Attachment 2 - Additional Information.pdf

Attachment 2

ADDITIONAL INFORMATION

ADDENDUM to FAR 52.212-01 INSTRUCTIONS TO OFFERORS - COMMERCIAL ITEMS

TECHNICAL PROPOSAL

Offerors are required to submit the following documents with their offer:

1. Disposal Narrative: A narrative describing the offeror’s intended method of transportation, recycling and/or disposal for tires and other scrap rubber. The narrative must at minimum include demonstrating the offeror’s processes and compliance with applicable regulations.

2. Permits: Copies of all related Federal, State and/or local transportation, recycling and/or disposal facility permits. If the Offeror does not currently possess a specific required permit(s), the offeror must provide documentation to confirm an application for the missing transportation, recycling and/or disposal facility permit(s) has been initiated with expected approval date. If the offeror intends to export the tires and other scrap rubber to other nations, proof of Basel Authorization is required to be submitted with the offeror’s proposal, or proof that said authorization has been initiated with expected approval date.

(End of Provision)

FAR 52.212-02 EVALUATION - COMMERCIAL ITEMS (JAN 1999)

(a) Lowest Price Technically Acceptable: The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforms to the solicitation and has the lowest total contract price that is determined to be Technically Acceptable. Technical acceptability will consist of the following:

(1) Disposal Narrative: A narrative describing the offeror’s intended method of transportation, recycling and/or disposal for tires and other scrap rubber will be reviewed by the Government to determine technical acceptability. An acceptable narrative will include technology currently applied in the commercial sector and approved by local and national regulations.

(2) Permits: Offerors or their subcontractors/partners are required to possess all applicable Federal, State and/or local transportation, recycling and/or disposal facility permits prior to award. An offeror will be considered ineligible for award if the missing permit(s) is not approved by the date of award. Proof of Basel Authorization will be reviewed, if applicable, in this same manner.

A proposal that is determined to be not acceptable in any one of the three areas listed above shall be considered an unacceptable proposal and shall no longer be considered for contract award.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

OFFER SUBMISSION FORMAT AND CONTENT

The following describes the information which must be furnished as part of the offer and the format in which it must be presented. Submissions which do not provide the required information in the prescribed format may be excluded from further consideration.

(a) FORMAT: Offers shall be submitted in distinctly severable parts consisting of the following volumes:

Volume I and Volume II. Electronic proposal submissions shall consist of one copy, with separately titled files for each volume, as follows:

(1) VOLUME I: Certifications and Price Schedule.

(2) VOLUME II: Technical Proposal.

(b) MINIMUM CONTENT:

(1) VOLUME I (Certifications and Price Schedule) shall contain, but not be limited to:

(i) Solicitation cover form completed and signed by an authorized representative on behalf of the offeror, in accordance with DLA Disposition Services - Electronic Proposal Guidance, the Standard Form (SF) 1449, Solicitation/ Contract/ Order for Commercial Items.

(ii) The completed schedule of prices for each period of performance, in accordance with the requirements of DLA Disposition Services - Basic and Option Period Unit Pricing.

See Attachment 1, Price Schedule.

(iii) Completed copy of the offeror’s representations and certifications in accordance with FAR 52.212-03, Offeror Representations and Certifications Commercial Items, and

ALT I.

(2) VOLUME II: Technical Proposal

(i) Disposal Narrative

(ii) Permits

ELECTRONIC (PAPERLESS) PROPOSAL RESPONSE REQUIRED

DLA Disposition Services will not accept paper proposals/offers in response to this solicitation. You are required to submit your offer via electronic media as described in the section marked DLA Disposition Services Electronic Proposal Guidance.

DLA DISPOSITION SERVICES ELECTRONIC PROPOSAL GUIDANCE

(a) You must submit your offer/quote via paperless electronic media (see paragraph b. below) with the information required by FAR 52.215-1(c), FAR 52.212-1 and DLA Disposition Services Clauses 52.215-9R05 or 52.215-9R07. Offers or quotes submitted in paper form are unacceptable and will be returned. You must submit your electronic proposal and any supplemental information (such as spreadsheets, backup data, and technical information), using any of the following acceptable electronic formats:

(1) Files readable using these Microsoft Office® Products: WORD, EXCEL, POWERPOINT, or

ACCESS. Spreadsheets must be sent in a file format that includes all formulas, macro and format information. Print image (scanned document that cannot show the calculations) is not acceptable.

(2) Files in Adobe® PDF (Portable Document Format).

(3) Files in HTML (Hypertext Markup Language): HTML documents must not contain active links to live Internet sites or pages. All linked information must be contained within your electronic offer and be accessible offline.

(4) Other electronic formats: Before preparing your offer/quote in any other electronic format, you must send an e-mail to the Contracting Officer (CO) at: Curtis.Chang@dla.mil to obtain a decision as to the format’s acceptability. This e-mail must be received by the CO no later than ten calendar days before the closing date.

Failure to e-mail the CO within this timeframe to seek an alternate format’s acceptability may result in rejection of your submission. All alternate methods must be at no cost to the Government.

NOTE: The above formats may be submitted in compressed form using self-extracting files.

(b) Acceptable media: You must submit your offer or quote via CD ROM or E-mail. Identify the software application, and version, that you used to create each file submitted.

(1) CD ROM via U.S. Mail or other carrier: Offerors shall label any and all submitted disks with the solicitation number and closing date, and the offeror’s name and address and contact phone number. Envelopes containing disks must be labeled per FAR 52.215-1(c). Your attention is also called to the entirety of that provision—all contained therein is applicable to paperless electronic offers. In the event of multiple submitted offers, place each offer/submission on its own disk(s) (one offer can comprise multiple disks). You must also submit only one offer/submission per envelope. Submit ONLY ONE (1) of each disk (no additional copies required).

(2) E-MAIL: If you choose to use e-mail, mail your offer/quote to:

DRMSHazardousContractsHawaii@dla.mil. DO NOT E-MAIL OFFERS/QUOTES TO THE CO. Questions, however, should be emailed directly to the CO. The subject line of the e-mail must read “RFQ SP4530-12-Q-0001, COMPANY NAME [add your company name], CLOSES [add closing date]”.

Maximum size of each e-mail message shall be three and one-half (3.5) megabytes. Any compressed files must be self-extracting, and you must provide appropriate instructions. You may use multiple e-mail messages for each submission, however, you must annotate the subject lines as described above for each message, and number them in this manner: “Message 1 of 3, 2 of 3, 3 of 3”. Offers/quotes submitted by E-mail are submitted at the Contractor’s risk. DLA Disposition Services cannot guarantee the security of the offer/quote if it is submitted via E-mail.

NOTE: Please select only one medium by which to transmit each submission. For instance, do not submit an offer via CD ROM AND e-mail.

(c) Lateness rules for submitted disks and e-mail submissions are outlined in FAR 52.215-1 and FAR 52.212- 1(f). Pay particular attention to the provisions that relate to the timing of e-mail submissions.

(d) Security Note: If you choose to password-protect your offer, you must provide the password to DLA

Disposition Services before the closing date. Contact the CO (identified in paragraph (a)(4)) to arrange a means of providing it.

(e) Electronic submissions must include, as a minimum:

(1) Signature: If submitting a scanned version of a completed SF33/SF18/SF1449 cover sheet, a signature must be present on the document. If you choose to submit your offer/quote on a CD-ROM per 2(a) above (and you do not wish to include a scanned signed copy of the SF33/SF18/SF1449) you must clearly mark the label of the CD with the solicitation number, company name, along with the printed and signed name of person authorized to submit the offer/quote. Authentication for e-mailed submissions is verified by the offeror’s return address. E-mail submission received from a third party is not acceptable.

(2) All applicable fill-in provisions.

mailto:DRMSHazardousContractsHawaii@dla.mil

(3) A statement of agreement to all the terms, conditions, and provisions of this solicitation.

(4) Any other information required by the solicitation.

(f) See FAR 15.207(c) for a description of the steps the Government shall take with regard to unreadable offers.

(g) Offerors shall make every effort to ensure that their submission is virus-free. Submissions (or portions thereof) submitted which DO reflect the presence of a virus, or which are otherwise rendered unreadable by damage in either physical or electronic transit, shall be treated as “unreadable” per paragraph f. above.

BASIC AND OPTION PERIOD UNIT PRICING

Offerors are cautioned against offering more than one price, a range of prices, or a split bid with respect to any contract line item and are advised that, for purposes of this procurement, DLA Disposition Services will consider any such method of pricing to be a material deviation from the bid schedule and/or a nonconforming proposal that will be excluded from further consideration. Offerors must list only one price for any individual HIN in any single contract period.

NOTE: Zero ($0.00) unit pricing will NOT be accepted.

INCIDENTAL FEES

Any incidental state or local fee, tax or penalty assessed against DoD/ DLA Disposition Services arising from the contractor’s decisions in the performance of this contract will be paid by the contractor, including, but not limited to:

Any fee, tax, or penalty levied as a result of a contractor’s failure to prepare and provide reports and/or documents required as part of the performance of this contract.

CONTRACT MINIMUM/MAXIMUM

This is a firm-fixed price indefinite quantity contract. The minimum for the base period and each of the period options shall be 5% of the estimated value of the period. The maximum for the base and each of the priced options shall be 250% of the estimated value of the period.

OFFER PREPARATION COSTS

This solicitation does not commit the Government to pay any costs incurred in the submission of an offer, in making any necessary studies for the preparation thereof, or for any visit(s) the Contracting Officer may request for the purpose of clarification of the offer.

DEPARTMENT OF LABOR WAGE DETERMINATION

Wage Determination Number 2005-2153, Rev.15, dated 06/13/2011 is applicable to this contract.

ORDERING FAR 52.216-18 (OCT 1995)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of task orders by the individuals or activities designated in the Schedule. Such orders may be issued from date of award through the twelve-month base period and any option periods exercised.

(b) All task orders are subject to the terms and conditions of this contract. In the event of conflict between a task order and this contract, the contract shall control.

(c) If mailed, a task order is considered “issued” when the Government deposits the order in the mail. Orders may be issued orally, by facsimile, or by electronic commerce methods only if authorized in the schedule.

CONTRACTING OFFICER (CO)

Only the Contracting Officer (or designated administrative contracting officer) can issue directions or instructions to the contractor with respect to the performance of the contract or interpret the contract on behalf of the Government.

Duly appointed points-of contact will be delegated to settle minor technical or administrative issues.

INDEMNIFICATION

Upon receipt or removal of items from the government installation the contractor assumes full accountability and physical custody of such items. The Government assumes no liability for damage to the property of the contractor, to the property of any person, or public property or for the personnel injuries, illness, disabilities or death to the contractor, contractor’s employees and any other person subject to the contactor control or any other person including members of the general public; caused in whole or in part by (a) the contractor’s breach of any term or provision of this contract; or (b) any negligent or will-full act or omission of the contractor, its employees or subcontractors in the performance of this contract. The contractor also agrees to hold the Government harmless and indemnify the Government for any and all costs, including those that arise from violations of RCRA, CERCLA or any similar state enforcement programs under which the Government incurs environmental clean-up or response costs, judgments, action, debt, liability costs and attorney’s fees or any other request for monies or any other type of relief arising from or incident to the processing, transporting and disposal of any subsequent operation performed upon, exposure to or contact with any component, part, constituent or ingredient of this item, material or substance, whether intentional or accidental.

PLACES OF GOVERNMENT INSPECTION

(a) All services will at all times be subject to inspection by the contracting officer and his/her authorized representatives to include authorized contract audit companies. The Government and or its representatives shall have the right to inspect and obtain copies of all written licenses, permits, and approvals issued by any governmental entity or agency to the contractor or its subcontractors which are applicable to the performance of services under this contract; to inspect and test, at its own expense, transportation vehicles or vessels, containers, and disposal facilities provided by the contractor; and to inspect the handling, loading, transportation, storage and disposal operations conducted by the contractor or its subcontractors in the performance of this contract.

(b) The Government and or its representatives shall be afforded free access to any facility used by the contractor and any subcontractors in performing services under this contract, including offices and facilities where contract-related records are retained. Government inspections of contractor facilities may be scheduled or unscheduled, i.e., announced or unannounced. The purpose of these inspections is to assist the Government in determining the conformance of services with contract requirements.

(c) The contractor is solely and exclusively responsible for the quality of all services performed under this contract. The Government's right to conduct inspections at Government, contractor, or subcontractor facilities does not relieve the contractor of this responsibility. Neither Government failure to make such inspection, nor failure to discover nonconforming services, shall prejudice the rights of the Government thereafter to reject services, nor relieve the contractor of its obligation to perform work strictly in accordance with the contract.

(d) The contractor, in its agreements with subcontractors, shall ensure that the inspection rights described herein are afforded the Government and or its representatives by each subcontractor performing services under this contract.

(e) As part of the U.S. Government’s right to conduct inspection of services under this contract, it shall be allowed to obtain information from host nation regulators that may be relevant to assessing the contractor’s history of, or current, compliance with host nation environmental law and regulations.

DENIED AREAS

The contractor understands and agrees that the ultimate destination of any property disposed of under this service contract will not be to Afghanistan Albania, Bulgaria, Burma, Cambodia, Peoples Republic of China, Cuba, Estonia, Ethiopia, Haiti, Iran, Iraq, Laos, Latvia, Lithuania, Madagascar, Mongolia, Mozambique, North Korea, Peru, Romania, Somalia, Sudan, Syria, Vietnam, all the former states of Yugoslavia, (Croatia, Slovenia, Bosnia- Herzegovina, Montenegro, Serbia and other Republics), and all of the former states of the Soviet Union or any other destinations that be specifically prohibited in the contract.

PLACES OF GOVERNMENT INSPECTION