s selection, administration, monitoring, or controlling of the Contractor and in approving or accepting the Contractor’s work.

Article 2. Insurance

Without limiting Contractor's indemnification, it is agreed that Contractor shall purchase at its own expense and maintain in force at all times during the performance of services under this agreement the following policies of insurance. Where specific limits are shown, it is understood that they shall be the minimum acceptable limits. If the Contractor's policy contains higher limits, the state shall be entitled to coverage to the extent of such higher limits. Certificates of Insurance must be furnished to the Contracting Officer prior to beginning work and must provide for a notice of cancellation, nonrenewal, or material change of conditions in accordance with policy provisions. Failure to furnish satisfactory evidence of insurance or lapse of the policy is a material breach of this contract and shall be grounds for termination of the Contractor's services. All insurance policies shall comply with, and be issued by insurers licensed to transact the business of insurance under AS 21.

2.1 Workers' Compensation Insurance: The Contractor shall provide and maintain, for all employees engaged in work under this contract, coverage as required by AS 23.30.045, and; where applicable, any other statutory obligations including but not limited to Federal U.S.L. & H. and Jones Act requirements. The policy must waive subrogation against the State.

2.2 Commercial General Liability Insurance: covering all business premises and operations used by the Contractor in the performance of services under this agreement with minimum coverage limits of $300,000 combined single limit per claim.

2.3 Commercial Automobile Liability Insurance: covering all vehicles used by the Contractor in the performance of services under this agreement with minimum coverage limits of $300,000 combined single limit per claim.

Form SPC-001 Page 3 of 3 Revised 2-2017

SMALL PROCUREMENT QUOTE SUBMITTAL

(CONSTRUCTION RELATED)

[per AS 36.30.320(a)]

Project Name & No.: KTN Lewis Reef Road Tunnel Lighting &

Fire Suppression System Rehabilitation: SPC25263015/

SFHWY00687

Location: Ketchikan, Alaska

Procurement Agency and Address:

State of Alaska Department of Transportation & Public Facilities 6860 Glacier Highway Juneau, Alaska 99801

Procurement Officer: Christopher Goins, P.E., Regional Director Date of Issuance: 12/29/2025 Bid is Due: 4 PM 1/12/2026

QUOTE: Offerors must read all attachments to this schedule.

The work as described in the IFQ shall be performed for:

ITEM DESCRIPTION UNIT BID ESTIMATED BASIC BID

PRICE QUANTITY AMOUNT

SEE ATTACHED BID SCHEDULE

I have reviewed the bid documents, with addenda , and understand the scope of services and conditions required for Project number . I agree to furnish all necessary labor, materials, and equipment for the above amount(s). The Work shall be accomplished in a professional manner acceptable to the Procurement Officer.

Contractor Contractor Reg. No.

Authorized Signature Title

Address

Business License # EIN or SSN Phone #

Procurement Officer:

Date of Receipt of Bid:

Form SPC-002 Page 1 of 1 03/14

Proposal ID: SPC25263015/SFHWY00687 Federal #: 3314

Basic Bid Prop Line # Item Number Item Description Quantity Unit Unit Bid

Price Amount Bid

10 640.0001.0000 Mobilization and Demobilization Lump Sum 20 640.0004.0000 Worker Meals and Lodging, or Per Diem Lump Sum 30 643.0002.0000 Traffic Maintenance Lump Sum 40 660.0012.0000 Underpass Lighting System Complete Lump Sum 50 691.2001.0000 Fire Detection & Alarm System Lump Sum

Bid Total: $_______________________

Vendor

ID:

Bid Forms

AND PUBLIC FACILITIES

Bid Schedule

DEPARTMENT OF TRANSPORTATION

NON-COLLUSION AFFIDAVIT

UNITED STATES OF AMERICA )

) ss

STATE OF ALASKA )

I,________________________________, of__________________________________ (Name) (Name of Firm, if any) being duly sworn, do depose and state:

That I, or the firm, association or corporation of which I am a member, a bidder on the contract to be awarded by the Department of Transportation and Public Facilities of the State of Alaska for the services of that certain contract designated as Project (Contract) Number SFHWY00687/SPC25263015 located at Ketchikan in the State of Alaska, have not, either directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free competitive bidding in connection with such contract.

(Signature)

Date: __________________________

Note: Must accompany Quote Submittal.

BID BOND

For

Project Name and Number

DATE BOND EXECUTED:

PRINCIPAL (Legal name and business address): TYPE OF ORGANIZATION:

[ ] Individual [ ] Partnership [ ] Joint Venture [ ] Corporation

STATE OF INCORPORATION:

SURETY(IES) (Name and business address):

A. B. C.

PENAL SUM OF BOND: DATE OF BID:

We, the PRINCIPAL and SURETY above named, are held and firmly bound to the State (State of Alaska), in the penal sum of the amount stated above, for the payment of which sum will be made, we bind ourselves and our legal representatives and successors, jointly and severally, by this instrument.

THE CONDITION OF THE FOREGOING OBLIGATION is that the Principal has submitted the accompanying bid in writing, date as shown above, on the above-referenced Project in accordance with contract documents filed in the office of the Contracting Officer, and under the Invitation for Bids therefor, and is required to furnish a bond in the amount stated above.

If the Principal's bid is accepted and he is offered the proposed contract for award, and if the Principal fails to enter into the contract, then the obligation to the State created by this bond shall be in full force and effect.

If the Principal enters into the contract, then the foregoing obligation is null and void.

PRINCIPAL

Signature(s) 1. 2. 3.

Name(s) & Title(s) (Typed)

1. 2. 3.

See Instructions on Reverse

Corporate Seal

Form 25D-14 (8/01) Page 1 of 2

KTN Lewis Reef Road Tunnel Lighting & Fire Suppression; SPC25263015/SFHWY00687

Form 25D-14 (8/01) Page 2 of 2

CORPORATE SURETY(IES)

Surety A Name of Corporation State of Incorporation Liability Limit

Signature(s) 1. 2.

Corporate

Name(s) & Titles (Typed)

1. 2. Seal

Surety B Name of Corporation State of Incorporation Liability Limit

Signature(s) 1. 2.

Corporate

Name(s) & Titles (Typed)

1. 2. Seal

Surety C Name of Corporation State of Incorporation Liability Limit

Signature(s) 1. 2.

Corporate

Name(s) & Titles (Typed)

1. 2. Seal

INSTRUCTIONS

1. This form shall be used whenever a bid bond is submitted.

2. Insert the full legal name and business address of the Principal in the space designated. If the Principal is a partnership or joint venture, the names of all principal parties must be included (e.g., "Smith Construction, Inc. and Jones Contracting, Inc. DBA Smith/Jones Builders, a joint venture"). If the Principal is a corporation, the name of the state in which incorporated shall be inserted in the space provided.

3. Insert the full legal name and business address of the Surety in the space designated. The Surety on the bond may be any corporation or partnership authorized to do business in Alaska as an insurer under AS 21.09. Individual sureties will not be accepted.

4. The penal amount of the bond may be shown either as an amount (in words and figures) or as a percent of the contract bid price (a not-to-exceed amount may be included).

5. The scheduled bid opening date shall be entered in the space marked Date of Bid.

6. The bond shall be executed by authorized representatives of the Principal and Surety. Corporations executing the bond shall also affix their corporate seal.

7. Any person signing in a representative capacity (e.g., an attorney-in-fact) must furnish evidence of authority if that representative is not a member of the firm, partnership, or joint venture, or an officer of the corporation involved.

8. The states of incorporation and the limits of liability of each surety shall be indicated in the spaces provided.

9. The date that bond is executed must not be later than the bid opening date.

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� ������������������������ �������� �������!� �� ���"#�!$���$!�!�!�����%&'()*+,-(+),�./%+�� ������0123456�7894�8:;�7<9=41��>?@�ABBAC@DE�FGH�IJKK@C�L?AFF�MGNBF@E@�E?JL�OGCN�ADK�LPINJE�JE�LG�AL�EG�I@�C@M@JQ@K�IR�E?@�SGDECAMEJDT�UOOJM@C�BCJGC�EG�E?@�MFGL@�GO�IPLJD@LL�GD�E?@�OJOE?�HGCVJDT�KAR�AOE@C�C@M@JBE�GO�HCJEE@D�DGEJM@�OCGN�E?@�W@BACEN@DEX��YD�ABBAC@DE�FGH�IJKK@C�H?G�OAJFL�EG�LPINJE�A�MGNBF@E@K�ZPIMGDECAMEGC�[JLE�OGCN�HJE?JD�E?@�EJN@�AFFGH@K�HJFF�I@�K@MFAC@K�DGDC@LBGDLJIF@�ADK�NAR�I@�C@\PJC@K�EG�OGCO@JE�E?@�IJK�L@MPCJERX���ZMGB@�GO�HGCV�NPLE�I@�MF@ACFR�K@OJD@KX��]O�AD�JE@N�GO�HGCV�JL�EG�I@�B@COGCN@K�IR�NGC@�E?AD�GD@�OJCN̂�JDKJMAE@�E?@�BGCEJGD�GC�B@CM@DE�GO�HGCV�EG�I@�KGD@�IR�@AM?X��_̀ 45a�8b�8ccde58=d4f� g� �h� YFF�iGCV�GD�E?@�AIGQ@jC@O@C@DM@K�BCGk@ME�HJFF�I@�AMMGNBFJL?@K�HJE?GPE�LPIMGDECAMEL��� UC�� g� h� [JLE�AFF�OJCLE�EJ@C�ZPIMGDECAMEGCL�AL�OGFFGHLl��� �/,m�*-mno�-��,n%%o��p)*n�*)q� -r�'&%/*n%%�./(n*%n�*)qo�()*+,-(+),s%�,nt/%+,-+/)*�*)q� %()�n�)��u),r�+)�'n��n,�),mn�������� ������ ������������ ������ ������������ ������ ������������ ������ ������SUv>]vwx�ZwySUv>zYS>Uz�]v{Uz|Y>]Uv�Uv�zx}xzZx���{GC�BCGk@MEL�HJE?�O@K@CAFjAJK�OPDKJDT̂�]�?@C@IR�M@CEJOR�YFALVA�yPLJD@LL�[JM@DL@L�ADK�SGDECAMEGC�z@TJLECAEJGDL�HJFF�I@�QAFJK�OGC�AFF�LPIMGDECAMEGCL�BCJGC�EG�AHACK�GO�E?@�LPIMGDECAMEX��{GC�BCGk@MEL�HJE?GPE�O@K@CAFjAJK�OPDKJDT�~ZEAE@�OPDKJDT�GDFR�̂�]�?@C@IR�M@CEJOR�E?@�FJLE@K�YFALVA�yPLJD@LL�[JM@DL@L�ADK�SGDECAMEGC�z@TJLECAEJGDL�H@C@�QAFJK�AE�E?@�EJN@�IJKL�H@C@�GB@D@K�OGC�E?JL�BCGk@MEX�� ��������e�:86<14�2���<6̀21e�4;�_29c8:���4c14b4:686e�4� �+����������� ���������(�������*����� �(�������-������� %����������)�'��o�(���o�%����o������������ ����������864� �0̀2:4�7<9=41���

Form SPC-003 Page 1 of 3 Revised 2/17

DEPARTMENT OF TRANSPORTATION AND PUBLIC FACILITIES

NOTICE OF AWARD (NOA)

SMALL PROCUREMENT CONTRACT

(CONSTRUCTION RELATED)

[per AS 36.30.320]

Project Name & No.: KTN Lewis Reef Road Tunnel Lighting & Fire Suppression System Rehabilitation, Project No.

SPC25263015/SFHWY00687

Location: Ketchikan, Alaska

Procurement Agency and Address:

State of Alaska

Department of Transportation & Public Facilities 6860 Glacier Highway Juneau, AK 99801 srdotpfcontracts@alaska.gov

Procurement Officer's Signature: Christopher Goins, P.E. Date of Issuance:

TO: FOR: The Contractor Must Submit:

Work related to Basic Bid of:

KTN Lewis Reef Road Tunnel Lighting & Fire Suppression System Rehabilitation , including the basic quote and alternate quote item(s):

N/A

Bonds Required for quotes exceeding $100,000.00

Insurance*

Bonding*

Certified Wages*

Dept. of Labor (Notice of Work)*

Subcontractor List*

* Comments as applicable:

Your quote in the amount of ______________ submitted on January 12, 2026 , is accepted for performance of the Work described in the attached Estimate and Scope of Work, which are a part of this Contract.

The Contractor must sign, date, and return this document to the procurement address shown above.

The Procurement Officer will then sign and return a copy to the Contractor, and the Award will be deemed made. The Work of this contract may not commence until the Notice to Proceed (NTP) is issued.

Contractor's Signature of Contract Award Acceptance: Date :

NOTICE TO UNSELECTED OFFERORS ON PROJECTS OVER $50,000

In accordance with the protest rights afforded under 2 AAC 12.400(d)(2)(B) & (3), a copy of this Notice of Award is hereby provided to those individuals and businesses who submitted a response to the initial solicitation on which this award is made.

DOT & PF Southcoast Regional Director mailto:srdotpfcontracts@alaska.gov

Form SPC-003 Page 2 of 3 Revised 2/17

DEPARTMENT OF TRANSPORTATION AND PUBLIC FACILITIES

NOTICE OF AWARD (NOA)

SMALL PROCUREMENT CONTRACT

(CONSTRUCTION RELATED)

GENERAL CONDITIONS

[Construction Procurement under AS 36.30.320]

These terms, conditions and requirements apply to the Contract Documents describing the Work for the Project. If any provision of these Contract Documents is declared by a court to be illegal or in conflict with any law, the validity of the remaining provisions and the ensuing rights and obligations of the Parties to the contract shall not be affected.

Whenever used in these Contract Documents, the following terms shall have the indicated meaning. Any term not so defined shall have its ordinary meaning.

• Approved or Approval - means written approval by the Procurement Officer or authorized representative.

• Award - means the written acceptance of the lowest responsive and responsible quote by the Procurement Agency.

• Contract Documents - includes the Invitation for Quotes for a Small Procurement, Form SPC-001 (with Instructions - if issued), the Notice of

Award / Notice to Proceed, Form SPC-003, any addenda, written changes, or attachments as noted in the description of the Work.

• Procurement Officer - the person authorized to enter into and administer the contract on behalf of the Procurement Agency.

• Parties to the Contract - includes the Procurement Agency, the owner Agency representing the State of Alaska, and the Contractor, being the entity contracting with the owner Agency for performance of the Work.

• Project - the total construction, of which the Work performed under the Contract is the whole or part.

• Project Manager - the Procurement Officer's authorized representative, responsible for Contract administration.

• Work - is the act of, and the result from, performing services, furnishing labor, furnishing and incorporating materials and equipment into the Project and performing other duties and obligations, all as required by the Contract Documents.

1. The Procurement Officer (or authorized representative) has the authority to make findings, determinations and decisions with respect to the contract;

to Approve materials, Work and payment therefore; and to modify or terminate the contract on behalf of the Procurement Agency.

2. The Contractor shall have sole responsibility for the means, methods, sequences, or procedures of construction and safety precautions related to the Project. The Contractor shall conduct all Work in such a manner that protects the public and State resources.

3. The Contractor must comply with all applicable laws, regulations, codes, ordinances and written directives issued by the Procurement Officer. In addition, the Contractor must obtain applicable licenses and permits; provide supervision, labor, tools, and new materials (except as may otherwise be provided by the Procurement Agency); and utilize Alaska Products and Wood Products when applicable (see AS 36.05.010 & AS 36.30.322).

4. The Contractor shall not award Work to any subcontractor without prior Approval from the Procurement Officer.

5. The Procurement Agency reserves the right to make written changes to the Contract Documents for modifications within the general scope of the Work.

6. Any act or occurrence, be it a result of an emergency, differing site condition or change order, which may form the basis of a claim for a price or time adjustment must be reported immediately to the Procurement Officer.

7. The Department of Labor and Workforce Development, Wage and Hour Administration, must be notified in accordance with AS 36.05.010 and AS 36.05.030 if the resulting contract for repairs or construction exceeds $25,000. The Contractor must comply with the requirements noted within the Department of Labor packet entitled, "Laborers' & Mechanics' Minimum Rates of Pay." To obtain a copy of the referenced packet, contact the Procurement Agency or the Department of Labor.

8. The primary contractor working on public construction projects with an amount of $25,000 or more must file a Notice of Work and pay a one percent fee based on the estimated value of work performed by the prime contractor and one percent of the value of each subcontractor’s price, to the Department of Labor and Workforce Development, Wage and Hour Administration (DOLWD) The maximum fee is $5,000.00. The notice and fees must be filed with the DOLWD before work commences on the project.

Upon completing the construction project, the primary contractor must file a Notice of Completion (NOC) and make payment of any additional fees due to increases in the contract amounts due the primary contractor. The Notice of Work and Notice of Completion forms are available at:

http://www.labor.state.ak.us/lss/lssforms.htm

9. The Contractor shall indemnify, save harmless, and defend the Procurement Agency, its agents and its employees in accordance with Appendix B1 below. Furthermore, the Contractor shall, prior to the Award of the contract, provide proof of Workmen's Compensation, General Liability, and Automobile Insurance in amounts as applicable under Appendix B1. These coverages shall remain in force for the duration of the Contract.

10. The Contractor shall remedy all defects in materials or workmanship that develop within a period of one year from the date of final payment.

11. The Procurement Agency will make final payment to the Contractor following approval of completion of all Work and the Contractor's submittal of all releases, warranties, record documents, permits and invoices. Liens or other claims relating to the Project may be withheld from final payment if written notice is first given to the Contractor. Acceptance of the final payment will constitute the Contractor's waiver to future claims.

12. Any dispute arising out of this Contract, which cannot be satisfactorily remedied by the Parties to the Contract, shall be resolved under http://www.labor.state.ak.us/lss/lssforms.htm

Form SPC-003 Page 3 of 3 Revised 2/17

AS 36.30.620 - 699.

APPENDIX

INDEMNITY AND INSURANCE

Article 1. Indemnification The Contractor shall indemnify, hold harmless, and defend the contracting agency from and against any claim of, or liability for error, omission or negligent act of the Contractor under this agreement. The Contractor shall not be required to indemnify the contracting agency for a claim of, or liability for, the independent negligence of the contracting agency. If there is a claim of, or liability for, the joint negligent error or omission of the Contractor and the independent negligence of the Contracting agency, the indemnification and hold harmless obligation shall be apportioned on a comparative fault basis. “Contractor” and “Contracting agency”, as used within this and the following article, include the employees, agents and other contractors who are directly responsible, respectively, to each. The term “independent negligence” is negligence other than in the Contracting agency’s selection, administration, monitoring, or controlling of the Contractor and in approving or accepting the Contractor’s work.

Article 2. Insurance Without limiting Contractor's indemnification, it is agreed that Contractor shall purchase at its own expense and maintain in force at all times during the performance of services under this agreement the following policies of insurance. Where specific limits are shown, it is understood that they shall be the minimum acceptable limits. If the Contractor's policy contains higher limits, the state shall be entitled to coverage to the extent of such higher limits. Certificates of Insurance must be furnished to the Contracting Officer prior to beginning work and must provide for a notice of cancellation, nonrenewal, or material change of conditions in accordance with policy provisions. Failure to furnish satisfactory evidence of insurance or lapse of the policy is a material breach of this contract and shall be grounds for termination of the Contractor's services. All insurance policies shall comply with, and be issued by insurers licensed to transact the business of insurance under AS 21.

2.1 Workers' Compensation Insurance: The Contractor shall provide and maintain, for all employees engaged in work under this contract, coverage as required by AS 23.30.045, and;

where applicable, any other statutory obligations including but not limited to Federal U.S.L. & H.

and Jones Act requirements. The policy must waive subrogation against the State.

2.2 Commercial General Liability Insurance: covering all business premises and operations used by the Contractor in the performance of services under this agreement with minimum coverage limits of $300,000 combined single limit per claim.

2.3 Commercial Automobile Liability Insurance: covering all vehicles used by the Contractor in the performance of services under this agreement with minimum coverage limits of $300,000 combined single limit per claim.

Form SPC-003a Page 1 of 1 08/03

DEPARTMENT OF TRANSPORTATION AND PUBLIC FACILITIES

NOTICE TO PROCEED (NTP)

SMALL PROCUREMENT CONTRACT

(CONSTRUCTION RELATED)

[per AS 36.30.320]

Project Name & No.: KTN Lewis Reef Road Tunnel Lighting & Fire Suppression System Rehabilitation, Project No.

SPC25263015/SFHWY00687

Location: Ketchikan, Alaska

Procurement Agency and Address:

State of Alaska

Department of Transportation & Public Facilities 6860 Glacier Highway Juneau, AK 99801 srdotpfcontracts@alaska.gov

Procurement Officer's Signature: Christopher Goins, P.E. Date of Issuance:

TO:

You have successfully met the requirements for submittal of all contract documents to the Procurement Agency and Dept. of Labor and Workforce Development related to the subject Project.

Upon receipt of this document, the Contractor may begin work on the subject project, in accordance with the terms of the contract. The Work of this contract must commence within N/A calendar days following the date of signature by the Procurement Officer, shown above (i.e., the effective date of the Contract) and all Work of the

Contract must be complete on or before: May 15, 2026

Contractor's Signature of Acknowledgment: Date :

DOT & PF Southcoast Regional Director mailto:srdotpfcontracts@alaska.gov

State of Alaska, Standard Specifications for Highway Construction, February 2020 Edition and Modified as Follows:

STANDARD MODIFICATIONS

AND SPECIAL PROVISIONS

FOR

KTN Lewis Reef Road Tunnel Lighting & Fire Suppression System

0003314 / SFHWY00687

KTN Lewis Reef Road Tunnel Lighting and Fire Suppression System Project No. SFHWY00687 08/01/2025

INDEX

Section Title 101 Definitions and Terms

102 Bidding Requirements and Conditions

103 Award and Execution of Contract

104 Scope of Work

106 Control of Material

107 Legal Relations and Responsibility to Public

108 Prosecution and Progress

109 Measurement and Payment

Disadvantaged Business Enterprise Program

Traffic Maintenance

Signals and Lighting

Fire Detection and Alarm

Signals and Lighting Materials

SUPPLEMENTAL INFORMATION FOR BIDDERS

Lewis Reef Road Tunnel As-Built Drawings Site Photographs

Project No. SFHWY00687 101-1 08/01/2025

SECTION 101

DEFINITIONS AND TERMS

STANDARD MODIFICATIONS

101-1.02. ACRONYMS. Add the following:

CSUM Contingent Sum CY Cubic Yard LS Lump Sum SF Square Foot SY Square Yard

SRM-1 02/26/2020

Project No. SFHWY00687 102-1 08/01/2025

SECTION 102

BIDDING REQUIREMENTS AND CONDITIONS

SPECIAL PROVISIONS

102-1.01 QUALIFICATION OF BIDDERS. After the last paragraph add the following paragraph:

You must be registered as an Electrical Administrator, or must employ a person whose Electrical Administrator’s license is assigned to you, under AS 08.40 at the time designated for bid opening.

ES 08 06/30/04

102-1.05 PREPARATION OF BID. In the third paragraph, replace the fourth sentence with the following:

If the bidder is a joint venture, the bid must be signed by an officer or agent with authority to bind the joint venture.

HSM20-42 4/30/2022

Project No. SFHWY00687 103-1 08/01/2025

SECTION 103

AWARD AND EXECUTION OF CONTRACT

STANDARD MODIFICATION

103-1.01 CONSIDERATION OF BIDS.

WHOLLY STATE-FUNDED PROJECTS. After item 3. add the following:

4. Alaska Military Skills Preference: A bidder claiming this preference shall provide an Alaskan Military

Skills Preference Certification, Form 25D-21, certifying they qualify as an Alaska bidder eligible for Alaska Military Skills Preference according to AS 36.30.321.

If a bidder qualifies as an Alaska bidder and is a qualifying entity, an Alaska Military Skills Preference of 2 percent shall be applied to the bid price. The preference may not exceed $5,000 (AS 36.30.321(l)).

A “qualifying entity” means a:

a. employs at least one person who is currently enrolled in, or within the previous two years graduated from, a United States Department of Defense SkillBridge or United States Army Career Skills Program for service members or spouses of service members that offers civilian work experience through specific industry training, pre-apprenticeships, registered apprenticeships, or internships during the last 180 days before a service member separates or retires from the service; or

b. has an active partnership with an entity that employs an apprentice through a program described in (a) of this subsection.

A preference under this section is in addition to any other preference for which the bidder qualifies.

To qualify for this preference, the bidder must add value by the bidder itself actually performing, controlling, managing and supervising a significant part of the services provided or the bidder must have sold supplies of the general nature solicited to other state agencies, governments, or the general public.

HSM20-51 03/03/2025

Project No. SFHWY00687 104-1 08/01/2025

SECTION 104

SCOPE OF WORK

104-1.01 INTENT OF CONTRACT.

Replace the second paragraph of this subsection with the following:

The Contractor is responsible for the means, methods, techniques, sequence, and procedures of construction, safety, and quality control. This includes ensuring safety and overseeing the safety of all personnel and Subcontractors. In the event of a multi-employer site, the Contractor is the controlling employer responsible for coordinating site-wide safety efforts, ensuring compliance with applicable safety regulations, and mitigating potential hazards across all employees, Subcontractors or suppliers on the site, consistent with any applicable federal, state, and local laws, rules, regulations, and ordinances.

HSM20-53 06/10/2025

STANDARD MODIFICATIONS

104-1.06 VALUE ENGINEERING CHANGE PROPOSALS BY CONTRACTOR. Replace item 3.e of this subsection with the following:

The Contractor may submit VECPs for an approved subcontractor. If the Contractor elects to submit a VECP for an approved subcontractor and it is subsequently accepted by the Department, the Department will reimburse the Contractor per 104-1.06.5.

HSM20-2 11/30/2020

Project No. SFHWY00687 105-1 08/01/2025

SECTION 105

CONTROL OF WORK

105-1.05 COOPERATION BY CONTRACTOR.

Replace the second paragraph of this subsection with the following:

Either the Contractor’s Superintendent or an acting Superintendent with authority to represent and act for the Contractor shall be available on-site, or within a reasonable distance to ensure timely response and oversight of the project whenever work is occurring. The Contractor shall employ, as its agent, a competent superintendent thoroughly experienced in the work being performed and capable of reading and thoroughly understanding the Plans and Specifications.

The Contractor shall be responsible for maintaining a safe work environment, ensuring compliance with all applicable safety regulations, and overseeing the safety of all work being performed. The Superintendent shall have the Contractor’s authority to stop work and implement immediate corrective action if safety concerns arise, or if the work is not being performed in accordance with the Contract documents.

The Contractor shall provide 24-hour contact information for the Superintendent. The Contractor shall ensure that the superintendent is available at all times to receive and execute Directives and other instructions from the Engineer, to supervise personnel and to coordinate the work of subcontractors. The Contractor shall give the superintendent full authority to supply the resources required. The Contractor shall furnish superintendence regardless of the amount of work sublet.

HSM20-52 06/10/2025

Project No. SFHWY00687 106-1 08/01/2025

SECTION 106

CONTROL OF MATERIAL

106-1.01 SOURCE OF SUPPLY AND QUALITY REQUIREMENTS.

Add the following:

PROHIBITION ON CERTAIN TELECOMMUNICATION AND VIDEO SURVEILLANCE SERVICES OR

EQUIPMENT. On projects using federal funds, the Contractor shall comply with the requirements of 2 CFR 200.216, Prohibition on certain telecommunication and video surveillance services or equipment, including any future amends thereto that are applicable to the project.

By submitting a bid or by execution of the contract, the Contractor certifies that it has not entered into a contract nor extended or renewed a contract to procure or obtain equipment, services, or systems that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system produced by:

• Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities).

• Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua

Technology Company (or any subsidiary or affiliate of such entities).

• Any entity that the Secretary of Defense, in consultation with the Director of the National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the government of a covered foreign country.

The Contractor further certifies that it has complied with the requirements of 2 CFR 200.216 and that it will continue to do so throughout the term of the Contract.

HSM20-20 12/31/2021

106-1.03. TESTING AND ACCEPTANCE. Add the following:

When ATM 207 is specified, Method D will be performed unless otherwise stated.

SRM-2 02/26/2020

Project No. SFHWY00687 107-1 08/01/2025

SECTION 107

LEGAL RELATIONS AND RESPONSIBILITY TO PUBLIC

107-1.06 SANITARY, HEALTH, AND SAFETY PROVISIONS.

Replace the fourth paragraph in this subsection with the following:

The Contractor is responsible for ensuring all workers are adequately protected. The Contractor shall have a safety and health management program that complies with AKOSH requirements, and includes:

1. A Site Specific Safety Plan(s) (SSSP) prior to the commencement of work. This plan must outline the safety measures and procedures to be followed on-site, ensuring compliance with all applicable federal, state, and local safety regulations.

2. The SSSP shall be accessible to all contractor personnel and subcontractors, and provided to the Department upon request.

3. A hazard analysis prior to the commencement of work. It must specifically focus on the job functions and the hazards associated with performing them. The Contractor is responsible for ensuring that all necessary personnel are informed of and follow the hazard analysis guidelines.

4. New employee training and periodic worker training regarding safety and health.

5. Regular safety meetings with written documentation of attendance, safety topics discussed, worker safety complaints, and corrective actions taken; and

5. The Contractor shall implement a comprehensive Safety Program to oversee site safety, including the development and maintenance of the SSSP, hazard analysis, employee training, and safety meetings.

The program must ensure compliance with safety regulations and promote a proactive safety culture.

For specific tasks, refer to Subsection 108-1.03.

HSM20-49 06/10/2025

Project No. SFHWY00687 108-1 08/01/2025

SECTION 108

PROSECUTION AND PROGRESS

108-1.01 SUBCONTRACTING OF CONTRACT. In item 1.g replace AS 45.45.101(a) with AS

45.45.010(a).

In item 2.f replace AS 45.45.101(a) with AS 45.45.010(a).

HSM20-41 01/01/2022

108-1.03 PROSECUTION AND PROGRESS. Add the following after the list of documents submitted prior to the preconstruction conference:

The Contractor must submit three copies of the Contractor’s Civil Rights Representatives contact information (Form 25A-302) identifying representatives of the Contractor and for representatives of each Subcontractor. Submit the completed form at the preconstruction conference and at the time any subcontract documents are submitted for approval. All contractors and subcontractors are required to update this information within 10 days after a personnel change occurs involving the individuals named in Form 25A-302.

Add the following new paragraph after the paragraph beginning “The Engineer’s review or approval…”:

The Contractor’s Superintendent, SWPPP Manager, Worksite Traffic Supervisor, and Subcontractors scheduled to perform work shall attend a weekly meeting chaired by the Engineer to report project progress and action items.

SRM-3 02/26/2020

108-1.03 PROSECUTION AND PROGRESS. Replace item 5. with the following:

5. A Storm Water Pollution Prevention Plan (when required), a Hazardous Material Control Plan, and a Spill Prevention Control and Countermeasure Plan (when required), with the line of authority and designated field representatives

HSP20-6 4/13/2022

STANDARD MODIFICATION

108-1.03 PROSECUTION AND PROGRESS.

Replace item 9. With the following: The Contractor shall provide a letter designating a Safety Officer, and designating that person’s responsibilities and authority. The Safety Officer is responsible for the Safety Program. The Safety Officer must be familiar with the project plans, specifications, and proposed

Project No. SFHWY00687 108-2 08/01/2025 operations and have the necessary experience and training to assess and address safety elements associated with the project.

Add the following:

10. The Contractor shall implement a comprehensive Safety Program for the Project to ensure all safety measures are met throughout the duration of the project and that the program complies with all applicable federal, state, and local safety regulations.

Requirements. The Safety Program shall include the development, implementation, and ongoing maintenance of the Site-Specific Safety Plan (SSSP), along with the preparation and regular updating of hazard analyses to identify and mitigate risks associated with specific construction activities.