Solicitations Questions and Answers.pdf

1. Para 1. e. “The Contractor shall provide all personnel, equipment, tools, electronic functional test equipment, materials, supervision, and quality control necessary to perform, Preventive Maintenance, Corrective Maintenance, Annual Testing requirements”.

Is the contractor is responsible for everything but is not entitled to provide the materials at their retail price?

a. This is a combination FFP (firm fixed price) and Time and Materials type contract. All items procured under the materials/Parts CLIN is a direct cost to the government and will be reimbursed by the Government. The contractor should provide its best price in its offer to account for the Time and Material type lines and the other outlined CLINs for this effort.

2. Para 1. g. “The Contractor is solely responsible for all associated work to be completed

In Accordance With (IAW) the PWS.”

Is the contractor is responsible for everything but is not entitled to provide the materials at their retail price? Does the government expect the contractor to provide the detailed services outlined in this PWS for free?

a. This is a combination FFP (firm fixed price) and Time and Materials type contract. All items procured under the materials/Parts CLIN is a direct cost to the government and will be reimbursed by the Government. The

3. Para 2. b. The government is requiring the Contractor to provide Diesel Exhaust

Fluid (DEF) as part of a Preventive Maintenance?

a. No, the reference to Diesel Exhaust Fluid (DEF) has been removed from the

PWS. DEF is not a standard PM item and is the responsibility of the Operator to check and top off.

4. Para 2. e. “Complete each PM service within ten (10) business days of notification by the COR unless otherwise rescheduled and coordinated between COR and the Contractor.”

Does the government intend to schedule individual pieces of equipment at separate dates and times? Anything less than scheduling all the PMs at the same time is a tremendous financial burden to the contractor to have to repeatedly come back to a DLA site to perform one piece of equipment.

a. Designated equipment specialist will be assigned to coordinate maintenance schedules with contractor specific to the maintenance requirements at each site.

5. Para 2. j. Batteries have a core charge, if a bad battery is to be left with DLA and not returned to off set the core charge, then the price of every new battery will be exceedingly higher to the government?

a. The PWS language has been altered. It is the responsibility of the Contractor to dispose of all parts, refuse and material including batteries, used oil, etc.

IAW Federal, State and Local law at the Contractor’s facility.

6. Para 2. j. The government is expecting the contractor to purchase all new UN approved DOT shippable containers to perform a PM this will require a separate truck to transport all of these containers to a base increase the cost to the government massively to perform a PM service as the price of the containers are expensive, and 60 gallons of oil in one vehicle will result in numerous containers and excessive cost to the government. In the past 15 years the contractor has drained and removed the fluids and disposed of them off site as part of the contract. This change is not only impractical it is time intensive, and cost excessive. And the contractor has to price in the time and shipping of obtaining these containers into the PM price.

a. The PWS language has been altered. It is the responsibility of the Contractor

7. Para 3 b. The government is requesting a letter for an estimate on Company letterhead for each estimate? Please clarify intent here, will not an Estimate from the company’s systems not suffice?

a. Ideally Estimates should have the same information as a company letterhead. An amendment to the solicitation’s PWS will be provided . The amendment will expand the on what is an acceptable quote submission.

8. Para 3 e. “The Contractor’s shall not mark prices up on parts or materials Contractors receive from their suppliers.”

The government is expecting the contractor to provide parts and materials at the contractors wholesale price?

a. This is a combination FFP (firm fixed price) and Time and Materials type contract. All items procured under the materials/Parts CLIN is a direct cost to the government and will be reimbursed by the Government. The

9. Para 3 e. If it’s the governments intent that the contractor not make any money on parts, the research and shopping for vendors to provide parts is that billable under the Labor hours?

a. This is a combination FFP (firm fixed price) and Time and Materials type contract. All items procured under the materials/Parts CLIN is a direct cost to the government and will be reimbursed by the Government. The

10. Para 3 i. “Provide weekly status of pending repair actions and parts ordered with estimated delivery and completion date of repairs to the COR.”

Does the contractor invoice for their time under the Labor hours for this service?

a. The contractor should provide its best price in its offer to account for a Time and Material type contract and all other outlined CLINs for this effort.

11. Para 3 n. Batteries have a core charge, if a bad battery is to be left with DLA and not returned to off-set the core charge, then the price of every new battery will be exceedingly higher to the government?

a. The PWS language has been altered. It is the responsibility of the Contractor

12. Para 3 n. The government is expecting the contractor to purchase all new UN approved DOT shippable containers to perform a CM this will require an increase cost to the government to provide this service as the price of the containers are expensive, and 60 gallons of oil in one vehicle will result in numerous containers and excessive cost to the government. In the past 15 years the contractor has drained and removed the fluids and disposed of them off site as part of the contract. This change is not only impractical it is time intensive, and cost excessive. And the contractor has to price in the time and shipping of obtaining these containers into the CM price and the contractors labor time is going to be extended for all the time associated with getting a government site Environmental POC to accept this material, the contractor will be on labor hours for the entire period of time until all work is complete, the government will be paying labor hour charges for any time spent on this matter. Please confirm the government understands this will drive up their pricing?

a. The PWS language has been altered. It is the responsibility of the Contractor

13. Para 6 a. The government expects the contractor to waste time accessing the base or site and not be paid for the time the technician is non-productive due to the government closures/delays when the contractor could have been performing work elsewhere and being paid for it?

a. Please see FAR Clause 52.212-4 Contract Terms and Conditions— Commercial Products and Commercial Services.

14. SAM lists this as an RFQ, or commercial services under FAR Subpart 12.6. Herein

FAR Subpart 12.601 (b) states: These procedures are intended to simplify the process of preparing and issuing solicitations and evaluating offers for commercial products or commercial services consistent with customary commercial practices. Does the government believe it is customary for contractors who perform these services to provide the government parts at their wholesale price with no profit?

a. This is a combination FFP (firm fixed price) and Time and Materials type contract. All items procured under the materials/Parts CLIN is a direct cost to the government and will be reimbursed by the Government. The

15. As an RFQ for a commercial services contract under FAR Subpart 12.6. a contractors Commercial Price List should be incorporated into the award IAW FAR 52.212-4 Alt and commercial item at FAR 2.101. The governments expectation for a commercial contractor to provide services, materials at no markup or profit is not the spirit and intent of the FAR Subpart 12.6.

a. This is a combination FFP (firm fixed price) and Time and Materials type contract. All items procured under the materials/Parts CLIN is a direct cost to the government and will be reimbursed by the Government. The