LPG SOW 2023 (revised)_5-22-23_AC.pdf

STATEMENT OF WORK

LIQUIFIED PETROLEUM GAS (LPG)

DEFENSE LOGISTICS AGENCY AVIATION at OKLAHOMA CITY (DLA AVN at OKC)

TINKER AFB, OKLAHOMA 73145-3303

A. SCOPE OF WORK:

Contractor shall provide services, labor, materials and equipment for the delivery of liquified petroleum gas (LPG) for twenty-two (22) twenty-six (26) 7.9 gallon cylinder propane tanks. The estimated quantity of fuel to be delivered during one contract year is 4500 gallons to DLA Aviation at OKC, Tinker Air Force Base (TAFB). The Contractor shall be responsible for ensuring all services, parts and components provided under this contract are In Accordance With (IAW) the terms and conditions outlined in this SOW.

B. CONTRACTOR REQUIREMENTS:

a. Services must be provided by-weekly (every other week) at bldg. 9001 and bldg. 3705.

b. The Contractor shall provide and maintain twelve (12) (16) forklift, 7.9 gallon 33# cylinder tanks and two (2) storage cages for one year at building 9001

c. The Contractor shall provide and maintain ten (10) forklift, 7.9 gallon 33# cylinder tanks and one (1) storage cage for one year at building 3705.

d. The Contractor will continue a routine delivery schedule to service tanks by-weekly (every other week). All tanks must be kept full without DLA Aviation OKC personnel having to call for service.

e. The Contractor shall ensure the (22) (26) cylinder tanks be kept in working order by providing maintenance/repair or replacement of damaged/non-working cylinder tanks.

f. The Contractor must pick up all twenty-two (22) twenty-six (26) tanks and both storage cages once contract has completed.

C. DELIVERY LOCATIONS:

12 16 cylinders - 7447 SE 74th Street, Building 9001, Tinker AFB, OK 73145 10 cylinders – 8840 Entrance Road A, Building 3705 - Door 17, Tinker AFB, OK 73145

D. DELIVERY SCHEDULES:

Twenty-two (22) Twenty-six (26) Cylinders will be filled bi-weekly on Thursdays or a day TBD and agreed upon between Contractor and DLA Aviation at OKC poc, Contracting Officer

Representative (COR) .

E. EQUIPMENT:

Building 9001 - 1 - Storage Cage, 12 16 - 7.9 Gallon 33# Tanks

Building 3705 - 1 - Storage Cage 10 – 7.9 Gallon 33# Tanks

F. PERIOD OF PERFORMANCE:

The contract duration will be 07/06/2023 to 07/5/2024. Contract to be written with one (1) base year and XX Option Years.

G. ACCESS TO TINKER AFB: Privately Owned Motor Vehicles (POV): Contractor personnel shall comply with the directives pertaining to operation of POVs on Tinker AFB per AFMAN 31-

116, in its entirety, “Motor Vehicle Traffic Supervision”

(https://static.e-publishing.af.mil/production/1/tinkerafb/publication/afman31-

116_tinkerafbsup/afman31-116_tinkerafbsup.pdf).

The Contractor shall comply with AFI 24-302, in its entirety for the operation of POVs within

Tinker AFB. “Vehicle Management”

(https://static.e-publishing.af.mil/production/1/af_a4/publication/afi24-302/afi24-302.pdf)

H. Visitors Pass: The Contractor shall contact the Contracting Officer Representative (COR)

7-10 business days before arriving at/on Tinker AFB to make arrangements for Visitor's

Pass/Passes. The COR will assign a sponsor for the Contractor from within the organization or serve as sponsor themselves. The Contractor and the sponsor shall arrange to meet at the

Visitor Center (Pass & ID), Building 6611, (405-734-5191) at the Tinker Gate which is South of I-

40 on Air Depot. The Contractor shall provide 2 forms of identification, one of which shall be a pictured state issued driver’s license, to the 72nd Security Forces Squadron (SFS). The

Contractor shall provide proof of insurance for the delivery vehicle(s) to be used to deliver LPG.

The 72nd SFS will provide an AF Form 75, Visitors Pass, which will be valid for up to 30 calendar days or the specified length of time/period of performance of the contract, not to exceed July 5, 2023.

I. Foreign Nationals: The Contractor shall notify the COR before sending a Foreign National representative to perform services. Special rules apply for foreign nationals visiting a US

Government facility.

J. Safety and Health on Government Installations: While performing work under this contract on a Government installation, the Contractor shall comply with federal, state and local regulations, and AFI 91-203, “Air Force Consolidated Occupational Safety Instruction”

(https://www.safety.af.mil/Portals/71/documents/Occupational/Resources/AFMAN%2091-

203%20Checklists.pdf) as established by this contract and Appendix C. The Contractor shall notify the Contracting Officer (CO) and Contracting Officer Representative (COR), within 1 business day of any injuries that occur to contractor personnel while they are on the installation.

The Contractor shall notify the CO and COR within 1 business day of damage to Government property or equipment during the execution of the contract.

K. Emergency Procedures: The Contractor personnel shall follow the direction of the

Government personnel regarding emergency procedures, such as fire, tornado, active shooter, bomb threats, or any other emergency. It is the responsibility of the Contractor to provide guidance and to establish procedures for its employees to respond to an emergency. It is the

Contractor’s responsibility to account for their employees following an emergency evacuation.

The Contractor personnel shall participate with the Government personnel in all fire and tornado drills at no additional cost to the Government.

https://static.e-publishing.af.mil/production/1/tinkerafb/publication/afman31-116_tinkerafbsup/afman31-116_tinkerafbsup.pdf https://static.e-publishing.af.mil/production/1/tinkerafb/publication/afman31-116_tinkerafbsup/afman31-116_tinkerafbsup.pdf https://static.e-publishing.af.mil/production/1/af_a4/publication/afi24-302/afi24-302.pdf https://www.safety.af.mil/Portals/71/documents/Occupational/Resources/AFMAN%2091-203%20Checklists.pdf https://www.safety.af.mil/Portals/71/documents/Occupational/Resources/AFMAN%2091-203%20Checklists.pdf

L. Housekeeping: The Contractor shall keep the holding cage areas clean and neat IAW industry standards, Occupational Safety and Health Administration (OSHA), fire and safety standards, and this SOW.

a. Foreign Object Damage (FOD) and Dropped Object Prevention (DOP): Contractor personnel who work in or travel through areas near operational and production aircraft, engines, munitions, missiles, drones, space systems, support equipment, Aerospace Ground Equipment

(AGE), trainers, and the Contactor personnel operating vehicles and equipment on flight lines, runways, taxiways, parking ramps, and in aircraft hangers and maintenance areas are required to receive the FOD/DOP training and to comply with AFI 36-2650, AFMC Supplement 1, paragraph 9.1., and A4.4.4.(Initial) / A4.4.5.(Refresher).

o The Contract Manager shall provide written certification to the Contract Point of Contact

(CPoC) for each employee within ten (10) business days after the contract award date.

The certification shall have the title of the training, the name of the person who received the training, and the date of the training. The Contractor shall also ensure all new employees view the FOD/DOP training and provide written certification of training to the

CPoC prior to the employees starting work in the Oklahoma City-Air Logistics Center

(OC-ALC) / Air Force Sustainment Center (AFSC) shops. Every 36 Months, the

Contractor and Contractor personnel shall be required to review the FOD/DOP training and to provide written certification to the CPoC.

o All vehicles that operate on the airfield inside the FOD checkpoints will be equipped with a self-closing FOD container and a local manufactured tool for removing FOD from tire treads. The tool will be marked with the vehicle’s ID number.

b. General Airfield Driving Operating Procedures and Standards.

o Airfield entry points are marked with warning signs. Only government owned vehicles

(GOV) or non-GOV vehicles with an airfield or ramp pass are authorized on the airfield.

All vehicle operators on the airfield must be airfield driver certified or escorted by a certified airfield driver.

o Vehicles must remain on paved areas. If a vehicle is required to leave the paved areas in an emergency situation, driver will stop upon returning to the paved area and complete a FOD check. If further movement will cause more FOD to be spread (this includes mud), do not move vehicle and call for assistance from AMOPS.

o FOD checkpoint markings/signs are located at entry locations. All vehicles must stop and do a FOD check before going beyond this point. FOD checkpoints are painted with a white background and black letters. Proper FOD check procedures are:

o 1. Stop at the FOD checkpoint.

o 2. Check exposed areas of tires and undercarriage for loose debris;

o remove debris imbedded in the tire treads.

o 3. Pull vehicle forward until unexposed tire is visible and check this area for FOD.

o 4. Place all debris in the self-closing container in the vehicle or FOD container at the entry point. DO NOT THROW DEBRIS ON THE AIRFIELD. Additionally, throwing debris on the ground at the FOD checkpoint will result in the next vehicle tracking the debris onto the airfield.

o 5. Secure loose items in cargo area.

M. POINT OF CONTACT (POC): The designated DLA Aviation at OKC POC's will be Chris

Hawkins, Senior Management Analyst, 405-855-3672, chris.hawkins@dla.mil and Brandy

Jennings, Management Analyst, 405-855-3674, brandy.jennings@dla.mil .

N. Certifying Official: shall be the CO-(TBD) or the COR-Chris Hawkins, Management

Analyst, 405-855-3672, chris.hawkins@dla.mil

O. Contract Specialist: TBD

P. Contracting Officer: TBD

Q. Note: Quoted prices should include the price of the LPG, the LPG Tanks, and any associated delivery charges within the unit cost of the price of fuel. A separate CLIN shall capture the cost of the Tank Storage Cage rental.

mailto:chris.hawkins@dla.mil mailto:brandy.jennings@dla.mil mailto:chris.hawkins@dla.mil

APPENDIX B

SAFETY AND HEALTH REQUIREMENTS

Contractors shall comply with all federal, state, and local occupational safety and health regulations, such as but not limited to US Department of Labor and Industry Occupational

Safety and Health Administration (OSHA) , 29 CFR 1910,1926,1960

(https://www.osha.gov/laws-regs/regulations/standardnumber/1960) or whichever is applicable;

in addition to safety requirements of US Army Corps of Engineers EM385-1-1

(https://www.usace.army.mil/Missions/Safety-and-Occupational-Health/Safety-and-Health-

Requirements-Manual/) (latest edition), National Electric Codes (NEC), National Fire Codes

(NFC), Defense Logistics Agency (DLA) safety regulations, or other safety requirements as established for the life of the contract. The safety provisions listed above are only general in nature and not intended to be all-inclusive.

1. DLA AVN SAFETY AND OCCUPATIONAL HEALTH MANUAL, Volumes 1-3

Contractors shall comply with all OSHA rules and regulations as applicable in addition to all other Local, State and Federal Occupational Safety and Health Regulations. The objective is for all contractors to be familiar with and abide by the Defense Logistics Agency Aviation at OKC/

Tinker AFB Safety Requirements.

DELIVERABLE: Contractors and subcontractors shall adhere to all safety and health regulations and be aware of the Department of Defense Safety and Occupational Health (SOH)

Manual (D0DI 6055.01), Volumes 1-3. Contractors and subcontractors shall read the manual prior to performance of any on- site work. This is a one-time process but should be completed for all new contractors. Contractors shall acknowledge and document that all Contractor and subcontractor employees have read DoDI 6055.01, Safety and Occupational Health Manual, Volumes 1-3.

2. SAFETY PLAN DELIVERABLE

a. The Contractor shall submit a site-specific Safety and Occupational Health Plan (SOHP) for approval prior to the issuance of a notice to proceed for any on-site work for this SOW. Failure to submit an SOHP will delay contracted activities. All site specific SOHPs shall be developed to comply with all federal, state, and local occupational safety and health regulations, consensus standards, and any trade specific practices which will include but not limited to the following;

Occupational Safety and Health Administration (OSHA) 29 CFR General Industry - 1910, Construction Standards – 1926, Federal Employee – 1960; Army Corps of Engineers EM385-1-

1 manual; National Electric Codes (NEC); National Fire Protection Association (NFPA) Codes;

American Conference of Industrial Hygienist (ACGIH); and must at a minimum, be strictly adhered to by all contracted personnel. Submissions can be made in person to the DLA Safety office, location building 506, room 105 or via email at DLAOKCSafetyOffice@dla.mil. The following are required and must be submitted to the safety office via the CO or COR

b. Contractor safety plan, site specified activity hazard analysis, OSHA 300A, Safety Data

Sheets and Contractor safety toolbox meetings.

c. An SOHP will be required for all contracted services involving the construction, alteration, and/or repair, including painting or decorating of government buildings, public works, and equipment in addition to all activities using/applying products requiring safety data sheets https://www.osha.gov/laws-regs/regulations/standardnumber/1960 https://www.usace.army.mil/Missions/Safety-and-Occupational-Health/Safety-and-Health-Requirements-Manual/ https://www.usace.army.mil/Missions/Safety-and-Occupational-Health/Safety-and-Health-Requirements-Manual/ mailto:DLAOKCSafetyOffice@dla.mil

(formerly material safety data sheets (MSDS)). SOHPs will also be required for all activities were there are potential health hazards that could be a result of the contracted services (i.e.

hazardous material surveys and clean up, confined space entry, etc.). All contractors who are subjected to the submittal of SOHP shall also submit their most recent OSHA 300 log in accordance with 29 CFR 1904 (https://www.osha.gov/laws-regs/regulations/standardnumber/1904) .

d. An SOHP will not be required for non-personal services contracts including, but not limited to, those, which are administrative only, deliveries/pickups, transportation, or for nondestructive surveys. However, if contracted services specify a DLA Aviation at OKC provided workspace the contractor should submit an SOHP or provide their COR and/or CO with a letter stating that they will adopt and operate under DLA Aviation at OKC’s written safety and occupational health control programs. For all non-personal service contracts not requiring an SOHP, please adhere to the DLAM 6055.01, Safety and Occupational Health Manual, Volumes 1-3 which can be obtained from the COR and/or CO. Please contact the Safety and Occupational Health office at

405-855-7233 if you need assistance in determining if your contracted services apply to an

SOHP submittal.

e. All Contracted services requiring an SOHP where operations involving demarcating work areas with protective coverings, shields, protective barriers, barricades, warning signs and the like, will be furnished and installed by the Contractor where a hazard or potential hazard exists.

Notices shall be provided twenty-four (24) hours prior to the planned installation of protective barriers and barricades; the Contractor will coordinate with the COR and/or COTR for concurrence. Barricades and barriers will be removed by the Contractor at the completion of the work in the area.

3. ACCIDENT/INCIDENT

Contractors shall notify the Contracting Officer Representative (COR) and the DLA at OKC

Safety Office immediately after an accident/incident results in damage to DLA AVN at OKC property or equipment, injury or occupational illness to DLA personnel, or a fatality, loss of an eye, inpatient hospitalization, or amputation to any of the contractor's employees. A DLA Form

1591 or equivalent form will be provided to the Contractor to complete by the COR. Once completed and returned, it will be submitted to the DLA at OKC Safety Office through the COR.

4. MISHAP REPORTING

A report on each job connected injury, property damage, or motor vehicle mishap will be written by the Contractor and submitted to the CO or his/her designated representative (COR). The

Contractor and CO or his/her designated representative (COR) will complete the Mishap Report

(DLA Form 1591) per DLA AVN at OKC guidelines. The estimated absence in days, if any, by employee due to injury and/or cost or property or vehicle damages shall be included.

5. SAFETY AND HEALTH VIOLATIONS

a. The Army Corps of Engineers Manual EM 385-1-1, Safety and Health Requirements Manual, 29 CFR 1910/1926/1960, General Industry/Construction Standards/Federal Employee (OSHA), National Electric Code (NEC) and National Fire Protection Association (NFPA) Codes, American Conference of Industrial Hygienist (ACGIH) must, at a minimum, be strictly adhered to by all contractors. After consultation with the Contracting Officer (CO), the Installation’s Safety https://www.osha.gov/laws-regs/regulations/standardnumber/1904 https://www.osha.gov/laws-regs/regulations/standardnumber/1904 and Health Manager reserves the right to contact the Occupational Safety and Health

Administration (OSHA) for assistance if there are frequent safety and health violations by contractors.

b. DLA at OKC Safety Specialists or Industrial Hygienists shall perform unannounced inspections of Contractor job sites to ensure compliance with applicable standards. Violations shall be reported to the Contracting Officer (CO), or the Contracting Officer’s representative

(COR). The Safety Specialist or Industrial Hygienist reserves the right to stop operations when violations could cause severe injury, death, and/or serious property damage. The Safety

Specialist or Industrial Hygienist reserves the right to stop any activity where DLA AVN at OKC employees are impacted. Frequent safety violations shall be reported to the Occupational

Safety and Health Administration (OSHA).

c. The DLA Safety and Health Manager or Staff shall be available to provide technical assistance as required and may be contacted by calling (405) 855-7233.

APPENDIX C

ENVIRONMENTAL REQUIREMENTS (when applicable)

1. COMPLIANCE WITH ENVIRONMENTAL LAWS AND REGULATIONS

Contractor shall comply with all applicable federal, state, local, Defense Logistics Agency (DLA), and Tinker Air Force Base (TAFB) environmental laws, statutes, regulations, executive orders, permits. Contractor shall immediately report any conflicts between applicable federal, state, local, DLA and TAFB, and any specifications within this contract to the Contracting Officer

Representative (COR).

2. COMPLIANCE WITH GREEN PROCUREMENT REQUIREMENTS

Contractor shall follow Federal EPA Comprehensive Procurement guidelines

(www.epa.gov/cpg) for acquisition of building materials and products and select materials that have a long-life cycle; the least toxic materials; recyclable materials; materials that are resource-efficient; materials with the maximum recycled content; materials harvested on a sustained yield basis; and products causing the least pollution during their manufacture, use, and reuse.

3. REPORTING NON-COMPLIANCE

Contractor shall immediately report any nonconformance and/or noncompliance with applicable federal, state, local, DLA and installation environmental regulations and laws to the COR and

Environmental Division. Contractor shall when given a verbal and/or written notice of environmental noncompliance or nonconformance by the COR, take immediate corrective action. Failure or refusal to comply promptly may be grounds for the Contracting Officer to invoke the appropriate contractual remedies. This may cause all or part of the work to be stopped immediately until satisfactory corrective action has been taken.

4. AWARENESS AND CONFORMANCE WITH ENVIRONMENTAL MANAGEMENT

Contractor personnel shall be aware of their potential contribution to the success of this

Environmental Management System and the potential implications of not performing within its requirements. Contractor personnel shall be competent to perform the work specified within the contract. Contractor personnel shall also take the necessary actions to identify, monitor, and control those contract operations and activities that pose risk of environmental contamination, or can negatively affect the natural and/or human environment.

5. PROTECTION OF WORK SITE RESOURCES

Contractor shall confine all activities to areas defined by the drawings and specifications. Prior to the beginning of any work, the Contractor shall identify any land resources to be preserved within the work area. Except in areas indicated on the drawings or specified to be cleared, the

Contractor shall not remove, cut, deface, injure, or destroy land resources including trees, shrubs, vines, grasses, topsoil, and landforms. The Contractor shall always provide effective protection for land and vegetative resources. Contractor shall notify the Environmental Division if any trees are required to be disposed or removed. The Contractor is not authorized to remove or dispose of any tree greater than 6 inches in diameter unless the Environmental Division has granted permission.

6. NOTIFICATION OF FEDERAL AND STATE REGULATORS

Contractor shall immediately notify the COR and Environmental Division of the arrival on site of any federal, state, and/or Department of Defense (DoD) environmental regulator or enforcement agent and/or the receipt of any correspondence from a federal, state and local environmental agency.

7. CULTURAL RESOURCES PROTECTION

a. This project has been identified as having the potential to affect a resource eligible for listing in the National Register of Historic Places.

b. In accordance with Section 106 of the National Historic Preservation Act, a Section106

Review must be initiated to identify and assess any adverse effects that may result from this project. The contractor shall not begin fieldwork on the actual resource until the process is complete and documentation from the State Historic Preservation Office has been received stating either the project will not have an adverse effect on the historic resource or that any adverse effect has been mitigated. Administrative and planning efforts may proceed while the review process is occurring.

8. FEDERAL AND STATE LAND DISTURBING REQUIREMENTS

a. Any land disturbing activities with a footprint of greater than 5,000 square feet must satisfy

Unified Facilities Criteria on Low Impact Development (UFC 3-210-10) requirements per Section

438 of the Energy Independence and Security Act as to maintain or restore, to the maximum extent technically feasible, the pre-development hydrology of the property with regard to the temperature, rate, volume, and duration of flow. These requirements do not apply to internal renovations, maintenance, or resurfacing of existing pavements.

b. Any construction activity that will disturb one (1) or more acres and has the potential to discharge pollutants from stormwater runoff into waters of the State of Oklahoma must have permit coverage. These regulated construction activities also include those activities that result in land disturbance less than one (1) acre if they are part of a larger common plan of development or sale that totals at least one (1) acre.

Construction and construction-related activities refer to the actual land-disturbing construction activities and those activities supporting the construction project such as construction materials, equipment storage, maintenance (e.g., fill piles, borrow area, concrete truck washout, fueling), measures used to control the quality for stormwater associated with construction activity, or other industrial stormwater directly related to the construction process (e.g., concrete or asphalt batch plants). It does not refer to routine construction activities that are part of the normal day-to-day operation of a completed facility (e.g., daily cover for landfills, maintenance of gravel roads or parking areas, landscape maintenance, etc). Also, it does not include any construction activities on Indian Country lands in Oklahoma, or any construction activities associated with Oil

& Gas extraction (SIC Group 13, 46 and 492) and Agricultural production and services (SIC

Group 01, 02, 07, 08 and 09).

APPENDIX A

Security Requirements: Tinker Air Force Base (TAFB), OK

No employee or representative of the Contractor will be admitted to the work site unless they furnish satisfactory proof that they are a citizen of the United States or has proper identification to work in the United States.

A. Personnel Information

All authorized non-military personnel utilizing the base are required to always have in their possession a valid Base Visitor Pass or Base Identification. The Base Visitor Pass is issued by the 72nd SFS at the Tinker AFB Visitors Center, Bldg 6611 located outside the Tinker

Gate on Air Depot Blvd, just south of Interstate-40. Proof of identity is required to obtain a visitor pass or Base Identification. The Visitor’s Center is open Monday through Friday, except Federal holidays from 7:30 a.m. to 3:30 p.m. A minimum of five (5) working days prior to start of work, the Contractor shall furnish to the DLA Aviation at Oklahoma City

Contracting Officer's Representative (COR) or Security Officer, the following information for

Contractor and/or subcontractor personnel requiring access to enter the Base:

(1) Contract Number

(2) Beginning Date (Month, Day, Year)

(3) Ending Date (Month, Day, Year)

(4) Name of the Company (The Prime Contractor and Sub Contractor

(5) Full Name of the Employee (First, Middle Initial and Last)

(6) Address of Current (Employee's) Residence (Bldg #, Street, City, State, Zip Code or City and Country)

(7) Social Security Number (SSN)

(8) Gender (Male / Female)

(9) US Citizen (YES / NO)

(10) Race (American Indian or Alaskan Native, Asian, Black or African

American, Native Hawaiian or other Pacific Islander, White

(11) Date of Birth (Month, Day, Year)

(12) Place of Birth (City, State, Country)

B. 72nd Security Forces

Any sponsored visitor (Contractor) who is 18 or older will have a computer background check through the Oklahoma State Bureau of Investigation and the National Crime

Information Center. If certain past convictions or other unfavorable information is found, the would-be guest (Contractor) could be denied access -- with no explanation. This is done as a condition of employment as it pertains to TAFB access. Official proof of identity or naturalization papers are required and will be returned once entered into the security computer system. Based on the results of the security computer system, criminal history check, the 72nd SFS will or will not grant entry onto the Base. If entry is denied, the

Contractor will be immediately notified. Tinker AFB Security Forces may require updating or rechecking criminal history for the duration of the contract.

C. Proof of Identity

Official identification can consist of copies of birth certificates, valid federal identification, valid state identification, or valid naturalization papers. Examples of official identification are valid state issued driver's license, military ID card, military dependent ID card, green card, etc. Expired identification is not valid.

D. Base Entry Passes

Contractor base entry passes will be valid for each entry onto Tinker AFB from 6:00am to

5:00pm, Monday through Friday except for Federal holidays. The passes are the property of

Tinker AFB and are to be returned to the 72nd SFS at the Tinker AFB Visitors Center, Bldg

6611 or the COR upon completion or termination of the contract. Replacement passes must be requested in writing and be accomplished by written authorization from the COR.

Compliance with this requirement is mandatory and certification thereof to the Contracting

Officer (CO) is required prior to submitting final invoices. Failure to return Base Pass(es) will hold up contractor's final payment.

E. Contractor Responsibility for Employees

The Contractor is responsible for employees under their employment. Ensure that employees are familiar with and obey Tinker AFB traffic, Safety, and Security regulations.

F. Unofficial Photography

Cameras or photographs are prohibited on Tinker AFB property. When official photographs are required, submit a written approval request containing a specific justification and details to the Contracting Officer (CO) 5 days prior.

G. Firearms, Weapons, Alcoholic Beverages, Illegal Drugs, and Contraband

Firearms, weapons, alcoholic beverages, illegal drugs to include prescription marijuana and contraband are prohibited on Tinker AFB property, violators may be prosecuted. State issued/authorized concealed weapons permits are not valid on Federal (USAF) property.

H. Motor Vehicle Operation

Ingress and egress of personnel will be subject to the Tinker AFB security regulations.

(1) All personnel must be made aware of the base speed limits: 25 mph (unless otherwise posted) Speed limits are strictly enforced, and violators will be ticketed. Tinker AFB traffic violations are processed through the federal court system.

(2) Seatbelts are MANDATORY

(3) Parking is in designated areas only, between two white lines. No parking is permitted in fire lanes, on seeded areas, in reserved parking spaces, or assigned handicapped parking. Any equipment or vehicle that does not fit within a standard parking space must contact the COR to determine a designated area for parking such equipment or vehicle.

Contractor employees shall park vehicles (Commercial or Private) in areas designated by the COR. These areas may or may not necessarily be within reasonable walking distance of the construction site. The contractor shall provide transportation between the parking area and the construction site. Contractor employee parking shall not interfere with existing and established parking requirements of the Base.

(4) Traffic accidents should be reported immediately to the Tinker AFB Emergency Dispatch by calling 911 or Security Police at 405-734-2000. Please Note: If you call 911 from a cell phone on base, inform the operator you are on Tinker AFB to be connected with

Tinker 911.

(5) All personnel entering the installation are subject to random vehicle inspections/searches at any time while on the base. The purpose of these inspections is to detect the theft of Government and/or private property, firearms, weapons, alcoholic beverages, illegal drugs to include prescription marijuana or contraband.

(6) Information required for Vehicle Passes: Drivers are required to bring the vehicle, contract number, vehicle registration, copy of vehicle insurance policy, valid state inspection documentation and a valid driver’s license to the Tinker AFB Visitors Center

(Bldg 6611). Vehicles without passes will not be allowed entry to base

i. Commercially owned Vehicles – All commercial vehicles are to clearly display the authorized company name or logo on both sides of the vehicle.

ii. Privately owned vehicles - No Privately Owned Vehicles will be allowed within the

DLA Aviation at OKC, Tinker AFB, OK (DLA AVN at OKC) area or any other restricted/controlled Industrial area located on Tinker AFB

iii. Rental Vehicles - The driver is to show all paperwork from the rental company, showing that the driver is authorized to operate the subject vehicle. Rental vehicles will not be allowed in restricted/controlled industrial areas l9oated on

DSCR unless the rental vehicle clearly displays the authorized operating company name or logo on both sides of the vehicle.

(7) Access Restricted Areas - Base entry passes· allow access to designated areas on the installation only. Entries into secure/controlled industrial areas are prohibited unless the contract requires it.

(8) Current Information - Contractors will be responsible for keeping the vehicle and employee lists current, and for securing and returning identification cards belonging to terminated employees to the COR or the DLA Aviation at OKC Security representative.

(9) Providing Information to Subcontractors - Prime Contractors shall be responsible for ensuring that subcontractors receive security information. Failure to comply with the specific requirements will result in prime contractors and subcontractors being denied access to the construction site.

APPENDIX D

Common Access Card (CAC) Procedures

Performance under this contract may require the contractor to obtain a Common Access Card

(CAC). If CACs are issued under this contract, the contractor shall complete and comply with the following steps to obtain, control, and turn-in Government-issued CACs, as well as establish procedures to always control and account for contractor CACs. This process is only for the issuance and accountability of CACs. Contractors may be required to provide additional forms and follow additional procedures for other forms of access and/or background/security checks depending on local site/installation requirements.

1. The contractor has each contractor employee requiring a CAC complete and sign Sections I and II of the DD Form 1172-2. The instructions for completing the DD Form 1172-2 are located at http://www.cac.mil/docs/1172-2-Instructions.pdf .

For Section II, Block 22 - If the contractor employee signs the DD Form 1172-2, it is then forwarded by the contractor. This provides verification for the employee information. If the contractor is submitting a DD Form 1172-2 for him/herself (e.g., the owner), with no higher authority above them for verification, then the signature in Block 22 must be notarized to verify identity.

2. The contractor forwards the DD Form(s) 1172-2 via hand-carry, secure mail, or encrypted email to (NOTE: The contractor may forward these forms individually or as a group):

o The Contracting Officer’s Representative (COR) for the contract if a COR was designated.

o The Contracting Officer (CO) for the contract if no COR was designated.

3. Each contractor employee must verify his/her account information upon receipt of an email from the Government containing a username and password for the Trusted Associate

Sponsorship System (TASS). The web link for TASS is included in the email.

4. Each contractor employee will receive an email via TASS when his/her account has been approved. The email will notify the employee to obtain a government-issued CAC from the nearest Real-Time Automated Personnel Identification System (RAPIDS) office. The email will also provide a link that identifies the locations of RAPIDS offices.

5. Each contractor employee shall obtain his/her issued CAC from the RAPIDS office.

6. The contractor, within one (1) business day of issuance, provides written notice via email to the COR (or the CO, if no COR was designated) for each contractor CAC issued identifying the contractor employee’s name, the date of issuance, and the date of expiration of the CAC. This notification may be made individually for each contractor employee or together for a group of contractor employees.

7. The contractor establishes procedures to always control and account for Government-issued contractor CACs, to include the following:

(1) o Ensure contractor CACs issued for this contract are only used for the purpose of performing under this contract.

http://www.cac.mil/docs/1172-2-Instructions.pdf o Ensure contractor CACs are secured in a manner that precludes unauthorized use and that recognizes the CAC is the property of the U.S. Government.

o Ensure contractor employees do not abuse or place holes in their CACs.

o Ensure contractor employees do not display their CACs in public.

8. If a contractor CAC is lost or stolen:

o the contractor employee shall immediately notify the contractor that the contractor CAC has been lost or stolen.

o the contractor shall immediately notify the COR (or the CO, if no COR was designated), detailing the circumstances regarding the lost or stolen contractor CAC, as follows:

In person, followed within one (1) business day by a written notice via email, or

In writing, via email, or

By telephone, followed within one (1) business day by a written notice via email.

o the contractor shall report the lost or stolen CAC card to the COR/CO, as applicable, detailing the circumstances of how the CAC was lost or stolen. The COR/CO will provide a memorandum for the contractor employee to support issuance of new CAC and direct the contractor employee to report the lost or stolen CAC to the 72nd SFS located at the Visitor’s

Center, who will provide the contractor a lost/stolen report.

o the contractor has the contractor employee bring the lost/stolen report and memorandum to the nearest RAPIDS (CAC) office. If the CAC can be reissued within 24 hours, bring the lost/stolen report and memorandum to the nearest CAC office for reissue. If the CAC cannot be reissued in 24 hours, follow the steps for a new CAC, beginning at Step 1.

9. If the expiration date for a contractor CAC is prior to completion of the contract and the contractor employee is to continue working under the contract and still requires a CAC, the contractor:

o Notifies the COR as follows:

In person, followed within one (1) business day by a written notice via email, or

In writing, via email, or

By telephone, followed within one (1) business day by a written notice via email.

o No less than two (2) weeks prior to the current CAC’s expiration date, completes and complies with the steps above beginning with Step 2 for issuance of a new contractor CAC for the employee.

o Brings the expiring CAC to the RAPIDS office for turn-in and receives new CAC.

o Notifies the COR once a new CAC has been issued.

(2)

10. The contractor/contractor employee turns in any found CACs immediately, via hand- carry, to the Visitor’s Center or nearest Federal law enforcement office.

11. The contractor immediately collects all contractor CAC(s) from the contractor employee(s) at:

o Contract completion or termination o Termination/Reassignment of an employee (this includes any reason the employee is no longer working for the contractor under the contract or otherwise no longer requires a CAC)

12. The contractor:

o for contract completion or termination – within one (1) business day after collecting the contractor CAC(s), arranges for turn-in via one of the below methods:

i. If the COR/CO is co-located or near enough that in-person transfer of CACs can be arranged, the contractor:

• Arranges to meet the COR (or the CO, if no COR was designated) to turn-in the collected contractor CAC(s).

• Hand-carries all collected contractor CACs for turn-in to meet the COR (or the CO, if no COR was designated).

• Completes and signs the Government-Issued Contractor CAC Turn-In Receipt with the COR

(or the CO, if no COR was designated). The contractor is provided a copy of the receipt.

ii. If in-person transfer of CAC cannot be arranged, the contractor:

• Sends, via certified mail, the CACs to the COR/CO. The contractor includes in the package the

Government-Issued Contractor CAC Turn-In Receipt, with signed acknowledgement of contractor turn-in.

• Notifies COR/CO that CACs have been sent via certified mail.

• Receives a completed copy of the receipt from the COR/CO once the COR/CO has received the CACs.

o for termination/reassignment of an employee:

i. Immediately notifies the COR (or the CO, if no COR was designated) that the employee is no longer working for the contractor under the contract or otherwise no longer requires a CAC, as follows:

• In person, followed within one (1) business day by a written notice via email, or

• In writing, via email, or

• By telephone, followed within one (1) business day by a written notice via email.

(3)

ii. Follows the turn-in procedures above for contract completion or termination, as applicable.

Contractor Reporting Requirements: The contractor is required to submit, monthly, to the COR

(or the CO, if no COR was designated) a report of all employees working on the contract who have been issued CAC cards and a verification of whether each listed employee still requires a

CAC. The report must note where changes have occurred (additions or deletions) since the previous month. Contractor employees who already have a CAC related to another DLA or DoD contract must be included in the monthly report. Contractor shall note the issuing organization and the CAC expiration date. Contractor is still responsible for notifying the COR/CO when the individual is no longer working under the subject contract.

The above procedures have been established as a DLA security measure. Contractors are advised that failure to comply with any of the above requirements will be considered a violation of the terms and conditions of the contract and the Contracting Officer may take action to remedy such violations. Specifically, failure to safeguard, follow these procedures, including reporting requirements, or turn-in CACs within the established timeframes may result in the following actions, which are in addition to other actions the Contracting Officer may take under governing law and regulation and the terms and conditions of the contract:

• Immediate work stoppage (issuance of a stop work order), not to be lifted until resolution of

CAC issue

• Disapproval of invoices and delay of payment

• Withholding of final payment (in accordance with FAR 52.204-9)

• Documentation of CAC Non-Compliance in the Contractor Performance Assessment

Reporting System (CPARS)

APPENDIX E

Liquid Propane Gas (LPG) - Economic Price Adjustment

(a) Warranties. The Contractor warrants that-

(1) The unit prices set forth in the schedule do not include allowances for any portion of the contingency covered by this clause; and

(2) The prices to be invoiced hereunder shall be computed in accordance with the provision of this clause.

(b) Definitions. As used throughout this clause-

(1) The term "base price" means the unit price offered for an item and included in the contract award schedule at time of award

(2) Market price means a price determined by an independent trade association, governmental body, or other third party and reported or made available in a consistent manner in a publication, electronic data base, or other form. This price may be either a single market price or a combination of market prices for price adjustment for individual items by product, market area, and publication as specified in paragraph (f) below.

(3) The term "base market price" means the preselected market price for an item as published on [Note 1] in the publication specified in paragraph (f).

(4) The adjusting market price means the average price listed in the publication specified in paragraph (f) immediately preceding the date of adjustment.

(c) Adjustments. The Contracting Officer shall issue a modification to the contract to reflect any price change pursuant to this clause, The Contract price shall be adjusted at the initial date of performance only if the change between the market price at the start of performance and the base market price equals 5% (positive or negative) or more of the contract price. Price changes thereafter shall be no more frequent than every two weeks.

Therefore, after the initial date of performance, the difference between the current market price and the base market price will be determined on a weekly basis, providing there has not been a price adjustment in the prior week (in which case no adjustment would be applicable). The Contract price will be changed by this difference, (positive or negative), at any time the adjustment from the current price to the newly adjusted price

(positive or negative) is determined to equal 5% or more of the base price. Price changes will be formally issued in a contract modification which will be effective on the fourth business day immediately following the date of the publication used for the adjusting market price. For example, if the adjusting market price was published on a

Monday, the effective date of the price change would be the Friday of that same week.

(1) Calculations. The prices payable under this clause shall be determined by adjusting the award price by the same number of cents, or fraction thereof that the market price increases or decreases, per like unit of measure, no more than every two weeks, providing that such an adjustment would result in a 5% or more change between the base price and the adjusted contract price, All arithmetical calculations, including the final adjusted unit price shall be rounded to the nearest thousandth of a cent.

For example, if performance started January 1, the contract award price is $2.00 and if the base market price on the base reference date is 150.000 cents, and the adjusting market price immediately preceding the performance period is 160.000 cents, the contract price shall increase by 10.000 cents $2.10 at the start of the performance period. If the adjusting market price was 155.000 cents instead of 160.000, there would be no adjustment since the difference between the adjusting market price and the base market price is less than 5% of the base price.

All calculations in this example are purely hypothetical, and not based on any actual dates or prices.

(2) Revision of published market price indicator. In the event--

(i) Any applicable market price is discontinued, or its method of derivation is altered substantially, or

(ii) The Contracting Officer determines that the market price indicator consistently and substantially failed to reflect market conditions, -the parties shall mutually agree upon an appropriate and comparable substitute for determining the price adjustments hereunder. The contract shall be modified to reflect such substitute effective on the date the indicator was discontinued, altered, or began to fail consistently and substantially to reflect market conditions.

If the parties fail to agree on an appropriate substitute, the matter shall be resolved in accordance with the Disputes clause of the contract.

(3) Failure to deliver, Notwithstanding any other provisions of this clause, no upward adjustment shall apply to product scheduled under the contract to be delivered before the effective date of the adjustment, unless the Contractor's failure to deliver according to the delivery schedule results from causes beyond the Contractor's control and without its fault or negligence, within the meaning of the Default clause of this contract, in which case the Contract shall be amended to make ail equitable extension of the delivery schedule.

(4) Upward ceiling on economic price adjustment. The Contractor agrees that the total increase in any Contract unit price pursuant to these economic price adjustment provisions shall not exceed [Note 2] percent of the award price in any applicable program year (whether a single year or a multiyear program), except as provided hereafter. This [Note 2] percent is not cumulative for each program year, and instead is applied to the price in effect at the beginning of each program year, through the end of that program year.

(i) If at any time the Contractor has reason to believe that within the near future a price adjustment under the provisions of this clause will be required that will exceed the current contract ceiling price for any item, the Contractor shall promptly notify the Contracting Officer in writing of the expected increase. The notification shall include a revised ceiling the Contractor believes is sufficient to permit completion of remaining contract performance, along with appropriate explanation and documentation as required by the Contracting Officer.

(ii) If an actual increase in the market price would raise a contract unit price for an item above the current ceiling, the Contractor shall have no obligation under this contract to fill pending or future orders for such item, as of the effective date of the increase, unless the Contracting

Officer issues a contract modification to raise the ceiling. If the contract ceiling will not be raised, the Contracting Officer shall so promptly notify the Contractor in writing.

(d) Examination of records. The Contractor agrees that the Contracting Officer or designated representatives shall have the right to examine the Contractor's books, records, documents, or other data the Contracting Officer deems necessary to verify Contractor adherence to the provisions of this clause.

(e) Final invoice. The Contractor shall include a statement on the final invoice that the amounts invoiced hereunder have applied all decreases required by this clause.

(f) Publication, product, and location. The average of the high and low in Butane Propane

News' (BPN's) Weekly Propane Newsletter, Propane Prices Update, Spot Prices for Natural

Gas Liquids, at Mont Belvieu (not LDH) shall be used to calculate each four-week average specified above. These prices measure the general rate and direction of price movement for this commodity within a market.

This does not indicate a mandatory source of supply or area where bidders must obtain supplies.