Revised_SOW_Video_Support_Services_18.docx

DLA PUBLIC AFFAIRS (VIDEO TEAM)

SPECIALIZED SUPPORT SERVICES FOR

DLA VIDEO FACILITY, FORT BELVOIR, VIRGINIA

STATEMENT OF WORK

1. BACKGROUND

1.1 The Defense Logistics Agency located at Fort Belvoir, Virginia, has a video team and a video production facility located in its Headquarters. The video team produces complex video productions and broadcasts live events to the global DLA workforce. This requirement is for specialized support services for the DLA video facility located at Ft. Belvoir.

2. SCOPE OF WORK

2.1 Contract period of performance will be for one (1) year from date of contract award and four (4) options (if funding is available). This contract requires the following:

SPECIALIZED SUPPORT SERVICES REQUIRED: (not to exceed 140 hours in a 12-month period)

· Vendor will provide a video engineer or maintenance technician to participate in an initial assessment meeting with DLA POC and Subject Matter Expert. The assessment meeting will cover DLA’s current video capabilities, current workflow, and near term and future technical needs.

· Vendor will participate in meetings with DLA Information Technology (not to exceed 5 meetings during a 12-month period). These meetings can be accomplished in-person or by telephone.

· Vendor will provide recommendations for new robotic cameras for the DLA auditorium, new computers for video editing software, transcoder to enable creation of multiple formats, and equipment to streamline captioning process

· Vendor will perform scheduled quarterly equipment checks and make service calls when equipment malfunctions on existing DLA equipment during the period of the contract. This includes:

· One regularly scheduled on-site maintenance visit per quarter to meet with DLA video team, check all cabling and connections on equipment and to ensure equipment is operating properly and efficiently.

· Full equipment list attached

· Routine equipment check will occur at the DLA Fort Belvoir video facility during normal working hours 7:30am to 5:00pm

· Vendor shall respond within 24 hours of a service call. A service call will be placed is equipment in the DLA video facility is not functioning or breaks down. Maintenance technician or video engineer will provide a technical assessment on the issue and options for solutions.

· DLA personnel will send out equipment for repair and purchase new equipment based on vendor recommendations.

· Avid Media Asset Management and editing systems are maintained under Avid Maintenance contract and are not a part of this contract. However, the vendor should have knowledge of how to integrate an archive and other systems with Avid software.

· Vendor will uninstall equipment as needed. DLA team will turn in equipment.

· Vendor will provide on-site engineering and integration and testing of any newly purchased video equipment. Certain pieces of newly purchased equipment may be installed by manufacturer of equipment if that option is available.

· Installation includes:

1. all basic parts, cabling and testing of equipment

2. labeling of cables and equipment

3. expendable parts (additional items to be procured by DLA)

· Vendor will oversee installation of new equipment and update current blueprint incorporating new equipment and workflow. Installation will be done by vendor’s maintenance technician or manufacturer

· Vendor will recommend resources for training on new equipment

· No overtime or travel reimbursement allowed on this contract

Work To Be Completed

· While on-site, Vendor shall make every effort to avoid any interruption of the work environment. If it is necessary to interrupt work, Vendor shall notify COR/COTR at least two business days in advance so video team work schedules can be adjusted.

· After work is completed, Vendor shall perform final testing and adjustments to the completed system.

· Vendor shall provide basic orientation training on any new hardware for up to four participants. Basic means turning equipment on and off, basic commands to start up software.

· Vendor shall identify points-of-contact with regards to this contract.

Task Management

· The site COR/COTR shall ensure that access to the facility is available to the vendor during business hours, as stated previously.

· The site COR/COTR shall be available to assist the contractor during business hours.

· The site COR/COTR shall provide the contractor with access to the areas required during the installation.

3. VIDEO ENGINEER AND MAINTENANCE TECHNICIAN EXPERIENCE

3.1.1 DLA requires:

· Vendor personnel to have broadcast certifications in the engineering of and maintenance of video broadcast equipment.

· Vendor personnel will be qualified to work with Avid engineers and technicians.

3.1.3 Vendors must be U.S. citizens.

4. WORKMANSHIP:

5. ACCEPTANCE & INSPECTION:

5.1 Upon completion of work, the designated Contract Offer’s Technical Representative (COTR) and Contracting Officer’s Representative (COR) listed shall perform acceptance and inspection. Inspections shall occur within 1 hour after completion and shall include a full demonstration to show that all required functionality has been restored.

6. SECURITY REQUIREMENTS:

6.1 Vendor personnel shall be escorted in the required areas, and will be required to sign in and sign out of specific areas. The Vendor shall follow local procedures. Personnel must be U.S. citizens and have a valid U.S. driver’s license.

7. VENDOR REFERENCES:

7.1 Vendor personnel shall provide at least two references and examples of locations where vendor has provided video support services specifically in the areas of maintenance and engineering of a video production facility where video editing and live broadcasts are the core mission.

8. PERIOD OF PERFORMANCE:

8.1 The period of performance for this contract will be for one (1) year from date of Contract award plus four option years if funding is available.

9. PLACE OF PERFORMANCE

10. DLA EQUIPMENT/SOFTWARE

10.1 See attached spreadsheet

11. POINT-OF-CONTACT FOR REQUIREMENT

11.1 All questions relating to this Statement of Work (SOW) will be directed to

Mr. William J. Miller.

Audio/Visual Specialist Public Affairs Division Office Phone:392-767-1810 Email:william.Miller@dla.mil

DLAD-37.103-ENTERPRISE CONTNRACTOR MANPOWER REPORTING APPLICATION (ECMRA)

37.103 Contracting officer responsibility.

(e) The contracting officer shall ensure compliance with USD(AT&L) memorandum dated November 28, 2012, Enterprise-wide Contractor Manpower Reporting Application. The contractor manpower reporting requirement does not apply to procurements listed by product service code S111 Utilities-Gas services, S112 Utilities-Electricity services, S113 Utilities-Telephone and/or Communications services, S114 Utilities-Water services, S119 Other Utilities and Construction of structures and facilities.

(f) Adhere to the requirements set forth in the USD(AT&L) memorandum dated December 6, 2012, Service Acquisition Workshop (SAW). Document the consideration of a SAW for actions over $100 million. Acquisitions for services valued over $100 million shall be coordinated with the SSM.

(S-90) Solicitations and contracts shall include procurement note C05 when the services to be provided require professional employees, and evaluation of proposed key managerial personnel is required to assess the probability of successful performance.

C05 Changes to Key Personnel (OCT 2016) Certain skilled, experienced, professional and/or technical personnel are essential for successful accomplishment of the work to be performed under this contract. These are defined as "key personnel" and are those persons whose resumes are submitted as part of the technical/business proposal for evaluation. The contractor shall use key personnel as identified in its proposal during the performance of this contract and will request contracting officer approval prior to any changes. Requests for approval of any changes shall be in writing with a detailed explanation of the circumstances necessitating the change. The request must contain a complete resume for the new key personnel and any other pertinent information, such as degrees, certifications, and work history. New key personnel must have qualifications that are equal to or higher than those being replaced. The contracting officer will evaluate the request and notify the contractor whether the requested change is acceptable to the Government.