EFO - SP4709-24-F-0096 - Richmond - Redacted.pdf

Controlled Unclassified Information (CUI) Source Selection Sensitive Information - See FAR 2.101 & 3.104

CompTech�s J6 Enterprise Technology Services (JETS) Indefinite-Delivery Indefinite-Quantity (IDIQ) contract, SP4709-17-D-0042. The contract was previously amended under an exception to Fair Opportunity (Addendum 1) to provide support for Aviano, Italy. The contract was previously amended under an exception to Fair Opportunity (Addendum 1) to provide support for Aviano, Italy on March 3, 2025. The additional support service for Aviano, Italy and Richmond, VA is detailed in Section 3 below.

ADDENDUM 1

Pursuant to FAR 16.505(b)(2), the action being approved is an exception to fair opportunity. This justification authorizes the use of other than full and open competition to temporarily increase the Asset Management Support CLIN to add a temporary travel team, under the existing Task Order for Enterprise Service Delivery (ESD) III. Task Order No. SP4709-24-F-0096 was awarded on a competitive basis to CompTech with a performance period of January 3, 2025, expiring January 2, 2026. The task order includes one 12-month option period. The Task Order was placed against CompTech�s J6 Enterprise Technology Services (JETS) Indefinite-Delivery Indefinite-Quantity (IDIQ) contract, SP4709-17-D-0042. The increased support for Asset Management support is detailed in Section 3 below.

ADDENDUM 2

Pursuant to FAR 16.505(b)(2), the action being approved is an exception to fair opportunity. This justification authorizes the use of other than full and open competition to temporarily increase the End User/Desktop and IT Asset Management Support CLINs to support the Richmond Aviation Building 47 Move for one month, under the existing Task Order for Enterprise Service Delivery (ESD) III. Task Order No. SP4709-24-F-0096 was awarded on a competitive basis to CompTech with a performance period of January 3, 2025, expiring January 2, 2026. The task order includes one 12-month option period. The Task Order was placed against CompTech�s J6 Enterprise Technology Services (JETS) Indefinite-Delivery Indefinite-Quantity (IDIQ) contract, SP4709- 17-D-0042. The temporary increased support for End User/Desktop and Asset Management support is detailed in Section 3 below.

3. A DESCRIPTION OF THE SUPPLIES OR SERVICES REQUIRED TO

MEET THE AGENCY�S NEEDS/ESTIMATED DOLLAR AMOUNT:

The Defense Logistics Agency (DLA) is seeking to convert a previously Local National position at the Aviano, Italy, site to a contractor position, due to the departure of the local national employee and the inability to backfill the role with local national personnel. As a result, the DLA requires the expertise of a contractor to provide continued support to the Aviano site and several one-off customers on the Italian mainland.

The contractor will play a critical role in providing operational support to the Aviano site, ensuring continuity of services and meeting the needs of the DLA's customers. The position will involve performing a range of tasks, including but not limited to, operating and managing computer systems, providing technical support, and interacting with customers to resolve issues and provide assistance.

The addition of this contractor position will enable the DLA to maintain its operational capabilities at the Aviano site, despite the loss of the local national employee. The contractor will work closely with the DLA's government leads to ensure a seamless transition and to provide the necessary support to meet the agency's needs.

The cost of adding a Computer Operator - Basic resource in Aviano, Italy is estimated to be for the 11-month base period (CLIN 0004/Task 4 - OCONUS Site Specific Support = and CLIN 0006/ODC = ). This additional support will apply to option year 1 and has an estimated value of /Option Year 1 (CLIN 1004/Task 4 - OCONUS Site Specific Support = and CLIN 1006/ODC = ).

Modification Period of Performance (POP): Anticipated Feb 3, 2025 � Jan 2, 2026, plus option period 1. The total estimated dollar value for this additional requirement is (inclusive of option period 1).

Task Order History:

Base Period POP: 1/3/2025 � 1/2/2026 Award Value:

Revised Value following Modification 3:

Option Period 1 POP: 1/3/2026 � 1/2/2027

Total Award Price for the Base and All Option Periods:

Total Dollar Value following issuance of this Modification:

The Defense Logistics Agency (DLA) is looking to create a temporary Asset Management travel team to conduct on-site physical inventories that were not conducted during and after the pandemic shut down, the restriction of on-site support, as well as travel restrictions. Consequently, DLA requires the expertise of the current contractor to provide additional support to conduct physical inventories at all DLA sites to include non-ESD staffed sites.

The contractor will play a critical role in providing technical, operational, and administrative support to the government Asset Management team. Thus, ensuring DLA�s IT assets are accounted for and disposed of according to current DoD and DLA policies. The travel team will perform a wide range of tasks including but not limited to, conducting physical inventories in all DLA offices, warehouses, equipment storage areas, training facilities, and providing reoccurring status updates. This also includes updating and inputting asset information such as: location, asset type, and user information into ServiceNow.

The addition of this support will enable the DLA to maintain its current Asset Management capabilities at all DLA sites despite the increased travel requirement. The contractor will work closely with DLA's Asset Management leadership and on-site personnel to ensure a seamless physical inventory and to provide the necessary enhanced support to meet the agency's needs.

The cost of adding an asset management travel team is estimated to be for the remaining 10-month base period (CLIN 0004/Task 5 � IT Equipment Accountability (Asset Management). This support is not anticipated for option period 1.

Modification Period of Performance (POP): Anticipated Mar 3, 2025 � Jan 2, 2026. The total estimated dollar value for this additional requirement is .

Task Order History:

Base Period POP: 1/3/2025 � 1/2/2026

Revised Value following Modification 5:

Total Dollar Value following issuance of this Modification:

The volume of J64A ESD work is temporarily increasing in FY2025 at the DLA Aviation, Richmond, VA site. It is estimated that 1,650 DLA Aviation users will need to be moved to the new Building 47 location between the dates of September 1 - 30, 2025. Based on the Aviation Commander�s timeline, approximately 55 moves/day are required. Therefore, extra temporary resources and manhours are required to meet the DLA Aviation Commander�s stringent deadlines.

On-site support is necessary at the Richmond site location to handle the following touch duties:

Disassembly of all IT equipment from the desks.

Monitors Docking stations

Zero clients Mouse Keyboards Speakers ALL the cables and power supplies Power strips Assembly:

Install all monitors Hook up docking station and/or zero client�connect to the network through desk phone Hook up mouse, speakers (if applicable), and keyboard Connect phone to network with supplied network cable Connect all necessary cables and cords

These specific touch labor duties are within the scope of the ESD III task order. However, the temporary increased volume of move tickets will require additional manpower hours/personnel. It is estimated that nine Basic Computer Operators and three Inventory Management personnel will be required for the move. Four TOPMs / PMs are also expected to travel to Richmond during the four weeks to oversee the entire project.

The cost of temporarily increasing desktop and asset management support, as well as travel and ODC expenses, is estimated to be for 1-month of the base period. This support is not anticipated to extend longer than the 1-month duration.

Modification Period of Performance (POP): Anticipated Sep 1, 2025 � Sep 30, 2025. The total estimated dollar value for this additional requirement is .

Task Order History:

Base Period POP: 1/3/2025 � 1/2/2026 Award Value:

Revised Value following Modification 5:

Revised Value following this Modification 6:

Revised Value following this Modification 6: N/A

Total Dollar Value following issuance of Modification 5:

Total Dollar Value following issuance of this Modification 6:

4. IDENTIFICATION OF THE EXCEPTION TO FAIR OPPORTUNITY (SEE FAR

16.505(b)(2)) AND THE SUPPORTING RATIONALE, INCLUDING A

DEMONSTRATION THAT THE PROPOSED CONTRACTOR�S UNIQUE

QUALIFICATIONS OR THE NATURE OF THE ACQUISITION REQUIRES USE OF

THE EXCEPTION CITED:

Per FAR 16.505(b)(2)(i)(B) an exception to the fair opportunity process is justified because only one awardee is capable of providing the services required at the level of quality required in the required timeframe because the surge services ordered need to be completed by one contractor to avoid duplication of work and provide for follow-up repair as needed.. The current task order with CompTech supports both IT hardware and software services which is most efficiently managed by having one contractor responsible for both high priority aspects, as it better addresses the need for consistency in managing the functional areas. Introducing another vendor would require additional efforts, present schedule, and performance risks, and jeopardize the Government�s ability to deliver immediate enhanced site specific support to Richmond, Virginia.

DLA�s need for surge support to the Richmond site is an urgent requirement, and award to anyone other than CompTech at this time would result in unacceptable delays. CompTech and its subcontractor partners have already demonstrated the ability to provide operational support to Richmond, and have the necessary resources and expertise to perform the additional work required by this modification. Awarding this work to CompTech will ensure a seamless transition and minimize disruptions to the site�s operations.

Per FAR 16.505(b)(2)(i)(C) an exception to the fair opportunity process is justified in the interest of efficiency and economy because only one awardee is capable of providing the services required at the level of quality required in the required timeframe. The Enterprise Service Delivery III task order was solicited as a competitive acquisition under the JETS contract vehicle. The circumstances leading to the need for this modification were unforeseen prior to solicitation and award. This sole source action is required before a new ESD competitive acquisition is awarded to oversee the delivery of critical operational support IT Asset Management, and ensure continuity of services and meet the needs of the DLA customers. The current task order with CompTech supports both IT hardware and software services which is most efficiently managed by having one contractor responsible for both high priority aspects, as it better addresses the need for consistency in managing the functional areas. Introducing another vendor would require additional efforts, present scheduling issues, increase performance risks, and jeopardize the Government�s ability to deliver immediate enhanced physical inventory support to all DLA sites.

DLA�s need for continued operational Asset Management support to all DLA sites is a requirement that was unanticipated at time of award but is required for auditability and accountability purposes, competing and awarding to another contractor would result in unacceptable delays in reporting/audit requirements as well as likely result in additional cost and time to describe the asset control measures that are required to a new contractor that is not familiar with the locations, equipment, and software.

CompTech and its subcontractor partners have already demonstrated the ability to provide operational support to DLA and have the necessary resources and expertise to perform the additional work required by this modification. Awarding this work to CompTech will ensure a seamless transition and minimize disruptions to DLA�s operations.

Per FAR 16.505(b)(2)(i)(C) an exception to the fair opportunity process is justified in the interest of efficiency and economy because only one awardee is capable of providing the services required at the level of quality required in the required timeframe. The Enterprise Service Delivery III task order was solicited as a competitive acquisition under the JETS contract vehicle. The circumstances leading to the need for this modification were unforeseen prior to solicitation and award. This sole source action is required before a new ESD competitive acquisition is awarded to oversee the delivery of critical operational IT support, and ensure continuity of services and meet the needs of the DLA Aviation customers. The current task order with CompTech delivers both End User/Desktop and IT Asset Management support services which is most efficiently managed by having one contractor responsible for both high priority aspects, as it better addresses the need for consistency in managing the functional areas. Introducing another vendor would require additional efforts, present scheduling issues, increase performance risks, and jeopardize the Government�s ability to meet the DLA Aviation Commander�s stringent deadline to move over 1,600 users to the newly constructed Building 47 within a one month timeline.

DLA�s need for temporarily increased Desktop and Asset Management support to this DLA

Aviation site is a requirement that was unanticipated at time of award but is required for continued operational and SLA metrics purposes, competing and awarding to another contractor would result in unacceptable delays as well as likely result in additional cost and time to a new contractor that is not familiar with the building locations, equipment set up, and IT asset management procedures.

The specific required touch labor duties are within the scope of the ESD III task order. However, the temporary increased volume of move tickets will require additional manpower hours/personnel as well as ODC and travel costs.

CompTech and its subcontractor partners have already demonstrated the ability to provide operational support to DLA and have the necessary resources and expertise to perform the additional work required by this modification. Awarding this work to CompTech will ensure a seamless transition and minimize disruptions to DLA Aviation�s operations.

5. A DETERMINATION BY THE CONTRACTING OFFICER THAT THE

ANTICIPATED COST TO THE GOVERNMENT WILL BE FAIR AND REASONABLE:

As the Contracting Officer, I hereby determine that the anticipated cost to the Government will be fair and reasonable. The proposal will be analyzed in accordance with FAR 15.404-1 procedures.

It is anticipated that the Government will use various price analysis techniques including, but not limited to (1) Comparison with competitive price lists in accordance with FAR 15.404-1(b)(2)(iv);

(2) Comparison with Independent Government Cost Estimate (FAR 15.404-1(b)(2)(v)); and/or (3) Comparison of proposed prices obtained through market research for the same or similar items in order to obtain a fair and reasonable price in accordance with FAR 15.404-1(b)(2)(vi).

6. ANY OTHER FACTS SUPPORTING THE JUSTIFICATION:

N/A.

7. A STATEMENT OF THE ACTIONS, IF ANY, THE AGENCY MAY TAKE TO

REMOVE OR OVERCOME ANY BARRIERS THAT LED TO THE EXCEPTION TO

FAIR OPPORUNITY BEFORE ANY SUBSEQUENT ACQUISITION FOR THE

SUPPLIES OR SERVICES IS MADE:

The Enterprise Service Delivery III task order was solicited as a competitive acquisition under the JETS contract vehicle. The circumstances leading to the need for this modification were unforeseen prior to solicitation and award. This sole source action is required before a new ESD competitive acquisition is awarded to oversee the delivery of critical operational support to the Aviano site, and ensure continuity of services and meet the needs of the DLA customers. To that end, the Government anticipates competing the follow-on to the current task order before all available options expire on January 2, 2027.

The Enterprise Service Delivery III task order was solicited as a competitive acquisition under the

JETS contract vehicle. The circumstances leading to the need for this modification were unforeseen prior to solicitation and award. This sole source action is required before a new ESD competitive acquisition is awarded to oversee the delivery of critical operational support IT Asset Management, and ensure continuity of services and meet the needs of the DLA customers. To that end, the Government will conduct market research to assess the ability to compete these requirements for the follow-on to the current task order before all available options expire on January 2, 2027.

ADDENDUM 2

The Enterprise Service Delivery III task order was solicited as a competitive acquisition under the JETS 1.0 contract vehicle. The circumstances leading to the need for this modification were unforeseen prior to solicitation and award. This sole source action is required before a new ESD competitive acquisition is awarded to oversee the delivery of critical Desktop and IT Asset Management support, and ensure continuity of services and meet the needs of the DLA Aviation customers. To that end, the Government will conduct market research to assess the ability to compete these temporary surge-type requirements for the follow-on to the current task order before all available options expire on January 2, 2027.