SP7000-20-Q-1005_Combined_Synopsis_-Solicitation_-_110719.pdf

General

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR subpart 12.6 – Streamlined Procedures for Evaluation and Solicitation for Commercial Items, in conjunction with FAR subpart 13.5, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This solicitation is issued as a Request for Quotation (RFQ) number SP7000-20-Q- 1005.

This notice incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2019-06 effective 10 OCT 2019, and Defense Federal Acquisition Regulation Supplement (DFARS) DPN 20191031 edition, and Defense Logistics Acquisition Directive (DLAD) Current to Revision 5.

The Government anticipates awarding one firm fixed price contract to the vendor that submits the Lowest Priced Technically Acceptable (LPTA) quote. Inspection and acceptance will occur at FOB destination.

Defense Priorities and Allocations Systems (DPAS) are not applicable to this solicitation. Any award resulting from this solicitation will be issued on a Standard Form (SF) 1449.

This procurement is being issued as unrestricted. The associated North American Industrial Classification System (NAICS) code is 532420. The small business size standard is $35,000,000.00. The Federal Supply Class code is 3610.

Requirement Description

DLA Information Operations (EMS) Division seeks to enter into a contract for up to 60 month lease of 22 Multi-Functional Devices (MFDs) with services and equipment, accessories and copier machines (hereafter collectively referred to as devices) including installation and removal, full service maintenance, all consumable supplies (excluding paper), key operator training, reports, relocations, network functionality, and network security. Provide networked equipment that will be tested to operate Outside the Continental United States (OCONUS). Please refer to Attachment 1 – Performance Work Statement (PWS) for requirement details. To be considered for award the offeror must have or be able to obtain an active and valid Australian Business Number (ABN) as required in Australia. The offeror will be given up to 30 days after receipt of order to obtain an ABN.

In accordance with FAR Clause 52.217-6 the contracting officer reserves the right to increase the quantity of equipment and services at the awarded unit prices listed for each CLIN, not to exceed 50 percent per CLIN over the first 48 months of the contract.

Estimated Period of Performance

The order will consist of (1) base period and (5) option periods

Base Period: 03/01/20 - 09/30/20, 7 Months Option Period: 10/01/20 - 09/30/21, 12 Months Option Period: 10/01/21 - 09/30/22, 12 Months Option Period: 10/01/22 - 09/30/23, 12 Months Option Period: 10/01/23 - 09/30/24, 12 Months Option Period: 10/01/24 - 2/29/25, 5 Months

Reverse Auction:

DLA pans to use Procurex to conduct a Reverse Auction after the initial quotes are received. There will be an email sent out with Procurex information after the solicitation close date.

Network Testing

Will only be accomplished with the lowest priced technically acceptable awardee after award in-accordance-with the requirements set-forth in the PWS. If the awardee is unable to pass network testing then the award will be terminated for cause in-accordance-with FAR 52.212-4(m).

The Government will then issue an award to the next lowest priced technically acceptable offeror; which that awardee will then be required to pass network testing. This process will be followed until a technically acceptable low offeror successfully passes network testing.

Delivery

30 Days after receipt of contract. If testing is required, 30 days after testing is complete. See Attachment 1

– PWS for additional details.

Important Dates

Solicitations Questions Due Date: 11/21/2019 no later than 4:00 PM Eastern.

Solicitation Close Date: 12/17/2019 10:00 AM Eastern.

Points of Contact

Please submit correspondence in conjunction with this solicitation to the point of contact listed below.

Primary POC: Secondary POC:

Contracting Specialist: Chad Parent Contracting Officer: Timothy A. Danowski E-mail address: chad.parent@dla.mil E-mail address: Timothy.Danowski@dla.mil

Provisions/Clauses FAR 52.212-1 Addendum

Quotes must be submitted electronically only to the points of contacts listed below. Quotes must be submitted in English and in United States Dollars. It is the vendor’s responsibility to ensure that their electronic correspondence and/or quote information has been received by the Government. Any quotes received after the closing date and time will be late and will not be accepted. The Contracting Officer reserves the right to make award without discussions.

PLEASE NOTE FAILURE TO SUBMIT ANY OF THE INFORMATION REQUIRED BY THIS

SECTION MAY RESULT IN A NON-RESPONSIVE DETERMINATION:

Please submit the quote in five (5) different parts: Cover Page, Technical, Past Performance, Pricing, and Offeror Representations and Certification. Please include the following statement on every page for Parts II, III, and IV of your proposal: “SOURCE SELECTION INFORMATION – SEE FAR 2.101 and FAR 3.104.” Additionally, include Signed acknowledgements of amendments (applicable only if any amendments are issued against this solicitation)

Part I – Cover Page

a. Offeror company name

b. Offeror Commercial and Government Entity (CAGE) Code mailto:chad.parent@dla.mil mailto:Timothy.Danowski@dla.mil

c. Offeror mailing address

d. Offeror POCs

e. Offeror POC job title

f. Offeror POC phone number

g. Offeror POC e-mail address

h. Quote expiration date

Part II – Technical Include Technical Information: Make, Model, and Specifications (Complete attachment 5 - PWS Compliance Form) Part III - Past Performance. Indicate prior past performance, if applicable.

Part IV – Pricing (See attachment 3 - CLIN structure)

Part V - Offeror Representations and Certifications (See Attachment 6 for a copy of FAR clause 52.212- 3):

Evaluation Criteria

FAR 13.106-2 Evaluation of Quotations or Offers – The Government intends to evaluate quotes in response to this quotation and will award one firm-fixed priced contract to the lowest price, technically acceptable contractor whose quote represents the lowest price. Therefore, to be considered for award, contractors are required to submit descriptive product literature/technical information which clearly indicates the product offered meets the Government minimum requirements. This information will be used to determine technical acceptability. Technical information will be evaluated for acceptability (only) on a pass/fail basis and will not be rated.

Any contractor who has submitted technically acceptable product information will then have its quote evaluated for price.

The evaluation method that will be utilized is Lowest Priced Technically Acceptable (LPTA) in accordance with FAR 15.101-2. Award will be made on the basis of the lowest evaluated price of quotes meeting or exceeding the acceptability standards for non-cost factors. Tradeoffs are not permitted. Quotes are evaluated for acceptability but not ranked using the non-cost/price factors. The evaluation criteria are as follows: Price, Technical Capability, and Past Performance.

All invoicing under this contract will be accomplished via Wide Area Workflow (WAWF).

The following FAR, DFARS and DLAD clauses and provisions apply to this solicitation. The complete text of any of the clauses and provisions may be accessed in full text at http://acquisition.gov/.

FAR 52.212-1 – INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS

FAR 52.212-2 – EVALUATION – COMMERCIAL ITEMS

a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Price_____________________________

Technical Capability________________

Past Performance___________________ http://acquisition.gov/

Technical and past performance, when combined, are less important than price.

FAR 52.212-3 – OFFEROR REPRESENTATIONS AND CERTIFICATIONS – COMMERCIAL

ITEMS

FAR 52.212-4 - CONTRACT TERMS AND CONDITIONS - COMMERCIAL ITEMS

FAR 52.212-5 – CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS – COMMERCIAL ITEMS

Additional required clauses other than those above may be included on the award document.

Attachments ATTACHMENT 1 Performance Work Statement ATTACHMENT 2 Trade Agreement Act ATTACHMENT 3 CLIN Structure ATTACHMENT 4 Delivery Schedule ATTACHMENT 5 Performance Work Statement Compliance Form

ATTACHMENT 6 FAR 52.212-3

L09 Reverse Auction (OCT 2016)

The Contracting Officer may utilize reverse auctioning to conduct price discussions. If the Contracting Officer does not conduct a reverse auction, award may be made on initial offers or following discussions.

If the Contracting Officer decides to use line reverse auctioning to conduct price negotiations, the Contracting Officer will notify Offerors of this decision and the following applies:

(1) The contracting officer may use reverse auction as the pricing technique during discussions to receive the final offered prices from each offeror.

(2) During each round of reverse auction, the system displays the lowest offer price(s) unless the auction instructions are different. All offerors and authorized auction users see the displayed lowest price(s). This disclosure is anonymous and a generic identifier displays for the offeror. Generic identifiers include designators such as “offer A” or “lowest-priced offeror.” By submitting a proposal in response to the solicitation, offerors agree to participate in the reverse auction and that their prices may be disclosed, including to other offerors, during the reverse auction.

(3) An offeror’s final auction price at the close of the reverse auction is considered its final price proposal revision. No price revisions will be accepted after the close of the reverse auction, unless the contracting officer decides that further discussions are needed and final price proposal revisions are again requested in accordance with Federal Acquisition Regulation (FAR) 15.307, or the contracting officer determines that it would be in the best interest of the Government to re-open the auction.

(4) The contracting officer identifies participants to the DLA commercial reverse auction service provider. To be eligible for award and participate, the offeror must agree with terms and conditions of the entire solicitation and the commercial reverse auction service. The reverse auction pricing tool system administrator sends auction information in an email. The reverse auction system designates offers as "lead," meaning the current low price in that auction, or "not lead," meaning not the current low price in that auction. In the event of a tie offer, the reverse auction provider's system designates the first offer of that price as "lead" and the second or subsequent offer of that price as "not lead." If a tie offer is submitted and no evaluation factors other than price were identified in the solicitation or a low-price technically acceptable source selection is being used, the "Not Lead” offeror that submitted the tie offer must offer a changed price; otherwise its offer will be ineligible for award. If evaluation factors in addition to price were listed in the solicitation and a tradeoff source selection is being used, tie offers that are "Not Lead" will be considered and evaluated.

(5) Offerors unable to enter pricing through the commercial reverse auction service provider’s system during a reverse auction must notify the contracting officer or designated representative immediately. The contracting officer may, at their sole discretion, extend or re-open the reverse auction if the reason for the offeror’s inability to enter pricing is determined to be without fault on the part of the offeror and outside the offeror’s control.

(6) Training. The commercial reverse auction service provider or government representative conducts training for offerors. Offerors receive training through written material, the commercial reverse auction service provider’s website, or other means. Trainers name employees successfully completing the training as a “Trained Offeror.” Only trained offerors may engage in a reverse auction. The contracting officer reserves the right to remove the “trained offeror” title from anyone who fails to obey the solicitation or commercial reverse auction service provider terms and conditions.