SP4702-24-Q-0020.pdf

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30 7007106426

1. REQUISITION NUMBER

2. CONTRACT NO. 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER

SP4702-24-Q-0020

5. SOLICITATION NUMBER

2024 APR 19

6. SOLICITATION ISSUE

DATE

Dylan Stone DDS0035

a. NAME

Phone: 6146929448

b. TELEPHONE NUMBER (No Collect calls)

2024 MAY 10

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY CODE SP4702

DCSO COLUMBUS-DIVISION-1

PO BOX 3990

COLUMBUS OH 43218-3990

USA

10. THIS ACQUISITION IS 100UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

8 (A)

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

611430NAICS:

$15 MSIZE STANDARD:

11. DELIVERYFOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/ CODE

OFFEROR

FACILITY

CODE

TELEPHONE NO.

18a. PAYMENT WILL BE MADE BY CODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

See Schedule

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

29. AWARD OF CONTRACT: REF. OFFER

DATED . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or Print) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or Print) 31c. DATE SIGNED

SEE SCHEDULE

7. FOR SOLICITATION

INFORMATION CALL:

SEE SCHEDULE

05:00 PM

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE ADDENDUM

EDWOSB

x 1

32a. QUANTITY IN COLUMN 21 HAS BEEN

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:RECEIVED INSPECTED

COMPLETE PARTIAL FINAL

STANDARD FORM 1449 (REV. 2/2012) BACK

36. PAYMENT

PARTIAL FINAL

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

37. CHECK NUMBER

38. S/R ACCOUNT NO. 39. S/R VOUCHER NUMBER 40. PAID BY

42a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42b. RECEIVED AT (Location)

CONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED:

CONTINUED ON NEXT PAGE

PAGE 3 OF 63 PAGES

SP4702-24-Q-0020

SECTION A - SOLICITATION / CONTRACT INFORMATION:

Description:

The Contractor shall provide Warm Zone Operations for Tactical Emergency Casualty Care Training to be performed in accordance with this Performance Work Statement (PWS) at the Defense Supply Center Columbus (DSCC) Installation. The course will demonstrate and exercise the fundamental response and medical platform required to perform life-saving interventions in the warm zone during active killer threat assessed Mass Casualty Incident/environments and response to violent incidents. The training is a two-day (16 total hours) program which will allow Fire and Emergency Services to meet the most updated National Fire Protection Association (NFPA) 3000, Standard for an Active Shooter/Hostile Event Response Program; as well as any other standards as determined by the All-Hazards Response Planning team.

The requirement will be solicited as a small business set-aside. The applicable NAICS code for this acquisition is 611430, with a size standard of $15,000,000. The applicable PSC is U099, and the applicable Material Code is # V00007706. FAR Part 12 and 15 procedures apply.

General Information

1. Period of Performance:

The period of performance will be a base period of 12 months, with four 12-month option periods. Option years may not be exercise at the time of award and will be subject to availability of funds and contractor’s performance. The Contracting Officers Representative (COR) will measure the contractor’s performance each year before exercising an option.

Base Year – 01 AUG 2024 to 31 JULY 2025 Option Year 1 - 01 AUG 2025 to 31 JULY 2026 Option Year 2 - 01 AUG 2026 to 31 JULY 2027 Option Year 3 - 01 AUG 2027 to 31 JULY 2028 Option Year 4 - 01 AUG 2028 to 31 JULY 2029

Training will be coordinated with the requester point of contact. Offeror shall contact the point of contact within 10 business days of being awarded the contract to schedule the course.

2. Place of Performance:

Defense Logistics Agency (DLA) Land & Maritime 3990 E Broad St Columbus, Ohio, 43218-3990

3. Award Without Discussions:

The Government intends to evaluate quote and make award without discussions. Quotes should contain the vendor's best terms within the proposed technical specifications. Additionally, the Government reserves the right to conduct discussions and request revisions to quote if it is determined to be in the government’s best interest to do so.

4. Lowest Price Technically Acceptable:

The Government shall evaluate quotes and any eventual award to the responsible offeror whose quote is determined to be the Lowest Price Technically Acceptable (LPTA).

5. No Award:

The Government reserves the right to not make an award as a result of this RFQ if an award is determined contrary to the best interest of the Government.

6. Quote Preparation Costs:

The Government shall not be responsible or liable for any costs incurred in the preparation and submission of any technical or price volumes in response to this RFQ.

7. Quote Submittal Instructions:

PAGE 4 OF 63 PAGES

Quotes are required to be received by 10 MAY 2024 at 5:00 PM Eastern Standard Time. Note: The e-mail address for submission of quotes is dylan.stone@dla.mil; cc: ivan.badillo@dla.mil.

All vendor questions about the RFQ shall be submitted via e- mail to Dylan Stone at dylan.stone@dla.mil and cc Ivan J.

Badillo at ivan.badillo@dla.mil All questions shall be received by 02 MAY 2024 at 5:00 PM Eastern Standard Time, after which the period for responding to questions shall have closed.

The offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

Exceptions to any term or condition of the RFQ may make a vendor’s quote unacceptable and cause it to be immediately rejected by the Government without further review or opportunity for a vendor to respond.

8. Offeror submittal Requirements:

In order to be further considered for award, offeror shall submit the following as a part of their quote:

a.Signed 1449.

b.Completed pricing Documents and CLINS.

c.Complete section K of the solicitation (Representations, certifications, and other statements of OFFERORS OR

RESPONDANTS)

d.Acknowledge of any solicitation amendments.

e.Confirm compliance with requirements included in the solicitation.

f.If applicable, include GSA Contract number with relevant information to contract.

NOTE: The QUANTITY and UNIT PRICE will be "flipped" under the ITEM DESCRIPTION for this CLIN. Therefore, the UNIT PRICE will be represented as $1.00, while the QUANTITY will equal the amount to be obligated under this CLIN as a result of the award. This is done to ensure that the DLA system, EBS/EProcurement, will allow for appropriate invoicing/payment throughout the performance of the awarded purchase order.

9. Invoice Information:

Invoices shall be submitted through Wide Area Workflow (WAWF). See DFARS Clause 252.232-7006 Wide Area Workflow Payment Instructions for detailed instructions on how to submit invoices.

10. Government Contracting POC’s:

Dylan Stone Contract Specialist 614-692-9448 Dylan.stone@dla.mil

Ivan J. Badillo Contracting Officer 614-692-4028 Ivan.badillo@dla.mil

Paul J. Alexander Jr Assistant Fire Chief DLA Columbus Fire and Emergency Services 3990 E Broad St Columbus, OH 43213 614-692-5900 Paul.Alexander@dla.mil

PAGE 5 OF 63 PAGES

SP4702-24-Q-0020

SECTION B

SUPPLIES/SERVICES: U099-V00007706

ITEM DESCRIPTION:

Tactical Emergency Casualty Care Training (TECC)

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT .

0001 U099-V00007706 1.000 MO $ ________________ $ ________________

Other Education and Training Services

PREP FOR DELIVERY:

PERIOD OF PERFORMANCE: 08/01/2024 - 07/31/2025

SC0919

DLA INSTALLATION SUPPORT COLUMBUS

SECURITY AND EMERGENCY SERVICES

P.O. BOX 3990 BLDG. 58

COLUMBUS OH 43213-1152

US

1001 U099-V00007706 1.000 MO $ ________________ $ ________________

Other Education

PERIOD OF PERFORMANCE: 08/01/2025 - 07/31/2026

DLA INSTALLATION SUPPORT COLUMBUS

SECURITY AND EMERGENCY SERVICES

P.O. BOX 3990 BLDG. 58

PAGE 6 OF 63 PAGES

SP4702-24-Q-0020

SECTION B

SUPPLY/SERVICE: U099-V00007706 CONT'D

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT .

2001 U099-V00007706 1.000 MO $ ________________ $ ________________

Other Education

PERIOD OF PERFORMANCE: 08/01/2026 - 07/31/2027

DLA INSTALLATION SUPPORT COLUMBUS

SECURITY AND EMERGENCY SERVICES

P.O. BOX 3990 BLDG. 58

3001 U099-V00007706 1.000 MO $ ________________ $ ________________

Other Education

PERIOD OF PERFORMANCE: 08/01/2027 - 07/31/2028

SC0919

DLA INSTALLATION SUPPORT COLUMBUS

SECURITY AND EMERGENCY SERVICES

P.O. BOX 3990 BLDG. 58

4001 U099-V00007706 1.000 MO $ ________________ $ ________________

Other Education

PERIOD OF PERFORMANCE: 08/01/2028 - 07/31/2029

DLA INSTALLATION SUPPORT COLUMBUS

PAGE 7 OF 63 PAGES

SP4702-24-Q-0020

SECTION B

SUPPLY/SERVICE: U099-V00007706 CONT'D

SECURITY AND EMERGENCY SERVICES

P.O. BOX 3990 BLDG. 58

GOVT USE

External External External Customer RDD/ ITEM PR PRLI PR PRLI Material Need Ship Date .

0001 7007106426 0001 N/A N/A N/A 09/30/2024

1001 N/A N/A N/A N/A N/A 09/30/2024

2001 N/A N/A N/A N/A N/A 09/30/2024

3001 N/A N/A N/A N/A N/A 09/30/2024

4001 N/A N/A N/A N/A N/A 09/30/2024

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SECTION C - SPECIFICATIONS/SOW/SOO/ORD

PERFORMANCE WORK STATEMENT (PWS)

Fire and Emergency Service Training - Tactical Emergency Casualty Care Training

A.1. OBJECTIVES

The purpose of this specification is to receive Warm Zone Operations for Tactical Emergency Casualty Care training. The course will demonstrate and exercise the fundamental response and medical platform required to perform life-saving interventions in the warm zone during active killer, threat assessed Mass Casualty Incident/environments and response to violent incidents. This training will allow Fire and Emergency Services to meet the most updated National Fire Protection Association (NFPA) 3000, Standard for an Active Shooter/Hostile Event Response Program; as well as any other standards as determined by the All-Hazards Response Planning team. Period of Performance for this requirement is One (1) year base period plus four (4) one year option periods.

A.2. SCOPE

The scope of this requirement is to provide training in Tactical Emergency Casualty Care (TECC) to Firefighters. The training is a two-day (16 total hours) training program to provide advanced training in the response and mitigation of active shooter or hostile aggressor.

Course instructors must be certified instructors through National Association of Emergency Medical Technicians (NAEMT) or another Committee for Tactical Emergency Casualty Care CO-TECC approved vendor. Attendees successfully completing the training requirements must be issued certification in line with the standards set forth by NAEMT or another approved vendor. All course materials are to be provided by the instructor for those attending the training.

A.3. SPECIFIC TASKS

At a minimum the course shall include the following topics/objectives to teach the comprehensive skills and in-depth knowledge needed to understand TECC.

A.3.1. Classroom training requirements:

• Submit the required paperwork to the (NAEMT) or other CO-TECC approved vendor for certification.

• The training will take place on Defense Supply Center Columbus and will accommodate the training type for each section of the course.

• The training will be within the most updated standard per NFPA 3000, Standard for an Active Shooter/Hostile Event Response Program.

A.3.3. Testing

• If required.

A.4. KEY PERSONNEL SKILL QUALIFICATIONS

The offeror shall have three (3) years of experience instructing TECC. The offeror shall also provide with their proposal, resume(s) of the instructor(s) to perform this training that demonstrates having specific and detailed knowledge of

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SP4702-24-Q-0020

SECTION C - SPECIFICATIONS/SOW/SOO/ORD (CONTINUED)

proficiency and performance in the field, as well as the ability to communicate effectively to ensure that all facets of the training are absorbed by the attendees.

A.5. COURSE CONTRACTOR FURNISHED MATERIALS

The offeror shall provide materials for students to utilize during classroom instruction and components utilized during practical examinations.

A.6. GOVERNMENT FURNISHED MATERIALS

The government will provide classroom space & set-up, dry erase/writing board and LCD screen/projector and access to the shoot house and maze area as needed.

A.7. DELIVERABLES

The instructor shall successfully deliver classroom and hands-on training for up to twenty-six (26) personnel for TECC.

Successful completion of the course and testing shall result in certification or certificate of completion from NAEMT or another CO-TECC approved vendor.

A.8. POINT OF CONTACT

PAUL J. ALEXANDER JR.

Assistant Fire Chief DLA Columbus Fire and Emergency Services 3990 East Broad Street Columbus, OH 43213

COMM: (614) 692-5900

FAX: (614) 692-5289

A.9. PERIOD OF PERFORMANCE

Training will be delivered as outlined between August 1, 2024 and September 30, 2024 and will be coordinated with the requestor and point of contact. Offeror shall contact the Point of Contact within 10 business days of being awarded the contract to schedule the course. Successive year completions will be completed in the same basic timeframe of between the beginning of August and the end of September for that year.

If the above period will not work for the contractor, the contractor can provide an alternative training period or periods.

However, the government reserves the right to reject any alternative date/offer if facilities are not available or if the date is not considered mutually acceptable.

A.10. TECHNICAL DOCUMENTATION

Offeror shall submit a course outline which identifies all topics identified in part A.3 and A.4 key personnel information/ resume. Course outline description does not have to include topics in part A.3 as titled verbatim, but shall identify in which section of the course outline each topic/objective from part A.3 will be included.

A.11. TECHNICAL DOCUMENTATION EVALUATION

Technical Documentation will be evaluated on a Pass/Fail basis. Offerors whose Course Outline and key personnel documentation possess all of the required topics as identified in A.3 and A.4 will pass. Offerors who's Course Outline lack even one of the identified topics in A. 3 and A.4 will fail. Offers receiving a technical evaluation of "Fail" will not be considered for award.

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SP4702-24-Q-0020

SECTION C - SPECIFICATIONS/SOW/SOO/ORD (CONTINUED)

A.12. EVALUATION FACTORS FOR AWARD

The Government will make award to the responsible vendors who meet the technical requirements and have the lowest price.

A.13. RESTRICTIONS ON DOCUMENTATION DISCLOSURE

Contractor agrees that any documentation provided by the Government or produced under this contract will not be released or otherwise distributed except by contractor and its affiliates or Defense Logistics Agency (DLA) Columbus Fire and Emergency Services employees.

A.14. INDEMNIFICATION

The government assumes no liability for any damage to the property of the contractor, to the property of any person, or public property or for personnel injuries, illness, disabilities or death to the contractor, contractor's employees, and any other person subject to the contractor's control or any other person including members of the general public; caused in whole or in part by, (a) the contractor's breach of any term or provision of this contract; or, (b) any negligent or willful act or omission of the contractor, its employees or subcontractors in the performance of this contract. The contractor also agrees to hold the government harmless and indemnify the government for any and all costs, including those that arise from violation of environmental regulations, Department of Transportation (DOT), or any similar state enforcement programs under which the government incurs environmental clean-up or response costs, judgments, action, debt, liability costs and attorney's fees or any other requests for monies or any other type of relief arising from or incident to the processing, transporting, and disposal of any subsequent operation performed upon, exposure to or contact with any component, part, constituent or ingredient of this item, material or substance, whether intentional or accidental.

14. FEDERALLY OBSERVED HOLIDAYS

The following legal holidays are observed by this agency:

New Year's Day 1 January Martin Luther King Jr. Birthday Third Monday in January Presidents Day Third Monday in February Memorial Day Last Monday in May Juneteenth 19 June Independence Day 4 July Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day 11 November Thanksgiving Fourth Thursday in November Christmas 25 December

15. SERVICE CONTRACTOR REPORT (SCR) FAR 52.204-14

The contractor shall report all contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Defense Logistics Agency via a secure data collection site.

Reporting input will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year.

Steps for Submitting a Service Contract Report (SCR)

• Go to www.sam.gov and log in.

• Select Entity Registrations and then select Service Contract Reporting.

• SAM displays your entities which have service contracts and meet the reporting criteria. Select View by entity to see the

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SP4702-24-Q-0020

SECTION C - SPECIFICATIONS/SOW/SOO/ORD (CONTINUED)

service contracts for each entity.

• Next, select Add for the service contract against which you want to create a Service Contract Report. Each service contract which meets the FAR Subpart 4.1703 reporting thresholds is displayed.

• You will be taken to the Complete Service Contract Report page. SAM displays the contract details and allows you to report. You are required to enter the following information:

• Total Amount Invoiced: Total dollar amount invoiced for services performed during the previous Government fiscal year under the contract (this amount should include the prime and any subcontract amount).

• Prime Contractor Hours Expended: Prime contractor direct labor hours expended on the services performed during the previous Government fiscal year. The amount you enter is automatically divided by 2,080 hours to calculate a Full Time Employee (FTE) equivalent, displayed under the Prime Contractor Hours Expended as Prime Contractor FTEs.

• Report any required Tier 1 subcontractor information by selecting the Add Tier 1 Subcontract Information button.

16. Common Access Card (CAC) Procedures

Performance under this contract may require the contractor to obtain a Common Access Card (CAC). If CACs are issued under this contract, the contractor shall complete and comply with the following steps to obtain, control, and turn-in Government-issued CACs, as well as establish procedures to control and account for contractor CACs at all times. This process is only for the issuance and accountability of CACs. Contractors may be required to provide additional forms and follow additional procedures for other forms of access and/or background/security checks depending on local site/ installation requirements.

Common Access Card (CAC) Procedures

1. The contractor has each contractor employee requiring a CAC complete DLAH Form 1728 in accordance with Enclosure 3; 2a. Note: Contractors do not complete blocks 11, 14, 15.a. or 15.b.; these are completed by the COR.

2. The contractor hand carries the DLAH 1728 form(s) or sends via secure mail, or encrypted email to (NOTE: The contractor may forward these forms individually or as a group to):

a. The Contracting Officer's Representative (COR) for the contract if a COR was designated.

b. The Contracting Officer (KO) for the contract if no COR was designated.

3. Each contractor employee must verify their account information upon receipt of an email from the Government containing a username and password for the Trusted Associate Sponsorship System (TASS). The web link for TASS is included in the email.

4. Each contractor employee will receive an email via TASS when their account has been approved. The email will notify the employee to obtain a Government-issued CAC from the nearest Real-Time Automated Personnel Identification System (RAPIDS) office. The email will also provide a link that identifies the locations of RAPIDS offices.

5. Each contractor employee will obtain their issued CAC from the RAPIDS office.

6. The contractor, within one business day of issuance, provides written notice via email to the COR (or the KO, if no COR was designated) for each contractor CAC issued identifying the contractor employee's name, the date of issuance, and the date of expiration of the CAC. This notification may be made individually for each contractor employee or together for a group of contractor employees. Note: This requirement is not applicable when the same is person is performing both COR and TA roles.

7. The contractor always establishes procedures to control and account for Government-issued contractor CACs - to include the following:

a. Ensure contractor CACs issued for this contract are only used for the purpose of performing under this contract.

b. Ensure contractor CACs are secured in a manner that precludes unauthorized use and that recognizes the CAC is the property of the U.S. Government.

c. Ensure contractor employees do not abuse or place holes in their CACs.

d. Ensure contractor employees do not display their CACs in public.

8. If a contractor CAC is lost or stolen:

a. The contractor employee will immediately notify the contractor that the contractor CAC has been lost or stolen.

b. The contractor will immediately notify the COR (or the KO, if no COR was designated), detailing the circumstances regarding the lost or stolen contractor CAC, as follows:

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SECTION C - SPECIFICATIONS/SOW/SOO/ORD (CONTINUED)

(1) Face-to-face, followed within one business day by a written notice via email, or

(2) In writing, via email, or

(3) By telephone, followed within one business day by a written notice via email.

c. The contractor will report the lost or stolen CAC card to the local DLA Police/host installation police, who will provide the contractor a police report. If there are no local DLA Police/host installation police, or no police report is provided, the contractor will provide information to the COR/KO, as applicable, detailing the circumstances of how the CAC was lost or stolen. The COR/KO will provide a memorandum for the contractor employee to support issuance of new CAC.

d. The contractor has the contractor employee bring the report/memorandum to the nearest RAPIDS office. If the CAC can be reissued within 24 hours, bring the report/memorandum to the nearest CAC office for reissue. If the CAC cannot be reissued in 24 hours, follow the steps for a new CAC, beginning at Step 1.

9. If the expiration date for a contractor CAC is before the completion of the contract and the contractor employee is to continue working under the contract and still requires a CAC, the contractor:

a. Notifies the COR as follows:

(1) Face-to-face, followed within one business day by a written notice via email, or

(2) In writing, via email, or

(3) By telephone, followed within one business day by a written notice via email.

b. No less than 10 business days before the current CAC's expiration date, completes and complies with the steps above beginning with Step 2 for issuance of a new contractor CAC for the employee.

c. Brings the expiring CAC to the RAPIDS office for turn-in and receives new CAC.

d. Notifies the COR once a new CAC has been issued.

10. The contractor/contractor employee turns in any found CACs immediately, via hand carry, to the nearest Federal law enforcement office.

12. The contractor immediately collects all contractor CAC(s) from the contractor employee(s) at:

a. Contract completion or termination

b. Termination/Reassignment of an employee (this includes any reason the employee is no longer working for the contractor under the contract or otherwise no longer requires a CAC)

13. For contract completion or termination - within one business day after collecting the contractor CAC(s), arranges for turn-in via one of the below methods:

a. The contractor:

(1) If the COR/KO is co-located or near enough that in-person transfer of CACs can be arranged, the contractor:

(a) Arranges to meet the COR (or the KO, if no COR was designated) to turn-in the collected contractor CAC(s).

(b) Hand-carries all collected contractor CACs for turn-in to meet the COR (or the KO, if no COR was designated).

(c) Completes and signs the Government-Issued Contractor CAC Turn-In Receipt with the COR (or the KO if no COR was designated). The contractor is provided a copy of the receipt.

(2) If in-person transfer of CAC cannot be arranged, the contractor:

(a) Sends, via certified mail, the CACs to the COR/KO. The contractor includes in the package the Government-Issued Contractor CAC Turn-In Receipt, with signed acknowledgement of contractor turn-in.

(b) Notifies COR/KO that CACs have been sent via certified mail.

(c) Receives a completed copy of the receipt from the COR/KO once the COR/KO has received the CACs.

13. For termination/reassignment of an employee:

a. Immediately notifies the COR (or the KO, if no COR was designated) that the employee is no longer working for the contractor under the contract or otherwise no longer requires a CAC, as follows:

(1) Face-to-face, followed within one business day by a written notice via email, or

(2) In writing, via email, or

(3) By telephone, followed within one business day by a written notice via email.

b. Follows the turn-in procedures above for contract completion or termination, as applicable.

14. Contractor Reporting Requirements: The contractor is required to submit, monthly, to the COR (or the KO, if no COR was designated) a report of all employees working on the contract who have been issued CAC cards and a verification of whether each listed employee still requires a CAC. The report must note where changes have occurred (additions or deletions) since the previous month. Contractor employees who already have a CAC related to another DLA or DoD

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SECTION C - SPECIFICATIONS/SOW/SOO/ORD (CONTINUED)

contract must be included in the monthly report. Contractor will note the issuing organization and the CAC expiration date.

Contractor is still responsible for notifying the COR/KO when the individual is no longer working under the subject contract.

15. The above procedures have been established as a DLA security measure. Contractors are advised that failure to comply with any of the above requirements will be considered a violation of the terms and conditions of the contract and the Contracting Officer may take action to remedy such violations. Specifically, failure to safeguard, follow these procedures, including reporting requirements, or turn-in CACs within the established timeframes may result in the following actions, which are in addition to other actions the Contracting Officer may take under governing law and regulation and the terms and conditions of the contract:

a. Immediate work stoppage (issuance of a stop work order), not to be lifted until resolution of CAC issue

b. Disapproval of invoices and delay of payment

c. Withholding of final payment (in accordance with FAR 52.204-9)

d. Documentation of CAC Non-Compliance in the Contractor Performance Assessment Reporting System (CPARS)

SECTION E - INSPECTION AND ACCEPTANCE

SECTION E - INSPECTION AND ACCEPTANCE

52.246-4 INSPECTION OF SERVICES-FIXED-PRICE (AUG 1996) (FAR)

(a)Definition. "Services," as used in this clause, includes services performed, workmanship, andmaterial furnished or utilized in the performance of services.

(b)The Contractor shall provide and maintain an inspection system acceptable to the Governmentcovering the services under this contract. Complete records of all inspection work performed by the Contractor shall be maintained and made available to the Government during contract performance and for as long afterwards as the contract requires.

(c)The Government has the right to inspect and test all services called for by the contract, to theextent practicable at all times and places during the term of the contract. The Government shall perform inspections and tests in a manner that will not unduly delay the work.

(d)If the Government performs inspections or tests on the premises of the Contractor or asubcontractor, the Contractor shall furnish, and shall require subcontractors to furnish, at no increase in contract price, all reasonable facilities and assistance for the safe and convenient performance of these duties.

(e)If any of the services do not conform with contract requirements, the Government may require theContractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defects in services cannot be corrected by reperformance, the Government may- (1)Require the Contractor to take necessary action to ensure that future performance conforms tocontract requirements; and

(2)Reduce the contract price to reflect the reduced value of the services performed.

(f) If the Contractor fails to promptly perform the services again or to take the necessary action toensure future performance in conformity with contract requirements, the Government may- (1)By contract or otherwise, perform the services and charge to the Contractor any cost incurredby the Government that is directly related to the performance of such service; or

(2)Terminate the contract for default.

(End of clause)

SECTION F - DELIVERIES OR PERFORMANCE

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52.242-15 STOP-WORK ORDER (AUG 1989)

FAR 52.242-17 GOVERNMENT DELAY OF WORK (APR 1984) FAR

SECTION G - CONTRACT ADMINISTRATION DATA

SECTION G - CONTRACT ADMINISTRATION DATA

252.201-7000 CONTRACTING OFFICER'S REPRESENTATIVE (DEC 1991) (DFARS)

252.232-7003 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS AND RECEIVING REPORTS. (DEC 2018)

(DFARS)

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023) (DFARS)

(a)Definitions. As used in this clause --

"Department of Defense Activity Address Code (DoDAAC)" is a six position code that uniquely identifies a unit, activity, or organization.

"Document type" means the type of payment request or receiving report available for creation in Wide Area WorkFlow

(WAWF).

"Local processing office (LPO)" is the office responsible for payment certification when payment certification is done external to the entitlement system.

"Payment request" and "receiving report" are defined in the clause at 252.232-7003 , Electronic Submission of Payment Requests and Receiving Reports.

(b)Electronic invoicing. The WAWF system provides the method to electronically process vendorpayment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003 , Electronic Submission of Payment Requests and Receiving Reports.

(c)WAWF access. To access WAWF, the Contractor shall --

(1)Have a designated electronic business point of contact in the System for Award Managementat https://www.sam.gov; and

(2)Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d)WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the "Web Based Training" link on the WAWF home page at https://wawf.eb.mil/

(e)WAWF methods of document submission. Document submissions may be via web entry,Electronic Data Interchange, or File Transfer Protocol.

(f)WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1)Document type. The Contractor shall submit payment requests using the following document type(s):

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(i)For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii)For fixed price line items --

(A)That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

___________2 in 1 Invoice_________________________________________________

(Contracting Officer: Insert applicable invoice and receiving report document type(s) for fixed price line items that require shipment of a deliverable.)

(B)For services that do not require shipment of a deliverable, submit either the Invoice2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

___________2 in 1 Invoice_________________________________________________

(Contracting Officer: Insert either "Invoice 2in1" or the applicable invoice and receiving report document type(s) for fixed price line items for services.)

(iii)For customary progress payments based on costs incurred, submit a progress payment request.

(iv)For performance based payments, submit a performance based payment request.

(v)For commercial financing, submit a commercial financing request.

(2)Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF "combo" document type to create some combinations of invoice and receiving report in one step.]

(3)Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

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(*Contracting Officer: Insert applicable DoDAAC information. If multiple ship to/acceptance locations apply, insert "See Schedule" or "Not applicable.")

(**Contracting Officer: If the contract provides for progress payments or performance-based payments, insert the DoDAAC for the contract administration office assigned the functions under FAR 42.302(a)(13).)

(4)Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, CONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED: PAGE 17 OF 63 PAGES

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Allowable Cost and Payment, as applicable.

(5)Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g)WAWF point of contact.

(1)The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

__________Paul Alexander - 614-692-5906_________________________________________________

(Contracting Officer: Insert applicable information or "Not applicable.")

(2)Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

SECTION I - CONTRACT CLAUSES

SECTION I - CONTRACT CLAUSES

52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS AND REQUIREMENT TO INFORM EMPLOYEES

OF WHISTLEBLOWER RIGHTS (NOV 2023) (FAR)

52.204-4 PRINTED OR COPIED DOUBLE-SIDED ON POSTCONSUMER FIBER CONTENT PAPER (MAY 2011)

(FAR)

52.204-7 SYSTEM FOR AWARD MANAGEMENT. (OCT 2018) (FAR)

52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND CERTIFICATIONS (DEC 2014) (FAR)

52.204-21 BASIC SAFEGUARDING OF COVERED CONTRACTOR INFORMATION SYSTEMS (NOV 2021) (FAR)

(a) Definitions. As used in this clause -

“Covered contractor information system” means an information system that is owned or operated by a contractor that processes, stores, or transmits Federal contract information.

“Federal contract information” means information, not intended for public release, that is provided by or generated for the Government under a contract to develop or deliver a product or service to the Government, but not including information provided by the Government to the public (such as on public websites) or simple transactional information, such as necessary to process payments.

“Information” means any communication or representation of knowledge such as facts, data, or opinions, in any medium or form, including textual, numerical, graphic, cartographic, narrative, or audiovisual (Committee on National Security Systems Instruction (CNSSI) 4009).

“Information system” means a discrete set of information resources organized for the collection, processing, maintenance, use, sharing, dissemination, or disposition of information (44 U.S.C. 3502).

“Safeguarding” means measures or controls that are prescribed to protect information systems.

(b) Safeguarding requirements and procedures.

(1) The Contractor shall apply the following basic safeguarding requirements and procedures to protect covered

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contractor information systems. Requirements and procedures for basic safeguarding of covered contractor information systems shall include, at a minimum, the following security controls:

(i) Limit information system access to authorized users, processes acting on behalf of authorized users, or devices (including other information systems).

(ii) Limit information system access to the types of transactions and functions that authorized users are permitted to execute.

(iii) Verify and control/limit connections to and use of external information systems.

(iv) Control information posted or processed on publicly accessible information systems.

(v) Identify information system users, processes acting on behalf of users, or devices.

(vi) Authenticate (or verify) the identities of those users, processes, or devices, as a prerequisite to allowing access to organizational information systems.

(vii) Sanitize or destroy information system media containing Federal Contract Information before disposal or release for reuse.

(viii) Limit physical access to organizational information systems, equipment, and the respective operating environments to authorized individuals.

(ix) Escort visitors and monitor visitor activity; maintain audit logs of physical access; and control and manage physical access devices.

(x) Monitor, control, and protect organizational communications (i.e., information transmitted or received by organizational information systems) at the external boundaries and key internal boundaries of the information systems.

(xi) Implement subnetworks for publicly accessible system components that are physically or logically separated from internal networks.

(xii) Identify, report, and correct information and information system flaws in a timely manner.

(xiii) Provide protection from malicious code at appropriate locations within organizational information systems.

(xiv) Update malicious code protection mechanisms when new releases are available.

(xv) Perform periodic scans of the information system and real-time scans of files from external sources as files are downloaded, opened, or executed.

(2) Other requirements. This clause does not relieve the Contractor of any other specific safeguarding requirements specified by Federal agencies and departments relating to covered contractor information systems generally or other Federal safeguarding requirements for controlled unclassified information (CUI) as established by Executive Order 13556.

(c) Subcontracts. The Contractor shall include the substance of this clause, including this paragraph (c), in subcontracts under this contract (including subcontracts for the acquisition of commercial items, other than commercially available off-the-shelf items), in which the subcontractor may have Federal contract information residing in or transiting through its information system.

(End of clause) 52.204-22

Alternative Line Item Proposal (Jan 2017) (FAR)

(a) The Government recognizes that the line items established in this solicitation may not conform to the Offeror's practices. Failure to correct these issues can result in difficulties in acceptance of deliverables and processing payments.

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Therefore, the Offeror is invited to propose alternative line items for which bids, proposals, or quotes are requested in this solicitation to ensure that the resulting contract is economically and administratively advantageous to the Government and the Offeror.

(b) The Offeror may submit one or more additional proposals with alternative line items, provided that alternative line items are consistent with subpart 4.10 of the Federal Acquisition Regulation. However, acceptance of an alternative proposal is a unilateral decision made solely at the discretion of the Government. Offers that do not comply with the line items specified in this solicitation may be determined to be nonresponsive or unacceptable.

(End of provision)

52.207-1 NOTICE OF STANDARD COMPETITION (MAY 2006) (FAR)

52.212-4 CONTRACT TERMS AND CONDITIONS-COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

(NOV 2023) (FAR)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights-

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address

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designated in the contract to receive invoices. An invoice must include-

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer-System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer-Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C.3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR Part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.-

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.

C.3903) and prompt payment regulations at 5 CFR Part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate

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EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the

Government has otherwise overpaid on…