Tab_14-Amendment_1_(SP4705-16-R-0003)_(5).pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE PAGE OF PAGES

2. AMENDMENT/MODIFICATION NO.

3. EFFECTIVE DATE

06/16/2016

4. REQUISITION/PURCHASE REQ. NO.

0060339240

5. PROJECT NO. (If applicable)

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6) CODE

DLA CONTRACTING SERVICES OFFICE

HQ CONTRACTING DIV, RM 1145

8725 JOHN J. KINGMAN ROAD

FORT BELVOIR VA 22060

USA

See section 6.

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code) (X) 9A. AMENDMENT OF SOLICITATION

NO.

SP4705-16-R-0003

9B. DATED (SEE ITEM 11)

05/18/2016

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE

PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO.

IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The Purpose of this amendment is to:

1. Provide answers to question posed by vendors.

2. Provide an updated Performance Work Statement.

3. Provide an updated 'General Information' section.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

16C. DATE SIGNED

NSN 7540-01-152-8070

Previous edition unusable

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243 x

1 68

Amendment 0001 – Questions and Answers

SP4705-16-R-0003

Question 1. Page 3 Latest Wage Determination: Service Contract Act covers the FFP of this contract, but is there a Collective Bargaining Agreement in place for the FFP as well? If so can a copy be provided?

Answer: The latest revision of the US Department Labor Wage Determination # 15-4281, Revision No. 3 dated 4/08/2016 is available at http://www.wdol.gov under the Service Contract Act section of the site.

Question 2. C2.2.E (page 18) Working Hours: Please clarify regular (normal) working hours. There are conflicting statements. The government being closed due to a weather event it states 6:30 A.M. – 11:00 P.M., but below that it states 7:00 A.M. – 11:00 P.M. What is the correct time frame for regular (normal) duty hours under the FFP portion of this contract?

Answer: 07:00 AM to 11:00 PM.

Question 3. C2.2.E (page 18) Working Hours: This section states the requirement for two qualified persons for both first and second shift for a total of four qualified persons when the government is closed during a weather event? There is a reduction of staff for the first shift. Could there be a reduction of staff for the second shift or possibly on call requirements similar to weekends and holidays?

Answer: When the government is closed during a weather event there will be at least two qualified persons onsite from 7:00 AM to 3:30 PM along with one (1) hour response after these hours.

Question 4. C2.3.KK (page 25) Repair: What are the determining factors of/for Beyond Economical Repair? What is the procedure for End of Life repair and/or replacement?

What are the determining factors of/for Beyond Economical Repair?

Answer: Beyond Economical Repair is for items where the repair would exceed 50% of replacement cost and is covered under the fixed firm price portion of the contract.

What is the procedure for End of Life repair and/or replacement?

Answer: End of Life repair and/or replacement covers equipment with a value in excess of $25,000 and the manufacture no longer provides support. Contractor shall maintain the equipment until Beyond Economical Repair.

Question 5. C2.15.S (page 40) Certified Technician Response Time: The request is for a one (1) hour arrival response time from any certified technician, can the time frame be changed / extended to an eight (8) hour arrival response time?

Answer: Yes, the need is for a one (1) hour arrival response time from the primary contractor and any Subcontractor should be onsite within 8 hours.

Question 6. C2.18.C (page 43) Defense Biometric Identification System (DBIDS): Is this a power only requirement or Security as well? Any Preventive Maintenance requirements?

Answer: The above information has been removed.

Question 7. C2.18.GG (page 49) Electric Gate Operators: Are PM’s required on this equipment? Did not find anything listed under Attachment C.4-C.20 section C.16 Performance Requirement Summary Table.

Answer: The above information has been removed.

Question 8. C3.0 (page 58) General Requirements: What are the regular (normal) hours for the first shift and the second shift?

Answer: 07:00 AM to 3:30 PM First shift 3:00 PM to 11:00 PM Second shift

Question 9. C.3.H (page 59) Second Shift: What is the required personnel for the second shift? Are a security administrator (C3.E.note), shift supervisor (C3.H), electrician (C3.H), and a security tech (C3.L) required for the second shift?

Answer: At all times during this contract a full time Supervisor and Security Administrator must be on site from 07:00 AM to 3:30 PM.

The second shift working hours are from 3:00 PM to 11:00 PM and will consist of one on site supervisor and one qualified electrical technician.

Question 10. Price Proposal (page 115): What is CLIN 0006?

Answer: All reference to CLIN 0006 is hereby removed.

Question 11. Volume III – Price Proposal – Other Direct Costs (page 116): Is this where we include our Fixed Burden Rate (F.B.R)?

Answer: Yes. You will include your F.B.R. in Volume III. Your percentage for F.B.R. should be proposed for the Base Period and Option Periods. F.B.R. will be considered for the IDIQ Work CLINs only. See the below information within the solicitation concerning Labor Requirements and Material Requirements.

Labor Requirements. Price Proposal shall include proposed prices for labor including the labor category, direct labor hours, Contractor’s labor rate (from IDIQ), extended labor category proposal price (labor rate multiplied by quantity), and for the Task Order a cumulative total of labor proposed prices. Since labor rates on the IDIQ schedule are fully burdened rates and indirect labor hours concerning the Task Order are covered by the applicable fixed burden (indirect cost) rate, no labor hours shall be included in the task order proposal for markups, travel time, material handling, cleanup, awaiting escort, overhead, profit, supervision, delay allowance, clerical support or other similar pricing elements.

SECTION C1 DESCRIPTION OF FACILITIES

The McNamara Headquarters Complex (HQC) is located on approximately 115 acres. The enclave consists of:

BLDG 2462 Multi-story 1,100,000 square foot (SF) facility BLDG 2463 Gate 1 Access Control BLDG 2464 Gate 2 Access Control BLDG 2465 Gate 3 Access Control BLDG 2466 Rec Building / Pavilion BLDG 2467 Irrigation Well House BLDG 2468 Child Development Center 34,000 SF BLDG 2469 One Parking Garage building BLDG 2480 Material Receiving and Screening Facility 15,000 SF BLDG 2487 Outfall Control Structure

The following are Remote Facilities within a 25 mile radius of the HQC:

BLDG 1116, 23,768 SF

BLDG 1973, 10,800 SF

BLDG 1976 10,800 SF

BLDG 1977, 10,800 SF

BLDG 1979, 10,800 SF

Dulles West Office Building 9,643 SF Fleet Industrial Park Warehouse 14,328 SF Technical Equipment Inspection Facility 4,200 SF

During the performance period of this contract, a new 2,500 square foot Visitor Control Center (VCC) and two over watch booths are projected to be constructed on the HQC. Also during the performance period of this contract BLDG 1414 and BLDG 802, Remote Facilities, maybe constructed and services shall be provided under this contract.

The HQC receives primary commercial power through dual incoming 34.5 KV underground feeder cables from the Fort Belvoir utility lines. Power is routed from the 34.5KV switchgear through the buss duct on the Lower Level to the nine (9) 34.5 KV Indoor Substations located on the lower level of the HQC. Power is reduced to 480 volts by 2,000-2500 KVA transformers and distributed through 480-volt buss duct power risers to panel boards in multiple electrical closets on each floor.

The HQC has the following additional major electrical systems:

Emergency Power Generator System (EPGS) Automatic Transfer Switches (ATS) Uninterrupted Power Supply Systems (UPS) Fire Detection Systems Electronic Security/Access Control systems (ESS) Surveillance Camera Systems (CCTV) Sound Masking and Paging systems Floating Fountain Building and Parking Lot lighting systems Access Control Barrier Systems LED Parking lot Electronic signs LED Gate signs

SECTION C2 PERFORMANCE WORK STATEMENT

C2.0 SCOPE

C2.1 The general scope of this performance work statement (PWS) is for the operation, maintenance, service, repair, and minor construction / alteration services for buildings and structures of electrical systems, related components, systems and equipment described in Section C2 of this PWS.” The period of performance is a one (1) twelve (12) month Base Period from September 1, 2016 through August 31, 2017 with four (4) sequential twelve (12) month option periods.

GENERAL REQUIREMENTS

C2.2 The Contractor shall furnish all labor, supervision, tools, materials, equipment, incidental engineering, subcontracting, transportation, and management necessary to perform work in accordance with general craft, industry standards, applicable laws, regulations, codes, Federal Regulations, and HQC construction specifications.

This work includes but is not limited to the following functional areas:

A. General Electric: The General Electric includes all HQC Non-Security systems such as the Plant systems, substations and associated equipment; electrical cables; electronic and communications manholes; duct system;

transformers; circuit breakers; voltage regulator; capacitor; interior and exterior electrical distribution system and component (including both overhead and underground equipment) etc.

(1) Operation, installation, maintenance, inspection, testing and repair of utilities.

(2) Operation, installation, maintenance, inspection, testing and repair of electrical equipment and associated systems.

(3) Operation, installation, maintenance, inspection, programming, testing and repair of Emergency Generators, Underground Fuel Storage Tank, Paralleling gear, Automatic Transfer Switches and Uninterruptible Power Supply (UPS) Systems.

(4) Operation, installation, maintenance, inspection, programming, testing, and repair of Fire Detection Systems.

(5) Operation, installation, maintenance, inspection, testing and repair of the Floating Fountain.

(6) Service Orders.

B. General Security: The General Security includes all HQC; computer-controlled card access system, photo-imaging ID badging system, closed circuit television (CCTV) system, digital recording systems, Access Control systems, Intrusion detection systems, duress alarm systems and intercom systems.

(1) Operation, installation, maintenance, inspection, programming, testing, and repair, of Electronic Security/Access Control Systems, CCTV, Access Control Barrier systems, system controls and associated components.

(2) Operation, installation, maintenance, inspection, programming, testing, and repair of sound masking and paging system.

(3) Service Orders.

C. Remote Security: The Remote Security includes all Non- HQC; computer-controlled card access system, photo-imaging ID badging system, closed circuit television (CCTV) system, digital recording systems, Access Control systems, Intrusion detection systems, duress alarm systems and intercom systems.

D. IDIQ: Indefinite Delivery Indefinite Quantity (IDIQ) work items construction, minor construction/alterations, and equipment installation that exceed the scope ($2,000.00) of a minor work service order. If the Contractor agrees, IDIQ task orders in excess of $500,000 may be issued by the Contracting Officer (KO).

E. Working Hours. The Government's regular (normal) working hours are from 6:00 AM to 7:00 PM Mondays through Fridays except Federal Holidays and other days specifically designated by the KO. Some work will require the Contractor to work outside of normal working hours.

(1) The Contractor shall have an appropriate number of qualified personnel physically present during regular working hours from 7:00 AM to 11:00 PM Monday through Friday and immediately available one

(1) hour response, 24 hours per day, seven days per week with consideration for inclement weather. Any other work outside regular working hours requires the approval of the Contracting Officer Representative

(COR).

(2) Federal Holidays: New Year's Day, Inauguration Day, Martin Luther King, Jr. Day, President's Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veteran's Day, Thanksgiving Day, and Christmas Day.

(3) The Contractor shall report to work as regular working hours on administrative Furlough days unless otherwise directed by COR.

(4) When the government is closed during a weather event there will be at least two Journeyman Electricians on site from 7:00 AM to 3:30 PM.

F. Government Quality Assurance (QA). In accordance with the FAR 52.212-4 (a), INSPECTION/ACCEPTANCE clause, all work performed under this contract is subject to Government inspection when the Contractor tenders acceptance. The Government's Quality Assurance Surveillance Program is not a substitute for Quality Control by the Contractor. All findings of unsatisfactory or nonperformer work will be administered in accordance with the "CONSEQUENCES OF CONTRACTOR'S FAILURE TO PERFORM REQUIRED SERVICES" clause and the Performance Requirements Summary (PRS) in Attachment C16. Findings of unsatisfactory or non-performed work shall be documented and issued to the Contractor as Quality Deficiency Service Orders. All costs associated with rework (including correction of Quality Deficiency Service orders) are the responsibility of the Contractor. The Government reserves the right to choose the inspection methods to be used in implementing its Quality Assurance program and to vary the inspection methods utilized during the work without notice to the Contractor. The Government is the governing authority in all disputes regarding Quality Assurance.

G. Workmanship and Materials Standards.

(1) All workmanship shall meet the standards specified herein and shall be accomplished in conformance with approved and accepted standards of the industry; the National Electrical Code (NEC), equipment manufacturers; all applicable activity, local, state, and Federal standards; and all applicable building and safety codes; HQC construction specifications; operations, construction and maintenance standards of the

HQC.

(2) When the Contractor completes work on a facility, system, or piece of equipment, that facility, system, or equipment shall be free of missing components or defects, which would prevent it from functioning as originally intended and designed. Corrective, repair and replacement work shall be carried to completion including operational checks and cleanup of the job site. Except where approved, replacements shall match existing in dimensions, finish, color, performance and design.

(3) Cleanup. During and at completion of work, debris shall not be allowed to spread unnecessarily into adjacent areas nor accumulate in the work area itself. All such debris, excess material, and parts shall be cleaned up and removed at the completion of the job and/or at the end of each day, work is in progress. To include service order, minor work and IDIQ.

(4) Protection and Damage. The Contractor shall provide all labor, materials, and equipment necessary for the protection of the general public, their employees, equipment, furnishings, buildings, and grounds from damage caused by the Contractor's negligence. Equipment, furnishings, buildings, and improved land damaged due to work performed by the Contractor shall be repaired or replaced to its original condition and finished at no additional cost to the Government.

(5) The COR must approve any work, which will alter the original appearance or functions of equipment, structures, or appurtenances.

(6) The use of impact tools or power-actuated tools will not be permitted in occupied office spaces during regular working hours under routine operations. However, with the approval of the COR, exceptions to this rule may be permitted and required. Note: If during the use of power operated or actuated tools causes interference with ongoing Government operations, the Contractor shall immediately stop work as instructed by the COR or other HQC facility personnel and continue to work on other portions of the project until such time as power operated or actuated tools may be used.

(7) Burning Permits. Burning permits are required before burning or welding equipment can be put to use.

The Contractor shall notify the COR prior to seeking a burning permit. To obtain a permit, the Contractor shall coordinate with Facilities Management in advance, for each day welding or burning is performed.

H. Variation in Quantities for Fixed Price Services. Quantities depicted throughout this contract represent the Government's best estimate of the quantity of work for the period of performance. After contract award, situations may arise which impact upon the Government's requirements and necessitate changes to this contract. Should this occur the Contracting Officer (KO) will modify the contract in accordance with the provisions and limitations specified herein. No adjustments shall be made under the following provisions, except as may be specifically identified.

I. Service Orders (SO). The estimated annual quantities of the types of service calls are identified in Attachment C4;

however, these quantities do not include service orders for preventive maintenance or quality deficiency service orders. The actual quantities of service orders issued during each performance period will most likely differ from that shown, and an annual variance for each type of service order not to exceed 25 percent is considered normal.

Accordingly, no adjustment will be made to the contract price unless the total annual quantity of each type of service order issued during the performance period is greater than 125 percent or less than 75 percent of the respective estimated annual quantity shown in Attachment C4, Historical Data. An equitable adjustment will be made only for that quantity of service orders which either is greater than 125 percent or less than 75 percent of the quantity shown.

J. Recurring Services. The annual quantity of work for all recurring services - Preventive/Planned Maintenance and Operations - is identified throughout Section C.2. The quantities of equipment and Preventive maintenance are identified in Attachments C6 and C7. Variations in the units of measure of these listings will be considered for an adjustment in price.

K. Upon notification from the Contractor within the initial sixty (60) days of performance, the Government will adjust the contract price at the same unit price shown in the Deduction Summary (C18) for validated errors in the quantities identified in this contract Attachments C4, C6 and C7. The Contractor shall identify the specific error and the corrected quantity. Notification of errors after the initial sixty (60) days will not be considered.

L. If the Government elects to reduce services or equipment cited in Attachments C4, C6 or C7, an adjustment will be made in the contract price at the same accepted unit price stated in the Deduction Summary (C18), if the reduction does not reduce the work to below ninety (90) percent of the original quantity identified. Should the Government delete work to less than ninety (90) percent of the original quantity identified; a negotiated equitable adjustment will be executed only for the work, which is below ninety (90) percent of the original quantity.

M. Contractor licensing, certification and specific experience requirements. The Contractor and/or his sub- Contractor shall possess all licenses required by the local, state and Federal Government. Local Government includes Fairfax County and Fort Belvoir. These licenses include, but are not limited to the following:

Commonwealth of Virginia Class A Electrical Contractors License; Underwriters Laboratory (UL) UL 2050 certification, Fairfax County Business License; and Commonwealth of Virginia Master Electrician License.

N. It is intended that the on-site staff be fully knowledgeable and capable (well trained) of properly operating all of the buildings electrical systems, equipment, security systems, fire alarm systems, UPS units, emergency Generators, ATS, and Parallel switchgear. During the phase-in period and as necessary, the Contractor shall develop and obtain training for his staff such that they can properly operate all equipment and systems covered under this contract. The Contractor shall provide adequate training such that the on-site supervisors and their employees can successfully demonstrate, on a quarterly basis, or as required by the COR, by written and/or verbal examination of the COR that they have adequate operational knowledge of the systems listed in this contract. Should a casualty/fault occur to a piece of equipment, it is expected that the on-site staff shall be capable of performing appropriate damage control and then call in the required technical specialist with the certification, license or factory training to make specialized repairs. Furthermore, it is expected that the on-site team shall operate the equipment/systems to set up for any preventive maintenance or repairs, which shall be performed by the technical specialist, to perform quality control of the specialist’s effort and to restore the systems to normal operation after the maintenance or repairs, are completed.

O. In addition to Contractor licenses, the following individual licenses, certifications, or factory-trained manufacturer’s representation must be held by the Contractor's employees or Contractor’s sub-contracted employees as necessary. The Contractor shall provide copies of all these documents thirty (30) days prior to contract start date.

(1) Certified High Voltage Technicians. The Contractor shall provide High Voltage Technicians certified by the International Electrical Testing Association (NETA), National Institute for Certification in Engineering Technologies (NICET), when performing tasks including new construction, preventive maintenance, repairs, replacement or connection of high voltage electrical equipment, switchgear, cables splices and terminations, and systems. The Contractor shall develop a training program and demonstrate to the COR prior to contract start and prior to substitution of any On Site Supervisor that the following personnel are fully knowledgeable and capable of properly operating the High and Low Voltage electrical equipment.

(2) Certified Edwards/NFPA Fire Alarm Technician and Siemens XLS system. The Contractor shall provide manufacturer (Edwards Systems Technology and Siemens XLS system) and NFPA certified Fire Alarm Technicians fully knowledgeable in all aspects of addresses, set points, alarm points, graphics, maintenance, repair, new construction, and programming of the Edwards' FCC IRC-3 Life Safety System and the Siemens XLS system, when performing such tasks including maintenance, repairs or connection of fire detection equipment and systems. The Contractor shall develop a training program and demonstrate to the COR prior to contract start and prior to substitution of any On Site Supervisor that the following personnel are fully knowledgeable and capable of properly operating the fire Alarm Systems and its

(3) Certified Liebert UPS Technician. The Contractor shall provide manufacturer (Liebert) certified UPS Technicians fully knowledgeable in all aspects of operation, set points, alarm points, graphics, maintenance and programming of the Liebert UPS System when performing such tasks including preventive maintenance, repairs or connection of UPS equipment and systems. The Contractor shall develop a training program and demonstrate to the COR prior to contract start and prior to substitution of any on-site supervisor and Contractor personnel are fully knowledgeable and capable of properly operating the UPS

(4) Certified Caterpillar Emergency Diesel Generator Mechanic. The Contractor shall provide manufacturer (Caterpillar) certified Emergency Diesel Generator Mechanics fully knowledgeable in all aspects of maintenance, repair, and troubleshooting of the five (5) Caterpillar Emergency Diesel Generators when performing such tasks including preventive maintenance, repairs, or connection of emergency generator equipment and systems. The Contractor shall develop a training program and demonstrate to the COR prior to contract start and prior to substitution of any on-site supervisor and fully knowledgeable and capable of properly operating the Emergency Diesel Generators and systems.

(5) Certified Security System Technicians. The Contractor shall provide manufacturer Security System Diamond II system technicians fully knowledgeable in all aspects of addresses, set points, alarm points,, maintenance, repair, troubleshooting, programming, and complete system administration of the General

Electric Diamond II ESS system, Photo ID Badging System and all related systems and components when performing such tasks including preventive maintenance, repairs or connection of security equipment and systems. The Contractor shall develop a training program and demonstrate to the COR prior to contract start and prior to substitution of any on-site supervisor and fully knowledgeable and capable of properly operating, troubleshooting the Security System and associated components.

(6) Certified ASCO Power Technologies ATS Technician. The Contractor shall provide manufacturer (ASCO) certified Automatic Transfer Switch Technicians fully knowledgeable in all aspects of maintenance, repair, new additions/construction, and troubleshooting of the ATS' and Paralleling Switchgear. The Certified ATS Technician shall be used when performing Annual PM and for any required troubleshooting, repairs, additions to the system and new construction. The Contractor shall develop a training program and demonstrate to the COR prior to contract start and prior to substitution of any on-site supervisor and fully knowledgeable and capable of properly operating the ATS and Paralleling switch gear.

(7) Certified Vicon surveillance and digital recording equipment and systems Technicians. The Contractor shall provide Certified Vicon Technicians fully knowledgeable in all aspects of operation, maintenance and programming of Vicon equipment, recording system, and storage area network, (SAN) servers, when performing such tasks including preventive maintenance, repairs, additions to the system and new construction. The Contractor shall develop a training program and demonstrate to the COR prior to contract start and prior to substitution of any on-site supervisor and fully knowledgeable and capable of properly operating the Vicon camera controls and recording equipment.

(8) Acetylene cutting, Welding or Electric Welding. The Contractor shall provide personnel certified in accordance with the National Board of Boiler and Pressure Vessel Inspection Code and Section VIII and IX of the ASME Boiler and Pressure Vessel Code when performing acetylene cutting, welding, or electric welding.

(9) Crown Factory trained technicians shall be provided for performing all aspects of programming, maintenance, and repairs of the Sound Masking and Paging system. The Contractor shall develop a training program and demonstrate to the COR prior to contract start and prior to substitution of any on-site supervisor and fully knowledgeable and capable of properly operating the Sound Masking and Paging system.

P. Performance Evaluation Meetings. The Project Manager and Onsite Supervisor shall meet weekly with the COR during the first three (3) months of the contract. Meetings shall be held thereafter as determined necessary by the COR. The Contractor shall provide management representatives at the meetings above the level of Project Manager at the COR's request to resolve performance issues. The Contractor will provide written meeting minutes to the COR within one (1) day following the meeting. Work Control monthly meetings shall be conducted with the COR where the Contractor presents his/her analysis of the past month and current workload, quality and overall performance with defined actions for improved performance.

C2.3 DEFINITIONS

As used throughout this contract, the following terms shall have the meaning set forth below. Additional definitions are in the "DEFINITIONS" clause. Where "as shown", "as indicated", "as detailed", or words of similar import are used, it shall be understood that reference is made to this specification, drawings, blue prints, directives and specification unless stated otherwise. Where “as directed", "as required", "as permitted", "approval", "acceptance", or other words of similar import are used, it shall be understood that direction, requirement, permission, approval, or acceptance from the KO or COR is intended unless stated otherwise.

A. Additional Material Handling. Time expended for loading materials from storage to truck; unloading materials to work area, moving materials from storage to job site, removing debris, and handling of materials during the job is not included in the craft time standard.

B. Administrative Furlough. An administrative furlough is a planned event by an agency which is designed to absorb reductions necessitated by downsizing, reduced funding, lack of work, or any budget situation other than a lapse in appropriations. Furloughs that would potentially result from sequestration would generally be considered administrative furloughs.

C. Alterations. Alterations are new work that is not related to the maintenance and repair of the building. Alterations may include installation of equipment and miscellaneous items, fabrication of miscellaneous items, relocation of equipment, materials, and devices, minor construction work requirements and miscellaneous services. Alterations work with a total cost including labor and materials of $2,000 or less shall be classified as minor work and alterations with a total cost exceeding $2,000 shall be classified as IDIQ work.

D. Backlogged Service Orders. A routine service order issued during the previous contract and not completed for any reason, or maintenance, repair and minor construction requirements that are identified during lapses, if any, in service between this contract and previous contract.

E. Beyond Economical Repair. Is for items where the repair would exceed 50% of replacement cost and is covered under the fixed firm price portion of the contract.

F. Component Part. Any part of any item or system that is detachable or removable from the main body or main assembly of the item or system.

G. Construction Wage Rate Requirements Statute Work. The Contractor shall pay employees not less than the minimum wages and fringe benefits specified in the Construction Wage Rate Requirements Statute Determination, if the total cost (labor and materials) of the individual alteration indefinite-delivery indefinite-quantity (IDIQ) work effort exceeds $2,000. The Government reserves the right to survey the Contractor's employees for compliance with the Construction Wage Rate Requirements Statute.

H. Contracting Officer (KO). The Contracting Officer is a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.

I. Contracting Officer's Representative (COR). The person whom the KO will designate by name and position title to act as intermediary between the Contractor and the KO on matters pertinent to this contract and be his/her designated representative. For this requirement, COR(s) will be designated as primary and secondary; secondary COR(s) will assume responsibilities when the primary is not available.

J. Contractor. The term Contractor as used herein refers to both the prime Contractor and any Subcontractors. The prime Contractor shall ensure that Subcontractors comply with the terms and conditions of this contract.

K. Corrective maintenance, the maintenance task performed to identify, isolate, and rectify a fault so that the failed equipment, machine, or system can be restored to an operational condition within the tolerances or limits established for in-service operations. All maintenance is included in the firm fixed price portion of the contract.

L. Craft Hour/Direct Labor Hour. A craft hour is one hour of craft time, which shall include only the purely productive portion of direct, skilled labor required to perform a specific task at the work location. Time for job preparation, safety standby personnel, gas free entry certification for confined space entry, travel, normal and any additional material handling (including erection and dismantling of scaffolding), craft delay allowances (including security escort), and inspection, supervision, and similar indirect labor elements are not included.

M. Delay Allowances. Time expended for planning the work in the shop and at the job site; personal needs;

balancing delays waiting for other craftsmen; unavoidable delays; partial day influence; waiting for tools or materiel that should have been at the job site.

N. Direct Labor Costs. Wages or salaries, which can be properly identified with and charged to one specific product or service. Direct labor cost shall include all direct labor employee benefit costs and burdens. Employee benefits shall include the employer's cost contributions for health and welfare, injury compensation, Federal and State Unemployment and Social Security taxes. It shall also include a burden factor to recover the cost of paid absence due to Federal Holidays and vacation, and other benefit costs including retirement contributions and paid sick leave may be included where identifiable and payable by the Contractor.

O. Direct Materials Cost. The actual vendor invoice charges for materials used for performance of work under this contract. Direct material costs shall include transportation charges when such charges are included on the invoice by the vendor, as well as any discounts allowed for prompt payment and discounts or rebates for core value or salvage value that accrue to the Contractor. When questions arise concerning the cost of materials, material costs will be based on the lowest of quotes provided by the Contractor from at least three different commercial vendors for the direct material cost. The Government retains the right to obtain additional quotes in questionable situations. The lowest price will be used.

P. Emergency Service Orders (ESO). Service Orders will be classified by the COR as emergency when the work consists of correcting failures which constitute an immediate danger to personnel or threaten to damage property (e.g. electrical power outages, voltage fluctuations greater than plus/minus five percent, electrical defects which may cause fire or shock, etc.); or compromise physical security and others or as determined by the COR.

Q. End of Life Repair / Replacement. End of Life repair and/or replacement covers equipment with a value in excess of $25,000 and the manufacture no longer provides support. Once End of life occurs, Contractor will be required to maintain the equipment till Beyond Economical Repair.

R. Enterprise Business System (EBS) and Facility Center. EBS is the suite of facilities automation products used at the HQC. EBS maintains and manages facilities related data for Assets, Maintenance, Space, Leases, Materials, Property, and Projects. All demand and preventive maintenance work requests are issued and managed through

EBS.

S. Extraordinary Repair Work. Extraordinary repair work includes repair and replacement work required due to accidents, acts of God, unlawful acts, or faulty or negligent operations by personnel other than the Contractor and its agents maintaining the system. Extraordinary repair work exceeding the scope of minor work shall be accomplished by issuing a separate IDIQ task order. Examples of extraordinary repairs would include the following; burnout of switchboard due to flood water, damage from a ruptured pipe or fire suppression system or lamp post broken by car collision. Examples of repairs that ARE NOT extraordinary repairs would include: burnout of silicone filled transformer or burnout of security camera due to rain water intrusion.

T. Facility. Industrial property for production, maintenance, research, development, or testing, including real property and rights therein, buildings, structures, improvements, and built-in equipment.

U. Fixed Burden Rate (F.B.R). The indirect costs (expressed in percentage of direct cost) for work included in the IDIQ portion of the contract. The FBR Rate will not include profit.

V. Frequency of Service. Unless otherwise noted, services designated with the following frequencies shall be performed at intervals specified:

Annual (A). Services performed once during each 12 month period at intervals of 335 to 395 days.

Biennial (BA). Services performed once every 2 years on a date during the month specified.

Bimonthly (BM). Services performed 6 times during each 12 month period at intervals of 58 to 63 days.

Biweekly (BW). Services performed 26 times during each 12-month period at intervals of 13 to 15 days.

Daily (2D). Services performed twice each day, Monday through Friday, excluding holidays unless otherwise noted.

Daily (3D7). Services performed three times a day, at intervals between 7 and 9 hours, seven days per week including weekends and holidays.

Daily (D). Services performed once each day, Monday through Friday, excluding holidays unless otherwise noted.

Daily (D7). Services performed once each day, seven days per week including weekends and holidays.

Hourly (H). Service performed every hour, at intervals between 50 to 70 minutes, seven days per week including weekends and holidays.

Monthly (M). Services performed 12 times during each 12 month period at intervals of 28 to 32 days.

Quarterly (Q). Services performed 4 times during each 12 month period at intervals of 80 to 100 days.

Quinquennial (QA). Services performed once every 5 years on a date during the month specified.

Semiannual (SA). Services performed twice during each 12 month period at intervals of 160 to 200 days.

Triennial (TA). Services performed once every 3 years on a date during the month specified.

Weekly (W). Services performed 52 times during each 12 month period at intervals of 6 to 8 days.

W. Government Furnished Property (GFP). Government-furnished property means property in the possession of, or directly acquired by, the Government and subsequently furnished to the contractor for performance of a contract.

X. Hazardous Materials. A substance or material, including a hazardous substance capable of posing an unreasonable risk to health, safety, and property. Refer to 49 CFR, Part 172 "Hazardous Materials Table" and Appendix 172.101, List of Hazardous Substances and Reportable Quantities.

Y. Hazardous Waste. Any material that is subject to the Hazardous Waste Manifest Requirements of the US Environmental Protection Agency as specified in 40 CFR Parts 261 and 262.

Z. Inclement Weather. Conditions that will cause the traffic and work forces to curtail normal hour employees to delay their reporting times or remain at home teleworking.

AA. Indefinite Delivery Indefinite Quantity (IDIQ) Work. "IDIQ" is defined as alteration requirements and extraordinary repair work, which exceed the scope of a service order for minor work. Alteration and extraordinary repair work will be classified as an IDIQ when the total cost of the required work, including labor and materials, is beyond the scope of a service order for minor work ($2,000.00), but less than $3,000,000. Work shall be completed within the time frames specified on each task order. IDIQ Work is included in the indefinite quantity portion of the contract.

BB. Job Preparation. All work and costs associated with receiving and considering a job assignment and instructions; planning equipment and material requirements; obtaining proper tools; laying out job, tools, materials, and equipment; setting up ready to begin work; cleaning and storing tools and equipment and cleanup of job site.

Job Preparation is not direct labor.

CC. Latent defects. Latent defects are defects that are present in a hidden or undeveloped state and are not visible or apparent at the time of inspection, but which become obvious or come into being at some future time.

DD. Maintenance. The recurring day-to-day, periodic, or schedule work required to preserve or restore real property to such a condition that it may be effectively utilized for its designated purpose. The term includes work undertaken to prevent damage to a facility that otherwise would be more costly. Maintenance may be Preventive, Predictive, or Corrective. All maintenance is included in the firm fixed price portion of the contract.

EE. Minor work. Minor work is defined as alteration requirements, new work, or installation when the total cost of the required work, including labor, equipment, and materials, is $2,000 or less. Minor Work shall be completed within the time frames specified on each Minor Work Service Order. Minor Work is included in the fixed firm price portion of the contract.

FF. Predictive Maintenance. Predictive maintenance is recurring scheduled work typically consisting of non-destructive testing and sampling to predict equipment problems so that corrective action may be taken to preserve or restore real property to such a condition that it may be used for its designated purpose. The term includes work undertaken to prevent damage to a facility that otherwise would be more costly. All predictive maintenance is included in the firm fixed price portion of the contract.

GG. Pre-Expended Bin Materials and Supplies. The minor materials and supplies which are incidental to a job, and for which the total direct cost of one material line item shown on the material estimate is $50.00 or less. Examples of pre-expended bin materials and supplies include, but are not limited to, solder, lead, flux, electrical connectors, electrical tape, fuses, nails, screws, bolts, anchors, washers, spacers, masking tape, sand paper, solvent cleaners, lubricants, grease, oil, rags, mops, glue, epoxy, spackling compound, joint tape, gases, fittings, and compound, clips, welding rods, heat sinks, touch-up paint, electrical fittings, etc.

HH. Preventive Maintenance (PM). The recurring day-to-day periodic scheduled work required to preserve or restore real property to such a condition that it may be reliably used for its designated purpose. The term includes work undertaken to prevent damage to a facility that otherwise would be more costly. All preventive maintenance is included in the firm fixed price portion of the contract. Preventive maintenance service orders shall be issued through the EBS system.

II. Quality Assurance (QA). A method used by the Government to provide some measure of control over the quality of purchased goods and services received.

JJ. Quality Control. A method used by the Contractor to control the quality of goods and services produced.

KK. Recurring Work. Work, which is performed on a periodic basis such as preventive maintenance, predictive maintenance, building operations and standard operating procedures (SOP’s). Recurring work is included in the firm fixed price portion of this contract.

LL. Regular Working Hours. The Government's regular (normal) working hours are from 6:00 AM to 7:00 PM Mondays through Fridays except (a) Federal Holidays and (b) other days specifically designated by the KO.

MM. Repair. Repair is the restoration of a piece of equipment, a system, or a facility to such condition that it may be effectively and reliably utilized for its designated purposes, and is a result of ordinary use, operation, normal wear and tear and the passage of time. Repairs may be overhaul, reprocessing, or replacement of constituent parts or materials that have deteriorated by action of the elements or usage and have not been corrected through maintenance, or replacement of the entire unit or system if beyond economical repair. All repair work is included in the firm fixed price portion of the contract. Beyond Economical Repair, Extraordinary Repair Work, and End of Life Repair / Replacement are not included in this definition.

NN. Response Time. Response time is defined as the time allowed the Contractor after initial notification of a work requirement to be physically on the premises at the work site with appropriate tools, equipment, and materials, ready to perform the work required. Response times are designated in the appropriate technical clauses of the Performance Work Statement.

OO. Routine Service Orders (RSO). Service Orders will be classified by the COR as routine when the work does not qualify as an emergency or an urgent call. Examples of routine calls include inoperative switches or outlets, minor repairs to electrical equipment, light bulb replacement, etc.

PP. Service Contractor Labor Standards Statute. The statute requires that all Contractors working on government service contracts shall compensate their workers in accordance with prevailing wage rates as periodically promulgated by the Department of Labor wage determinations. The Service Contract Labor Standards Statue applies to the firm-fixed price portion of the contract.

QQ. Service Orders (SO). Service orders are unscheduled maintenance, repair, and minor work. Maintenance and repair service orders are issued through the EBS or Facility Center system and are assigned emergency, urgent, same day or routine priority. All service order work is included in the firm fixed price portion of the contract.

RR. Task Order. A task order is a document (SF 1449) issued by the KO to order IDIQ work.

SS. Travel time. Time expended between shop and the job site; waiting for vehicle; getting in and out of vehicle;

loading and carrying a tool box; vehicle travel; unloading material tools or equipment, walking from vehicle to job site; opening and closing door; walking up and down stairs; using elevators; and access to secure or controlled areas or awaiting escort. Travel time is not considered direct labor.

TT. Urgent Service Orders (USO). Service orders will be classified by the COR as urgent when the work is deemed mission essential or when the work consists of failures in services which do not immediately endanger personnel, or threaten to damage property, or disrupt operations and/or training missions, but would soon inconvenience and affect the health or well-being of personnel, damage property, or disrupt operations and/or training missions.

C2.3 GOVERNMENT FURNISHED FACILITIES, EQUIPMENT

A. The Government will provide the Contractor the use of certain Government owned facilities for use only with this contract. The use of Government furnished facilities, system furniture and materials for other purposes is prohibited.

(1) Government Furnished Facilities. The Government will provide the following rooms: 0632 and 0626 in BLDG 2462 (about 350 sq. ft. each). The Contractor shall assume responsibility and accountability of such facilities provided for his/her use and shall take adequate precautions to prevent fire hazards, safety hazards, odor, and vermin. Custodial services for Government furnished facilities shall be the responsibility of the Contractor and as a minimum shall be maintained at the same level as similar spaces occupied by the Government. The Contractor shall obtain written approval by the COR before making any modifications or alterations to any of these areas. Any modifications to Government Furnished facilities shall be at Contractor expense. At the completion of the contract, all areas shall be returned to the Government in the same condition as received, except for reasonable wear and tear. The facilities provided is attached in (C9)

(2) Government Furnished Equipment.