sf1449_SP4701-14-R-0046_DEEMS_RFQ_FedBizOps_September_2014_-_MOD.pdf

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

2. CONTRACT NO.

3. AWARD/EFFECTIVE

DATE:

4. ORDER NUMBER

1. SOLICITATION NUMBER:

SP4701-14-R-0046

6. SOLICITATION ISSUE

DATE

9/03/14

7. FOR SOLICITATION

INFORMATION CALL:

Mark Esposito

b. TELEPHONE NUMBER (No collect calls)

(215) 737-0394

8. OFFER DUE DATE/

9/09/14 12:00pm

9. ISSUED BY:

DLA Contracting Services Office Philadelphia Site 700 Robbins Avenue Philadelphia PA 19111

10. THIS ACQUISITION IS

[ ] UNRESTRICTED

X[] SET ASIDE: FOR

[X] SMALL BUSINESS

[ ] SMALL DISADV.

BUSINESS

[ ] 8A

NAICS: 541519

SIZE STANDARD: $27.5 million

11. DELIVERY FOR

FOB

DESTINATION

UNLESS

BLOCK IS MARKED

[ ] SEE

SCHEDULE

12. DISCOUNT TERMS

[ ] 13A. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

13B. RATING

14. THIS ACQUISITION IS

[ ] RFQ [ ] IFB [ X ] RFP

15. DELIVER TO: CODE |__________

Defense Supply Center Philadelphia 700 Robbins Avenue Philadelphia, PA 19111

ADMINISTERED BY CODE |___________

See Block 9 17a. CONTRACTOR/ CODE |__| FACILITY |__________

OFFEROR: CODE

TELEPHONE NO.

18a PAYMENT WILL BE MADE BY CODE |___________

[ ] 17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK BELOW IS

CHECKED

[ ] SEE ADDENDUM

19.

ITEM NO.

20.

SCNEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

See Schedule

(Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA:

26. TOTAL AWARD AMOUNT (For Gov't. Use Only):

[X] 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA [ ] ARE [X] ARE NOT ATTACHED.

[ ] 27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA [ ] ARE [ ] ARE NOT ATTACHED.

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN ______________

COPIES

TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET

FORTH

[ ] OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE

TERMS AND CONDITIONS SPECIFIED HEREIN.

29. AWARD OF CONTRACT: REFERENCE _________________________________ OFFER

DATED _________________________. YOUR OFFER ON SOLICITATION (BLOCK

[ ] 5) INCLUDING ANY ADDITIONS OR CHARGES WHICH ARE SET FORTH

HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT)

31c. DATE SIGNED

32a. QUANTITY IN COLUMN 21 HAS BEEN

[ ] RECEIVED [ ] INSPECTED [ ] ACCEPTED, AND CONFORMS TO THE

CONTRACT, EXCEPT AS NOTED

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

PARTIA

L FINAL

36. PAYMENT

[ ] COMPLETE [ ] PARTIAL [ ] FINAL

37. CHECK NUMBER

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED

38. S/R ACCOUNT

NUMBER

39. S/R VOUCHER

NUMBER

40. PAID BY

42a. RECEIVED BY (Print)

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE SIGNED 42b. RECEIVED AT (Location)

42c. DATE REC’D (YY/MM/DD)

SOURCE SELECTION SENSITIVE INFORMATION IAW FAR 3.104

Section 1: REQUEST FOR QUOTATION

1.1 BACKGROUND:

This will be a FedBizOps procurement to a certified Honeywell Distributor for labor, supervision, and Building Automated System software necessary to migrate the existing electrical, natural gas, water, and steam meters from the Smart Building Network (SBN) and a metering data management system as specified and connect the meters to the data management system to the DLA Local Area Network (LAN) at Defense Supply Center – Richmond, VA.

1.2 CONTRACT TYPE

The Government contemplates award of a Fixed Price Delivery Order contract resulting from this solicitation.

1.3 AWARD WITHOUT DISCUSSION

The Government intends to make an award based on initial offers, however, the Government reserves the right to conduct discussions and request revisions if necessary. Vendors’ initial offers should contain the best terms and pricing for this acquisition.

1.4 NO AWARD

The Government reserves the right not to make an award as a result of this RFQ if such award is determined contrary to the best interest of the Government.

1.5 AWARD TO ONE VENDOR

To maintain continuity and compliance within the DLA Information Operations (J6F), Richmond, Virginia, the Government will award to one vendor.

1.6 Basis for Award

Low price technically acceptable will be the basis for award based on the total price of all line items identified in Section 3.2 of this solicitation. Award shall be made to the responsible vendor whose quotation conforming to the requirements of the RFQ will be most advantageous to the Government.

1.7 PREPARATION COST

The Government shall not be responsible or liable for any costs incurred by any parties in the preparation and submission of any price quote in response to this RFQ.

1.8 CONTRACTING SPECIALIST

The Contracting Specialist for this procurement is Mark Esposito Phone #: (215) 737-0394

FAX #: (215) 737-7942

Email Address: Mark.Esposito@DLA.MIL

1.9 SUBMISSION OF QUESTIONS

Should the vendors have any questions with respect to this RFQ, they should submit them, via email, to the Contracting Specialist referenced in Section 1.8, above.

Any technical questions, requests for clarification or requests for data in connection with this RFQ must be submitted in writing on or before (05 September 2014) at 12:00 PM Noon (Eastern Time) to allow DLA adequate time to provide correct answers to the questions submitted and to prevent any delays in the closing date of the RFQ.

Vendors are strongly urged to follow-up the submission of any questions with a phone call to the Contracting Specialist to ensure that questions have been received.

1.10 PROPOSAL SUBMISSION INSTRUCTIONS

1) This RFQ will be posted on the FedBizOps system and is being made available to authorized Honeywell Distributors. Vendors should submit their proposals electronically to the following email address:

Mark.Esposito@DLA.MIL

2) All quotes must be submitted on or before 09 September 2014 at 12:00 PM Noon, (Eastern Time).

2.0 STATEMENT OF WORK

2.1. Point of Contact and DLA Project Manager (PM):

Project Name: Defense Logistics Agency (DLA) J64 Network and Telecommunications Services (NTS), Richmond Metering DEEMS, Richmond Smart Building Network (SBN) to DLA LAN Requirements

Name: Kimberlie M. Lewis

Organization: DLA, Information Operations

Address: 74 Washington Ave. N, Battle Creek, MI 49037

Alternate PM

Name: Audrey A Jones Organization: DLA NTS Configuration Management Address: 8000 Jefferson Davis Highway, Richmond VA 23297 Aquisition614-693 Point of Contact:

BReed n.trla.mil

2.2. PWS Title. DLA J64 Network and Telecommunications, J64 Network and Telecommunications

Services (NTS), Richmond Metering DEEMS Phase 1, Richmond Smart Building Network (SBN) to DLA LAN Requirements

2.3. Background. The Contractor shall provide all labor, supervision, and Building Automated System software necessary to migrate the existing electrical, natural gas, water, and steam meters from the Smart Building Network (SBN) and a metering data management system as specified and connect the meters to the data management system to the DLA Local Area Network (LAN) at Defense Supply Center – Richmond, VA. This advanced metering data management system shall export meter data via Extensible Markup Language (XML) and Simple Object Access Protocol (SOAP) to a future remote centralized meter data management system. The intent of this action is to fulfill the requirements of the Energy Policy Act of 2005 and the Energy Independence and Security Act of 2007 with respect to the installation of advanced meters in all buildings that meet the selection criteria at the subject installation.

Honeywell Tridium Building Automation is the existing proprietary system and there are also Alerton controller that will provides the foundation and communication protocol for the controls.

All work shall provide a complete and fully functional system.

DSCR serves as the Aviation Demand and Supply Chain manager for DLA. It is located in Chesterfield County, Virginia in the Southside area of the Greater Richmond Virginia. The installation comprises 631 acres and was opened in 1942. The current environment for the devices, software and data to be covered under this Performance Work Statement is the Smart Building Network (SBN) which is a network segmented and separate network from the DLA

LAN.

2.4. Objectives. The objectives of this Performance Work Statement (PWS) and the resulting contract is to provide a vehicle through which the Contractor shall furnish the necessary services, qualified personnel, and technical expertise for DLA DEEMS Phase 1 Richmond Metering. The Contractor shall perform actions necessary to migrate the existing devices and software from the Existing Building Network to the Industrial Control Systems Network (VLAN 800), which is a DLA operated, controlled, monitored and accredited DLA LAN. The contractor will be working directly with DLA Information Operations and DLA Installation Support Program and Project Managers.

The accomplishment of these objectives requires skill and knowledge across the full spectrum of project management of commissioning, development and testing. These include, but are not limited to, configuration and requirements management, documentation development and maintenance, testing, and implementation. In addition to the technical skills, knowledge, experience and qualifications stated, these tasks will also require the services of personnel who have an in-depth knowledge of DLA security requirements.

Deliverables: Technical information in sufficient detail to show the offeror has the necessary skills, knowledge, experience and qualifications to perform this requirement.

2.5. Scope. This Performance Work Statement outlines the major tasks to be performed toward completion of the migration of the metering devices and software from the Smart Building Network to the DLA

LAN.

2.6. Specific Tasks. All task deliverables will be provided in accordance with the distribution defined under paragraph 9, Delivery Schedule. It is anticipated the contractor will perform adequate due diligence on all these items, before submitting bid. If any of these items are not performed satisfactorily, it will be grounds to withhold payment till completion, or possible contract termination.

The migration will be performed in three phases: Phase One to be referred to as a Testing/Pilot Phase which will entail the migration of selected devices to the DLA LAN, and testing of devices functionality, and connectivity once migrated. Phase Two which will entail the migration of the meters, and software to the DLA Industrial Control Systems Network.

2.6.1. Task 1. During Phase One the following actions will be performed:

a. Review and become thoroughly familiar with the full requirements for this project to include this

PWS.

b. Perform site visit to verify location, condition, and functionality of existing equipment.

c. Develop a report indicating any differences, and equipment installation compatibility requirements issues.

d. Deliver all software, and scripts that will be used

e. Perform an IP inventory and/or verification and provide to Government COR.

f. Perform testing and migration of sample group to the test environment.

g. Perform installation of the server and workstation software in the test environment

h. Vulnerability scan of sample devices if scannable and software in the test environment

i. Assist in remediation of the vulnerabilities identified during Information Assurance

Vulnerability scanning The Contractor shall make no public disclosures of work being performed under this Task Order and only provide applicable information on a need to know basis.

j. The Contractor shall Interface with Existing Data Transmission Equipment: Interface all data transmission equipment IAW specifications; and manufacturers’ published documentation.

Comply with all requirements of the Information Management Office related to interface with the existing communication system.

k. The Contractor shall perform minor ancillary work required to support the equipment migration:

Contractor shall perform a site visit to verify the location, condition and functionality of existing equipment. C o n t r a c t o r s h a l l d e v elop a report indicating any differences, and equipment installation compatibility requirements issues. Contractor shall participate in a pre-work kick off meeting at the site prior to commencing work.

l. Contractor shall comply with all requirements of DLA Information Operations or its equivalent authority related to installation of transmission equipment, systems, and software.

m. Contractor shall comply with all requirements of DLA Information Operations or its equivalent authority related to installation of transmission equipment, systems, and software

n. Contractor personnel shall be certified to perform installation of all systems. Contractor personnel shall be qualified to accomplish all work promptly and satisfactorily.

2.6.2 Task 2. During Phase Two the following actions will be performed:

a. Perform migration of devices to the production environment

b. Perform installation of the server and workstation software in the production environment

c. Vulnerability scan of the scannable devices and software in the production environment

d. Migration/Exportation of the existing metering data to the production environment

e. Ensure that data is being collected and properly trending to the SQL Database

f. Run a report on the monthly utility consumption and download file to CD and provide to the

Government COR. Report should be generated in HTML and/or Excel.

g. Responsible for re-labeling the Ethernet cable to ensure that the end devices name is properly identified on the Ethernet cable connected to the ICS LAN device.

h. Provide software training to Installation Support personnel

i. All control application programming software shall be provided to allow full integration into the existing Honeywell direct digital control system and to allow the system to manage, store, manipulate, trend, and graphically present the data.

j. The Contractor shall provide all labor to reconfigure the Triduim Automation System to add Alerton Controllers.

k. The Contractor shall provide programming labor to map Alerton points to the Tridium System.

l. The Contractor shall provide programming labor to provide graphics for the Alerton System on the Tridium System.

m. The Contractor shall checkout and verifies communications to all Tridium and Alerton equipment.

n. The Contractor shall provide labor to work with Information Operations to reconfigure the

Tridium Building Automation Systems to perform testing, troubleshooting and actions necessary to migrate to the DLA LAN.

o. The Contractor shall perform actions to upgrade the existing Supervisor software packages and provide software to installation on a CD/DVD.

p. The Contractor shall perform the actions to Relicense charge for the Energy Suite Software.

q. Upon completion of work, the Contractor shall turn over to the Government a complete and working system.

r. The Contractor shall perform an inventory and/or IP address verification of the existing IP address and provide a copy to COTR via CD in an Excel spreadsheet format

s. The Contractor shall deliver all documentation in an electronic format, either via email or Compact

Disk/DVD (CD/DVD).

t. The Contractor shall assist with remediation of vulnerabilities identified during scans that create vulnerabilities to the DLA LAN.

u. Software Product –update software but not limited to Tridium, Alteron, etc

v. Software Version Description – delivery/defining all the changes included in the software update.

w. Application Conversation and recompiling of software necessary for the upgrade.

x. Hardware/Software Installation Plan – defining how the software is to be installed at each Government site.

y. Install Hardware/Software at Government Site.

z. Provide all User Guides

aa. Unit Test Results – results of Contractor testing conducted prior to delivery, if applicable

bb. For each update, the Contractor shall provide associated updates to all affected documentation.

Documentation that may be affected includes, but is not limited to:

• Software Test Plan, if applicable

• System/Subsystem Specification

• System/Subsystem Design Description

2.6.3 Task 3: During Phase Three the following actions will be performed:

a) Provide quarterly follow-up support for device validation and continuation of function for devices and software.

b) Ensure that data is being collected and properly transmitting to the database for reporting

c) Perform repair and replace for devices or installation of a new device to ensure continuation of function and continuation of reporting

d) Provide technical phone support to DLA Information Operations and Installation Support during hours of 8AM to 5PM Monday through Fridays excluding holidays.

e) Provide email support to DLA Information Operations and Installation Support. Response time for acknowledgment of email is 4 hours.

2.6.4 Task 4. Training. The Contractor shall provide Training: The Contractor shall conduct on-site training for 6 designated personnel in the maintenance, service, and operation of the system as specified, including specified hardware and software. The training shall be oriented to the specific system provided under this contract. Training manuals shall be delivered for each trainee with two additional copies delivered for archival at the project site. The manuals shall include an agenda, defined objectives for each lesson, and a detailed description of the subject matter for each lesson. The Contractor is responsible for furnishing audiovisual equipment and other training material and supplies. The training shall be coordinated by the Contractor with the customer for scheduling of times. The training shall consist of system operation of the Honeywell Tridium system with the new devices.

2.7 Project Management: The Contractor shall perform project management to include, but not limited to, cost management, technical planning and performance functions.

Kick Off Meeting The kick off meeting will be held within thirty (30) days of contract award. The location, time and place will be determined by the PM and coordinated with the Contracting Officer’s Representative (COR).

Weekly Status Reports The Contractor shall provide weekly status reports to include identified issues, issue recommendation strategies, major accomplishments, variance analysis and upcoming activities. Below is a further breakdown of the written status reports:

• A description of the prior week's progress, in summary, and by task.

• The planned activities for the next week.

• Review of problems encountered and significant issues that may affect the completion of planned task.

Deliverables:

Kick-off Meeting Weekly Reports

2.8 The Government’s Responsibilities and Assumptions.

(a) Government retains ownership of all equipment and accessories.

(b) DLA Information Operations will provide virtual server(s), SQL software, database storage, and workstations. SQL Express is not approved for use within DLA and will not be utilized.

(c ) DLA Information Opertions shall perform vulnerability scans of scannable connected devices, workstation and server software, and work with Contractors for remediation and resolution of identified vulnerabilities.

(c) Performing the IP address change to those devices requiring IP address/subnet mask/default gateway configuration.

(d) Physically changing/moving the Ethernet cable connection from the old SBN LAN switch the existing DSCR LAN switch.

(e) Determines sample test acceptance prior to moving to Phase 2. Sample test is considered successful when confirmation that device is communicating properly on the network and data can be retrieve and is reporting to the database.

(f) If identified vulnerabilities cannot be resolved DLA Information Operations and Installation Support will prepare the necessary paperwork for documentation and escalation.

2.9 Period of Performance.

The Period of Performance will be for twelve months from date of award, along with one twelve month option period if exercised as follows:

Base Period (12 Months From Date of Award) Includes Task 1: Phase one; Task 2: Phase two and Task 4: Training

Option Period (12 Months From End of Base Period) Task 3: Phase three

Work to be performed under this performance work statement may require periods of idle performance time to allow the Contractor to obtain the necessary approvals to be provided from the Government.

2.10 Place of Performance. Work to be performed under this performance work statement will take place on-site within space controlled DLA Information Operations and Installation Support in Richmond VA.

2.11 Hours of Performance. Work to be performed under this performance work statement will during 8:00 AM to 4:30 PM

2.12 Federal Holidays. The Contractor is not required to provide services on the ten Federal holidays observed at DLA unless approved by the COTR. The following holidays are observed:

• New Year's Day (January 1)

• Martin Luther King's Birthday (Third Monday in January)

• President' Day (Third Monday in February)

• Memorial Day (last Monday in May)

• Independence Day (July 4)

• Labor Day (first Monday in September)

• Columbus Day (Second Monday in October)

• Veteran's Day (November 11)

• Thanksgiving Day (Fourth Thursday in November)

• Christmas Day (December 25th)

When one of the above holidays falls on Sunday, the following Monday will be observed as a legal holiday. When the federal holiday falls on a Saturday, the preceding Friday is observed as the holiday.

2.13 Other days of Installation Closure. When the Installation Commander closes the installation for any reason, including but not limited to days of inclement weather, the Contractor is not required to provide services unless approved by the COTR.

2.14. Delivery Schedule.

PWS

Reference Task or Subtask

Deliverable Title Distribution Due Date or Frequency and Remarks

6..1 (d) Software Standard Distribution*

30 days from pre-site kickoff meeting

6.4 (c) Differences Report Standard Distribution*

20 days from pre-site kickoff meeting

6.4 (j) IP Inventory Standard Distribution*

60 days from pre-site kickoff meeting

6.4 Documentation Standard

Distribution*

2 weeks prior to scheduled system installed

6.4 Weekly

Meeting/Status Report

Standard Distribution*

Once a Week (Date Due: TBD)

6.6 Training Standard

Distribution*

During installation

*Note: Standard Distribution – electronic copy to Program Manager and contractor Project Management

2.15 Security. Upon Award, the Contractor shall notify the COR immediately in writing with the full name, social security number and date of birth and place of birth of all employees assigned to work on the contract. The COR shall forward the provided information to the DLA Intelligence at Richmond, Physical Security Specialist. The DLA, Physical Security Specialist will verify the information and will notify the COR as soon as possible whether the Contractor meets the appropriate clearance.

The provisions outlined above apply to the prime Contractor and any subcontractors the prime Contractor may employ during the course of this contract. Waivers may be requested in an emergency if the head of the agency finds that the delay in appointment would be harmful to the national security and such finding is produced in writing.

No Contractor personnel performing sensitive duties will be allowed to commence work on this effort until his or her trustworthiness has been favorably adjudicated. DLA retains the right to request removal of Contractor personnel, regardless of prior clearance or adjudication status, whose actions, while assigned to this contract, clearly conflict with the interest of the government. The reason for removal shall be fully documented in writing by the Contracting Officer. When and if such removal occurs, the Contractor shall within five (5) working days assign qualified personnel to any vacancy(s) thus created.

Performance of this PWS may require the Contractor to access data and information proprietary to the Government Agency or of such a nature that its dissemination or use, other than in the performance of this PWS, would be adverse to the interest of the Government or others. The Contractor shall not divulge or release data or information developed or obtained in the performance of this PWS except to authorize government personnel or upon written approval of the Contracting Officer.

The Contractor will not use, disclose, or reproduce proprietary data, which bears a restrictive legend, other than as required in the performance of this PWS. The limitations above do not apply to data or information, which has been made public by the Government. Further, this provision does not preclude the use of any data independently acquired by the Contractor without such limitations or prohibit an agreement at no cost to the Government between the Contractor and the data owner, which provides for greater rights to the Contractor.

Personnel may require a security background check before gaining access to the site and the controlled areas which house the Telecommunications systems. A visitor request form will be provided after contract award and shall be completed and returned to the site POC and PM associated with the site. Personnel will not be able to access the site or the controlled areas if the background check comes back with a negative result.

2.15.1 Data Rights. Under the provisions of the Rights in Data General Clause (FAR 52.227- 14(d)(3)) If the Contractor receives or is given access to data necessary for the performance of this contract that contain restrictive markings, the Contractor shall treat the data in accordance with such markings unless specifically authorized otherwise in writing by the Contracting Officer.

2.15.2 Data Use, Disclosure of Information and Handling of Sensitive Information. The Contractor shall maintain, transmit, retain in strictest confidence, and prevent the unauthorized duplication, use, and disclosure of information. The Contractor shall provide information only to employees, Contractors and subcontractors having a need to know such information in the performance of their duties for this PWS.

Information made available to the Contractor by the Government for the performance or administration of this effort shall be used only for those purposes and shall not be used in any other way without written agreement of the Contracting Officer. Contractor personnel will be required to sign a non-disclosure statement.

If proprietary information is provided to the Contractor for use in performance or administration of this effort, the Contractor except with the written permission of the Contracting Officer may not use such information for any other purpose. If the Contractor is uncertain about the availability or proposed use of information provided for the performance or administration, the Contractor shall consult with the COR regarding use of that information for other purposes.

2.16. Other Pertinent Information or Special Considerations.

2.16.1 Inspection and Acceptance by the Government. Inspection and acceptance of all work performance, reports and other deliverables under this PWS shall be performed by PM or COR.

Scope of Inspection.

• All deliverables will be inspected for content, completeness, accuracy, legibility and conformance to contract requirements by either PM or Site POC. At the discretion of the Government, inspection may include validation of information or software through the use of automated tools and/or testing of the deliverables, as specified in the PWS.

• The government requires a period not to exceed thirty (30) calendar days after receipt of final deliverable item(s) for inspection, acceptance or rejection.

Basis of Acceptance.

• The basis for acceptance shall be compliance with the requirements set forth in this PWS, the Contractor's proposal and other terms and conditions of the contract. Deliverable items rejected shall be corrected in accordance with the applicable clauses.

• Reports and document deliverables will be accepted when all discrepancies, errors or other deficiencies identified in writing by the Government have been corrected to the Government's satisfaction.

• The Contractor shall provide delivery of electronic copies of deliverables. The electronic copies shall be compatible with Microsoft (MS) or other applications as appropriate and mutually agreed to by the parties.

• The Contractor shall use best commercial practices for formatting deliverables under this contract.

• If the draft deliverable is adequate, the Government may accept the draft and provide comments for incorporation into the final version.

• All of the Government's comments to deliverables must either be incorporated in the succeeding version or the Contractor must demonstrate to the Government's satisfaction why such comments should not be incorporated.

2.17. Section 508 Accessibility Standards

The following Section 508 Accessibility Standard(s) (Technical Standards and Functional Performance Criteria) are applicable (if box is checked) to this acquisition.

Technical Standards

1194.21 – Software Applications and Operating Systems

1194.22 – Web Based lntranet and Internet Information and Applications

1194.23 – Telecommunications Products

1194.24 – Video and Multimedia Products

1194.25 – Self-Contained, Closed Products

1194.26 – Desktop and Portable Computers

1194.41 – Information, Documentation and Support

The Technical Standards above facilitate the assurance that the maximum technical standards are provided to the Offeror’s. Functional Performance Criteria is the minimally acceptable standards to ensure Section 508 compliance. This block is checked to ensure that the minimally acceptable Electronic and Information Technology (E&IT) products are proposed.

2.18. OTHER PERFORMANCE REQUIREMENTS.

2.18.1 Disclosure of Information. Information made available to the Contractor by the Government for the performance or administration of this effort shall be used only for those purposes and shall not be used in any other way without the written agreement of the Contracting Officer. The Contractor agrees to assume responsibility for protecting the confidentiality of Government records, which are not public information. Each Contractor or employee of the Contractor to whom information may be made available or disclosed shall be notified in writing by the Contractor that such information may be disclosed only for a purpose and to the extent authorized herein.

2.18.2 Limited Use of Data. Performance of this effort may require the Contractor to access and use data and information proprietary to a Government agency or Government Contractor which is of such a nature that its dissemination or use, other than in performance of this effort, would be adverse to the interests of the Government and/or others. Contractor and/or Contractor personnel shall not divulge or release data or information developed or obtained in performance of this effort, until made public by the Government, except to authorize Government personnel or upon written approval of the Contracting Officer (CO). The Contractor shall not use, disclose, or reproduce proprietary data that bears a restrictive legend, other than as required in the performance of this effort. Nothing herein shall preclude the use of any data independently acquired by the Contractor without such limitations or prohibit an agreement at no cost to the Government between the Contractor and the data owner which provides for greater rights to the Contractor.

2.18.3 Payments for Unauthorized Work. No payments will be made for any unauthorized supplies and /or services or for any unauthorized changes to the work specified herein. This includes any services performed by the Contractor of their own volition or at the request of an individual other than a duly appointed Contracting Officer. Only a duly appointed Contracting Officer is authorized to change the specifications, terms, and conditions under this effort.

2.18.4 Contractor Employees. Contractor personnel shall present a neat appearance and be easily recognized as Contractor employees by wearing a Security Identification Badge at all times while on Government premises. When Contractor personnel attend meetings, answer phones, and work in other situations where their status is not obvious to third parties they must identify themselves as such to avoid creating the impression that they are government employees.

2.18.5 Physical Security. The Contractor shall be responsible for safeguarding all government property provided for Contractor use. At the end of normal duty hours and/or after normal duty hours, all government facilities, equipment and materials must be secured.

2.18.6 Final Results Briefing. Contractor will prepare a final results briefing for all tasks under this order. The briefing will be presented to the COTR 5 calendar days prior to final contract conclusion. Performance of this effort may require the Contractor to access and use data and information proprietary to a Government agency or Government Contractor which is of such a nature that its dissemination or use, other than in performance of this effort, would be adverse to the interests of the Government and/or others.

2.19 Invoice Status.

The vendor may check on the status of their invoice(s) by registering for MyInvoice at https://myinvoice.csd.disa.mil/ or contacting DFAS at (800) 756-4571.

INVOICE AND BILLING. The invoice should include the specific performance standards performed and accepted, and associated performance payments being invoiced for the month.

Other invoice requirements are set forth in FAR 52.232-25. Within seven days of the receipt of the invoice, the COTR will review for accuracy. After certification of the invoice by the COR, the invoice will be forwarded to the Contracting Officer for approval and submission to DFAS.

https://myinvoice.csd.disa.mil/

In addition to the invoice submitted in accordance with the pricing schedule of the contract, the contract number, month of performance.

The requirements of a proper invoice are subject to FAR 52.232-25 Prompt Payment.

(a) Invoices for goods received or services rendered under this contract shall be submitted electronically through Wide Area Work Flow (WAWF). Hard copy invoices cannot be accepted.

The contractor’s failure to include the necessary information will result in invoices being rejected.

(b) Back up documentation (such as receiving reports etc.) can be included and attached to the invoice in WAWF. Attachments created in any Microsoft Office product are attachable to the invoice in WAWF. Maximum size limit of each attachment is 2 Megabytes (MB). Total size limit for all files is 5MB.

(c) The following WAWF invoice routing table is provided:

WAWF Invoice Type Invoice 2-in-1 Contract Number TBD Issuing Office DODAAC SP4701 Admin Office DODAAC SP4701 Inspector DODAAC N/A Service Acceptor DODAAC SA4726 Ship to /Extension SA4726 DCAA Office DODAAC N/A Paying Office DODAAC SL4701

(c) After clicking the “submit” button, a Notice of Successful/Unsuccessful Submission will appear. This screen contains a “Send More E-Mail Notifications” button. Click on this button and add the email addresses for the COR, COTR and others as desired. Notification shall be provided for each invoice submitted.

WAWF Tools and Help.

(a) The vendor may have their CAGE code activated (required only first time) in WAWF by calling 866-618-5988. Once activated, the vendor should self-register at the web site https://wawf.eb.mil.

(b) Vendor training is available at: http://www.wawftraining.com. Additional support can be obtained by calling the DISA Ogden Help Desk at 1-866-618-5988 or e-mailing to cscassig@ogden.disa.mil.

(c) WAWF Vendor “Quick Reference” Guides are located at:

https://acquisition.navy.mil/rda/home/acquisition_one_source/ebusiness/don_ebusiness_solution s/wawf_overview/vendor_information.

2.20 Contracting Officer Representative

DLA, Information Operations COR point of contact is:

Contracting Officer’s Representative

COTR:

Name: Audrey A Jones Organization: DLA, Information Operations Address: 8000 Jefferson Davis Highway https://wawf.eb.mil/ http://www.wawftraining.com/ mailto:cscassig@ogden.disa.mil https://acquisition.navy.mil/rda/home/acquisition_one_source/ebusiness/don_ebusiness_solutions/wawf_overview/vendor_information https://acquisition.navy.mil/rda/home/acquisition_one_source/ebusiness/don_ebusiness_solutions/wawf_overview/vendor_information

Richmond, VA 23297 Phone: (804) 279-4038 Email: Audrey.Jones@dla.mil

COR:

Name: Kimberlie M. Lewis Organization: DLA, Information Operations Address: 74 Washington Ave. N Battle Creek, MI 49037 Phone: (269) 961-4471 Email: Kim.Lewis@dla.mil mailto:Audrey.Jones@dla.mil mailto:Kim.Lewis@dla.mil

Section 3.0: PRICING INSTRUCTIONS

3.1 Pricing

a) An award will be made to the lowest price, technically acceptable offer. Prices will be evaluated based on the total price for all items.

3.2 Description of Installation Supplies/Services that are deployed

CLIN Description QTY Unit

Unit Price TOTAL

PRICE

Task 1: Phase 1 (Base Period)

12 Month

POP: 12 Months from Date of Award

0002 Task 2: Phase 2 (Base Period) 12 Month

POP: 12 Months from Date of Award

0003 Task 3: Phase 3 (Option Period) 12 Month

POP: 12 Months from End of Base Period)

0004 Task 4: Training (Base Period) 12 Month

Total Cost

Section 4.0: SECURITY REQUIREMENTS

4.1 DOD 8570.01-M, INFORMATION ASSURANCE (IA) WORKFORCE

IMPROVEMENT PROGRAM

The DOD 8570.01-M, Information Assurance (IA) Workforce Improvement Program, requires training and certification for IA duties performed. All contract employees performing IA functions must meet the requirements in accordance with DOD/DLA guidance. Additionally, all contract employees must be certified in operating systems on any system on which System Administration duties are performed; refer to C3.2.4.8.3 for further guidance. Proof of certification must be provided before Privileged access is granted; this includes, but is not limited to, system administration access, network administration access, router/switch access, firewall access, and IDS access.

Any person performing any IA function must attain certification at the level of complexity as a 1, 2, or 3 as specified in the 8570.01-M.

All documentation required for security certification will be maintained by both the Contractor and the Government. All contract employees will have acquired the necessary certification requirements, per the DOD 8570.1, throughout the entire period of performance of the contract.

Refer to the information in Chapter 3 of the DOD 8570.1 for a description of duties and functional requirements associated with the IA levels and certification requirements. These certification requirements are not based on position title; they are based on duties.

Section 5.0: CLAUSES

FAR 52.252-1 --Solicitation Provisions Incorporated by Reference (Feb 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

FAR - http://farsite.hill.af.mil/vffara.htm

DFARS - http://farsite.hill.af.mil/vfdfara.htm

(End of Provision)

52.212-1 -- Instructions to Offerors -- Commercial Items (Feb 2012)

52.212-4 -- Contract Terms and Conditions -- Commercial Items (Feb 2012)

52.204-13 – Central Contractor Registration Maintenance (Dec 2012)

252.209-7001 Disclosure of Ownership or Control by the Government of a Terrorist Country (Jan 2009)

DATA RIGHTS

Data and software rights will be governed under DFARS 252.227-7013(FEB 2012), 252.227- 7014(FEB 2012), 252.227-7015(DEC 2011), 252.227-7017(JAN 2011) and 252.227-7037(JUN 2012). The above clauses are incorporated by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

http://farsite.hill.af.mil/vffara.htm http://farsite.hill.af.mil/vfdfara.htm

Clauses in Full Text

FAR 52.224-2, Privacy Act (Apr 1984)

The Contractor agrees to:

• Comply with the Privacy Act of 1974 (the Act) and the agency rules and regulations issued under the Act in the design, development or operation of any system of records on individuals to accomplish an agency function when the contract specifically identifies:

o The systems or records; and o The design, development or operation work that the Contractor is to perform

• Include the Privacy Act notification contained in this contract in every solicitation and resulting subcontract awarded without a solicitation, when the work statement in the proposed subcontract requires the design, development or operation of a system of records on individuals that is subject to the Act; and

• Include the clauses, in the following three subparagraphs, in all subcontracts awarded under this contract which requires the design, development, or operation of such a system of records

In the event of violations of the Act, a civil action may be brought against the agency involved when the violation concerns the design, development, or operation of a system of records on individuals to accomplish an agency function, and criminal penalties may be imposed upon the officers or employees of the agency when the violation concerns the operation of a system of records on individuals to accomplish an agency function. For the purposes of the Act, when the contract is for the operation of a system of records on individuals to accomplish an agency function, the Contractor is considered to be an employee of the agency.

The term ―operation of a system of records‖ as used in this clause, means the performance of any of the activities associated with maintaining the system of records, including the collection, use, and dissemination of records.

The term ―record‖ as used in this clause, means any item, collection, or grouping of information about an individual that is maintained by an agency, including, but not limited to, education, financial transactions, medical history, and criminal or employment history and that contains the person’s name, or the identifying number, symbol, or other identifying particular assigned to the individual, such as a fingerprint or voiceprint or a photograph.

The term ―system of records on individuals‖ as used in this clause, means a group of any records under the control of any agency from which information is retrieved by the name of the individual or by some identifying number, symbol, or other identifying particular assigned to the individual.

52.212-3 -- Offeror Representations and Certifications -- Commercial Items (Dec 2012)

An offeror shall complete only paragraphs (b) of this provision if the offeror has completed the annual representations and certificates electronically via https://www.acquisition.gov . If an offeror has not completed the annual representations and certifications electronically at the ORCA website, the offeror shall complete only paragraphs (c) through (o) of this provision.

(a) Definitions. As used in this provision--

―Economically disadvantaged women-owned small business (EDWOSB) concern‖ means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

―Forced or indentured child labor‖ means all work or service—

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

―Inverted domestic corporation,‖ as used in this section, means a foreign incorporated entity which is treated as an inverted domestic corporation under 6 U.S.C. 395(b), i.e., a corporation that used to be incorporated in the United States, or used to be a partnership in the United States, but now is incorporated in a foreign country, or is a subsidiary whose parent corporation is incorporated in a foreign country, that meets the criteria specified in 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c). An inverted domestic corporation as herein defined does not meet the definition of an inverted domestic corporation as defined by the Internal Revenue Code at 26 U.S.C. 7874.

―Manufactured end product‖ means any end product in Federal Supply Classes (FSC) 1000- 9999, except—

(1) FSC 5510, Lumber and Related Basic Wood Materials;

(2) Federal Supply Group (FSG) 87, Agricultural Supplies;

(3) FSG 88, Live Animals;

https://www.acquisition.gov/

(4) FSG 89, Food and Related Consumables;

(5) FSC 9410, Crude Grades of Plant Materials;

(6) FSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) FSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) FSC 9610, Ores;

(9) FSC 9620, Minerals, Natural and Synthetic; and

(10) FSC 9630, Additive Metal Materials.

―Place of manufacture‖ means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

―Restricted business operations‖ means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174). Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate—

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

(2) Are conducted pursuant to specific authorization from the Office of Foreign Assets Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization;

(3) Consist of providing goods or services to marginalized populations of Sudan;

(4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization;

(5) Consist of providing goods or services that are used only to promote health or education; or

(6) Have been voluntarily suspended.

Sensitive technology—

(1) Means hardware, software, telecommunications equipment, or any other technology that is to be used specifically—

(i) To restrict the free flow of unbiased information in Iran; or

(ii) To disrupt, monitor, or otherwise restrict speech of the people of Iran; and

(2) Does not include information or informational materials the export of which the President does not have the authority to regulate or prohibit pursuant to section 203(b)(3) of the International Emergency Economic Powers Act (50 U.S.C. 1702(b)(3)).

―Service-disabled veteran-owned small business concern‖—

(1) Means a small business concern—

(i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans; and

(ii) The management and daily business operations of which are controlled by one or more service-disabled veterans or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran.

(2) Service-disabled veteran means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

―Small business concern‖ means a concern, including its affiliates, that is independently owned and operated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a small business under the criteria in 13 CFR Part 121 and size standards in this solicitation.

―Subsidiary‖ means an entity in which more than 50 percent of the entity is owned—

(1) Directly by a parent corporation; or

(2) Through another subsidiary of a parent corporation.

―Veteran-owned small business concern‖ means a small business concern—

(1) Not less than 51 percent of which is owned by one or more veterans(as defined at 38 U.S.C. 101(2)) or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more veterans; and

(2) The management and daily business operations of which are controlled by one or more veterans.

―Women-owned business concern‖ means a concern which is at least 51 percent owned by one or more women; or in the case of any publicly owned business, at least 51 percent of the its stock is owned by one or more women; and whose management and daily business operations are controlled by one or more women.

―Women-owned small business concern‖ means a small business concern --

(1) That is at least 51 percent owned by one or more women or, in the case of any publicly owned business, at least 51 percent of the stock of which is owned by one or more women; and

(2) Whose management and daily business…