Evaluation Factors and Subfactors.12Q21.docx

Evaluation Factors and Subfactors for SP4707-12-R-0001 Labels and Ribbons.

Evaluation factors and subfactors represent those specific characteristics that are tied to significant RFP requirements and objectives having an impact on the selection decision and are expected to be discriminators, or are required by statute / regulation. They are the uniform baseline against which each vendor’s proposal is evaluated allowing the Government to make a best value determination. The evaluation factors and subfactors, their relative order of importance and the importance of non-price to price factors shall be set forth in the solicitation in enough depth to communicate what will be evaluated. The evaluation factors and subfactors shall be the primary determinant of the detailed information requested in the solicitation’s instructions to vendors. In addition, all source selections shall evaluate price and the quality of the product or services.

A. Evaluation Factors and Subfactors for this acquisition.

Factor 1 is Price Evaluation

Factor 2 is Technical Acceptability.

Sub-Factor A is Adherence to technical requirements, provide brand name item or item equal to brand name items requested

Sub-Factor B is Past performance showing satisfactory delivery to multiple shipment sites worldwide

B.. Relative Importance of Factors:

(1) Price

(2) The Non-price evaluation factor Technical Acceptability is considered on a pass/fail basis only. If the offeror’s proposal fails to meet either or both of the Sub-Factors, then the offeror quote is considered technically unacceptable and no further consideration will be given to it.

The Non-Price sub-factors supporting the evaluation of Technical Acceptability are listed in no particular order.

C. Basis for Award and Summary Evaluation of Non-Price Factors and Sub-factors:

(1) Price will be evaluated for reasonableness

Proposals will first be evaluated on the basis of the Non-Price Evaluation Factor (Technical Acceptability) on a pass fail basis and then Price.

(2) The Technical Acceptability sub-factors are Adherence to Technical Requirements and past performance The purpose of the Technical Acceptability sub-factors is to assess whether is able to provide the items requested and in a timely manner worldwide to multiple locations to satisfy the Government’s requirements, as stated in the RFQ.

(3) The past performance evaluation sub-factor assesses whether offeror has shown ability to supply products in a timely manner to multiple delivery points to both CONUS and OCONUS. Past Performance information will be provided by the vendors to show their relevancy of successfully accomplishing RFQ requirements. Evaluation will investigate information furnished by the vendor to ensure they have consistently demonstrated a commitment to timely delivery to multiple points around the world in prior contracts of similar scope and complexity.

(4) Award will be made to the vendor whose proposal offers the best value to the Government based on lowest price received for a proposal that is technically acceptable

D. Tables and Specific Instructions.

Factor 1: Price Evaluation. The Government anticipates fair and reasonable pricing based on adequate competition therefore price analysis will be used to determine the total evaluated price to support the selection of the lowest priced, technically acceptable offeror.

Factor 2: Technical Acceptability. Table 1, The Evaluation Team shall evaluate the vendor’s proposal against the listed technical requirements for each item to be supplied as established by the RFQ outlined in Table 1.

Table 1. Technical Acceptability

· Risk of unsuccessful performance is no worse than minimal.

· Contains one or more deficiencies.

· Proposal is unawardable.

a. Sub-factor A: Provide requested item or equal item. In the evaluation of this sub-factor, answers the questions: how well does the contractor offered items conform to the requested items. Proposals will be evaluated to ensure:

(i) Vendor submits the item requested or an item that meets or exceeds the salient characteristics of the item requested.

Sub-Factor B: Past Performance. The past performance evaluation results in a performance confidence assessment rating of the vendor’s probability of meeting the solicitation requirements (see Table 4), derived at by considering each vendor’s demonstrated recent and relevant record of performance (see Table 2) and how well the vendor performed on the contracts (see Table 3). Proposals will be evaluated to ensure:

(i) Current corporate capability to perform contract, provide required items to multiple sites in CONUS and OCONUS, including relevant corporate experience.

(ii) Evidence of a process for insuring quality and timeliness of deliverables

The Past Performance assessment is based on three aspects; Relevancy, Quality and Performance Confidence Assessment. In rating past performance and deriving a performance confidence assessment rating, the following will be considered:

a. Aspect One: Relevancy of Prior Contracts. This source of Past Performance information will be provided in the vendor’s written proposal To evaluate the vendor’s past performance to determine how relevant a recent effort accomplished by the vendor is to the effort to be acquired. In establishing what is relevant for the acquisition, consideration should be given to those aspects of a vendor’s contract history that would give the greatest ability to measure whether the vendor will satisfy the current procurement. Common aspects of relevancy include similarity of service/support, complexity and dollar value. A Relevancy rating will be assigned per the two levels of relevancy as shown in Table 2.

Table 2. Past Performance Relevancy Ratings

Table 3. Past Performance Quality Ratings

c. Performance Confidence Assessment: Past performance information will be reviewed and assessed to determine its relevancy and quality in order to assign a performance confidence assessment rating. Each vendor shall be assigned one rating from Table 4.

Table 4. Performance Confidence Assessments