SP4703-21-Q-0054 SOW for ASRS Maint WR Jun 2021.docx

Defense Logistics Agency

DLA Installation Operations Richmond (DM-FRIE)

STATEMENT OF WORK (SOW)

PREVENTIVE AND REMEDIAL MAINTENANCE ON AUTOMATED STORAGE AND RETRIEVAL SYSTEM (ASRS) EQUIPMENT AT WARNER ROBINS

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TABLE OF CONTENTS

STATEMENT OF WORK

1 SCOPE

The Defense Logistics Agency (DLA) Aviation Warner Robins has 13 pieces of industrial automated material management storage and retrieval equipment for which maintenance services are required to ensure operational availability. The maintenance services shall include three types of service: scheduled Preventive Maintenance (PM), unscheduled On Call Remedial Maintenance, and unscheduled emergency maintenance. DLA Aviation equipment maintenance requirements are subject to change by the Government when equipment addition(s) and/or deletion(s) are required due to equipment disposal or replacement.

2 BACKGROUND

The government requires the contractor to provide all labor, equipment, tools, materials, replacement parts, and supervision necessary to perform Scheduled and unscheduled maintenance for the 13 pieces of Automated Storage and Retrieval System (ASRS) equipment. The Equipment Inventory List (Attachment 3) is provided to identify each piece of equipment that requires maintenance service. The Equipment Inventory List is subject to change by the Government when equipment addition(s) and/or deletion(s) are required due to equipment disposal or replacement.

**A full list of equipment is provided in an Attachment to this SOW**

3 OBJECTIVES

The Contractor shall provide the necessary preventive and remedial maintenance services on automated storage and retrieval system.

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4 REQUIREMENTS

The Contractor shall provide all labor, equipment, tools, materials, replacement parts, and supervision necessary to perform maintenance services on the DLA Aviation owned ASRS equipment located at Robins AFB, GA complete and in accordance with (IAW) the terms and conditions specified herein. The contractor shall be trained and certified, by Modula, to perform maintenance operations on the ML 1000D and ML75D Vertical Lift Modules. All references in this SOW to “Contractor personnel” include both Contractor employees and subcontractors.

This is a non-personal services contract to provide preventive, remedial, and emergency maintenance services on ASRS Equipment located at DLA Aviation Warner Robins. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

The Government and the Contractor understand that the services to be provided under this contract by the Contractor are non-personal services and that no employer-employee relationship exists between the Government and the Contractor. The Government may provide technical direction which will assist the Contractor in accomplishing the SOW; however, the Government will not control the methods used by the Contractor to perform the service requirements set forth in the SOW.

Contractor service technicians must; be certified by Modula; have a broad understanding of the ASRS, both mechanical and electrical; and must have the ability to understand and comprehend technical manuals, drawings, diagrams and any other technical data supplied by manufacturers. All Contractor service technicians must have working knowledge of diagnosis and repair for the types of equipment included in this SOW and be capable of diagnosis and repair of the systems to be repaired. The Modula ML75D and ML 1000D Vertical Lift Modules equipment’s hardware, electronic, and firmware components shall be maintained within the manufacturer’s specifications.

PERIOD OF PERFORMANCE.

Maintenance services shall be performed on one base year and two option years.

PREVENTIVE MAINTENANCE (PM) (Scheduled):

This maintenance service includes the care and servicing by Contractor personnel for the purpose of maintaining equipment in satisfactory operating condition in accordance with manufacturer’s recommended preventive maintenance tasks. PM services shall include, but are not limited to overall inspection of SRM to include all components, lubrication of fittings and/or carriages, optical assessments, lightness check on chain drive, overall cleaning of photo cells, check brakes of different systems, and system adjustments. This will include internal fire suppression systems (if equipped) contained within the unit as per manufacturer’s recommendations. The Contractor shall perform preventive maintenance services as recommended in the manufacturer’s maintenance manual. The Government will provide available maintenance manuals; however, if the Government does not have the maintenance manual, the Contractor shall be responsible for obtaining the manual. All replacement parts, materials, environmental compliance, and

Contractor personnel transportation used for preventive maintenance services shall be included in the contract unit price for preventive maintenance service.

The Contractor shall wipe down and clean all MHE of accumulated grease, oils, grime and dirt, paying attention to areas where greases, oils and fluids could leak and adhere onto the equipment and components after the performance of any preventive maintenance activity.

PM scheduling will be accomplished by the Government utilizing the Defense Property Accountability System (DPAS). Based on previous maintenance services and recommended maintenance intervals, DPAS will automatically generate a PM Work Order notification to the user through the DPAS dashboard.

Monthly, the Contracting Officer’s Representative (COR) will provide the Contractor, the work orders for all equipment PM due that month. Work orders will identify the DPAS Asset ID number and each PM to be completed. Upon completion of the PM, the Contractor shall annotate on each work order the time utilized to perform each task identified, the parts used (by part number, part name, quantity and the cost per unit), and the name of the Contractor personnel performing the PM. Within four (4) working days of acceptance of the work by DLA, the contractor will provide the signed work order and invoice to the DLA COR for entry into DPAS.

All repairs required as a result of preventive maintenance inspection, except as noted below, shall be accomplished under Remedial Maintenance, with the approval of the COR.

REMEDIAL MAINTENANCE (RM) (Unscheduled)

This maintenance service includes all actions to diagnose equipment malfunctions and restore the equipment to normal operating condition. The COR will advise the Contractor of the suspected problem and request an evaluation. The Contractor will inspect the equipment and advise the COR of the problem and provide a cost estimate as soon as feasibly possible, when major repairs exceed $1500.00. The Contractor will begin repairs only after approval by the COR. If repairs are more extensive, or cost more than originally estimated, or are determined to exceed 70 percent of the value of a new and identical item of equipment, the Contractor will obtain the approval of the COR before continuing work.

The Contractor shall provide the COR a point of contact and cell phone number to receive and respond to RM service requests. The Contractor shall ensure that this cell phone number is monitored to guarantee prompt response to RM service requests.

For repair actions estimated to cost $1500.00 or less, the Contractor is authorized to make any repairs required.

The Contractor shall submit a weekly report on a Microsoft Excel Spreadsheet detailing the status of each open work order on the first day of the week. The report will contain DPAS Asset ID number, equipment short description, issue reported, date taken out of service, status (repair in progress, waiting for parts, waiting to transport or any other delay status), estimated date of completion, estimated labor hours consumed, and current estimated total costs.

Remedial maintenance services shall be responded to, on site, by Contractor personnel within eight (8) hours after notification by the COR and shall be completed within three (3) days of notification, unless otherwise approved by the COR. For emergency repairs, when the downed unit is considered mission critical, the Contractor shall respond, on site, within three (3) hours and shall continue the remedial maintenance service until such time as the piece of equipment is returned to full operational capability or as otherwise instructed by the COR. The Contractor shall make every effort to complete all major (i.e. engine, transmission and major component rebuild/replacement) remedial maintenance services within three (3) days. If the Contractor determines the major remedial maintenance service, whether for labor or parts, will exceed three

(3) days, the Contractor shall at no additional cost to the Government provide a similar piece of equipment for Government use until the major remedial maintenance service has been completed.

Emergency repairs, which occur after normal operating business hours (Monday – Friday after 1700), on weekends, or on federal holidays shall be considered emergency repairs. The local management shall determine if the repair is an emergency. If so, the Contractor shall respond, on site, withing three (3) hours and shall continue the emergency service until such time as the piece of equipment is returned to full operational capability or as otherwise instructed by the COR.

MAINTENANCE PERFORMANCE SCHEDULE

Preventive maintenance services shall be completed within 5 calendar days of scheduled service, unless otherwise approved by the COR.

REPLACEMENT PARTS/PRODUCTS

The Contractor shall use only new parts, or parts which have been refurbished to “like new” condition which enable the part to function or operate at a level equal to the specification of the original equipment. The invoice and work order shall indicate if a “like new” part has been installed or used in the repair of the equipment.

The Contractor is responsible for obtaining equipment maintenance service manuals that are not available from the Government.

DOCUMENTATION AND RECORDS

All documentation records, and scheduled, as described in this SOW, which are the responsibility of the Contractor and the property of the Government and shall remain so upon termination or completion of the contract. The Contractor shall keep these items current. Documentation, record, and schedules shall be turned over to the Government upon termination or completion of the contract.

5 REQUIREMENTS

PRE-CONSTRUCTION MEETING

After award and prior to the initiation of work, a meeting will be held with the Contractor, Contracting Officer, Contract Specialist/Contract Administrator, and any other individuals designated by the Government. Pre-Conference Meeting purpose is to discuss matters of mutual interest concerning resulting order. General conditions, work schedule and coordination, security, safety, permits, and other maters pertinent to work accomplishments shall be discussed in this meeting.

GOVERNMENT FURNISHED UTILITIES

The Government will provide water, electrical and bathroom facilities to on site technicians.

6 SECURITY REQUIREMENTS

The Contractor or authorized representative shall submit to the COR a roster identifying all Contractor personnel who will be performing under this contract and require access to DLA Aviation at Warner Robins, AFB’s equipment. The roster shall contain the following information about each individual. An updated roster and individual information shall be provided to the COR when any Contractor personnel changes occur.

(1) Name (last, first, middle initial), aliases

(2) Status (type of employment)

(3) Name of company

(4) Office Phone

(5) Home address

(6) Date of birth

(7) Weight, height, color hair and eyes

(8) Length of anticipated employment

Contractor personnel must bring personal identification and all completed forms to the Site Security Officer, building 155, for badge photograph and identification when notified by the COR.

The Contractor and Contractor employees shall comply with all security requirements imposed by the installation commander (78th Air Base Wing), and the DLA Aviation Warner Robins Commander, while on the installation. Contractor personnel involved in civil crimes and/or other incidents of misconduct may be restricted entry to the base. The Contractor is responsible for insuring any issued badges and installation access decals/placards are returned within three days of employee termination or contract completion.

The Contractor shall prohibit the use of Government issued keys or Electronic Access Cards by any persons other than Contractor personnel. The Contractor shall prohibit the opening of locked areas by Contractor personnel to permit entrance of persons other than Contractor personnel engaged in the performance of assigned work in those areas.

DoD COMMON ACCESS CARD (CAC) AND BADGES The Contractor shall be issued CACs and flight-line access badges. The Contract shall safeguard CACs and flight-line Badges furnished to employees. Contractor employees shall not share them. Each Contractor employee shall always wear the ID Badges conspicuously on his or her outer clothing above the waist while working on the installation. Employees may be challenged and removed from the work area or denied access to the host installation if the ID Badge is not worn. The Contractor shall not display or use any badge as a means of personal identification outside the installation.

In the event that a Contractor employee damages his or her CAC and/or ID Badge, the Contractor shall report the damaged CAC and/or ID Badge within two (2) working hours after discovery of damage to the KO or designee. The Contractor shall arrange for a replacement CAC and/or ID Badge. The Contractor shall return all government-furnished CAC and/or ID Badges to the Government IAW TE 1.2 Common Access Card (CAC) Procedures. Contractor personnel failing to return their Government CAC or ID Badge are subject to criminal charges under USC Title 18, Chapter 1, Section 499 and 701.

7 SAFETY AND HEALTH REQUIREMENTS

The contractor shall comply with all applicable federal and state safety rules and regulations pertaining to this SOW in Attachment 1.

8 ENVIRONMENTAL REQUIREMENTS

The contractor shall comply with all applicable federal and state environmental laws and regulations pertaining to this SOW in Attachment 2.

9 OTHER PERFORMANCE REQUIREMENTS SECTION 508 COMPLIANCE REQUIREMENTS

Any/all electronic and information technology (eit) procured through this effort must meet the applicable accessibility standards at 36 cfr 1194. 36 cfr 1194 implements section 508 of the rehabilitation act of 1973, as amended, and is viewable at http://www.section508.gov.

PERMITS (OPTIONAL)

The Contractor shall, without additional expense to the Government, obtain all appointments, licenses, and permits required to perform under this contract. Evidence of such permits and licenses shall be provided to the Contracting Officer and/or his designated representative before work commences and at other times as requested by the Contracting Officer and/or his designated representative.

10 PAYMENTS FOR UNAUTHORIZED WORK

No payments will be made for any unauthorized supplies/services or for any unauthorized changes to the work specified in this SOW; this includes any services performed by the Contractor of their own volition or at the request of an individual other than a duly appointed Contracting Officer. Any additional work to be performed beyond the terms of this SOW must be approved by a Contracting Officer in writing prior to the commencement of such work; thus only a duly appointed Contracting Officer is authorized to change the specifications, terms, and conditions under this effort.

INVOICING AND PAYMENT SCHEDULE

The invoice shall be submitted no more than once a month. The invoice should include the specific performance standards performed and accepted, and associated performance payments being invoiced for the month. Invoices are to be sent directly to the COR electronically at the address included in this SOW. Within seven days of the receipt of the invoice, the COR will review for accuracy and payment will be certified in the WAWF system by the CO or COR. The requirements of a proper invoice are subject to FAR 52.232‐25 - Prompt Payment. The vendor may check on the status of their invoice(s) by registering for My Invoice at https://myinvoice.csd.disa.mil/ or contacting DLA at (800) 756-4571.

The following correct information constitutes a proper invoice per the Prompt Payment Act standards, and/or is required documentation for payment requests submitted electronically into the Wide Area Work Flow (WAWF) System - Hard copy invoices cannot be accepted.

(1) Name and Address of Contractor or Vendor

(2) Invoice date

(3) Contract number (including the order/call number where applicable), or other authorization for delivery of goods or services. Note: DO NOT USE THE BID OR SOLICITATION NUMBER.

(4) Invoice number, account number, and/or any other identifying number agreed to by contract.

(5) Shipment Number, including the date (where applicable). Same as Block 2 of the DD Form

250. (See “Shipment Number Construction and Usage”, page 13 for format).

(6) Description: line item number, National Stock Number, Manufacture’s Part Number, unit of measure, quantity shipped, unit price, and extended amount, where applicable.

(7) Shipping and payment terms (unless mutually agreed that this information is only required in the contract); including terms of any discount for prompt payment offered.

(8) Electronic Funds Transfer (EFT) banking information, unless agency procedures provide otherwise, or except in situations where the EFT requirement is waived under 31 CFR 208.4.

(9) Point of Contact (POC) name (where practicable), title and telephone number of person to notify in the event that the invoice is defective.

(10) Other substantiating documentation or information required.

The contractor’s failure to include the necessary information will result in invoices being rejected.

a. Back up documentation (such as timesheets, receiving reports etc.) can be included and attached to the invoice in WAWF. Attachments created in any Microsoft Office product are attachable to the invoice in WAWF. Maximum size limit of each attachment is 2 Megabytes (MB). Total size limit for all files is 5MB.

b. After clicking the “submit” button, a Notice of Successful/Unsuccessful Submission will appear. This screen contains a “Send More E‐Mail Notifications” button. Click on this button and add the email addresses for the Program Office and others as desired. Notification shall be provided for each invoice submitted.

WAWF Tools and Help

a. The vendor may have their CAGE code activated (required only first time) in WAWF by calling 866‐618‐5988. Once activated, the vendor should self‐register at the web site https://wawf.eb.mil.

b. Vendor training is available at: http://www.wawftraining.com. Additional support can be obtained by calling the DISA Ogden Help Desk at 1‐866‐618‐5988 or e‐mailing to cscassig@ogden.disa.mil.

WAWF Vendor “Quick Reference” Guides are located at:

https://acquisition.navy.mil/rda/home/acquisition_one_source/ebusiness/don_ebusiness_solutio ns/wawf_overview/vendor_information.

11 PERSONNEL AND RELATED REQUIREMENTS CONTRACTOR EMPLOYEES

Contractor personnel shall present a neat appearance and be easily recognized as Contractor employees by always wearing a Security Identification Badge above the waist while on Government premises. When Contractor personnel attend meetings, answer phones, and work in other situations where their status is not obvious to third parties they must identify themselves as such to avoid creating the impression that they are Government employees.

HOURS OF OPERATION

The Contractor shall provide personnel to be stationed at DSCR location Monday through Friday. It is required for the Contractor to provide coverage during the hours of 0700 a.m. through 3:30 p.m. In addition, coverage may be required to respond to pager beyond these hours. In addition, weekend and/or evening hours (during the week) will be necessary to provide support for software deployment, mass updates, or emergency support when those actions are deemed necessary by the COR to limit system impact. All deviations to the normal workday/workweek will be approved in writing by the project lead prior to occurrence by the COR.

FEDERAL HOLIDAYS

The Contractor is not required to provide services on the ten Federal holidays observed at DLA unless approved by the COR. The following holidays are observed:

· New Year's Day (January 1)

· Martin Luther King's Birthday (Third Monday in January)

· Presidents’ Day (Third Monday in February)

· Memorial Day (last Monday in May)

· Independence Day (July 4)

· Labor Day (first Monday in September)

· Columbus Day (Second Monday in October)

· Veteran's Day (November 11)

· Thanksgiving Day (Fourth Thursday in November)

· Christmas Day (December 25th) When one of the above holidays falls on Sunday, the following Monday will be observed as a legal holiday. When the federal holiday falls on a Saturday, the preceding Friday is observed as the holiday.

OTHER DAYS OF INSTALLATION CLOSURE

When the Installation Commander closes the installation for any reason, including but not limited to days of inclement weather, the Contractor is not required to provide services unless approved by the COR.

12 PLACE OF PERFORMANCE

Place of performance will be DLA Aviation at Warner-Robins, facilities 82, 103, 640, and 645.

13 ADMINISTRATIVE CONSIDERATIONS

To promote timely and effective administration, correspondence will be subject to the following procedures:

· Technical correspondence (where technical issues relate to compliance with the requirements herein) will be addressed to the COR or designated PM and the informational copy to the CO.

· All other correspondence, including invoices, (that which proposes or otherwise involves waivers, deviations or modifications to the requirements, terms or conditions of this SOW) will be addressed to the COR with an information copy to the Contracting Officer.

14 POINTS OF CONTACT CONTRACTING OFFICER

Primary: Heesun Redmond Comm. Phone: (804) 279-2921 Email: Heesun.redmond@dla.mil DLA Contracting Services Office (Richmond) 8000 Jefferson Davis Highway Richmond, Virginia 23297-5441

CONTRACT SPECIALIST

Name: Shean Mohammed Comm. Phone: (804) 279-2086 Email: shean.mohammed@dla.mil DLA Contracting Services Office (Richmond) ATTN: DCSO-R1 8000 Jefferson Davis Highway Richmond, Virginia 23297-5441

CONTRACTING OFFICER REPRESENTATIVE (COR)

Name: John Wallace Comm. Phone: (804) 279- 4795 Email: John.wallace@dla.mil DLA Installation Management

8000 Jefferson Davis Highway Richmond, Virginia 23297-5000

15 GENERAL

16 DEFINITIONS

CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S.

Government appointed by the KO to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Statement of Work.

DELIVERABLE. Anything that can be physically delivered, but may include non- manufactured things such as meeting minutes or reports KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the SOW. When Key Personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the Subcontractor.

WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract WORK WEEK. Monday through Friday, unless specified otherwise.

ACRONYMS

ATTACHMENTS

1 ATTACHMENT 1: SAFETY AND HEALTH REQUIREMENTS

Contractors shall comply with all federal, state, and local occupational safety and health regulations, such as but not limited to US Department of Labor and Industry Occupational Safety and Health Administration (OSHA) , 29 CFR 1910,1926,1960 or whichever is applicable; in addition to safety requirements of US Army Corps of Engineers EM385-1-1 (latest edition), National Electric Codes (NEC), National Fire Codes (NFC), Defense Logistics Agency (DLA) safety regulations, or other safety requirements as established for the life of the contract. The safety provisions listed above are only general in nature and not intended to be all inclusive.

VOLUNTARY PROTECTION PROGRAM (VPP)

Defense Logistics Agency is committed to becoming an OSHA Voluntary Protection Program (VPP) site. Contractors shall comply with all OSHA rules and regulations as applicable in addition to all other Local, State and Federal Occupational Safety and Health Regulations. The objective is for all contractors to be familiar with VPP and abide by the Defense Logistics Agency Safety Requirements.

Contractors and subcontractors shall adhere to all safety and health regulations and be aware of the Defense Logistics Agency OSHA VPP initiative.

SAFETY PLAN

The Contractor shall submit a site specific Occupational Safety and Health Plan (OSHP) for approval prior to the commencement of any on-site work for this SOW. Failure to submit an OSHP will delay contracted activities. All site specific OSHP shall be developed to comply with all federal, state, and local occupational safety and health regulations, consensus standards, and any trade specific practices which will include but not limited to the following; Occupational Safety and Health Administration (OSHA)29 CFR General Industry - 1910, Construction Standards – 1926, Federal Employee – 1960; Army Corps of Engineers EM385-1-1 manual; National Electric Codes (NEC); National Fire Protection Association (NFPA) Codes; American Conference of Industrial Hygienist (ACGIH); and must at a minimum, be strictly adhered to by all contracted personnel.

An OSHP will be required for all contracted services involving the construction, alteration, and/or repair, including painting or decorating of government buildings, public works, and equipment in addition to all activities using/applying products requiring safety data sheets (formerly material safety data sheets (MSDS)). OSHPs will also be required for all activities were there are potential health hazards which could be a result of the contracted services (ie. hazardous material surveys and clean-up, confined space entry, etc.). All contractors who are subjected to the submittal of OSHP shall also submit their most recent OSHA 300 log in accordance with 29 CFR 1904.

An OSHP will not be required for non-personal services contracts including, but not limited to, those which are administrative only, deliveries/pickups, transportation or for nondestructive surveys. However, if contracted services specify a site provided workspace the contractor should submit an OSHP or provide their COR and/or COTR with a letter stating that they will adopt and operate under the site’s written occupational safety and health control programs. For all non- personal service contracts not requiring an OSHP, please adhere to the site’s Safety and Health Plan which can be obtained from the COR and/or COTR. Please contact the Occupational Safety and Health office at 804-279-4830 if you need assistance in determining if your contracted services apply to an OSHP submittal.

All Contracted services requiring an OSHP where operations involving demarcating work areas with protective coverings, shields, protective barriers, barricades, warning signs and the like, will be furnished and installed by the Contractor where a hazard or potential hazard exists.

Notices shall be provided twenty-four (24) hours prior to the planned installation of protective barriers and barricades, the Contractor will coordinate with the COR and/or COTR for concurrence. Barricades and barriers will be removed by the Contractor at the completion of the work in the area.

ACCIDENT/INCIDENT

The Contractor shall notify the CO or his/her designated representative immediately after the occurrence of any incident resulting in injury, illness, or death in addition to major property damage to a Government facility. The Contractor shall comply with the following Mishap Reporting section for reporting all incidents.

INJURY TREATMENT

Emergency Medical Services (EMS) is available for Contractor employees. Emergency calls on the Installation, are made by dialing 911 on the telephone system or from personal cellphones. If a private ambulance service is used; coordinate with the Installation Safety Office. The Contractor shall be responsible for all expenses incurred due to use of private ambulance service.

MISHAP REPORTING

A report on each job connected injury, property damage, or motor vehicle mishap will be written by the Contractor and submitted to the CO or his/her designated representative. The Contractor and CO or his/her designated representative will complete the Mishap Report per the Installation guidelines. The estimated absence in days, if any, by employee due to injury and/or cost or property or vehicle damages shall be included.

SAFETY AND HEALTH VIOLATIONS

The Army Corps of Engineers Manual EM 385-1-1, Safety and Health Requirements Manual, 29 CFR 1910/1926/1960, General Industry/Construction Standards/Federal Employee (OSHA), National Electric Code (NEC) and National Fire Protection Association (NFPA) Codes, American Conference of Industrial Hygienist (ACGIH) must, at a minimum, be strictly adhered to by all contractors. After consultation with the contracting officer, the Installation’s Safety and Health Manager reserves the right to contact the respective State’s Occupational Safety and Health Office for assistance if there are frequent safety and health violations by contractors.

Safety Specialists or Industrial Hygienists shall perform unannounced inspections of Contractor job sites to ensure compliance with applicable standards. Violations shall be reported to the CO, or his/her authorized representative. The Safety Specialist or Industrial Hygienist reserves the right to stop operations when violations could cause severe injury, death, and/or serious property damage. The Safety Specialist or Industrial Hygienist reserves the right to stop any activity where DLA employees are impacted. Frequent safety violations shall be reported to the State’s Occupational Safety and Health Office.

ATTACHMENT II: ENVIRONMENTAL REQUIREMENTS COMPLIANCE WITH ENVIRONMENTAL LAWS AND REGULATIONS Contractor shall comply with all applicable federal, state, local, Defense Logistics Agency (DLA) environmental laws, statutes, regulations, executive orders, permits. Contractor shall immediately report any conflicts between applicable federal, state, local, DLA and any specifications within this contract to the Contracting Officer Representative (COR).

COMPLIANCE WITH GREEN PROCUREMENT REQUIREMENTS

Contractor shall follow Federal EPA Comprehensive Procurement guidelines (www.epa.gov/cpg) for acquisition of building materials and products and select materials that have a long life cycle; the least toxic materials; recyclable materials; materials that are resource- efficient; materials with the maximum recycled content; materials harvested on a sustained yield basis; and products causing the least pollution during their manufacture, use, and reuse.

REPORTING NONCOMPLIANCE

Contractor shall immediately report any nonconformance and/or noncompliance with applicable federal, state, local, DLA and installation environmental regulations and laws to the COR and Environmental Office. Contractor shall when given a verbal and/or written notice of environmental noncompliance or nonconformance by the COR, take immediate corrective action. Failure or refusal to comply promptly may be grounds for the Contracting Officer to invoke the appropriate contractual remedies. This may cause all or part of the work to be stopped immediately until satisfactory corrective action has been taken.

CONFORMANCE WITH ENVIRONMENTAL MANAGEMENT SYSTEM

Contractor shall take the necessary actions to identify, monitor, and control those contract operations and activities that pose risk of contamination, or can negatively impact the natural and/or human environment.

COMPLIANCE WITH LICENSES AND CERTIFICATION REQUIREMENTS

Contractor shall obtain all licenses and certifications required by federal, state, and local environmental laws and regulations necessary to adhere to the specifications of this contract. The Contractor shall submit all plans, notifications, reports, submittal documents, and fees required by federal, state, and local environmental laws and regulations to the appropriate federal, state, and local authority and/or agency as necessary to adhere to the specification of this contract.

NOTIFICATION OF FEDERAL AND STATE REGULATORS

Contractor shall immediately notify the COR and Environmental Office of the arrival on site of any federal, state, and/or Department of Defense (DoD) environmental regulator or enforcement agent and/or the receipt of any correspondence from a federal, state and local environmental agency.

INSPECTIONS OF WORK SITES

Contractor shall submit to potential federal, state, local, DLA any work site environmental regulatory inspections and/or investigations into noncompliance, and fully cooperate with such inspections/investigations by providing the appropriate records and documentation.

Environmental regulatory agencies are authorized by law to inspect any work site for environmental compliance with regulatory requirements. If an inspection is conducted, it shall not stop or disrupt ongoing contract activities. The inspection shall only require the work site environmental officer, or supervisor/manager to answer questions and/or escort the inspector to specific work site areas with the potential to affect environmental quality.

GENERATION OF SOLID WASTE

Contractor shall remove from the installation and dispose of all solid waste generated, which cannot be recycled to an approved and permitted off-post disposal facility. Contractor shall make every effort to divert 60 percent of all construction and demolition debris waste and 50 percent of all other solid waste. Prior to removing any waste for disposal, the Contractor shall coordinate with the installation Pollution Prevention Manager from the Environmental Office to arrange for recyclable materials to be removed and diverted from the waste stream and provided to the installation to receive credit toward meeting diversion requirements. Submit in writing the quantities of waste removed and recycled to the Environmental Office Pollution Prevention Manager on a monthly basis and at the expiration of the contract. The submittal shall include the date of disposal/recycling, the disposal/recycling facility, the types of material disposed/recycled and the quantities of materials disposed/recycled by weight. The Contractor shall establish a program to promote cost-effective waste reduction in all operations and facilities covered by the contract. This includes collection, separation, and processing products or other materials recovered from solid waste streams. The Contractor shall make maximum effort to reduce and prevent waste and comply with Executive Order 13423.

USE OF HAZARDOUS MATERIAL

Contractor shall assign all hazardous materials management responsibilities to the contractor appointed Environmental Compliance Officer. Contractor shall contact the Environmental Office to obtain technical assistance with achieving and maintaining compliance with hazardous material storage, issue, use, and disposal requirements. Contractor shall submit a hazardous material inventory list for all contract work periods exceeding 180 consecutive days. The inventory list shall contain the hazardous material type and maximum quantities of materials on hand submitted within 30 days of work site establishment. The hazardous material shall be properly identified and include any applicable identification number, such as National Stock Number or Special Item Number. The Contractor shall maintain copies of Material Safety Data Sheets for all hazardous materials used and stored on site during performance of the contract.

Contractor shall not supply or deliver any hazardous materials or chemicals that are listed on the EPA toxic chemical list without prior written approval from the Environmental Office.

PREVENTION OF STORM WATER POLLUTION

The Contractor shall perform, track, participate, implement, and comply with storm water pollution prevention minimum control measures, protocols, and best management practices (BMP) and ensure that water quality standards are not violated in accordance with all regulations and policies as they apply to the Virginia Pollutant Discharge Elimination System general permits. Applicable permits include: 1) The installation’s Small Municipal Separate Storm Sewer System (MS4) Permit and 2) All Construction Activity Storm Water permits.

a. Contractors shall comply with the installation specific minimum control measures under the MS4 permit to include, but not limited to:

b. Public Education and Outreach on Storm Water Impacts

c. Public Involvement and Participation

d. Illicit Discharge Detection and Elimination

e. Construction Site Storm Water Run-off Control

f. Post Construction Storm Water Management in New Development and Redevelopment

g. Pollution Prevention/Good Housekeeping for Municipal Operations

h. Contractors shall comply with the MSGP permit when the activity is identified as a permitted industrial activity. BMPs include, but are not limited to:

i. Practicing spill prevention and good housekeeping.

j. Installing and managing erosion and sediment control.

k. Meeting the requirements of the MS4 permit.

l. Coordinating with the Environmental Office to schedule inspections and provide corrective actions for noted facility deficiencies.

m. Contractors shall obtain permit coverage for construction activities disturbing over one acre of land (total acreage is cumulative across all portions of the project). BMPs include, but are not limited to:

n. Preparing and implementing a site-specific Storm Water Pollution Prevention Plan (SWPPP) as outlined in the permit and prior to any soil disturbance.

o. Installing and managing erosion and sediment control.

p. Make available, upon request, permit associated documentation.

q. Practicing spill prevention and good housekeeping.

r. Meeting the requirements of the MS4 permit.

s. Coordinating with the Environmental Office to schedule inspections and provide corrective actions for noted facility deficiencies.

STORM WATER MANAGEMENT LOW IMPACT DESIGN/DEVELOPMENT (LID)

The Contractor shall perform, track, participate, implement, and comply with Section 438 of the Energy Independence and Security Act; and Executive Order 13514 for full implementation of low impact design/development (LID) techniques to restore predevelopment hydrology to the maximum extent technically feasible for both new and renovation construction projects regardless of size. In support of LID, Contractors shall adhere to installation landscape codes and the guidance found in the Installation Design Guide concerning Low Impact Design/Development for storm water management. The following LID practices include, but are not limited to:

t. Restoring predevelopment hydrology to the maximum extent technically feasible

u. Promoting natural removal of pollutants such as nutrients, oil and grease, and sediments from storm water

v. Managing rainfall at the point where it falls

w. Meeting the requirements of the MS4 permit

x. Important Note: Utilization of permanent retention/detention ponds is prohibited without authorization from the Environmental Office.

USE OF PESTICIDES

Contractor shall submit the type and quantity of regulated pesticides, herbicides, or fungicides to be applied, the application purpose, and location to the Environmental Office and COR for approval 10 working days prior to the initial application. The Contractor shall submit the actual quantities applied to the Environmental Office and COR within 2 working days (48 hours) after each approved application. The Contractor shall utilize Integrated Pest Management (IPM) technology and procedures in strict compliance with all applicable federal, state, DLA and Installation regulations. Pesticide applicators shall be certified and licensed in accordance with the Commonwealth of Virginia and/or Department of Defense regulations. The Contractor shall provide evidence of personnel licenses and certifications to the Contracting Officer and the Environmental Office prior to the initial application of pesticides, herbicides, or fungicides. Only those pesticides registered with the U. S. Environmental Protection Agency and approved by the Environmental Office shall be utilized and then only in strict accordance with product labeling. The installation reserves the right to prohibit and limit the amount and type of pesticides used.

DRILLING OF WELLS AND BOREHOLES

Contractors shall drill, construct, register, and plug wells and boreholes, and meet the well drilling licensing requirements in accordance with the Commonwealth of Virginia rules and regulation and in coordination with the Environmental Office.

DEMOLITION OF FACILITIES WITH ASBESTOS AND LEAD BASED PAINT

Contractor shall submit environmental notification forms to the Environmental Office for review prior to submission. When performing demolition and/or renovation activities, and/or abating asbestos or lead- based paint. The Contractor must allow enough time for a review by the Environmental Office 10 working days prior to the project start date. The Contractor shall assume that materials contain asbestos and/or lead-based paint unless otherwise documented. The Contractor shall notify the site environmental office of asbestos and lead- based paint abatement. In the notification, the Contractor shall describe procedures to be used to prevent the release of asbestos and lead contaminants into the work area and the environment. Air monitoring is required for all abatement projects as specified in the site’s Asbestos and Lead- Based Paint Management Plan. A government representative must sign all waste manifests. The Contractor shall be responsible for ensuring his/her employees and Subcontractors are adequately trained and qualified for the classification of work they are performing (29 CFR 1926.62 and 1926.1101). The Contractor’s on-site manager shall be trained and qualified as a “Competent Person” (29 CFR 1926.1101) capable of identifying asbestos or lead-based paint hazards in workplaces, capable of selecting the appropriate control strategy, and having the authority to take prompt corrective measures.

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