Amd_3_(Attachment)_-_Replacement_Page_88.pdf

RFP SP4520-13-R-0020

Hazardous Waste Services – UK

iii. Files in HTML (Hypertext Markup Language): HTML documents must not contain active links to live Internet sites or pages. All linked information must be contained within your electronic offer and be accessible offline.

iv. Other electronic formats: Before preparing your offer/quote in any other electronic format, you must send an e-mail to the P.O.C. at: jan.bonnet@dla.mil to obtain a decision as to the format’s acceptability. This e-mail must be received by the P.O.C. no later than ten calendar days before the closing date. Failure to e-mail the P.O.C. within this timeframe to seek an alternate format’s acceptability may result in rejection of your submission. All alternate methods must be at no cost to the Government.

NOTE: The above formats may be submitted in compressed form using self-extracting files.

(2) Acceptable media: You must submit your offer or quote via CD ROM or E-mail. Identify the software application, and version, that you used to create each file submitted.

i. CD ROM via U.S. Mail or other carrier: Offerors shall label any and all submitted disks with the solicitation number and closing date, and the offeror’s name and address and contact phone number. Envelopes containing disks must be labeled per FAR 52.215- 1(c). Your attention is also called to the entirety of that provision—all contained therein is applicable to paperless electronic offers. In the event of multiple submitted offers, place each offer/submission on its own disk(s) (one offer can comprise multiple disks).

You must also submit only one offer/submission per envelope. Submit ONLY ONE (1) of each disk (no additional copies required).

ii. E-MAIL: If you choose to use e-mail, mail your offer/quote to:

drms-e.hazardous.contracts.pho@dla.mil. DO NOT E-MAIL OFFERS/QUOTES TO THE P.O.C. Questions, however, should be emailed directly to the P.O.C. The subject line of the e-mail must read “OFFER/QUOTE – SP4520-13-R-0020, COMPANY NAME, CLOSES [offer due date].” Use only one of the terms OFFER or QUOTE depending on what it is you are submitting.

iii. Maximum size of each e-mail message shall be three and one-half (3.5) megabytes.

Any compressed files must be self-extracting, and you must provide appropriate instructions. You may use multiple e-mail messages for each submission; however, you must annotate the subject lines as described above for each message, and number them in this manner: “Message 1 of 3, 2 of 3, and 3 of 3.” Offers/quotes submitted by E-mail are submitted at the Contractor’s risk. DLA DISPOSITION SERVICES cannot guarantee the security of the offer/quote if it is submitted via E-mail.

NOTE: Please select only one medium by which to transmit each submission. For instance, do not submit an offer via CD ROM AND e-mail.

(3) Lateness rules for submitted disks and e-mail submissions are outlined in FAR 52.215-1 and

FAR 52.212-1(f). Pay particular attention to the provisions that relate to the timing of e-mail submissions.

(4) Security Note: If you choose to password-protect your offer, you must provide the password to

DLA DISPOSITION SERVICES before the closing date. Contact the P.O.C. (identified in paragraph (a)(4)) to arrange a means of providing it.