Attach 1 SOW CONUS Cooling Fans.pdf

STATEMENT OF WORK (SOW)

FOR

DEFENSE LOGISTICS AGENCY (DLA)

DISPOSITION SERVICES (DS)

CONTINENTAL UNITED STATES (CONUS)

COOLING FANS

TABLE OF CONTENTS

1. INTRODUCTION

2. CLIN 0001 – COOLING FANS

3. MANUALS

4. EQUIPMENT DELIVERY AND WARRANTY

5. DESTINATIONS AND POINT(S) OF CONTACT

6. SPILL RESPONSIBILITY

7. INVOICING

8. CONTRACT MINIMUM AND MAXIMUM

STATEMENT OF WORK (SOW)

1. INTRODUCTION

a. The primary mission of the Defense Logistics Agency (DLA), Installation Management is to directly provide services for Disposition Services (DS). DLA Disposition Services (DLA DS) function is to dispose of Department of Defense (DoD) excess and surplus personal property generated by the military services. This is accomplished through reutilization to other DoD activities, transfer to other Federal agencies, donation to authorized state and local organizations, sale to the public, or ultimate disposal through abandonment or destruction. DLA DS and Installation Management are headquartered in Battle Creek, Michigan, with a variety of field sites worldwide. The purpose of this contract is to acquire new Cooling Fans for DLA DS CONUS Locations.

b. All DLA DS field sites require a 14-business day notification for all visitors.

c. This is a Firm Fixed Price (FFP) Indefinite Delivery Indefinite Quantity (IDIQ) contract, upon receipt of a Task Order (TO), the Contractor has 30 business days to deliver the Cooling Fan(s) to the locations identified. The contract period of performance starts from the “award/effective date” of the TO. The Contracting Officer (KO) may extend the delivery period for extenuating circumstances. Ten (10) business days prior to the end of the period of performance, a written request for extension must be received from the Contractor detailing the circumstances that delayed delivery. Such written notifications will include the subject TO number, reason(s) for the delay with supporting substantiated actionable documentation, as applicable, and the estimated date and time for completed performance.

d. The contract consists of a period of performance of one (1) 12-month base period and two (2) 12-month options and shall not exceed three (3) years or 150% of the estimated total contract value.

e. New Equipment ONLY; no remanufactured or “gray market” items.

f. The Cooling Fans will have a DoD Item Unique Identification (IUID) in compliance with DFARS 252.211-7003 (252.211-7003 Item Unique Identification and Valuation. | Acquisition.GOV).

g. Any reference to Contractor throughout this SOW refers to the Contractor or Subcontractor should one be utilized. The Contractor is solely responsible for all associated work to be completed In Accordance With (IAW) the SOW.

2. CLIN 0001 – COOLING FANS

When CLIN 0001 is ordered, the Contractor shall manufacture or purchase and deliver, the Cooling Fans that contain the following salient characteristics:

1) Minimum of 50” fan diameter

2) Water reservoir that lasts up to a minimum of 8 hours without being connected to a water supply

3) Cools indoor and outdoor spaces

4) 110-VAC, Minimum of a 10-foot power cord that plugs into a standard U.S. electrical outlet and can be wrapped up on the Cooling Fan for storage

5) Cools up to 6,500 Square Feet

6) Portable Cooling Fan on Four locking swivel casters

7) Water supply connects to a standard garden hose which is regulated by an internal float valve.

8) Low Water shutoff equipped

9) Control Panel with variable speed options

3. MANUALS

a. The Contractor shall provide one (1) digital and one (1) hard copy Operators Manual

Guide, and Maintenance and Service Manual for the Cooling Fan(s).

4. EQUIPMENT DELIVERY AND WARRANTY

a. The Contractor shall complete and sign the provided DD250, Material Inspection and Receiving Report, in coordination with United States Government (USG) personnel and attach the completed form in Wide Area Workflow (WAWF) system prior to acceptance for payment. A picture of the data plate with serial number shall be attached to the invoice prior to Government acceptance.

b. The Cooling Fan(s) shall come with the manufacturer’s standard equipment warranty.

The warranty date shall begin upon completion of delivery to the DLA DS site.

c. The delivery to be performed under this contract will be performed during normal government working days, Monday through Friday. The Contractor shall not schedule delivery on a regular federal holiday (see below), designated by Presidential Proclamation, or DLA DS closure, rescheduling shall be at the discretion of the Point of Contact (POC).

d. The holiday is observed on the preceding Friday or the following Monday when the holiday occurs on Saturday or Sunday, respectively.

New Year’s Day January 1st Martin Luther King’s Birthday Third Monday in January

President’s Day Third Monday in February Memorial Day Last Monday in May Juneteenth June 19th Independence Day July 4th Labor Day First Monday in September Columbus Day Second Monday in October Veteran’s Day November 11th Thanksgiving Day Fourth Thursday in November Christmas Day December 25th

5. DESTINATIONS AND POINTS OF CONTACTS:

a. Upon receipt of a TO, the Contractor will be informed of the DLA DS site, DLA DS site POC, shipping location, and quantity.

b. The Contractor shall notify the DLA DS site POC, Bryar Courneya, and Adam English at least 14-business days prior to delivery of the Cooling Fan(s) to the destination to ensure the site is prepared to accept the Cooling Fan(s). The Contractor shall use bryar.courneya@dla.mil, Adam.English@dla.mil, and dladsopsmhe@dla.mil as the official communication link for all delivery functions.

c. The Contractor shall verify the destination, POC and CLIN. Prior to final delivery, the

Contractor shall verify the shipping address.

d. The destination(s) associated with this SOW are located within the Continental United States (CONUS).

6. SPILL RESPONSIBILITY:

a. The Contractor is solely responsible for all spills or leaks during the performance of this contract, which occurs because of, or is contributed to by the actions of its agents, employees, or subcontractors. The Contractor shall clean up such spills or leaks to the satisfaction of the USG in a manner that complies with applicable Federal, state, and local laws and regulations. The clean-up shall be at no cost to the USG. The Contractor shall report all such spills or leaks, regardless of their quantity, to the POC and KO immediately upon discovery. A written follow-up report shall be submitted to the POC and KO not later than twenty-four hours after the initial telephonic report. The written report shall be in narrative form, and as a minimum shall include the following:

1) Description of item spilled (including identity, quantity).

2) Whether amount spilled is EPA or state reportable, and if so, whether it was reported. Exact time and location of spill including a description of the area involved.

3) Containment procedures initiated.

4) Summary of any communications Contractor has with press or USG officials other than the KO.

5) Description of clean-up procedures employed or to be employed at the site including disposal location of spill residue.

6) Description of item spilled (including identity, quantity).

7. INVOICING INFORMATION:

The Contractor shall invoice through the DoD WAWF system. Invoices must be submitted through WAWF in accordance with DFARS 252.232-7003. Refer to https://wawf.eb.mil for additional information.

8. CONTRACT MINIMUM AND MAXIMUM

a. The contract minimum shall be $500.00 for the base period. There is no contract minimum for any option period if included in the contract.

b. The maximum shall be 150% of the estimated value of the contract.