J__A_Avid_-FY19-CJVM-0064.pdf

FY19-CJVM-0064

DEFENSE LOGISTICS AGENCY

HEADQUARTERS

8725 JOHN J. KINGMAN ROAD

FORT BELVOIR, VIRGINIA 22060-6221

JUSTIFICATION AND APPROVAL

FOR OTHER THAN FULL AND OPEN COMPETITION

Upon the basis of the following justification, the contracting action described below may be processed using other than full and open competition pursuant to the authority cited herein.

JUSTIFICATION

1. IDENTIFICATION OF THE REQUIRING ACTIVITY AND CONTRACTING

ACTIVITY.

Requiring Activity:

Defense Logistics Agency (DLA)

8725 John J. Kingman Road, ATTN: DLA-DP

Fort Belvoir, VA 22020-6220

POC: Ms. Nutan Chada

Telephone: (571) 767-5079

E-mail: nutan.chada@dla.mil

Contracting Activity:

DLA Contracting Service Office Fort Belvoir (DCSO-F)

8725 John J. Kingman Road, Stop: 6220

Fort Belvoir, VA 22060-6220

Contract Specialist: Carlos J. Vidro-Martinez

PH: 703-767-6826

E-mail: carlos.vidro-martinez@dla.mil

2. NATURE AND/OR DESCRIPTION OF THE ACTION BEING APPROVED.

This justification and approval authorizes and approves the issuance of a sole-source contract award to purchase brand name Avid hardware and training in support of the DLA Public Affairs office at Fort Belvoir, VA. The period of performance is a 12-month base period. This is a follow-on sole source award for the continued provision of Avid software and technology to edit videos, manage media assets. The period of performance is a 12-month base period. This is a follow-on sole source award for the continued provision of Avid software and technology to edit videos, manage media assets.

3. A DESCRIPTION OF THE SUPPLIES OR SERVICES REQUIRED TO MEET THE

AGENCY’S NEEDS/ESTIMATED DOLLAR AMOUNT.

Under contract SP4705-09-F-0054, DLA DP had previously requested personnel, equipment, supplies, facilities, training, transportation, tools, materials, supervision, and other items and non-personal services necessary to install and deliver the video editing system. The DLA video team produces HD and 4K video productions. The current Avid video system located in the DLA mailto:nutan.chada@dla.mil mailto:carlos.vidro-martinez@dla.mil

SOURCE SELECTION INFORMATION – SEE 2.101 AND 3.104

video facility is 10-years-old and failing. The equipment is located in the DLA Public Affairs video production facility in DLA HQ.

It is critical to acquire the Avid system for the system upgrade. If another system is purchased there is no guarantee it will interact with DLA’s media asset management system or that current production data can easily be transferred or accessed. A system from another vendor would require an overhaul of the video production facility to include (but not limited to): three new video editing systems, training for all personnel on new video editing systems, and an engineer to realign the facility. Workflow would be significantly disrupted as the facility is overhauled and personnel learn the new systems. The video team supports the Director, all of the J codes, and DLA field offices with live events and informational productions.

A bill-of-material (BOM) and services breakout is as follows:

Qty Product Code Description

Media Composer Workstation Upgrades

3 9935-72605-00 HP Z8 G4 Workstation with Avid Production Pack

3 0555-30085-01 HP Z8 64GB RAM Upgrade (open market item)

3 9925-65420-00 Nitris DX or Mojo DX Trade-in for Artist | DNxIQ.

Update System ID#s 2057982912, 4016398330, and 259071814752

3 9900-71271-00 PCIe Gen 3 Kit (Card and Cable) for Artist | DNxIQ (for 3 Media Composers on HP Z8s)

3 0540-30487-15 Artist |I/O Extended Hardware Support NEW

Avid Interplay Engine Upgrade - System ID# 2929278229

1 9635-70310-00

Dell PowerEdge R640 XL, Win Server 2016 Standard, Single Intel Xeon Silver 4116 2.1Ghz 12core Processor, 32GB RAM, 480GB SSD, 3yr 7x24 ProSupport w/ NBD Onsite after diagnosis (open market item)

Avid Professional Services

7 0530-03093-01

Service, System Commissioning Per Day including Travel Expenses. Unbox, Rackmount, Cable, and Install Interplay Server, Upgrade ISIS, Interplay, and Media Director to current shipping versions, Unbox, Cable, and Install 3 HP Z8 CPUs with DNxIQ and upgrade Media Composer to current shipping version, install Production Pack) (open market item)

4. AN IDENTIIFCATION OF THE STATUTORY OF THE STATUTORY

PERMITTING OTHER THAN FULL AND OPEN COMPETITION.

The authority permitting other than full and open competition is Title 10 U.S.C. 2304(d)(1)(B) as implemented by the Federal Acquisition Regulation (FAR) 6.302-1(a)(2)(iii), where services are deemed to be available only from the original source for the continued provision of highly specialized services. Because complexities of the systems, awarding to any other source would result in both substantial duplication of cost to the Government that is not expected to be recovered through completion and unacceptable delays in fulfilling the agency’s requirements.

The current video editing system is from Avid. In order to seamlessly transition to a new system and to maintain the integrity of produced productions a new Avid Video Editing

System has been selected.

5. A DEMOSTRATION THAT THE PROPOSED CONTRACTOR’S UNIQUE

QUALIFICATIONS OR THE NATURE OF THE ACQUSITION REQUIRESUSE OF

THE AUTHORITY CITED.

Avid is the manufacturer and sole provider of Avid editing systems, maintenance support, and professional services. Avid’s commercial resellers are not authorized to participate in Federal

Government business opportunities without prior approval from Avid.

It is critical to acquire the Avid system for the system upgrade. If another system is purchased there is no guarantee it will interact with DLA’s media asset management system or that current production data can easily be transferred or accessed. A system from another vendor would require an overhaul of the video production facility to include (but not limited to): three new video editing systems, training for all personnel on new video editing systems, and an engineer to realign the facility. Workflow would be significantly disrupted as the facility is overhauled and personnel learn the new systems. The video team supports the Director, all of the J codes, and

DLA field offices with live events and informational productions.

6. A DESCRIPTION OF EFFORTS MADE TO ENSURE THAT OFFERS ARE

SOLICITED FROM AS MANY POTENTIAL SOURCES AS IS PRACTICABLE,

INCLUDING WHETHER A NOTICE WAS OR WILL BE PUBLICIZED AS

REQUIRED BY SUBPART 5.2 AND, IF NOT, WHICH EXCEPTION UNDER 5.202

APPLIES.

DLA Contracting Services Office issued a “Special Notice” on the Federal Business

Opportunities (FedBizOpps) with an opened date of June 1, 2019 and closed on June 17, 2019.

7. A DETERMINATION BY THE CONTRACTING OFFICER THAT THE

ANTICITPATED COST THE GOVERNMENT WILL BE FAIR AND

REASONABLE.

Determination of price reasonableness for this commercial item will be in accordance with FAR

12.209 and FAR.15.404-1 Proposal Analysis Techniques, paragraph (b) Price Analysis.

8. A DESCIPTION OF THE MARKET RESEARCH CONDUCTES (SEE OPART

10) AND THE RESULTS OR A STATEMENT OF THE MARKET RESEARCH

WAS NOT CONDUCTED.

N/A

9. ANY OTHER FACTS SUPPORTING THE USE OF OTHER THAN FULL AND

OPEN COMPETITION.

There are no other facts.

10. A STATEMENT OF THE ACTIONS, IF ANY, THE AGENCY MAY TAKE TO

REMOVE OR OVERCOME ANY BARRIERS TO COMPETITION BEFORE ANY

SUBSEQUENT ACQUISITION FOR THE SUPPLIES OR SERVICES.

DLA has and continues to exercise competition as often as possible and is required to conduct ongoing reviews to keep abreast of new technology, both in industry and in the Government as a continuing effort within DLA. DLA always uses a variety of vendors, manufacturers and contracts to fulfill its requirements and will continue its practice of surveying the market to ensure full and open competition to determine practicality.

11. CONTRACTING OFFICER CERTIFICATION THAT THE JUSTIFICATION IS

ACCURATE AND COMPLETE TO THE BEST CONTRACTING OFFICER’S

KNOWLEDGE AND BELIEF. SEE CERTIFICATION BELOW

I hereby certify that the support data provided for which I am responsible and which form a basis for this justification are complete and accurate.

NUTAN CHADA DATE

Contracting Officer’s Representative

DLA/DLA-DP

I hereby certify that the information contained in this justification is accurate and complete to the best of my knowledge and belief.

JOSE M. VILLANUEVA DATE

Contracting Officer DCSO-F