SP7000-20-Q-1002_LSJ.pdf

DDEFENSE LOGISTICS AGENCY

CONTRACTING SERVICES OFFICE

5404 J AVENUE, BUILDING 404

NEW CUMBERLAND, PENNSYLVANIA 17070-5059

JUSTIFICATION AND APPROVAL FOR OTHER THAN

FULL AND OPEN COMPETITION

1. IDENTIFICATION OF THE AGENCY AND THE CONTRACTING ACTIVITY

Requiring Activity: DLA Data Production Operations (J67F) 5404 J Avenue, Building 404 New Cumberland, PA 17050-5059

Contracting Activity: DCSO – P New Cumberland

5404 J Avenue, Building 404 New Cumberland, PA 17050-5059

2. NATURE AND/OR DESCRIPTION OF THE ACTION BEING REQUESTED:

DLA Data Production Operations is designated as the single manager for printing and high-speed, high-volume duplicating in the Department of Defense. Printing services include copy and print services and custom/specialty products ranging from target printing to maps.

This requirement is for Eastman Kodak NexPress consumables and supplies for the following Government-Owned equipment:

- One Eastman Kodak NexPress S3000 Press (Serial Number: 2010-RC)

- One Eastman Kodak NexPress Glossing Unit (Serial Number: 0497-ZG)

- One Eastman Kodak NexPress SX3300 Press (Serial Number: 3416-ZC)

- One Eastman Kodak NexPress SC3300 (Part Number: EPS-1001-02) (Serial Number:

3501-XC).

These are black and white and color high speed, high quality digital sheet-fed presses which are used for various large quantity print jobs.

3. A DESCRIPTION OF THE SUPPLIES AND SERVICES REQUIRED TO MEET

THE AGENCY’S NEEDS/ESTIMATED DOLLAR AMOUNT:

The consumables (toner) and supplies (replacement parts) listed in Attachment 1 are required to maintain functionality of the devices. Total value is expected to be approximately for 3 years (estimated October 2019 – October 2022). Though the devices (presses) are estimated to reach end of life in 8 to 10 years, DLA’s requirement for the consumables and supplies is for 3 years due to changing environments.

4. IDENTIFICATION OF STATUTORY AUTHORITY PERMITTING OTHER THAN

FULL AND OPEN COMPETITION (Must select the one of the following statutory authorities that applies to this request: 41 U.S.C. 1901 [Simplified Acquisition Procedures] or 41 U.S.C. 1903 [Special Emergency Procurement]):

Statutory Authority: 41 U.S.C. 1901 [Simplified Acquisition Procedures] applies.

5. DEMONSTRATION THAT THE PROPOSED CONTRACTOR’S UNIQUE

QUALIFICATIONS OR THE NATURE OF THE ACQUISITION REQUIRES USE

OF THE CITED AUTHORITY:

The consumables and supplies are for Government Owned Eastman Kodak NexPress Devices. Eastman Kodak made a business decision not to sell products to third parties and there are no comparable supplies or consumables available. The government owned devices are under a maintenance contract with Eastman Kodak and using any non-Eastman Kodak consumables and supplies would render the service agreements void.

6. DESCRIPTION OF EFFORTS MADE TO ENSURE THAT OFFERS ARE

SOLICITED FROM AS MANY POTENTIAL SOURCES AS IS PRACTICABLE:

A Request for Quote will be posted to FedBizOpps (FBO) in accordance with FAR 5.2.

7. A DETERMINATION BY THE CONTRACTING OFFICER THAT THE

ANTICIPATED COST TO THE GOVERNMENT WILL BE FAIR AND

REASONABLE:

Other similar devices to the government owned Eastman Kodak Nexpress are the Xerox iGen 5 and HP Indigo; however these devices are not the same as the Eastman Kodak Nexpress and the parts are not interchangeable. For pricing analysis purposes, a search of GSA Advantage was conducted for the consumables and supplies of the Xerox and HP similar devices, but none are available. However, a Google search resulted in several Xerox and HP supplies which are in the competitive price range of the Eastman Kodak Nexpress supply pricing. The contracting officer anticipates the pricing to the Government will be fair and reasonable.

8. DESCRIPTION OF THE MARKET RESEARCH CONDUCTED AND THE

RESULTS OR A STATEMENT OF THE REASON MARKET RESEARCH WAS

NOT CONDUCTED:

Market research has shown that there are no authorized resellers of the required Eastman Kodak Nexpress supplies. Eastman Kodak, the Original Equipment Manufacturer of Nexpress supplies, confirmed they have no authorized resellers.

9. ANY OTHER FACTS SUPPORTING THE USE OF OTHER THAN FULL AND

OPEN COMPETITION:

Not Applicable

10. A LISTING OF THE SOURCES, IF ANY, THAT EXPRESSED, IN WRITING, AN

INTEREST IN THE FUTURE ACQUISITION:

Request for Information SP7000-19-RFI-1012 was posted to FBO on 16 March 2019 and closed on 1 April 2019. Eastman Kodak was the only vendor to respond.

11. STATE THE ACTIONS, IF ANY, THE AGENCY MAY TAKE TO REMOVE OR

OVERCOME ANY BARRIERS THAT PRECLUDE THE AGENCY FROM

MEETING FUTURE REQUIREMENTS FOR COMPETITION:

To encourage full and open competition in the future, DLA Data Production Operations will solicit for new devices via a full and open competition action prior to these devices end of life cycle which should be in approximately 8 to 10 years. Due to changing environments, this requirement for consumables and supplies is for a 3 year term. Additionally, market research will be conducted every year to determine if other vendors are available to provide the required products.

12. CERTIFICATIONS:

Requirement/Technical Certification:

I hereby certify that the support data provided for which I am responsible and which form a basis for this justification are complete and accurate.

Data Productions Operations, North Division Director

Contracting Certifications:

I hereby certify that the information contained in this justification is accurate and complete to the best of my knowledge and belief.

Contracting Officer

I have reviewed and hereby approve this justification.

DCSO Competition Advocate