SP800026R0013 Final.pdf

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

2. CONTRACT NO. 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER

SP8000-26-R-0013

5. SOLICITATION NUMBER

2026 Jan 15

6. SOLICITATION ISSUE

DATE

Victoria Mcpherson DVM0028

a. NAME b. TELEPHONE NUMBER (No Collect calls)

Phone: (614) 693-0466 2026Jan 23

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY CODE SP8000

DCSO COLUMBUS DIVISION #3

3990 EAST BROAD STREET

COLUMBUS OH 43218

USA

10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

8 (A)

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

325180NAICS:

1,000 employeesSIZE STANDARD:

11. DELIVERYFOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/ CODE

OFFEROR

FACILITY

CODE

TELEPHONE NO.

18a. PAYMENT WILL BE MADE BY CODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

See Schedule

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

29. AWARD OF CONTRACT: REF. OFFER

DATED . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or Print) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or Print) 31c. DATE SIGNED

SEE SCHEDULE

7. FOR SOLICITATION

INFORMATION CALL:

SEE SCHEDULE

03:00 PM

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE ADDENDUM

EDWOSB

32a. QUANTITY IN COLUMN 21 HAS BEEN

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:RECEIVED INSPECTED

COMPLETE PARTIAL FINAL

STANDARD FORM 1449 (REV. 2/2012) BACK

36. PAYMENT

PARTIAL FINAL

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

37. CHECK NUMBER

38. S/R ACCOUNT NO. 39. S/R VOUCHER NUMBER 40. PAID BY

42a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42b. RECEIVED AT (Location)

SECTION A - SOLICITATION / CONTRACT INFORMATION

Description:

The Defense Logistics Agency Strategic Materials (DLA SM), by and through the DLA Contracting Services Office – Columbus Division 3 (DCSO-C3), intends to solicit and award an Indefinite Delivery, Indefinite Quantity (IDIQ) contract for Vanadium Pentoxide with a five-year ordering period utilizing Firm Fixed-Price (FPP) delivery orders. This is a solicitation for the acquisition of commercial items using FAR Part 12 (Acquisition of Commercial Products and Commercial Services) and FAR Part 15 (Contracting by Negotiation).

Indefinite Delivery Indefinite Quantity (IDIQ) Solicitation Information:

The Government intends to award a FFP multiple IDIQ contract from this Request for Proposal (RFP) IAW FAR 16.504 (a) (4).

i. The duration of the acquisition will be five (5) years and is issued under “Other Than Full and Open Competition” recommendations.

ii. The total minimum and maximum quantity of supplies the Government will acquire under this contract:

Minimum: $1,000,000.00 (guaranteed) to each awardee Maximum: $125,000,000.00 iii The Statement of Work (SOW) found in Section C of this solicitation represents the scope of supplies required under these intended IDIQ contracts.

iv. Issuance of Delivery Orders (DO). All requirements for supplies will be ordered as DO that are FFP at the time of DO issuance.

v. In the interest of industrial mobilization and to maintain properly balanced sources of supply for meeting the requirements of Government acquisition programs, the Contracting Officer is hereby granted the authority under the Federal Acquisition Regulation (FAR) 6.302-3(b)(1)(iii) to issue delivery orders under this contract as necessary to achieve these objectives. This authority may be exercised to ensure

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Sticky Note Unmarked set by DFL0010

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Sticky Note Completed set by DFL0010 the continued viability of multiple suppliers, preserve critical manufacturing capabilities, and support the national defense industrial base.

vi. Any DLA Contracting Services Office (DCSO) warranted Contracting Officer, within the limits of their warrants, may award and administer a DO for supplies covered by the IDIQ contract. DOs will most likely be placed by the DLA Contracting Services Office – Columbus (DCSO-C3).

vii. Estimated quantities the Government expects to order during each contract year can be found in section C SOW table 1.

This is an unrestricted RFP solicitation with the recommendation of other than full and open competition. The applicable NAICS code for this action is 325180, Other Basic Inorganic Chemical Manufacturing, with a size standard of 1000 employees. The applicable Product Service Code (PSC) is 9620 and the Material Code is N30001813.

Basic Terms and Conditions:

Under the authority of FAR 16.504, DCSO – C3 intends to award IDIQ contracts for the purchase of vanadium pentoxide flakes. FFP DOs will be issued against the IDIQ in accordance with FAR 16.505.

All orders will be subject to the terms and conditions of the IDIQ.

The awarded IDIQ(s) resulting from this RFP will not constitute an obligation of funds.

The government will only be obligated to the extent of the individually specified orders issued against the IDIQ.

The provision at FAR 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services, and its Addendum, applies to this acquisition.

The provision at 52.212-2, Evaluation - Commercial Products and Commercial Services, applies to this acquisition. The evaluation factor is Technical Acceptability and will be evaluated by vendor submitting of a sample Certificate of Analysis (COA).

A completed copy of FAR 52.212-3, Offeror Representations and Certifications-- Commercial Products and Commercial Services, applies to this acquisition and shall be submitted with the vendor’s offer.

Clause at FAR 52.212-4, Contract Terms and Conditions--Commercial Products and

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Commercial Services, and FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Products and Commercial Services, applies to this acquisition.

Ordering Period:

The Ordering Period shall be for one (1) five (5) – year ordering period.

Evaluation:

In this limited source acquisition, technical acceptability will be evaluated. For a rating of acceptable, all aspects of the SOW must be addressed sufficiently, and all required attachments must accompany the proposal. Please see 52.212-2 “Evaluation-Commercial Products and Commercial Services” on page 49 of this solicitation for complete information.

Award Without Discussions:

The Government intends to evaluate proposals and make the award without discussion.

Proposals should contain the vendor's best terms within the proposed technical and business approach, to include all required documentation. Additionally, the Government reserves the right to conduct discussions and request revisions to proposals if it is determined to be in the government’s best interest to do so.

No Award:

The Government reserves the right to not make an award as a result of this RFP if an award is determined contrary to the best interest of the Government.

Addendum to FAR 52.212-1:

Proposals are required to be received by 23 JAN 2026 at 3:00 PM Eastern Standard Time.

Note: The email address for submission of proposals is victoria.mcpherson@dla.mil , with a carbon copy sent to felicia.london@dla.mil .

mailto:victoria.mcpherson@dla.mil mailto:felicia.london@dla.mil

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All vendor questions about the RFP shall be submitted via e- mail to Victoria McPherson at victoria.mcpherson@dla.mil with a carbon copy sent to Felicia London at felicia.london@dla.mil. All questions shall be received by 20 JAN 2025 at 12:00 PM Eastern Standard Time, after which the period for responding to questions shall have closed.

The offeror agrees to hold the prices in its offer firm for 180 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

Exceptions to any term or condition of the RFP may make a vendor’s proposal unacceptable and cause it to be immediately rejected by the Government without further review or opportunity for a vendor to respond.

Submission shall include the following documents: (IAW FAR 52.212-1)

Signed SF 1449 - (1 PDF document)

As a minimum, offers must show:

1. The solicitation number:

2. The time specified in the solicitation for receipt of offers;

3. The name, address, and telephone number of the offeror;

4. A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

5. Terms of any express warranty;

6. Price and any discount terms; (Section B)

7. "Remit to" address, if different than mailing address;

8. A completed copy of the representations and certifications at Federal

Acquisition Regulation (FAR) 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

9. Acknowledgment of Solicitation Amendments;

10. Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

11. If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the mailto:victoria.mcpherson@dla.mil mailto:felicia.london@dla.mil https://www.acquisition.gov/far/part-52#FAR_52_212_3 https://www.acquisition.gov/far/part-52#FAR_52_212_3 https://www.gsa.gov/forms-library/solicitationcontractorder-commercial-items solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

1. SAM Registration - contractor shall print and include with proposal package their entity’s SAM registration showing, expiration date and exclusion summary. (One

(1) PDF document) NOTE: SAM registration date must match proposal submission date

2. Representations and Certifications – All representation and certification provisions within this solicitation that are not listed in the offeror’s SAM Registration MUST be provided—with all fill-ins completed—as a part of the offeror’s proposal. (One (1) PDF document)

3. Pricing – Contractor must complete all cells under Section B.

WIDE AREA WORKFLOW (WAWF)

All payments will be processed and submitted through Wide Area Workflow.

Information for Wide Area Workflow (WAWF) Invoicing: Combo Document Invoice. To ensure timely payment, the vendor should enter the required info WAWF on the day the material ships from their facility. Contractors/vendors not using WAWF will need to register for WAWF in order to gain access to the new MyInvoice functionality.

Wide Area Workflow (WAWF) is a secure web based system for electronic invoicing, receipt, and acceptance. WAWF allows government vendors to submit and track invoices and receipt/acceptance documents over the web and allows government personnel to process those invoices in a real-time, paperless environment.

WAWF is in accordance with the 2001 National Defense Authorization Act (DFARS 252.232-7003 Electronic Submission of Payment Requests & Receiving Reports – DEC 2018 and /252.232-7006 Wide Area Workflow Payment Instructions – JAN 2023), which requires claims for payment under a Department of Defense Contract to be submitted in electronic form.

As of March 03, 2008, DoD has issued a final rule amending the Defense Federal Acquisition Regulation Supplement (DFARS) to require the use of the Wide Area Workflow as the only acceptable electronic system for submitting requests for payment (invoices and receiving reports) under DoD contracts.

Government credit card will not be utilized for the orders against this agreement. All payments will be processed and submitted through WAWF “only.”

When creating an invoice in WAWF, the contractor must input DoDAAC# (SB0812) under the service acceptor field. Otherwise, the payment would not be processed on time.

Below is the web link for Wide Area Workflow Reference Guidance for Vendors. (Note:

this guidance would help the vendor through the entire process of registration, submitting, void, and track invoices in WAWF). https://wawf.eb.mil

DLA WAWF Assistance (General Questions) 703-767-1915 wawf@dla.mil

Points of Contact for this Acquisition:

Contract Specialist:

Victoria McPherson, Contract Specialist DLA Contracting Services Office Phone: (614) 693-0466 Email: victoria.mcpherson@dla.mil

Contracting Officer:

Felicia London, Contracting Officer DLA Contracting Services Office Phone: (445) 737-0765 Email: felicia.london@dla.mil

Quality Assurance Specialist:

Daniel Rosen DLA Office of Strategic Materials Phone: (703) 727-4916 daniel.rosen@dla.mil

General Information for Offerors:

FOB Destination is required. Inspection and Acceptance is at destination.

https://wawf.eb.mil/ mailto:felicia.london@dla.mil mailto:daniel.rosen@dla.mil

B. SUPPLIES OR SERVICES AND PRICES/COSTS

The Defense Logistics Agency (DLA) Strategic Materials (DLA-SM) intends to procure up to 2,876 metric tons (MT) of vanadium pentoxide flakes over a five-year period for addition to the National Defense Stockpile (NDS). The ordering period of this IDIQ contract is five (5) years, as one 60-month base ordering period.

Table #1: Vanadium Pentoxide Estimated Quantities

Contract Year Quantity (in MT) Year 1 650 Year 2 610 Year 3 573 Year 4 538 Year 5 505

Total 2,876

CLIN 0001 – VANADIUM PENTOXIDE

SUPPLY/SERVICE: 9620-N30001813

ITEM DESCRIPTION: Vanadium Pentoxide, as described in the Statement of Work (SOW) and below tables. In accordance with the SOW, the Contractor shall source, package, and deliver the awarded quantity of Vanadium Pentoxide to the DLA Strategic Materials Scotia Depot, New York, Hawthorne, Nevada, or Hammond, Indiana (Determined at the Deliver Order level). Pricing under this CLIN shall be reflective of all work to be performed under the SOW except for any work performed under CLIN 0002.

PRICING TERMS: Firm-Fixed Price

INSPECTION POINT: Destination

ACCEPTANCE POINT: Destination

FOB: Destination

DELIVERY DATE: Vanadium Pentoxide to be delivered within 36 months after delivery order issuance.

PREP FOR DELIVERY: Packaging and labeling of Vanadium Pentoxide shall be in accordance with Section F and Section G of the SOW.

SB0812

DLA Strategic Materials Scotia Consolidated Station Property Rt 5, Bldg 12 Scotia NY 12302-9463

USA

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SW0844

Defense Logistics Agency Hawthorne Army Depot 1 South Main Ave.

Hawthorne, NV 89415-9404

USA

SB0844

Defense Logistics Agency Strategic Materials Hammond Depot 3200 Sheffield Avenue Hammond, Indiana 46327-1003

USA

Table #2: CLIN 0001 – Vanadium Pentoxide Quantity Range Pricing

Contract Year Material Code Quantity Range (in MT)

Unit Price * (Price per MT)

Year 1 (March 2026- March2027)

9620-N30001813 30 – 980 $ ____________

981– 1,931 $ ____________ 1,932 – 2,880 $ ____________

Year 2 (March 2027- March2028)

9620-N30001813 30 – 980 $ ____________

981– 1,931 $ ____________ 1,932 – 2,880 $ ____________

Year 3 (March 2028- March2029)

9620-N30001813 30 – 980 $ ____________

981– 1,931 $ ____________ 1,932 – 2,880 $ ____________

Year 4 (March 2029- March2030)

9620-N30001813 30 – 980 $ ____________

981– 1,931 $ ____________ 1,932 – 2,880 $ ____________

Year 5 (March 2030- March2031)

9620-N30001813 30 – 980 $ ____________

981– 1,931 $ ____________ 1,932 – 2,880 $ ____________

* In the “Unit Price” column of the above Table #2, the Offeror must propose pricing, on a per pound basis, for each contract year and for each of the three quantity ranges listed in the “Quantity Range (in MT)” column of the table. Unit Pricing above will remain valid for all delivery orders issued against this IDIQ contract.

CLIN 0002 – THIRD-PARTY TESTING

SUPPLY/SERVICE: H999-V00007070

ITEM DESRIPTION: Third-Party Testing of Vanadium Pentoxide. The Contractor shall perform testing in accordance with Section C of the SOW.

PRICING TERMS: Firm Fixed Price

PERIOD OF PERFORMANCE: 36 months after delivery order issuance

SB0812

DLA Strategic Materials Scotia Consolidated Station Property RT 5, Bldg 12 Scotia NY 12302-9463

USA

SW0844

Defense Logistics Agency Hawthorne Army Depot 1 South Main Ave.

Hawthorne, NV 89415-9404

USA

SB0844

Defense Logistics Agency Strategic Materials Hammond Depot 3200 Sheffield Avenue Hammond, Indiana 46327-1003

USA

Table #3: CLIN 0002 – Third-Party Testing Quantity Range Pricing

Contract Year Material Code Quantity Range (in MT)

Number of Lots *

Unit Price ** (Price per Lot)

Year 1 (March 2026- March2027)

H999-V00007070 30 – 980 ____________ $ ____________

981– 1,931 ____________ $ ____________ 1,932 – 2,880 ____________ $ ____________

Year 2 (March 2027- March2028)

H999-V00007070 30 – 980 ____________ $ ____________

981– 1,931 ____________ $ ____________

1,932 – 2,880 ____________ $ ____________

Year 3 (March 2028- March2029)

H999-V00007070 30 – 980 ____________ $ ____________

981– 1,931 ____________ $ ____________ 1,932 – 2,880 ____________ $ ____________

Year 4 (March 2029- March2030)

H999-V00007070 30 – 980 ____________ $ ____________

981– 1,931 ____________ $ ____________ 1,932 – 2,880 ____________ $ ____________

Year 5 (March 2030- March2031)

H999-V00007070 30 – 980 ____________ $ ____________

981– 1,931 ____________ $ ____________

1,932 – 2,880 ____________ $ ____________

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* In the above Table #3, the Offeror must propose the number of lots to be tested in the “Number of Lots” column for each contract year and for each of the three quantity ranges listed in the “Quantity Range (in MT)” column of the table.

** The Offeror must propose pricing in the “Unit Price” column, on a per lot basis, for each contract year and for each of the three quantity ranges listed in the “Quantity Range (in MT)” column of the table. Unit Pricing above will remain valid for all delivery orders issued against this IDIQ contract.

NOTES TO THE OFFEROR

1. The quantities in Table #1 are estimates and may not reflect the exact quantities ordered against the IDIQ contract. These quantities will likely change throughout the life of the IDIQ 5-year ordering period. The government is only required to meet the guaranteed minimum established under this IDIQ contract.

2. Estimated IDIQ Contract Value: The overall estimated values of CLIN 0001 and 0002 will be added together to determin the overall estimated IDIQ contract value.

3. Delivery Order Pricing: The government intends to issue firm-fixed price delivery orders througout the 5-year ordering period of this IDIQ contract using the proposed unit prices in Table #2 and Table #3 of this section.

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DEFENSE LOGISTICS AGENCY

VANADIUM PENTOXIDE

STATEMENT OF WORK (SOW)

I. INTRODUCTION

A. BACKGROUND

Vanadium pentoxide is a key component in many DOD systems, including the manufacturing of aerospace grade components. It is particularly essential for the production of aerospace grade titanium and aerospace master alloys. Vanadium pentoxide is also a critical material for vanadium flow batteries, which are of growing demand for the DOD.

B. OBJECTIVES

The objective of this procurement is to establish an indefinite delivery/indefinite quantity (IDIQ) ordering vehicle to allow DLA to purchase vanadium pentoxide as needed within the parameters established within the resulting IDIQ regarding minimum and maximum purchase amounts.

C. SCOPE

The contractor will provide the necessary management, services, personnel, and documentation required to accomplish the tasks described within this SOW.

To reduce the risk of unavailability in the vanadium supply chain, DLA Strategic Materials intends to purchase vanadium pentoxide with maximum values shown in Table 1 over a five-year ordering period.

Table 1 - Maximum Quantities (in Metric Tons (MT))

Execution Year Vanadium Pentoxide (MT)

Year One 650

Year Two 610

Year Three 573

Year Four 538

Year Five 505

TOTAL 2,876

D. COMPLIANCE REQUIREMENTS

The contractor must meet the below listed compliance requirements:

• Harmonized Tariff Schedule, the Tariff Act of 1930, and the Trade Act of 1974

• United States (US) Customs and Border Protection (CBP) Form 7501

• US CBP Form 6059 General Declaration

• US CBP Form 5106 Request for Importer Number or Notification of Importer

Number

II. PERFORMANCE REQUIREMENTS

Unless otherwise specified, all references to days are considered government business days and does not include federal holidays. The contractor will perform actions as necessary to accomplish the objectives stated above as well as the following tasks and deliverables.

Contact information will be provided with the delivery order that indicates the government point of contact and an email address for submitting deliverables.

A. MATERIAL REQUIREMENTS

1. Vanadium Pentoxide

a. The material must be vanadium pentoxide consistent with the requirements identified below. All testing methods must be reported along with the components to which they were used to test.

Table 2 – Vanadium Pentoxide specifications

Component Limit Unit V2O5 99.0 Min %

Si 0.12 Max % Na 0.75 Max % As 0.01 Max % B 0.004 Max % C 0.05 Max %

Cu 0.05 Max % Fe 0.1 Max % Mn 0.05 Max % Mo 0.2 Max % N 0.025 Max % K 0.75 Max % Ni 0.02 Max % P 0.025 Max %

Pb 0.05 Max % S 0.02 Max %

LOD Moisture 0.1 Max % Th + U* 0.05 Max %

*Report Th and U individually.

b. Flake size must be at least 90% able to pass through a size of 50 x 50 x 3 mm

c. Each lot must be approximately 20 MT. Co-mingling of multiple production lots into one larger lot will not be accepted. The contractor must assign a unique lot number to each production lot.

d. Material must be non-radioactive, non-licensable per Nuclear Regulatory Commission (NRC) regulations. It must contain less than 0.05 percent combined thorium and uranium by weight.

B. SAMPLING

1. The government will witness the contractor’s sampling operations for each lot of material the contractor intends to deliver to the government for compliance with the sampling plan.

2. The government reserves the right to waive witnessing of the sampling process on a case-by-case basis.

3. Performance of sampling activities must occur at the contractor’s facility for both continental United States (CONUS) and outside continental United States (OCONUS) production.

4. The contractor must permit the government access to all activities associated with sample collection and distribution of the Government material.

a. The Contractor must provide the government witness access to their packaging/repackaging process facility such that the government witness can observe the collection of aggregate samples – one for the Government to retain, one for the Contractor, and two for the third-party laboratory (one for analysis and one for reserve). Each aggregate sample must be representative of each lot of material.

b. All samples must be equivalent to one another in size and form and must be representative of the chemical and physical properties of the material.

c. These samples must be collected onsite at the Contractor’s packaging/repackaging facility and must be collected in processus of the Contractor’s packaging/repackaging, where the material is terminally placed into containers specified in section F of this SOW.

d. The Contractor must provide the government witness access to the Contractor’s packaging/repackaging facility and permit the government witness to observe sample collection. The Contractor must only package/repackage lot(s) of material, intended for delivery to the Government, at their repackaging/repackaging facility when the government witness is present and able to perform sampling operations.

e. The Contractor must not ship any lot of material to the Government that has not been witnessed at the Contractor’s packaging/repackaging facility.

5. The contractor must provide the government with written notice of the date(s) the contractor intends to begin sampling/packaging/repackaging activities of lots of material it intends to provide to the government at least 45 business days prior to that date.

6. The Contractor must submit a draft sampling plan as part of the proposal.

7. The contractor's sampling plan must clearly describe:

a. The sampling process and how it produces a sample that is representative of the lot.

b. Cite any relevant sampling standards used for sampling as applicable.

c. Provide supporting documentation showing that the sampling practice produces a sample that is representative of the lot (e.g., cite a standard, industry practice, or data demonstrating the sample is representative, etc.).

8. The Contactor must submit for approval the finalized sampling plan no later than 10 business days after contract award. The sampling plan must be approved prior to the commencement of any sampling operations.

9. The contractor must not make any changes to the sampling plan without the explicit written approval of the government representative.

10. The contractor must ship the government’s sample for each lot with each lot of material it delivers to the government.

11. The contractor must document and transfer chain of custody of the lot’s analytical sample to the independent third-party laboratory.

C. TESTING

1. The contractor must employ an independent third-party analytical chemistry laboratory (lab) to chemically characterize each lot of material the contractor intends to deliver to the government. The lab must analyze each lot in accordance with Table 2 of this SOW.

2. The contractor must document the resulting analysis information to the government in a certificate of analysis (COA). The contractor must deliver a COA for each representative sample from each lot for which chemical analysis was performed.

3. The third-party lab used to perform verification testing must:

a. Have CONUS-based operations.

b. Perform all analytical chemistry activities in this SOW within the CONUS.

c. Be certified in International Organization for Standardization (ISO) 17025 through A2LA with the following specific certifications (at a minimum):

sample preparation for mineral ore, limestone, ferro-alloys (falling within the A2LA P112 flexible scope policy); inductively coupled plasma (ICP) for Al, Ag, As, B, Ba, Bi, Ca, Cd, Ce, Co, Cr, Cu, Fe, K, La, Li, Mg, Mn, Mo, Na, Nb, Ni, P, Pb, Sb, Se, Si, Sn, Sr, Ta, Ti, V, W, Zn (falling within the A2LA P112 flexible scope policy); combustion analysis for C, N, O, S (falling within the A2LA P112 flexible scope policy); wavelength-dispersive x-ray fluorescence (WDXRF) analysis for Al, Ca, Cr, Co, Cu, Fe, Mn, Mo, Na, Nb, Ni, P, S, Si, Ti, V (falling within the A2LA P112 flexible scope policy);

gravimetric precipitation analysis for CaF2, Mo, Nb, S, SiO2; volumetric analysis for B, Ca, Cr, Fe, Metallic Fe, Mg, Mn, Ni, Ti, V; gas evolution for CO2; and miscellaneous gravimetric analysis for sieve testing, loss on ignition, moisture at 105°C.

d. Have capability and experience in analytical chemistry techniques and methods and method development in wet chemistry (e.g., sample preparation and digestion, titration, reagent preparation, glovebox work, etc.), and instrumentational analysis.

e. Have capability and experience in clean pulverization capabilities, laboratory sample preparation and digestion, titration, and reagent preparation.

f. Have capability and experience in instrumental analysis including ICP optical emission spectroscopy/atomic emission spectroscopy (ICP-OES/AES), ICP- Mass Spectrometry (ICP-MS), and inert gas fusion and combustion analysis specifically using LECO or similar instruments.

4. The Contactor must submit with their proposal the name of the independent third-party laboratory that they intend to use to test material intended for delivery to the government.

5. The contractor must submit for approval the third-party laboratory’s testing plan no later than 30 business days after contract award. The testing plan must be approved prior to the commencement of any sampling operations.

6. Use of the contractor’s selected third-party laboratory is conditional upon approval by the government.

7. The testing plan must include (at a minimum):

a. Name and address of the third-party laboratory the contractor intends to use;

b. Summary description of sample preparation;

c. Summary description of the methodology and instrumentation (as applicable) the lab will employ for each required data value in the SOW material specifications.

d. Any significant assumptions the lab might elect to make that are beyond the accepted assumptions made for chemical analysis (instruments and wet chemistry); and

e. Acknowledgement of the safety portion of the safety data sheet (SDS) for the specific material being tested.

8. The contractor cannot make any changes to the independent third-party analytical chemistry laboratory’s testing plan (i.e., the proposed analytical methodologies the independent laboratory will employ that will be submitted as part of the contractor’s proposal) without the explicit written approval of the government representative.

a. If the contractor or third-party laboratory wishes to make changes to the approved testing plan, the contractor must submit the revised proposed testing plan to the government representative for approval no later than 20 business days prior to implementation of the changes. The revised testing plan must be submitted in PDF format by email. The government representative will advise the contractor whether the revised proposed testing plan is approved within 5 business days of receipt.

b. Alternatively, if subsequent contractor testing plans and processes remain unchanged from previous testing plans, the contractor must send an email to the government stating that there have been no changes to its testing plan and processes at least 20 business days prior to the date the contractor begins testing operations.

9. The government reserves the right to witness testing operations. The contractor must permit the government full access to all areas where the contractor’s testing operations take place.

10. All testing must be accomplished in accordance with the approved testing plan. The Government will reject material as non-compliant if the contractor does not comply with the Testing Plan.

11. The contractor must use a US-based express courier (ie. FedEx, UPS, etc.) to transport the analytical sample and the laboratory reserve sample to the independent CONUS-based third-party laboratory for analysis.

12. The contractor must document chain of custody of the analytical and laboratory reserve samples. The contractor must produce the chain of custody documents within 24 hours when requested by the Government.

D. CERTIFICATES OF ANALYSIS (COA)

1. The Contractor must submit a sample COA of material that they currently supply to a customer which meets the requirements described in Section II.D.8 of this SOW. If the Contractor’s submitted COA does not meet the requirements described in Section II.D.8, the Contractor must briefly describe the process changes they intend to make to ensure their COA will meet the requirements of Section II.D.8.

2. The contractor must provide a COA with each production lot as defined within this SOW. Final approval of each Contractor COA takes place prior to Contractor’s shipment of each lot of material to the Government.

3. The contractor must affix a cover letter with their letterhead to each COA the contractor submits to the government. The contractor’s letterhead must include all information the contractor is required to report and that information is not generated by a separate entity. For example, the third-party must generate an analytical report on a lot of material and the contractor cannot alter that report in any manner but will affix a cover letter to that analytical report from the third-party lab.

4. The COA is a legal document, which attests that the materials delivered by the contractor meet the specifications as stated in this SOW. The government will determine based on the COA if the lot(s) of the materials are acceptable for delivery.

The contractor must carefully sample and test the material to ensure the reliability of each submitted COA.

5. The COAs must be submitted by email in PDF format to the government for review and acceptance prior to shipping any lot(s) to the point of delivery.

6. The COA must have a statement certifying that the material meets and/or exceeds required material specifications as stated within this SOW.

7. The government POC will review every COA submitted to determine acceptability and compliance with the requirements in this SOW within 10 business days after receipt.

8. Each COA must include the following (at a minimum):

a. Lot number.

b. Weight and number of containers the COA covers.

c. List of tests performed and/or the methodology applied. The contractor must include any significant assumptions made other than typical assumptions for test methodology as a footnote to the reported value.

d. Numerical results and qualitative results (as applicable).

e. Error ranges/limits for results.

f. Specifications/requirements.

g. Name of the company or name of the laboratory performing the testing.

h. Date(s) each analysis is performed.

i. Printed name and signature of analyst.

j. Results for Uranium and Thorium content

9. The COA and all documents submitted to the government must be in English.

E. ENVIRONMENTAL, SAFETY, AND OCCUPATIONAL HEALTH

1. The government will ensure contractor compliance with all federal, state, and local regulations as well as international laws (as applicable) for the use, transport, emergency response, and disposal of the acquired material.

2. The contractor must ensure compliance with the Department of Transportation (DOT) regulations by certifying hazardous materials are properly classified, described, packaged, marked, and labeled and are in a safe condition to transport the material (49 CFR 173).

3. The contractor must ensure compliance with the Occupational Safety and Health Administration (OSHA) regulations regarding the proper management, handling, storage, transportation, and disposition of material (29 CFR 1910).

4. The contractor must communicate the hazards of the material by providing the SDS in accordance with The United Nations Globally Harmonized System of Classification and Labeling of Chemicals (GHS) (29 CFR 1910).

5. The contractor must ensure compliance with the Environmental Protection Agency (EPA) regulations for the characterizing of waste to determine appropriate disposal of material and any associated packing and shipping material (40 CFR 260).

6. The contractor must ensure compliance with Strategic Materials Environmental, Safety, and Occupational Health (ESOH) Depot Orientation Guide and ESOH Policy Statement available on the Strategic Materials website:

https://www.dla.mil/Strategic-Materials/.

F. PACKAGING

1. Material must be packaged in new, UN 1A2 compliant sift-proof steel drum with a rated capacity of 55 gallons or metric equivalent capacity; no more than four drums per pallet.

2. Material must be bagged using 7 mil polyethylene liners.

3. The contractor must package all material delivered throughout the performance of this SOW in the same size and type of drum (identical in all aspects).

4. The contractor must submit detailed design drawings and manufacturer’s certifications for all proposed steel drums for use under this SOW for review and approval from the government prior to their utilization.

5. No steel drums can be utilized that have not been preapproved for use under this SOW by the government.

6. The steel drums must be new. Use of used, recycled, repaired, remanufactured, or refurbished drums is not allowed.

a. The steel drums must have a bolt and ring closure.

b. The steel drums must have a gasket made of a synthetic elastomer to prevent the admission of moisture and to prevent leakage of its contents, especially fine particulates. The gasket’s material must have a chemical resistance consistent with the contents of the drum.

c. Both the steel drums’ exteriors and interiors must be hot dipped, galvanized, or painted with a rust preventive coating.

d. The steel drums must have a new, 7mil polyethylene liner which extends beyond the height of wall of the drum to completely cover the material contained therein.

e. A copy of the drum manufacturer’s certification must be packaged with each shipment representing all drums in that shipment.

7. Upon delivery the drums must be intact and free of damage, contamination, and leaks.

8. Palletizing requirements. All container/items must be placed onto new undamaged pallets meeting the specifications listed below and be banded together to prevent container/item movement during handling, transportation, or other operations where containers/items and/or personnel could be damaged and/or injured if the container/item shifts. The use of used, recycled, repaired, remanufactured, and/or refurbished pallets is not allowed.

a. Pallet design.

i. All pallets must be 48” deep (front to back) and 48” wide (side to side) in size.

ii. All pallets must contain four full-length solid stringers. One stringer must be located at each edge (side) and two stringers must be located in the interior of all pallets. Interior stringers must be spaced 18.5” (on center) from the outside of each edge (side). Stringers must be 1 5/8” in width and 3.5” in height. Segmented, composite, and/or block stringers are not allowable.

iii. All pallets must have flush sides (e.g., no wings).

iv. All pallets must contain “top decking” and “bottom decking” boards.

All decking boards must be 6” in width with no more than 1” between boards. All decking boards must be ¾” in thickness and be solid.

v. All pallets must have a “two-way entry” configuration.

vi. Pallets may be reversible in design.

vii. All pallets must have a minimum rated load capacity of 750 pounds per square foot.

b. Pallet construction.

i. All pallets must satisfy the requirements listed in ASTM D6199-18a.

ii. All pallets must be constructed entirely (except fasteners) of high-density hardwood meeting the requirements of paragraph 6 of ASTM D6199-18a. Only high-density hardwood species categorized in “Group IV” of ASTM D6199-18a are allowable for pallet construction. The only allowable high density hardwood species used for pallet construction are beech, birch, hackberry, hard maple, hickory, oak (eastern), pecan, rock elm, American elm, white oak, and green oak. Pallets may be constructed by mixing together or using different high density hardwood species listed above interchangeably.

iii. All pallets must satisfy the requirements listed in International Standards for Phytosanitary Measures (ISPM) 15 (e.g., heat treated etc.).

iv. Only driven nails that are “helically” threaded, “annularly” threaded or “fluted” are allowable for use in pallet construction. The fastener length must be sufficient to provide a minimum penetration of 1.25” into the stringer.

9. An SDS specific for each grade of the contained material must be accessible and external to the packed material with each delivery. All packages must meet all requirements presented in Section II.E to ensure compliance with federal, state, and local regulations for the transporting, handling, and management of material.

G. LABELING

1. All individual containers or pallets must be identified with an attached tags(s)/label(s) as follows:

a. The font size must be of sufficient size to be legible to the unaided eye.

b. All information on tag(s)/label(s) must be in English.

c. Any ink used to print tag(s)/label(s) must be indelible, permanent, and suitable for use in unheated warehouses where temperature extremes (both hot and cold) exist. The use of paint on tags/labels to enter the required information on each tag/label is not allowable.

d. The tag/label material must be durable and suitable for use in unheated warehouses where temperature extremes (both hot and cold) exist. The tag/label material must not react with the commodity being tagged/labeled.

e. Tag/label material must have an expected lifespan of a minimum of 20 years with no degradation.

f. All tag(s)/label(s) must be of sufficient size to permit the listing of all required information.

2. The information below must be listed on each tag/label or included with the lot. The marking must not include a security classification or anything indicating DLA Strategic Materials ownership other than the IDIQ and delivery order number.

a. Commodity name

b. Commodity grade, type, or form

c. Merge number

d. Country of origin

e. Producer name

f. Producer’s part number

g. Gross weight in pounds and metric units (metric units to be in parentheses)

h. Net weight in pounds and metric units (metric units to be in parentheses)

i. Lot number

j. Serial number.

k. IDIQ and delivery order number.

3. Tag(s)/label(s) must be attached to each container in a permanent manner that prevents accidental detachment. The means of attachment must be suitable for use in unheated warehouses where temperature extremes (both hot and cold) exist.

4. One tag/label must be attached to the exterior of each drum container in a permanent manner that prevents accidental detachment. A second tag/label must be attached to the topside of the lid of each drum. A third tag/label must be attached to the underside of the lid of each drum. The means of attachment must be suitable for use in unheated warehouses where temperature extremes (both hot and cold) exist.

Attachment by adhesive means (e.g., glue, adhesive backed tag/label etc.) is acceptable.

5. A separate metal tag must be attached to each individual container with a laser etched 3d barcode containing data listed in Paragraph G.2.

6. All packages must meet all requirements presented in Section II.E to ensure compliance with federal, state, and local regulations for the transporting, handling, and management of material.

H. TRANSPORTATION

The contractor is responsible for transport as well as for carrier and insurance paid to (CIP) of the material to the point of delivery at the government storage depot in Scotia, NY.

I. DELIVERY

1. The Contractor must deliver materials to the one of the following Government

Storage Depots (delivery point) to be specified on each Delivery Order:

a. Defense Logistics Agency Strategic Materials Scotia Depot Route 5, Building #12 Scotia, NY 12302-9463 Telephone: (518) 370-3347

Unloading Hours: 7:30 AM – 2:30 PM (EST), Monday – Friday

Accessibility: Truck

Deliveries will only be accepted between the hours of 7:30 AM – 2:30 PM (EST), Monday – Friday (excluding federal holidays).

b. Defense Logistics Agency Hawthorne Army Depot

1 South Main Ave.

Hawthorne, NV 89415-9404 Telephone: (775)-945-7001

Shipping Hours: 0800 to 1430 Pacific Standard Time (PST) Monday through Thursday. (Exceptions of Federal, State and local holidays and days of closure due to inclement weather and/or other emergencies.)

Accessibility: Truck/Rail* scale is available (Truck scale weight capacity is 90,000 lbs. and the rail scale capacity is 500,000 lbs.).

*Note: Accessibility by rail is currently unavailable but may become available in the future.

Truck Lot Receiving Procedures: Transportation companies are required to use the (CAS) Carrier Appointment System SDDC for deliveries to Hawthorne Army Depot. Transportation companies must schedule an appointment 24 hours in advance by CAS or by calling 775-945-7950 or 775- 945-7949. Hawthorne Army Depot must review passports, naturalization papers and citizenship for admittance and reserves the right to reject non-compliant transportation. Any deliveries must be pre-approved prior to arriving in Hawthorne.

c. Defense Logistics Agency Strategic Materials Hammond Depot

3200 Sheffield Avenue Hammond, Indiana 46327-1003 Telephone: (219)-937-5383

Shipping/Receiving hours: 7:00 am to 2:30 pm (Central Time) Monday through Friday (exceptions of federal, state, and local holidays and days of closure due to inclement weather and/or other emergencies)

Accessibility: Truck and rail.

2. The Contractor must submit written documentation that identifies the proposed material delivery schedule for the duration of the contract to the Government within 30 business days of contract award. This material delivery schedule must include proposed individual delivery dates and the total net weight of each proposed delivery.

3. The contractor must schedule each delivery with the government representative only after the COA is accepted.

4. The contractor must schedule in writing with the government representative all deliveries a minimum of 15 business days in advance of delivery and receive written acceptance of the proposed delivery schedule from the government representative prior to any shipping. The notification must include the following information:

a. Total net weight of material to be delivered.

b. Total net weight of each lot of material to be delivered.

c. Total net weight of material contained in each package.

d. Total number of sub-packaging units contained inside each package if applicable.

e. Total number of packages

f. Quantity of packages on each pallet.

g. Pallet size (e.g. 48” x 48”)

h. Total number of truck loads to be delivered each month.

i. Total number of lots contained in each truckload

j. Type of truck planned for transporting the material to the delivery point (e.g., enclosed van truck, overseas container etc.)

5. The contractor must take no longer than 3 years to deliver material once a delivery order is issued.

J. INSPECTION AND ACCEPTANCE

1. DLA personnel will perform in-depth visual inspections of material upon transferring to DLA custody at the final delivery point to verify conformance with the requirements stated in the SOW that can be verified visually.

2. The government reserves the right to sample and test each lot of material received to verify the material meets the specifications set forth in this SOW.

3. The government representative will provide written notification of the acceptance/rejection of each delivered lot of material to the contractor within 30 business days of delivery. The contractor cannot invoice until the government representative has issued a written notification of acceptance of each lot of material delivered.

4. If any delivered lot of material or other deliverable does not conform to the requirements stated in this SOW, the government reserves the right to reject the non-conforming material.

5. Material rejected based on non-compliance must be replaced at no cost to the government. The contractor is responsible for removal and replacement of rejected lots of material, including all attendant costs within 90 calendar days of the final delivery.

CONTRACT CLAUSES

The following clauses are hereby incorporated by reference:

52.203-3 GRATUITIES (APR 1984) FAR

52.203-11 CERTIFICATION AND DISCLOSURE REGARDING PAYMENTS TO INFLUENCE CERTAIN

FEDERAL TRANSACTIONS (SEP 2024) FAR

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (OCT 2018) FAR

52.204-16 COMMERCIAL AND GOVERNMENT ENTITY CODE REPORTING (AUG 2020) FAR

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE (AUG 2020) FAR

52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND CERTIFICATIONS (DEC

2014) FAR

52.204-21 BASIC SAFEGUARDING OF COVERED CONTRACTOR INFORMATION SYSTEMS (NOV

2021) FAR

52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018) FAR

52.222-20 CONTRACTS FOR MATERIALS, SUPPLIES, ARTICLES, AND EQUIPMENT (JUN 2020) FAR

52.223-22 PUBLIC DISCLOSURE OF GREENHOUSE GAS EMISSIONS AND REDUCTION GOALS-

REPRESENTATION (DEC 2016) FAR

52.223-23 SUSTAINABLE PRODUCTS AND SERVICES (MAY 2024) FAR

52.229-11 TAX ON CERTAIN FOREIGN PROCUREMENTS-NOTICE AND REPRESENTATION (JUN

2020) FAR

52.232-17 INTEREST (MAY 2014) FAR

52.232-39 UNENFORCABILITY OF UNATHORIZED OBLIGATIONS (JUN 2013) FAR

52.242-13 BANKRUPTCY (JUN 1995) FAR

52.242-15 STOP WORK ORDER (AUG 1989) FAR

52.242-17 GOVERNMENT DELAY OF WORK (APR 1984) FAR

52.246-2 INSPECTION OF SUPPLIES-FIXED-PRICE (AUG 1996) (FAR)

52.247-34 F.O.B. DESTINATION (JAN 1991) FAR

52.253-1 COMPUTER GENERATED FORMS (JAN 1991) FAR

52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS

(MAR 2023) FAR

252.201-7000 CONTRACTING OFFICER’S REPRESENTATIVE (DEC 1991) DFARS

252.203-7000 REQUIREMENTS RELATING TO COMPENSATION OF FORMER DOD OFFICIALS (SEP

2011) DFARS

DFL0010

Sticky Note Completed set by DFL0010

DFL0010

252.203-7002 REQUIREMENTS TO INFORM EMPLOYEES OF WHISTELBLOWER RIGHTS (DEC 2022)

DFARS

252.203-7003 AGENCY OFFICE OF THE INSPECTOR GENERAL (AUG 2019) DFARS

252.203-7005 REPRESENTATION RELATING TO COMPENSATION OF FORMER DOD OFFICIALS

(SEP 2022) DFARS

252.204-7003 CONTROL OF GOVERNMENT PERSONNEL…