Attachment # 05-PROPOSAL SUBMITTAL INSTRUCTIONS.pdf

PROPOSAL SUBMITTAL INSTRUCTIONS

FOR LOWEST PRICE TECHNICALLY ACCEPTABLE COMPETITION

1. PREPARATION AND SUBMITTAL OF PROPOSALS

a. GENERAL INFORMATION.

Selection of an offeror for contract award will be made on the basis of an assessment of each offeror’s response to the Request for Proposal (RFP). As a Request for Proposals (RFP) based on Lowest Price Technically Acceptable (LPTA) Source Selection Process, in accordance with Federal Acquisition Regulation (FAR) Part 15.101-2, the Government will make the award based on the lowest evaluated price of proposals meeting or exceeding the acceptability standards for non-cost factors.

The THREE (3) evaluation factors for determination of technical acceptability consist of:

(1) Factor 1: Technical Acceptability

(2) Factor 2: Technical Qualifications of Proposed Staffing

(3) Factor 3: Past Performance Acceptability

NOTE: Failure to comply with the RFP requirements will raise serious questions regarding an Offeror’s technical ability to perform the services and may be grounds to eliminate the proposal from further consideration for contract award.

b. THE OFFER.

The submission of the documentation specified below will constitute the Offeror’s acceptance of the terms and conditions of the RFP, including the performance work statement for this project. These instructions prescribe the format for the proposal, and describe the approach for the development and presentation of proposal data. These instructions are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of proposals.

c. AWARD BASED ON INITIAL OFFERS.

The government intends to evaluate proposals and make award without discussions. Proposals should contain the vendor’s best terms. Additionally, the Government reserves the right to conduct discussions and request proposal revisions if it is determined to be necessary.

d. INSTRUCTIONS ON SUBMISSION.

Offerors shall submit their proposal either as a HARDCOPY or via E-MAIL.

EMAIL: Offerors shall send all email responses to:

William M. Hurley at William.Hurley@dla.mil by 1:00 PM EST on the closing date of solicitation.

The email needs to have in the subject line:

RESPONSE TO RFP SP4702-20-R-0007

If multiple e-mails need to be submitted offerors shall put in the subject line email X of X.

The email is to contain the signed scanned copies of the documents listed below:

mailto:William.Hurley@dla.mil

HARDCOPY: Offerors shall submit a SINGLE PACKAGE to the address shown in Block 8 of the Standard Form 1449.

The package shall include: (a) Three (3) Envelopes, Marked:

ORIGINAL - RESPONSE TO RFP SP4702-20-R-0007 PROJECT CSC-20082,

This envelope is to contain the signed original copies of the documents listed below:

2. DOCUMENTS TO SUBMIT.

The original and photocopied documents to be included in the envelope identified above consist of:

a. STANDARD FORM 1449. Submit the SF 1449 issued under this solicitation, with Blocks 10 (DUNS Number) and Blocks 14 through 20 properly filled-out by the Offeror. Include acknowledgment of any and all Amendments that may have been issued, either by: (1) listing them in Block 19 of the SF 1449, or

(2) including copies of the Amendment document(s) (Standard Form 30) with Blocks 8 and 15 filled in and signed, or (3) including signed acknowledgement in the form of a separate letter that includes a reference to the solicitation and amendment numbers. NOTE: Failure to acknowledge any and all

Amendments issued pursuant to this solicitation may be cause for rejection of your offer.

b. OFFER GUARANTEE (BID BOND). In accordance with solicitation provision 52.228-1, Bid Guarantee, failure to furnish a bid guarantee, in the proper form and amount, by the deadline established for submitting offers, may be cause for rejection of the offer.

c. DOCUMENTATION OF TECHNICAL ACCEPTABILITY. Proposals received in response to this solicitation will be evaluated in accordance with procedures outlined in Federal Acquisition Regulations (FAR) Part 15.101-2 for the Lowest Price Technically Acceptable (LPTA) Offer. The following significant Evaluation Factors will be used as the basis for determining Technical Acceptability: Past Performance; Technical Capability; and Technical Qualifications of Proposed Staffing.

NOTE: There is a realistic possibility that some offerors may choose to submit the same project as a qualifying example for both the past performance and the technical experience evaluation factors. This is not prohibited, but the supporting documentation must demonstrate that the submitted projects absolutely do comply with the specific minimal requirements, identified below, for each separate evaluation factor.

FACTOR 1: TECHNICAL ACCEPTABILITY

To be Technically Acceptable, offerors must provide evidence that they have the technical qualifications and experience needed to meet the technical performance requirements of this service requirement.

The Offerer shall submit with its offer a written Technical Management plan to demonstrate its understanding and capabilities of completing all work in accordance with the performance work statement. The plan shall identify all work that can be accomplished with in-house resources and demonstrate that the Contractor is capable of fulfilling any project requirements that cannot be self-performed. The Technical Management plan shall identify how the offeror will directly superintend the work, perform project and quality control management, and comply with safety and environmental regulations. Any project requirements that cannot be self-performed shall be identified (e.g.

subcontractors list and manufacturers of key material components for the project). The offeror shall provide this information with its company proposal submission.

FACTOR 2: TECHNICAL QUALIFICATIONS OF PROPOSED STAFFING.

To be Technically Acceptable, qualified offerors must provide information regarding the technical qualifications of the proposed key personnel staff, to include the individual who will be responsible for the following functions:

(a) Written qualification statement for the individual who will be functioning as the project manager, demonstrating 3 years of project management experience for projects similar in size and nature to the work described in the statement of work.

(b) The contractor shall provide sufficient documentation of the certifications, licenses, and specific experience of all technicians to work on the project. These qualifications shall demonstrate the ability of the technicians to manage, operate, and execute the quality assurance requirements for the service and repair of Trane CenTraVac water cooled chillers.

(c) The contractor shall provide sufficient documentation of the certifications, licenses, and specific experience for all Program Managers. All Program Managers are required to have a minimum of three years of experience executing the designated program requirements. Safety Manager(s) shall have an OSHA 30 hour course certification. Key personnel designated for these assignments must be designated by the principle in writing. Designees may perform multiple responsibilities.

FACTOR 3: PAST PERFORMANCE.

To be Technically Acceptable, Offerors shall identify no less than TWO (2), and no more than THREE (3), previously-awarded, and completed contracts, which were issued by either: Federal, State, or Local Government Agencies; and/or Private Organizations. To be evaluated as Relevant Past Performance, the contracts submitted by offerors must involve:

• Work as a prime contractor for NAICS 238220;

• A service contract dollar magnitude equal to, or greater than $75,000;

• Work that occurred within the last three years.

For each of the submitted Relevant Past Performance contracts, provide the following information:

a. The name of the customer, and the contract ID number;

b. The name of the contracting agency or organization the contract was awarded by;

c. The date of the contract award, and the contract award amount in dollars;

d. The date of the contract completion, and the final contract amount, in dollars;

e. A brief description of the service scope of work; and or E-MAIL COPY: emailed to Mr. William Hurley at William.Hurley@dla.mil mailto:William.Hurley@dla.mil

f. Identification of at least one point-of-contact at the organization that awarded the submitted contract, including: the name of the point-of-contact; their current mailing address; phone number; and email address (if applicable).

g. If applicable per FAR 15.302(a)(2)(ii) provide information on problems encountered on the submitted contracts and include the corrective actions

SPECIAL NOTE for Offerors That May Lack Past Performance Information: In accordance with FAR Part

15.305(a) (2) (iv), in the case of an offeror that is without a record of relevant past performance, or for whom information on past performance is not available, the offeror may not be evaluated favorably or unfavorably on past performance. Therefore, the offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” shall be considered “acceptable” (DOD Source Selection Guide, Section A.2.1.2.).

d. PRICE PROPOSAL.

Price is to be submitted along with the Standard Form 1449. Offerors must provide a price for each bid item. In addition, offerors shall include the attachment form Bid Form. Overhead, profit and bond costs shall be added after a subtotal of materials and labor costs has been calculated.

3. BASIS OF AWARD.

The Government will make the award based on the lowest evaluated price of proposals meeting or exceeding the acceptability standards for non-cost factors. Note that offers that are not technically acceptable cannot be selected, regardless of price.

(END OF PROPOSAL SUBMITTAL INSTRUCTIONS)