Attachment 1 Security Safety Fire.doc

SECURITY, SAFETY AND FIRE PROVISIONS

(Rev 6/16/10)

1.0 SECURITY

1.0.1 All contractors must abide by all security/force protection policies in effect on DSCC. Security/force protection procedures on the installation may include, but are not limited to, personnel screening, installation access and ID procedures, vehicle search requirements, restricted area access, and parking restrictions. Contractors must be aware that security/force protection procedures may change due to changes in the local Force Protection Condition level.

1.0.2 Contractor personnel working on the Defense Supply Center Columbus installation will be subject to screening as dictated by current security regulations. Contractor personnel shall provide information requested to accomplish the required screening process. Levels of screening will be dictated by the sensitivity of the position the contractor will occupy.

1.0.3 The contracting officer will coordinate with the Antiterrorism Officer prior to the start of the contract performance to ensure all required security/force protection security measures are in place.

1.1 IDENTIFICATION (ID) CARD/BADGE:

1.1.1 All contractors (including subcontractors) working on Center must be issued a Contractor Badge by the Pass & ID Office located in building 52 prior to starting work on DSCC. The Contracting Officer or designee will complete the DSCC Form 2310, “Contractor Badge Request Form”, on behalf of contractor personnel. New employees must provide proof of their date of birth. The Contractor shall verify the applicant is to be employed on this project. The type of ID card and length of validity will be determined in accordance with the approved Form 2310, which will not exceed the length of the contract. Applications will only be processed between 0745 and 1500, Monday through Friday, excluding holidays observed by the Defense Supply Center, Columbus. Once approved, the contractor can go the Pass/ID Office, Building 52, to get their badge. Foreign national contractor employees must be cleared and authorized through their respective country embassy and the Defense Intelligence Agency prior to entry on the installation

1.1.2 Contractors needing access to buildings on Center or Information Technology/computers in the course of their job must be processed thru the Government’s Contractor Verification System (CVS) and receive a CAC prior to starting work. The Contracting Officer or designee will insure contractors needing building, computer or information technology access are processed in the CVS.

1.1.3 The Contractor shall provide the following information for each employee to the Contracting Officer or designee to facilitate completion of DSCC Form 2310, Contractor Badge Request Form.

1.1.3.1 Social Security Number

1.1.3.2 Complete name, including middle initial

1.1.3.3 Are they a foreign national?

1.1.3.4 Date of Birth

1.1.3.5 Company Name

1.1.4 Contractor employees, including those of subcontractors, are required to wear the ID card/badge issued by the DSCC Pass/ID Office conspicuously on their outer clothing at all times while working on this Center. Contractor personnel/subcontractors are subject to challenge and removal from the work area if the ID card is not being worn. It is the Contractor's responsibility to enforce this requirement. Failure to do so is just cause for terminating this contract for default.

1.1.5 Further, it is the Contractor's responsibility to assure ID Cards issued to employees, including subcontractors, are turned in to the Pass/ID Office by each individual employee when the employees work on this project is completed. All ID cards/badges and vehicle decals that have been issued during the life of this contract must be/have been returned to the Pass/ID Office to out process at the completion of the project. The Contracting Officer will verify with the Pass/ID Office that all items have been returned prior to authorizing final payment on the contract.

1.1.6 Under no circumstance will a Contractor or any contractor employees or subcontractors use or transfer their ID card/badge or vehicle decals to allow anyone else access to any area on Center. Failure to comply with the requirements of this section is a security violation, which could result in subsequent administrative action, including requiring the contractor to permanently remove from the project the employee committing the violation, and/or termination of the contract for default.

1.2 VEHICLE REGISTRATION:

1.2.1 All Contractor vehicles are required to be registered at the Pass and ID Office. The type of decal issued will be determined by the kind of vehicle and the duration of the contract. Vehicles identified with the Contractor name or insignia painted on the side require temporary registration. Off-the-road vehicles need not be registered.

1.2.2 Proof of ownership, current vehicle registration and driver’s license must be shown at time of registration.

1.2.3 All DSCC decals must be removed from the Contractor's vehicles in order to out-process at the completion of the project.

1.3 VEHICLE OPERATION:

1.3.1 DRIVING ON CENTER: Contractor shall obey all speed limits and traffic signs. Speed limit on Center is 25 MPH unless otherwise posted. Radar is used on Center. Disobeying traffic regulations could result in Magistrate court citations, which include monetary fines. Continued violations could result in being restricted from driving on Center.

1.3.2 PARKING: Contractor vehicles will be parked only in lots or areas designated by the Contracting Officer or designee. These areas will be discussed at the post award conference. The Contracting Officer or designee shall also determine if it is necessary for such vehicles to be in other than designated locations, and then make necessary arrangements for additional parking. Vehicles left on Center overnight must be coordinated with the Contracting Officer or designee. Any vehicle left unattended on Center that contains working materials, tools, and personal items of value must be locked at all times. The Government will not be liable for any lost, stolen or damaged vehicles or items.

1.3.3 USE OF ALCOHOL AND ILLEGAL DRUGS: The use of illegal drugs is prohibited on Federal property. Violators will be prosecuted.

1.3.4 WEAPONS ON CENTER: No weapons either on ones person or placed inside a privately-owned vehicle is allowed. If a weapon of any type is found, it will be confiscated and held as evidence. Having unauthorized weapons on Federal property is a felony, and violators will be prosecuted.

1.4 RESTRICTED AREAS: Contractor personnel, tools, equipment, materials and vehicles will be confined to those areas designated as necessary for the performance of their duties. Posted "RESTRICTED AREAS" will not be entered until proper clearance has been obtained from the Office of Public Safety. Such clearance must be arranged through the Contracting Officer or designee assigned to this contract.

1.5 ACCIDENTS/THEFTS/DAMAGE TO GOVERNMENT OR PRIVATE PROPERTY: If any of these incidents occur, the Contractor shall notify the Contracting Officer or designee and a Police Report will be initiated.

1.6 MATERIAL, DELIVERY AND RELEASE:

1.6.1 The names of Contractor personnel responsible for the receipt of Contractor's material and equipment delivered to this Center and telephone numbers or location where they can be reached shall be made available to the Contracting Officer or designee, who will coordinate with the Office of Public Safety. All receipts and shipments shall be handled through the James Road Gate. Inbound vehicles will be limited to entrance to this Center from 0600 to 1730 Monday through Friday, excluding holidays observed by DSCC. It is the responsibility of the Contractor to provide the personnel and equipment required to unload incoming materials, tools and equipment.

1.6.2 Scheduled deliveries must be entered into the Visitor Notification System thru either by the Contracting Officer or designee, or by submitting a visitor log spreadsheet to the Visitor Processing Center. The spreadsheet can be obtained from the Office of Public Safety by contacting 614-692-3722. All deliveries, except perishable items, construction materials, or items too large to be x-rayed will be sent directly to the Central Receiving Facility (CRF). Items will be screened and delivered by the government. Any items being shipped from a building on site must be picked up from the CRF.

1.6.3 Contractor personnel must have in their possession, a Property Pass/Truck Control, DSCC Form 839, issued by the Contracting Officer or designee, for clearance of material and equipment to be removed from DSCC. This pass shall be submitted to the Police Officer at the James Road Gate before material or equipment is removed. Properly marked Contractor vehicles will be allowed to carry tools and equipment normally carried in or on the vehicle without obtaining a property pass. All vehicles are subject to security inspection at any time to determine if materials and tools being used or carried are authorized. Loading of materials onto the vehicles is the responsibility of the Contractor.

1.7 SECURING EQUIPMENT, TOOLS AND SUPPLIES: Contractors are responsible for securing their own equipment, tools, supplies, etc., that are brought to the job site. Lost or stolen equipment will be immediately reported to the DSCC Police Department (692-2111). Under no circumstances will vehicles or construction equipment be left unattended with keys inside. If a vehicle is found unattended with keys in it, the keys will be confiscated by DSCC Police.

1.8 REMOVAL OF CONTRACTOR PROPERTY: The Contractor shall be responsible for removing temporary buildings (e.g. storage sheds, trailers, shops, and office space), rubbish, tools, scaffolding, equipment and materials that are not the property of the Government at the completion of the project. The Contracting Officer or designee will not accept the project as completed until all Contractor’s property is removed. If the contractor is inadvertently paid prior to the removal of all of its buildings, rubbish, tools, scaffolding, equipment and materials that are not the property of the Government, the Contractor will be liable to the Government for the cost to the Government related to removing the Contractor’s property. EXCEPTIONS: If the Contractor is anticipating award of another contract, a written request may be submitted to the Contracting Officer for additional time to remove the temporary buildings and equipment. This exception applies only if the Contracting Officer provides written approval of the Contractor’s request for additional time to remove the temporary buildings and equipment. If the Contractor fails to remove the property in the additional time approved in writing, the Contractor will be liable to the Government for any cost to the Government related to removing the Contractor’s buildings, equipment and materials that are not the property of the Government. With the written consent of the Contracting Officer, buildings may be abandoned and need not be removed.

2.0 SAFETY

2.1 SAFETY: The Defense Supply Center, Columbus is proud to be an Occupational Safety and Health Administration (OSHA) Voluntary Protection Program (VPP) star site. Contractors shall comply with all Department of Labor and OSHA Rules and Regulations, 29CFR 1910 (General Industries) or 1926 (Construction), whichever is applicable. Contractors shall follow the safety requirements of EM 385-1-1, appropriate safety standards established by National Electric Code, National Fire Code, State of Ohio, DLA or other safety requirements as established. The safety provisions listed below are only general in nature and are not intended to be all inclusive.

2.1.1 SUBMITTAL: Contractors and subcontractors shall watch a brief, approximately 10 minute, DES-CE VPP Awareness film prior to performance of any on-site work. The video will be provided as a VCR tape or on a CD. A TV/VCR is available for use from the Environmental, Safety and Occupational Health Office if needed. Contractors shall document, by use of the provided form or similar, that all contractor and subcontractor employees have viewed the film. A “VPP Awareness Training” form is provided at the end of this section. Only sub-contractors providing incidental services, e.g., laundry, delivery or other supply services are not covered. Copies of documentation shall be provided to the Contracting Officer or designee, who will forward them forwarded to the Environmental, Safety and Occupational Health Office, upon completion.

2.1.2 SUBMITTAL: Contractors and subcontractors shall provide the information required by the “Contractor Safety/Environmental Management Systems Information Data Sheet”, also provided at the end of this section, prior to performance of any on-site work. If using subcontractors, information for subcontractors must be provided no later than 2 weeks prior to performance of any on-site work. Only sub-contractors providing incidental services, e.g., laundry, delivery or other supply services are not covered. Copies of the “Contractor Safety/Environmental Management Systems Information Data Sheet” shall be provided to the Contracting Officer or designee, who will forwarded them to the Environmental Safety and Occupational Health Office, upon completion.

2.1.3 ACCIDENT/INCIDENT: The contractor shall notify the COTR immediately after the occurrence of a serious accident resulting in either loss of life, or major property damage to a government facility. This notification shall not impede efforts to avoid additional injuries or damages.

2.1.3(a) Injury Treatment: Emergency first aid treatment is available for Contractor employees at the DSCC Fire Department, Building 46. Emergency Medic (DSCC, City of Columbus or Whitehall) will respond for serious injuries occurring on Center. Emergency calls are made by dialing 2-2111 on the Center telephone system, or 614-692-2111. If a private ambulance service is used, the Contractor is responsible for such expenses.

2.1.3(b) Mishap Reporting: A report on each job connected injury, property damage, or motor vehicle mishap shall be submitted to the Contracting Officer or designee, who will forward a copy to the Environmental, Safety & Occupational Health Office, within 5 (five) days of the occurrence. This report may be made on either a Contractor's report form or DLA Form 1591, Mishap Report, or SF 91 (motor vehicle)found at http://www.dla.mil/dss/forms/. The estimated absence in days, if any, by employee due to injury and/or cost of property or vehicle damages shall be included.

2.1.4 SUBMITTAL: Hazardous Material Safety Data Sheets: The Contractor shall provide "prior to materials arrival on center" Material Safety Data Sheets (MSDSs) (OSHA Form 174 or equivalent) for all hazardous materials utilized during the period of this contract.

2.1.4(a) Copies of each MSDS shall be provided to the Contracting Officer or designee, who will forward to the Environmental, Safety & Occupational Health Office for review and approval. Submittal will be reviewed within 10 working days. A copy of the MSDS shall also be kept on the job site. Hazardous materials are defined as (but not limited to) paints, lacquers, varnishes, sealers, thinners, adhesives, epoxies, acids, compressed gases, solvents, all chemicals containing flammable, toxic, caustic or corrosive mixtures. MSDSs are required regardless of the quantity required for the contract.

2.1.4(b) This listing of hazardous materials is not all inclusive. Therefore, MSDSs are required for materials not listed therein, but contain hazardous ingredients, per paragraph (d) of 29 CFR Part 1910, Subpart Z, Section 1200, Hazardous Communication.

3.0 FIRE PREVENTION

3.1 FIRE PREVENTION: The following fire provisions are only general in nature and will not excuse a Contractor from following other fire prevention practices as established. In the event or suspicion of fire, immediately call the DSCC Public Safety Office (Emergency Telephone: 692-2111) to report the conditions.

3.1.1 Gasoline and other flammable liquids will be stored in approved safety cans with spring loaded, self-closing lids. Gasoline dispensing tanks shall be properly grounded, surrounded by a sand dike at least 12 inches high and located at least 50 feet from any structure. Location is to be specified by the DSCC Fire Inspector, 614-692-2921.

3.1.2 Before entering any building, each powered vehicle shall have a securely mounted fire extinguisher of the type designated by the DSCC Fire Inspector. The entering must be approved by the Contracting Officer or designee.

3.1.3 Paper and other combustible material shall be placed in covered containers. Oily rags and other waste subject to spontaneous combustion shall be placed in approved self-closing covered containers. At the end of each day, these containers shall be stored outside of the building.

3.1.4 Fire aisles, building entrances and building exits shall be kept clear of obstructions at all times. A 36-inch clearance shall be maintained at firewalls at all times.

Instructions: Each employee who will be working on the Defense Supply Center, Columbus (DSCC) is required to receiving training on the Voluntary Protection Program (VPP) prior to starting work. This is a one-time requirement, and does not need to be repeated if working additional contracts at DSCC. It is the company’s responsibility to ensure that each employee received the required training.

Name of Contractor/Subcontractor: __________________________________________________ Are you a subcontractor No ( Yes ( for which Contractor: _______________________ Contract # _________________________________ Date of Training: ______________________ Topic: DLA Columbus Voluntary Protection Program Awareness Training

DLA Columbus is committed to becoming an Occupational Safety and Health Administration (OSHA) Voluntary Protection Program (VPP) site.

ATTENDANCE RECORD

Name of Contractor Company: _______________________ Primary Point of Contact _______________________

Contract # ______________________________________________

Number of years the company has operated under current name: _________________________________________

If less than three years, the name the company used prior to current name: _________________________________

Address: _____________________________________________________________________________________

City: ______________________________________________ State/Zip code __________________________

Shaded-area Not required for small business – refer to note below

Standard Industrial Classification (SIC) OR North American Industry Classification System (NAICS): ________

(Either a 4-digit SIC or 6-digit NAICS number)

Total OSHA Recordable Cases per 100 Employees:

(For the past three years) _______________ ______________ _____________

Industry Average for Total Lost Workday Cases per 100 Employees _____________ Year ____________

(Industry Average must be within the last three years)

Experience Modifier Rate (EMR)

(For the past three years) _______________ ________________ ________________

Check one ( Interstate (preferable) State of Origin: _________________

( Intrastate EMR Anniversary Date: __________________

Number of Fatalities

(For the past three years) _______________ ________________ ______________

Have you received any OSHA citations in the past three years?

Year ____________ ____________________________________________________________________

Year ____________ ____________________________________________________________________

Year ____________ ____________________________________________________________________

Have you received any environmental regulatory citations in the past three years?

Year ____________ ____________________________________________________________________

Year ____________ ____________________________________________________________________

Year ____________ ____________________________________________________________________

I _______________________________certify the above information is correct

(Print name)

Company Safety Officer (Signature) ___________________________________ Date __________________

Note: Small businesses with ten (10) or fewer employees at all times during the last calendar year, you do not need to keep OSHA injury and illness records unless OSHA or the BLS informs you in writing that you must keep records under § 1904.41 or § 1904.42. However, as required by § 1904.39, all employers covered by the OSH Act must report to OSHA any workplace incident that results in a fatality or the hospitalization of three or more employees.

ATTACHMENT 1