SOW_Avid_Video_Equipment_Upgrade.pdf

UPGRADE OF VIDEO SYSTEM

DLA PRODUCTION FACILITY

FORT BELVOIR, VIRGINIA

DLA PUBLIC AFFAIRS (VIDEO PRODUCTION)

STATEMENT OF WORK

1. GENERAL:

This is a non-personal services contract to provide the Defense

Logistics Agency (DLA) Office of Public Affairs (video production team) with new Avid Technology video editing systems located at HQ

DLA.

2. BACKGROUND:

The DLA Office of Public Affairs video production team produces live and produced productions to showcase DLA events, programs, and personnel. DLA personnel use Avid software and technology to edit videos, manage media assets. The current Avid video software and equipment located at DLA’s HQ video facility is almost ten years old and is failing. The equipment breaks down 4 or more times every month causing a disruption in workflow which results in employees missing customer deadlines.

3. SCOPE OF WORK:

3.1 DLA requires the services of a qualified and certified Avid

Technology vendor.

3.2 The vendor shall provide:

3.2.1 Media Composer Upgrades:

3.2.1.1 Quantity of 3 HP Z8 G4 Workstations with Avid

production Pack;

3.2.1.2 Quantity of 3 HP Z8 64GB RAM Upgrade;

3.2.1.3 Quantity of 3 Nitris DX or Mojo DX Trade-in for

Artist | DNxIQ. Update System ID#s 2057982912, 4016398330, and 259071814752;

3.2.1.4 Quantity of 3 PCIe Gen 3 Kit (Card and Cable) for

Artist | DNxIQ (for 3 Media Composers on HP Z8s);

3.2.1.5 Quantity of 3 Artist |I/O Extended Hardware

Support;

3.2.2 Avid Interplay Engine Upgrades:

3.2.2.1 Quantity of 1 Dell PowerEdge R640 XL, Win

Server 2016 Standard, Single Intel Xeon Silver 4116 2.1Ghz

12core Processor, 32GB RAM, 480GB SSD, 3yr 7x24

ProSupport w/ NBD Onsite after diagnosis

3.2.3 Avid Professional Services:

3.2.3.1 Quantity of 7 DAYS Service, System

Commissioning. Unbox, Rackmount, Cable, and Install

Interplay Server, Upgrade ISIS, Interplay, and Media

Director to current shipping versions, Unbox, Cable, and

Install 3 HP Z8 CPUs with DNxIQ and upgrade Media

Composer to current shipping version, install Production

Pack.

3.2.3.2 Quantity of 1 PROJECT MANAGER Remote

Project Management. Project Manager responsible for scheduling project engineer, providing all software and drivers, providing backup during installation; scheduling and assigning on-site training.

3.2.3.3 Quantity of 4 DAYS Instructor to be on-site at DLA

at Fort Belvoir, VA over a 6-month period following completion of the installation. This will be coordinated between DLA and vendor. The instructor will provide Avid

Education, customized training, what's new in Media

Composer 2018.x and what's new in Avid

Interplay/Interplay for video editors.

4. QUALIFICATIONS:

Vendor must provide an Avid Certified Support Representative

(ACSR) certified to install, upgrade, and train Avid Media Composer, Avid ISIS, Avid Interplay, and Avid Media Director. Vendor will provide certifications with their quote.

5. PERIOD OF PERFORMANCE:

Vendor shall complete upgrade within 90 calendar days from date of award by September 26, 2019.

6. HOURS OF OPERATION AND PLACE OF PERFORMANCE:

The Defense Logistics Agency video department hours of operation are from 0730 to 1700 Monday to Friday.

Place of Performance:

Defense Logistics Agency Office of Public Affairs, 8725 John

Kingman Road, Fort Belvoir, VA 22060

7. CONTRACTOR FURNISHED ITEMS AND

RESPONSIBILITIES:

The Vendor shall provide all personnel, equipment, training as outlined in Performance Work Statement. Any defective equipment will be returned by UPS or Federal Express to the vendor within 5 business days of installation for replacement.

8. PAYMENT:

8.1 Vendor shall submit two invoices:

8.1.1 First invoice shall be submitted for certification for

equipment upon delivery.

8.1.2 Second invoice for commissioning, project management

and training shall be submitted upon the completion of the upgrades.

8.1.3 Invoices shall be submitted into the WAWF/iRAPT for

certification.

9. POINT-OF-CONTACT FOR REQUIREMENT:

The Government point-of-contact for any and all services related to this contract:

Ms. Nutan Chada

DLA, 703/767-5079

Executive Video Producer

Defense Logistics Agency

DLA-DP

w: 571-767-5079 m: 703-424-6506 nutan.chada@dla.mil

All QUESTIONS in regards to this Statement of Work (SOW) are to be directed to the Government Point of Contact (GPC).

mailto:nutan.chada@dla.mil