CT Scanner Sources Sought.pdf

1. INTRODUCTION & DISCLAIMER

This is a Sources Sought Notice (Market Research) only. This notice is issued solely for information and planning purposes and does not constitute a Request for Proposal (RFP), Request for Quote (RFQ), or a commitment to issue a solicitation in the future.

The Defense Logistics Agency (DLA) is seeking to identify potential and qualified sources, specifically interested small businesses (including HUBZone, 8(a), Service-Disabled Veteran-Owned, and Women-

Owned Small Businesses) capable of providing a brand-new, non-refurbished Industrial Computed

Tomography (CT) Scanner System.

The Government will not pay for any information or administrative costs incurred by respondents in preparing a reply to this notice. All costs associated with responding to this Sources Sought Notice will be solely at the responding party’s expense. Information gathered will be used to determine the availability of qualified sources and to develop the appropriate set-aside and procurement strategy.

2. OVERVIEW & PROJECTED WORKLOAD

The system will serve as an adaptable, low-volume inspection tool rather than a mass-production asset.

It must support diverse research, engineering, and failure-analysis tasks.

• Operational Intensity: The system will not be utilized in a high-rate production capacity. It will operate on an as-needed basis with an estimated weekly volume not exceeding 1 to 3 samples.

• Flexibility Requirement: Because the system is supporting variable research and engineering tasks, it must be easily and rapidly adaptable to a wide range of component sizes, shapes, and material configurations.

3. CORE CAPABILITIES REQUIRED

The system must deliver multi-faceted analytical data ranging from outer surface geometry down to internal structural micro-details. Specifically, it must support:

• Dimensional Inspection: High-accuracy measurement of coated exhibits and physical components in their fully assembled configurations.

• Coatings Analysis: Non-destructive inspection and evaluation of thin-film and protective coatings applied to test substrates.

• Internal Soundness: Detection of internal voids, cracks, porosities, and manufacturing defects within solid or complex-geometry parts.

4. SALIENT CHARACTERISTICS (TECHNICAL REQUIREMENTS)

The CT Scanner system must meet or exceed the following technical specifications:

Sources Sought: Industrial CT Scanner System

1. Condition: The system must be brand-new; refurbished, remanufactured, or demonstration units will not be accepted.

2. Documentation: Must be supplied with a comprehensive Operators Manual in digital and/or physical formats.

3. Scan Volume: Minimum overall scan volume of Ø5.3 inches x 6.7 inches.

4. High Magnification Volume: Minimum localized magnification volume of Ø0.08 inches x 0.3 inches.

5. High Resolution Volume: Minimum localized resolution volume of Ø0.43 inches x 0.59 inches.

6. Feature Resolution: Minimum resolvable feature size must be strictly less than 0.0004 inches.

7. Facility Power Integration: Fully operational using standard office power configurations (110V, 20A).

No specialized high-voltage infrastructure should be required.

8. Information Security & Air-Gapping: The system and its dedicated reconstruction computer must be fully operational without access to the internet. Alternatively, the software suite must utilize a government-secure cloud-based environment certified under applicable Federal/DoD information security frameworks.

9. Analysis Software Suite: Must include software capable of:

• CAD Integration & Variance Analysis: Direct nominal-to-actual CAD comparisons.

• GD&T Evaluation: Full Geometric Dimensioning and Tolerancing capabilities.

• Defect & Porosity Analysis: Automatic void and density mapping.

• Export Compatibility: Ability to output files in industry-standard formats.

10. Information Security Compliance: System must meet DoD-approved standards (e.g., NIST SP 800-

171 or CMMC requirements) for protecting sensitive configuration and system data.

5. ONSITE INSTALLATION, SUPPORT & TRAINING SERVICES

Complete operational handoff, including calibration and training, must be bundled into the initial deployment.

• Warranty & Support: Minimum of 1 year of manufacturer warranty and technical support services.

• Onsite Installation: Vendor must perform complete unboxing, positioning, setup, and precision calibration at the designated government facility.

• Operational Training: Vendor must deliver comprehensive, hands-on operational and software training on-site for up to five (5) government employees.

6. SUBMISSION INSTRUCTIONS FOR INTERESTED SOURCES

All interested business concerns that believe they can fulfill this requirement are invited to submit a

Capability Statement (suggested length: 5 pages or less) containing the following information:

A. Company Profile

• Company Name, Address, and Website.

• Unique Entity ID (UEI) and CAGE Code.

Sources Sought: Industrial CT Scanner System

• Active registration status in SAM.gov.

• Socio-Economic Category: Business size and any applicable socio-economic certifications (e.g., Small

Business, HUBZone, Service-Disabled Veteran-Owned, 8(a), Women-Owned Small Business).

B. Technical Confirmation

• A detailed narrative or compliance matrix confirming your equipment meets or exceeds all ten (10) technical criteria outlined in Section 4 (including explicit confirmation of the air-gapped/offline operational capability).

• Confirmation of ability to provide the onsite calibration, training, and support services detailed in

Section 5.

C. Commercial Availability & Logistics

• Statement of whether this system is a Commercial-Off-The-Shelf (COTS) item or requires specialized modification.

• Estimated lead time (in weeks) for delivery, installation, and training upon receipt of an order.

D. Past Performance

• Provide up to three (3) examples of similar industrial CT scanner systems delivered, installed, and supported for government or private-sector clients within the past three (3) years, including a brief description of the scope and a point of contact.