DCSO-F-Attachment-C4-C20-Electrical-05MAY16.pdf

Section C – Performance Work Statement (PWS)

a. PWS – Consists of the following Sections, C1 – C3:

Sections C1 – C3 C1 Description of Facilities C2 Performance Work Statement C3 Contractor Personnel Requirements

b. Attachment C4 – C20, as listed below:

Attachments C4 – C20 C4 Historical Data C5 Tour Requirements C6 Inventory C7 Preventive Maintenance Program C8 List of Records and Reports C9 Government Furnished Facility C10 Government Furnished Equipment C11 Government Furnished Material C12 Contractor Furnished Material C13 Hazardous Materials C14 Directives C15 Intentionally left blank C16 Performance Requirements Summary Table C17 Intentionally left blank C18 Deduction Summary C19 Intentionally left blank C20 Intentionally left blank

C.4 ATTACHMENT

HISTORICAL DATA

HISTORICAL DATA

C4.1. Service order Historical Data: Historical data reflect the type and number of services call expected during the term of this contract, the counts are only an estimate. The service order issued during January 2013 through Sept 30, 2015 these tickets were for emergency, routine, urgent and minor work service orders. The HQC expects services orders to be typical of a facility of this type. The summary of historical data is listed below includes electrical, and security for the HQC, HQC/POD 10, CDC, MSRF, Gates, and security for the offsite buildings.

Average Routine Service Orders 65 per month 780 per year

Average Urgent Service Orders 10 per month 120 per year

Average Emergency Service Orders 5 per month 60 per year

Minor work orders Labor and Materials 5 per month 60 per year

C4.3 IDIQ Historical Data. A summary of historical data is listed below:

Average Indefinite Quantity Work request 46 per year

Average cost per Indefinite Quantity Work request $71,081.57

C.5 ATTACHMENT

TOUR REQUIREMENT

Daily Tours

Generators/Paralleling Gear – Check hour meters, switches, and Breaker status lights Fire Alarm – Check for panel for any trouble, active or disabled points

Substations/Meter KWH / Voltage Readings

Building U.P.S – Check for Alarms and proper operation

Cameras Monitors Diamond II

When performing daily security tours log into Viconet and Diamond II to check that all cameras and ACU’s are up and running. Visual inspect that all security monitors in the key observation areas (no private offices) are working properly.

Weekly Tours

All active barrier systems Security closets

Monthly Tours

DLA HQC Campus outdoor lighting inspection preformed on second shift

Duress alarms

C.6 ATTACHMENT

INVENTORY

The following provides the most recent inventory list of equipment for the HQC. It is the responsibility of the contractor to verify the inventory list and quantities.

PLEASE SEE ATTACHED INVENTORY

C.7 ATTACHMENT

PREVENTIVE MAINTENANCE PROGRAM

C.7.1 Contractor shall be required to establish Preventive Maintenance Schedules in the ENTERPRISE BUSINESS SYSTEM within thirty (30) days of modification for the HQC equipment and Systems.

C.8 ATTACHMENT

LIST OF RECORDS AND REPORTS

INITIAL REQUIREMENTS SCHEDULED SUBMISSION

Proposed Joint Inspection Plan Ten (10) calendar days after Notice of Award Designation of Supervisory Personnel Ten (10) calendar days after Notice of Award Insurance Certificates Thirty (30) calendar days after Notice of Award Schedule of Deductions Thirty (30) calendar days after Notice of Award Annual Work Schedule (Initial) Thirty (30) days prior to contract start Annual Work Schedule Thirty (30) days after exercising Contract Option Monthly Work Schedule Thirty (30) days prior to Contract Start Building Operating Plan Thirty (30) days prior to Contract Start Operating Procedures (SOP’s) for the set up and return to normal, for operation, testing, inspection, repairs and preventive maintenance of General Electric and General Security System Building Automation Systems

Thirty (30) days prior to Contract Start

Contractor Work Control Forms Thirty (30) days prior to Contract Start Strike Contingency Plan Fifteen (15) days prior to Contract Start Contractor Emergency Plan Fifteen (15) days prior to Contract Start Quality Control Plan Fifteen (15) days prior to Contract Start Contracts and Subcontracts Ten (10) days prior to Contract Start Pre-existing Deficiency Report Five (5) days after Joint Inspection Personnel Security Forms (DLAH 1728) Prior to Contract Start Copies of all Licenses Prior to Contract Start Joint Inventory of GFE Prior to Contract Start Joint Inventory of GFM Prior to Contract Start Resumes of Proposed Personnel Within Five (5) days after Contract Start Completion of Backlogged Service Orders Within Twenty (20) days after Contract Start Hazardous Material Inventory Within Thirty (30) days after Contract Start Training Plan Within Thirty (30) days after Contract Start

INITIAL REQUIREMENTS AFTER CONTRACT

START

SCHEDULED SUBMISSION

PM Schedules entered into the ENTERPRISE

BUSINESS SYSTEM

Thirty (30) days after contract start

Inventory List of Equipment Thirty (30) days after contract start Tour Plan for the HQC, CDC, POD 10 and Off sites Thirty (30) days after contract start Submission of Reports Thirty (30) days after contract start Joint Inspection Plan Ten (10) days after contract start Pre-Existing Deficiency List Five (5) days after Joint Inspection Watch Requirement Plan for HQC, CDC, POD 10 Thirty (30) days after contract start

OPERATIONAL REQUIREMENTS

SCHEDULED SUBMISSION

Monthly Work Schedule Five (5) working days prior to scheduled month Changes to Work Schedule Three (3) days prior to performance Service Interruptions Fifteen (15) working days prior to interruption Utility Outage Requests Ten (10) days prior to outage Notification of Building Monitor Two (2) working days prior to work Request for Changes in Working Hours Two (2) working days prior to work Revisions to As-Built Drawings Five (5) days after completion of work Completed Minor Work Two (2) days after completion of work Water Treatment Service Report Monthly, within five (5) working days after start of month Utility Meter Readings Monthly, within two (2) working days after reading Key Control Inventory Report Monthly, within five (5) working days after start of month Indefinite Quantity Work Proposal Fifteen (15) calendar days after receipt of RFP Changes to IDQ Scope of Work Two (2) working days after site visit Operation and Maintenance Reports Monthly, within five (5) working days after start of month Roster of Visitors Twenty-four (24) hours in advance Changes to Hazardous Material Inventory (HMI) Within Ten (10) days

PHASE-OUT REQUIREMENTS

SCHEDULED SUBMISSION

Joint Inventory of GFM At Completion or Termination of Contract Copies of all Reports Five (5) days prior to Completion of Termination of

Contract Contractor Phase-out Plan Ninety (90) days prior to Completion of

Termination of Contract

C.9 ATTACHMENT

GOVERNMENT FURNISHED FACILITY

The Government shall provide the contractor with two (2) rooms to be used for office space, rooms 0625 and 0626.

C.10 ATTACHMENT

GOVERNMENT FURNISHED EQUIPMENT

C.10.1 The government will provide the contractor with a workstation for project manager, Administration Specialist, and Security Tech Supervisor access to a Local Access Network (LAN) computer line, a personal computer to input data into the ENTERPRISE BUSINESS SYSTEM, and a telephone (Class C line) for use of the Project Manager for official business only. The contractor may arrange for the installation of private business telephone at his expense and furnish the COR a list of those numbers.

C.10.2 The contractor shall provide all other equipment and tools necessary for the proper performance of the work in this contract. Such equipment/tools shall be of the type customarily used in work of this kind and shall meet the approval of the COR. Back up equipment/tools shall be made available to replace any defective equipment/tools that cannot be replaced within 72 hours.

C.11 ATTACHMENT

GOVERNMENT FURNISHED MATERIAL

PLEASE SEE ATTACHED GOVERNMENT FURNISHED MATERIAL UNDER ___

C.12 ATTACHMENT

CONTRACTOR FURNISHED MATERIAL

C.12.1 General. Except for those items or services specifically stated to be Government furnish everything to perform work under this contract.

C.12.2 The contractor shall furnish all supplies, material, personnel, tools, and equipment necessary for the performance of work required by this contract. Warranties applicable to any equipment must be considered by the Contractor prior to performance of any service/maintenance. Equipment under warranty shall be maintained in accordance with warranty provisions and manufacturer instructions and conditions. Replacement parts used must be identical make and model of the part being replaced, or equal. All equal part must be approved by the COR in advance of installation.

C.12.3 The Contractor shall maintain an on-site stock of expendable supply items at the HQC where the work is being performed. All supplies shall be stored in such a way that they do not present a threat to the safety and well-being of building occupants or visitors. All material used and in storage shall comply with the current Commonwealth of Virginia, federal and Local regulatory requirements.

C.12.4 The Government shall not be liable for any loss, breakage, or damage which might result to supplies and equipment stored by the Contractor or to any of his equipment or supplies which he chooses to leave in any of the buildings serviced. Equipment, supplies, or materials must be stored in designated places listed under Government Furnished Facilities.

C.13 ATTACHMENT

HAZARDOUS MATERIAL

C.13.1 Thirty (30) days after contract start date, the Contractor shall submit the COR for approval, an inventory of all hazardous material/chemicals that the Contractor (or a sub-contractor) intends to use in the performance of this contract.

C.13.2 The inventory shall include a Hazardous Material Inventory Sheet (HMI) for each chemical proposed. The Contractor shall not use materials/chemicals unacceptable to the COR and shall substitute alternatives with fifteen (15) days after notification of submittals rejection, or as directed by the COR.

The Contractor shall attach the appropriate Material Safety Data Sheet (MSDS) for each Chemical in the inventory.

C.13.3 The Contract shall notify the COR, within ten (10) days in writing, of any change in Hazardous Material Inventory. Prior to using any new or substitute chemical, the contractor shall obtain all of the aforementioned approvals from the COR.

C.13.4 Contractor Material/Chemical shall in no way threaten the health or safety of the general public or disrupt tenant agency operation. The contractor shall comply with all existing Commonwealth of Virginia, federal, and local laws and regulations for safe handling, storage, disposal, use, and recycling of hazardous material/chemical.

C.13.5 The words Material and Chemical are interchangeable for the purpose of this exhibit.

C.14 ATTACHMENT

DIRECTIVES

The Contractor shall assume full responsibility and liability for compliance with all applicable local, state and federal regulations pertaining to the occupational health and safety of personnel and environmental management during the execution of work at the Defense logistics Agency McNamara Headquarters Complex and any DLA management facilities with in the National Capital Region. All work shall be completed and performed in accordance with the best practices of the trades and in compliance with all applicable federal, state and local codes.

COMPLIANCE REGULATIONS LISTING:

FEDERAL LAWS:

ALL PERTENANT FEDERAL LAWS

All NFPA CODES

FEDERAL REGULATIONS

ALL PERTENANT REGULATIONS

INTERNATIONAL CODE COUNSEL (ICC) (FORMER BOCA)

INSTITUTE OF ELECTRONIC IEEE

FORT BELVOIR REGULATIONS

ALL PERTENANT FORT BELVOIR REGULATIONS

STANDARDS

DODI 5200

DLAM 5200.08, Physical Security Manual The U.S. Intelligence Communityhttp://www.dni.gov/index.php/intelligence-community/ic-policies-reportsAll Unified Facilities Criteria (UFC) (https://www.wbdg.org)

C.16 ATTACHMENT

PERFORMANCE REQUIREMENT

SUMMARY TABLE

(This list is not all inclusive)

GENERAL

ELECTRIC

PM TASK CONTRACT REQUIREMENT FREQUENCY DAYS

ESTIMATED HRS

PER PM

ESTIMATED

QUANTITY of

PM's

EL/FAS/A/CDC Annual Fire Alarm Testing & Insp 365 8 1

EL/FAS/S/CDC Semi Annual Fire Alarm Test & Insp 180 4 1

ELE/FAS/A Annual Fire Alarm Testing & Insp 365 40 5

ELE/FAS/S Semi Annual Fire Alarm Test & Insp 180 20 5

EL/LVS/A/CDC

Annual Low Voltage Circuit Breaker

PM/CDC 365 2 5

EL/PNL/A/CDC Annual Panelboard PM 365 8 10

ELE/ATS/A Annual Auto Transfer Switch PM 365 2 27

ELE/ATS/M Monthly Auto Transfer Switch PM 30 0.5 27

ELE/BD/TA Triennial Bus Duct PM 1095 20 13

ELE/FDT/W Weekly Fluid Detection System PM 7 0.5 2

ELE/FNT/M Monthly Pond Fountain PM 31 4 1

ELE/GEN/A Annual Emergency Generator PM 365 8 5

ELE/GEN/TA Triennial Emergency Generator PM 1100 12 5

ELE/GEN/W Weekly Emergency Generator PM 7 1 5

ELE/HVS/A Annual High Voltage Switch PM 365 40 9

ELE/HVX/A Annual High Voltage Transformer PM 365 2 18

ELE/LVX/TA Triennial LV Transformer PM 1095 1.5 200

ELE/MCC/A Semi-Annual Motor Control Center PM 180 8 8

ELE/OSG/A Annual Outdoor Switchgear PM 365 8 1

ELE/PNL/A Annual Panelboard PM 365 0.5 590

ELE/PSWG/A Annual Control & Parallel Switchgear PM 365 8 1

ELE/TVS/A Annual Transient Volt Surge Supp PM 365 0.5 590

ELE/UPS/B Bi-Monthly UPS PM 60 2 24

ELE/UPS/Q Quarterly UPS PM 90 2 16

ELE/UPS/S Semi Annual UPS PM 180 4 8

ELE/WDS/Q Quarterly Water Detection Sys PM 90 2 8

SD/MPS/S/CDC Semi-Annual Intercom/Paging 180 8 4

SEC/DA/TA Tri-Annual Distribution Amplifier PM 122 2 24

SND/MPS/S Semi-Annual Sound Masking & Paging PM 180 4 2

SND/MPS/TA Tri-Annual Sound Masking and Paging PM 122 4 6

GENERAL SECURITY

PM TASK CONTRACT REQUIREMENT FREQUENCY DAYS

ESTIMATED HRS

PER PM Quantity

S/MN/TA/CDC Tri-Annual CCTV Monitor PM 122 1 2

S/PTZ/CDC/TA Tri-annual Pan/Tilt/Zoom CCTV CDC 122 1 0

S/VCR/TA/CDC Tri-Annual Time-Lapse DVR PM 122 0.5 4

SC/CN/TA/CDC Tri-Annual Security PM 122 8 1

SC/FCM/S/CDC Semi-Annual Fixed CCTV Camera PM/CDC 180 0.5 74

SC/???/S/CDC Tri-Annual CCTV Computer W/S PM 122 1 4

SEC/???/S/TA Tri-Annual CCTV W/S Computer PM 122 1 12

SEC/AIU/TA Tri-Annual CCTV Alarm Interface Unit PM 122 1 1

SEC/BADG/TA Tri-Annual ID Badge Printer PM 122 0.5 2

SEC/BCAM/TA Tri-Annual Badging Camera PM 122 0.5 2

SEC/CMP/TA Tri-Annual Security System Computer PM 122 0.5 10

SEC/CONS/TA Tri-Annual Security Console PM 122 4 2

SEC/DVR/M Monthly Time-Lapse DVR PM 31 1 18

SEC/FCAM/S Semi-Annual Fixed CCTV Camera PM 180 0.5 197

SEC/FOT/TA Tri-Annual Fiber Optic Transmitter PM 122 0.5 18

SEC/MON/TA Tri-Annual CCTV LCD Screen PM 122 1 24

SEC/PPU/TA Tri-Annual Pre-Processor Unit PM 122 1 79

SEC/PTZ/TA

Tri-Annual Pan/Tilt/Zoom CCTV Camera

PM 122 1 80

SEC/RTU/S Semi-Annual ACU Panel PM 180 1 79

SEC/TBU/W Weekly Tape Backup PM 7 1 4

IN PROGRESS Monthly SAN Server PM 30 10 8

IN PROGRESS Annual Car Barrier PM 365 8 9

IN PROGRESS Semi Annual Car Barrier PM 180 4 9

IN PROGRESS Quarterly Car Barrier PM 90 4 9

IN PROGRESS Monthly Barrier Pm 30 1 9

IN PROGRESS Monthly portal PM 30 1 7

C.18 ATTACHMENT

DEDUCTION SUMMARY (Ref. ATTACHMENT C.16)

1. When issued a Quality Deficiency Report (QDR) service order, The Contractor shall respond in writing to the COR.

The QDR will require the Contractor to explain, in writing, why performance was unacceptable, how performance will be returned to satisfactory levels, and how recurrence of the problem will be prevented in the future.

a. The Contractor shall re-perform, without additional cost to the Government, ALL work found to be unsatisfactory. The COR will determine the amount of time the Contractor will be given to re-perform the work on a case by case basis. Re-performance will not improve the overall rating of the service in question.

b. The contractor has the right to appeal QDR findings in writing within Five (5) working days to the COR. The appeal shall include mitigating circumstances of the cause of the substandard performance.

c. The Government reserves the right to deduct for all services not provided, and to deduct substandard service up to the maximum amount in table C18 Deduction Summary.

2. Monthly payment to the Contractor will be reduced by the amount of each QDR. The deduction will be taken from the respective CLIN based on location.

CONTRACT REQUIREMENT MAXIMUM DEDUCTION AMOUNT PER

QDR

Tri-Annual Preventive Maintenance Service Orders

$1300

Annual Preventive Maintenance Service Orders

$2500

Semi-Annual Maintenance Preventive Service Orders.

$1300

Quarterly Preventive Maintenance

$300

Monthly Preventive Maintenance

$650

Weekly Preventive Maintenance

$100

Routine Service Order

$100

Urgent Service Order

$200

Emergency Service Order $300

Minor Work Service Order $300