Meeting_Minutes-5N_Eu_PPC-FBO.pdf

SP8000-17-R-0018:

5N Europium Pre-proposal Conference

Meeting Logistics Facilitator: Noelle Albert (Contracting Officer)

Scribe: Yazmin Mendoza (Contract Specialist)

Date: August 14, 2017

Time: 0900-0935

Location: Teleconference

Invitees/Attendees Attend

Y/N Industry Attendee Name & Company Name

Y Julie Foreman (NEO Materials)

Y Lyn Halliday (HJD International LLC)

Y Melvin Hill (GE Chaplin Inc.)

Government Attendee Name

Y Jason Nie (Technical Expert)

Y Kenya Booker (Technical Expert with Alion Science and Technology)

Y Jennifer Phillips (Director (Acting), Contracting Officer)

Y Noelle Albert (Contracting Officer)

Y Yazmin Mendoza (Contract Specialist)

Pre Reading//Documents Posted in FBO

Item No.

Title/Description

1. Combine Synopsis

2. Attachments A-D

Agenda Items

Item No.

Description Time Presenter

1. Review the Combined Synopsis

0905-0935

Noelle Albert

2. Review the Statement of Work (Attachment C) Jason Nie

3. Brief Overview of the Evaluation Criteria (Attachment D)

Noelle Albert

Meeting Minutes

Minutes Item 1 Review the Combined Synopsis Government reviewed key points of the Combined Synopsis document.

Minutes Item 2 Review the Statement of Work (Attachment C) Government reviewed key points of the Statement of Work document.

Contractor Question 1: Would be acceptable to put two (2) 25-kilogram bags in a 50-kilogram drum instead of one (1) 50-kilogram bag in a drum?

Government Response 1: Either method is acceptable.

Contractor Question 2: Can DLA please describe why the impurities are broken out?

Government Response 2: These specifications are based on the request and need of the downstream and end-users. The Government understands the Contractor’s question; however, if these specifications do not produce any proposals, then alternate measures will be taken at that point in time.

Contractor Comment 3: DLA’s specifications will result in each delivery being a customized batch.

Government Response 3: The Government understands this comment. After the Pre Proposal Conference finished, DLA reviewed the Statement of Work and concluded that there will not be any changes done to the specifications.

Contractor Question 4: During the third party testing, if there is a slight discrepancy, will the material be rejected? How will DLA address the concerns of the specifications on the break out of the rare earths and the impurities?

Government Response 4: If a discrepancy is found, the remedies for handling these occurrences is outlined in Section 6.2.1 of the Statement of Work.

Contractor Question 5: Concerning the independent testing, would it be possible to use two (2) or three (3) different laboratories to do these independent analyses?

Government Response 5: The Government will evaluate the recommendations stated in the proposal, please include this information in your proposal.

Minutes Item 3 Brief Overview of the Evaluation Criteria (Attachment D)

Government reviewed key points of the Evaluation Criteria document.

Contractor Question 6: For the past performance evaluation, three (3) referrals have to be submitted, right?

Government Response 6: Yes, ideally, three (3) are preferred; but as stated in the evaluation criteria, the Government will also check other sources for past performance information.

Contractor Comment 7: For the references, in terms of past performance, does it need to be 5N Europium, or can it be 4N Europium or even other high purity oxides be acceptable as references?

Government Response 7: This is acceptable to the Government, please submit anyone who you have done business with and the Government will evaluate it accordingly.

Contractor Comment 8: If these references have previously been used, and they are within five (5) years of other proposals, do we have to resolicit them or can these previous ones be used for this solicitation?

Government Response 8: We would like for the referrals to be as current as possible; preferably within three (3) years of 2017. Please submit new referrals with your proposal for this solicitation of they are out of this window.

Additional Information

1) Amendment 001 to the Statement of Work will be posted to FBO; it will outline what was changed/added.