Draft Attachment 01 PWS.docx

0.0 PERFORMANCE WORK STATEMENT (PWS) (v.11/28/2023)

1.0 REMOVAL PHASES

1.1 PRE-REMOVAL

1.1.1 CLIN SELECTION CRITERIA

1.1.1.1 CLIN DISPUTES

1.1.2 PERMIT/SPECIAL REQUIREMENTS

1.1.2.1 REPORTING REQUIREMENTS

1.1.3 SHIPPING/DISPOSAL DOCUMENTATION

1.1.4 CONVEYANCE VEHICLE OR TRAILER SECURITY

1.1.5 HOURS OF OPERATION

1.1.6 CONTRACT RELATED INFORMATION DISCLOSURE

1.1.7 DEFENSE BIOMETRIC IDENTIFICATION SYSTEM (DBIDS) INSTALLATION ACCESS

1.1.8 ENVIRONMENTAL MANAGEMENT SYSTEM

1.1.9 CONTRACTOR PERSONNEL

1.2 REMOVAL

1.2.1 SPILL RESPONSIBILITY

1.2.2 SEGREGATION OF HAZARDOUS WASTE

1.2.3 STATEMENT ON CONTAINERS

1.2.4 GOVERNMENT EQUIPMENT & PERSONNEL

1.2.5 TREATMENT OF HAZARDOUS WASTE ON GOVERNMENT FACILITY

1.2.6 LOADING

1.2.7 WEIGHING OF ITEMS

1.2.7.1 TASK ORDER (TO) ADJUSTMENTS

1.2.7.2 TRANSPORTATION

1.2.8 DEFINITIONS, BULK & CONTAINERIZED WASTE

1.2.8.1 BULK WASTE

1.2.8.2 CONTAINERIZED WASTE

1.2.9 BULK LIQUID PUMPING

1.2.10 EXPEDITED REMOVAL/PERFORMANCE OF SERVICES

1.3 POST REMOVAL

1.3.1 RETURN OF SHIPPING DOCUMENTATION

2.0 DISPOSAL/RECYCLING

2.1 CERTIFICATES OF DISPOSAL, DESTRUCTION, & RECYCLING

2.2 REGULATED/NON-REGULATED ITEMS

2.1.1 ITEMS REGULATED BY THE GOJ

2.1.2 ITEMS NOT REGULATED BY THE GOJ

2.1.3 CONTRACTOR ELECTED DETAILED ANALYSIS & SAMPLING

2.3 MEDICAL ITEMS - NON-INFECTIOUS MEDICAL WASTES

2.4 ASBESTOS MANAGEMENT

2.5 AFFF AND OTHER PFAS-RELATED WASTE

2.6 COMPRESSED GAS CYLINDERS, CARTRIDGES, VESSELS & CANISTERS

2.7 RECYCLING OR RECOVERY

2.7.1 COMMODITY SPECIFIC RECYCLING/RECOVERY REQUIREMENTS

2.7.2 DENTAL AMALGAM

2.8 DEMILITARIZATION

2.8.1 OTHER MILITARY ITEMS

3.0 MANAGEMENT SERVICES

3.1 TRANSPORTATION CHARGES FOR SHIPMENT FROM MISAWA

3.2 BULK PUMPING

3.3 BULK WASTEWATER MANAGEMENT

3.4 USED LEAD ACID BATTERIES

4.0 ACCEPTABLE PERFORMANCE LEVEL (APL)

4.1 ACCEPTABLE PERFORMANCE LEVEL (APL) TABLE

5.0 QUALIFIED FACILITIES AND TRANSPORTERS LISTS (QFL/QTL)

5.1 ADDING/UPDATING QUALIFIED FACILITIES AND TRANSPORTERS

5.2 FACILITY REMOVAL

5.3 TRANSPORTER REMOVAL

6.0 ADDITIONAL REQUIREMENTS

6.1 INDEMNIFICATION

6.2 PACKAGING, MARKING, LABELING AND PLACARDING

6.3 PLACES OF GOVERNMENT INSPECTION

6.4 CONTRACTOR REPRESENTATIVE

6.5 INCIDENTAL FEES

6.6 TREATMENT STORAGE DISPOSAL FACILITY INSPECTIONS

7.0 STANDARD TIMES FOR WASTE REMOVALS AND PERFORMANCE OF SERVICES

7.1 EXPEDITED REMOVALS AND PERFORMANCE OF SERVICES

8.0 DOCUMENTATION REQUIREMENTS, DLA DISPOSITION SERVICES ACCEPTANCE, INVOICING, AND TRACKING

8.1 SUBMISSION OF DOCUMENTATION TO FACILITATE ACCEPTANCE FOR PAYMENT

8.2 ACCEPTANCE AND INVOICING

9.0 CONTRACT MINIMUM/MAXIMUM

10.0 CONTRACTOR ACCESS TO DLA DISPOSITION SERVICES

11.0 PERIOD OF PERFORMANCE

0.0 PERFORMANCE WORK STATEMENT (PWS)

The Japan Environmental Governing Standards (JEGS) may be located at: https://www.usfj.mil/Resources/JEGS/

c. The contractor agrees to provide all services necessary for the final treatment, disposal, or recycling of the materials listed in the Price Schedule of this solicitation in accordance with (IAW) the JEGS, GOJ, prefecture and local environmental laws and regulations, as well as and conditions of this contract. The contractor further agrees that all vehicles transporting regulated materials under this contract are properly placarded IAW Japanese transportation laws and regulations. These services shall include all necessary Joint Venture Partners (JVPs) personnel, and representatives. Services shall include all labor, analysis, transportation, equipment, and submission of all documentation pertaining to inspecting, packaging, marking, and labeling, loading, unloading, removal, and disposal or recycling of materials subject to this contract generated by U.S. Department of Defense (DOD) installations throughout Sagami and Misawa Japan. All items, regardless of the condition are being discarded by the U.S. Government (USG) and will require recycling or disposal as identified by the ordered Contract Line-Item Number (CLIN).

d. The term “DoD installations” refers to U.S. military installations and activities operated directly by the U.S. Department of Defense and those operated by U.S. allied partners in Japan.

e. This contract consists of one (1) 30-month Base Period, followed by one (1) 30-month Option Period.

f. Pricing for containerized wastes will most commonly be based on per pounds (LB). Pricing for bulk liquid wastes will most commonly be based on gallons, and “EA” for services and some battery containers.

g. This contract is a firm-fixed price indefinite delivery/indefinite quantity (IDIQ) contract written as a performance-based contract and allows the Contracting Officer (KO) to make monetary deductions and/or a negative mark on the Contractor’s Past Performance when an Acceptable Performance Level (APL) is not met.

h. The USG agrees that all items placed on a Task Order (TO) on this contract will be accompanied by documentation and markings that comply with the JEGS, GOJ, prefecture and local environmental laws and regulations relating to the generation, storage, and transportation of waste.

i. The Contractor further agrees that these services shall include the compilation and submission of all documentation required by this contract.

j. The six-character disposal CLIN consists of two parts. The term “Base CLIN” refers to the first four characters of the CLIN. The Base CLIN represents the waste description according to the waste profile for a particular waste stream. The term “CLIN Suffix” refers to the last two characters of the CLIN. The CLIN Suffix designates the unit of measure for purposes of tracking and Contractor payment. Example: Base CLIN “CS01” represents Corrosive Acids, Inorganic other than HF and HNO3, and the CLIN Suffix “C7” designates the unit of measurement as pounds.

k. Some CLINs ordered under this contract require the Contractor to provide Certificates of Destruction or Disposal (CD), e.g., for specific Demilitarization (DEMIL)-required items, AFFF, PFAS related wastes. The Contractor is cautioned to closely read all CLIN descriptions where such requirements are indicated. Unless explicitly written elsewhere in this PWS, the Contractor must only provide a CD when so reflected in the Price Schedule CLIN description and IAW Section 2.1.

l. Publications and attachments applicable to this contract will be made available upon request. During the solicitation and life of this contract, the USG may make requirement changes, additions, and/or deletions to those initially identified.

m. Generators are responsible for ensuring their containerized wastes sent for disposal via this contract meet United Nations (UN) Specifications and Japanese Transportation requirements.

n. Minimum TO charges under this contract will be $1,500.00, except where exceptions are otherwise specified in the contract.

o. Required time frames for Contractor performance of services including waste removal are expressed in business days. For timekeeping purposes in the performance of services, the day in which the Task Order (TO) is issued to the Contractor will constitute “Day 0” (zero), and the following business day will constitute “Day 1”. All business days thereafter, whether in whole or in part, will constitute one (1) day for timekeeping purposes. A business day will be defined as any day in which the USG normal business is conducted. It does not include weekends, U.S federal holidays, or other days in which the Contractor is denied installation access due to force protection or other conditions.

p. Time frames pertaining to equipment rental periods are expressed in calendar days. For timekeeping purposes related to equipment rental, the day of equipment placement, regardless of time, will constitute “Day 0” (zero), and the following calendar day will constitute “Day 1”. All subsequent calendar days thereafter, whether in whole or in part, will constitute one (1) day toward the ordered rental period. For purposes of this contract, a calendar day will be defined as every day of the calendar year.

q. For purposes of this Contract, the term Treatment, Storage, and Disposal Facility (TSDF) shall also include recycling facilities.

r. The Contracting Officer's Representative (COR) is a USG representative designated by the KO and is authorized in writing to perform specific technical or administrative functions. The Contractor may request a copy of the written COR designation. It will specify the extent of the COR's authority to act on behalf of the KO. The COR is not authorized to make any commitments or changes that will affect price, quality, quantity, delivery, or any other term or condition of the contract.

1.0 REMOVAL PHASES

The requirements for removal of wastes under this contract are divided into three main phases: Pre-Removal (1.1), Removal (1.2), and Post-Removal (1.3). The Contractor and their JVP personnel must always perform in a prudent, conscientious, safe, and professional manner. The Contractor shall ensure that its agents, employees, and JVP personnels involved in handling and packaging the hazardous waste be trained for the level of expertise required for the proper performance of the task and in the areas of chemical incompatibility, general first aid procedures, and spills containment. The Contractor shall provide all Material Handling Equipment (MHE) and Personal Protective Equipment (PPE) unless otherwise stated. The MHE and PPE must be appropriate to safely handle the hazardous waste to include meeting any additional military installation specific requirements. The Contractor agrees that all personnel and equipment used in the performance of this contract are subject to safety inspections by USG personnel while on USG Military Installations.

1.1 PRE-REMOVAL

a. Except as may otherwise be specified herein, the Contractor shall notify the COR and the USG representative for each location, at least five (5) business days BEFORE attempting site visits, services, or pickups. Any discrepancies associated with the marking, and/or labeling of containers shall be corrected during the pre-removal inspection, if not corrected, discrepancies shall be reported to the COR for resolution. See Section 1.1.2 for CLIN disputes below.

1.1.1 CLIN SELECTION CRITERIA

CLINs are assigned to waste streams by the USG, and are designed around treatment, and disposal technology standards. GOJ Transportation regulations, including Proper Shipping Name (PSN) and Hazard Class are not a basis for CLIN selection. The waste description, generation process, physical state, Waste Code(s) are the primary considerations for CLIN selection. CLIN selection begins with the identification of a Base CLIN category and sequence number. It is selected, if available, from the Price Schedule, and is completed with the assignment of a CLIN Suffix. Not all CLINs categories will be available in this Contract.

a. Base CLIN categories and their descriptions used for waste disposal are as follows:

(3) Compressed Gas Cylinders/Cartridges/Vessels (CY) – Used for all types of compressed gas cylinders, vessels, canisters, and cartridges. Base CLINs are assigned based on the specific chemical name of the gas or gases comprising the contents of the cylinder, vessel, or canister. Cartridges are assigned Base CLINs based on whether the gas is flammable or inert.

(4) Flammable/Combustible/Ignitable (FL) – Used for all ignitable and other than reactive or corrosive oxidizers carrying the D001, J001 waste code, unless the waste is concurrently assigned a D003 (reactive) waste code. FL CLINs may also be assigned to waste streams not carrying the D001, J001 waste code, but containing flammable/combustible/ignitable constituents such as organic solvents or chemicals.

(5) Loose Packs (LP) – Used for most overpacked small containers of chemicals and consumer commodity-type products. “Loose Pack” refers predominantly to the overpacking of multiple containers of like consumer commodity products (e.g., paints, lubricants, expired products, etc.) into a single outer container and does not require the preparation of a detailed inventory. Generators of this waste may be authorized to prepare loose-pack containers for turn-in. Loose-packed drums and boxes containing smaller containers of same type wastes provide the best alternative when consolidation is impractical.

(6) Non-Regulated (NR) - Used for wastes that are not deemed inherently hazardous and carry no Waste Code(s). Some such wastes may be GOJ/prefecture regulated and may carry specific Waste Code(s). The Contractor is required to comply with all regulations, as applicable, in the management of such non-Regulated wastes.

(7) PCB-Related (PC) – Not applicable for this Contract.

(8) AFFF-Related (NR90-93) – Used for various wastes containing or contaminated with Aqueous Film-Forming Foam (AFFF) wastes that may or may not be regulated at the time the contract is awarded. Some Generators of per- and polyfluoroalkyl substances (PFAS) related wastes may choose to utilize these CLINs, even when PFAS concentrations fall below regulatory thresholds. The Contractor is required to comply with all GOJ regulations, as applicable in the management of such AFFF and PFAS-related wastes.

(9) Recycle/Recovery (RE) – Used for various wastes that require by contract and/or regulation the recycling/recovery of constituents and/or components contained in the waste stream, including lamps, high mercury devices and residues, antifreeze, used oil, oil filters, and fully drained fuel filters. When “RE” CLINs are ordered, the Contractor is required to recycle/recover the waste under which the CLIN was ordered.

(10) Reactive (RX) – Used for various wastes bearing or potentially bearing reactive characteristics. All wastes bearing or potentially bearing reactive characteristics will be turned in for disposal using an “RX” or appropriate “LP” Base CLIN as applicable.

(11) Toxic (TX) – Used for various toxic wastes that are not ignitable, corrosive, or reactive waste bearing J001, J002, Waste Codes, respectively, apart from hexavalent chromium (Cr+6) related waste bearing the J001 Waste Code exclusively due to the oxidizing properties of Cr+6.

b. Base CLIN selection criteria is further based upon information found in the waste profile sheet to include the waste description, physical state of the waste, and the presence of Waste Code(s) assigned (only to regulated HW). The USG will ensure that all wastes being turned in for removal will carry applicable Waste Code(s). The USG is responsible for identifying their waste and assigning proper profile-based CLINs to every waste stream being turned-in for removal.

A Base CLIN is generally authorized for use by the Government when the subject waste meets the waste description, physical state, as specified for that CLIN in the contract. Base CLINs will be selected using the following Waste Codes and other descriptions as the order of precedence:

(1) PCB-Related, Containing or Contaminated by a Source >50 ppm -Not applicable to this Contract.

(2) Reactive (D003)

(3) Ignitable/Oxidizer (D001, J001), including flammable/combustible waste, other than Cr+6 related waste bearing the D001, J001 Waste Code, in which a corrosive CLIN is applied.

(4) Corrosive (D002, J002)

(5) Toxic (D004-D043, J004-J030)

(6) Acutely Hazardous (P-Listed)

(7) Leachate (F039)

(8) Electroplating-Related (F006-F012, F019)

(9) Spent Solvent (F001-F005)

(10) Other F-Listed

(11) U-Listed

(12) K-Listed

(13) AFFF/PFAS-Related Wastes

(14) JEGS/GOJ-Regulated Waste (SCIW/SHIW)

(15) JEGS/GOJ Non-Regulated Waste (IW)

c. Base CLIN sequence number – Refer to the Master Disposal CLIN Catalog.

d. CLIN Suffix – Refer to the following CLIN Suffix Table:

CLIN Suffix Table

Containerized Wastes

Container Size:

Type:

(DM/DF)

C4

Container Size:

Type:

Containerized Batteries

Bulk Liquid Wastes

(GL)

Compressed Gas Cylinders

e. Recycle/Recovery Base CLINs beginning with “RE” are designated for mandatory recycling/recovery by the USG. If the Contractor asserts that a waste designated for recycling cannot be recycled because it does not meet the required recycling parameters:

(1) The Contractor must notify the KO in writing of the rationale and proof for waste rejection at least five (5) business days before pickup. This must include written input from at least two recycling facilities listed on the Qualified Facilities List (QFL), at least one of which is not owned by the Contractor.

(2) The KO will notify the Contracting Officer Representative (COR) to resolve requests to change the assigned mandatory recycling CLIN to the appropriate disposal CLIN. The final decision to change a mandatory recycling CLIN to a disposal CLIN is solely that of the Government. If the Government agrees with the CLIN change, the applicable disposal CLIN will be assigned.

1.1.1.1 CLIN DISPUTES

a. CLIN discrepancies noted on a TO during a pre-removal inspection and/or during removal by the Contractor will be addressed immediately via the COR and the Generator. If the COR and the Generator concur with the CLIN change request, a TO Modification will be issued.

b. The Government may unilaterally issue TO modifications for such reasons as quantity changes, noun description changes, CLIN changes, adding/deleting TO lines, extending TO end dates, etc. The Contractor will be paid for the actual items and quantities removed per the awarded contract price schedule. If upon receipt of a unilateral TO modification, the Contractor does not agree with the changes, the Contractor reserves the right to seek resolution with the KO. These modifications are only against TOs. No changes are made to the terms and conditions of the contract.

c. If the Contractor asserts after removal that an inappropriate CLIN has been assigned, the burden of proof lies with the Contractor. The Contractor must provide documentation electronically to the KO and COR within 10 business days from the TSDF receipt date supporting the assertion through photos, independently acquired laboratory analysis at the Contractor’s expense, TSDF fingerprinting results, Safety Data Sheet, and/or other written supporting documentation such as a TSDF “off-spec” or “rejected” notification with explanation for the off-spec or rejected determination. Requests for a CLIN change without supporting documents will not be accepted. After review of the documentation, the Contractor will be notified by the KO of the Government’s final determination.

d. The Contractor must ensure that the waste in question is not treated or disposed of until the Government has made a final CLIN determination. If the subject waste has been treated and/or disposed of prior to the Government’s final determination, the Contractor will be deemed to have waived its objection to the USG CLIN assignment.

1.1.2 PERMIT/SPECIAL REQUIREMENTS

a. The Contractor warrants their current authorization to operate and conduct business in Japan and that they will fully comply with all the compliance obligations of the Government of Japan (GOJ). Unless listed as a separate CLIN on the price schedule, the Contractor shall be responsible for paying all fees associated with preparing or obtaining any necessary licenses, permits, or notifications; and preparation of waste profiles requested by a qualified disposal facility. This includes signing (on behalf of the USG) waste profiles requested by TSDFs. All Contractor-signed waste profile sheets shall be written for the actual waste stream using the Generator’s profile for backup documentation. The Contractor shall also be responsible for paying any taxes and customs declarations resulting from the Contractor’s transportation, recycling, or disposal decision. The Contract shall also obtain any required permits or registrations necessary to operate on any installation listed in this contract. All Generator forms or other means of notifications including correspondence with USG agencies on behalf of a Generator must be coordinated and concurred with by the affected Generator prior to submission. A copy of all forms and relevant documentation, including correspondence shall be provided to the COR.

b. The Contractor may be required to attend special training, seminars, instructions, classes, safety orientations, etc., provided by the Government or to provide information to perform work or gain access to the installation. Example: pass and ID requirements, antiterrorist training, Environmental Management System (EMS) policies, and/or forklift training.

c. Immediately upon contract award, the Contractor shall prepare all documents and notifications required to transport, treat, and dispose of all wastes listed in the contract.

d. The Contractor and any JVP personnel(s) shall use only the facilities and transporters currently (at the time) listed in the Defense Logistics Agency Disposition Services (DLADS) Qualified Facilities List (QFL) and Qualified Transporters List (QTL), per Section 5.

1.1.2.1 REPORTING REQUIREMENTS

1.1.3 SHIPPING/DISPOSAL DOCUMENTATION

a. All references to hazardous waste manifest in this contract refers to the Japanese Industrial Waste Manifest (IWM). Industrial Waste Manifests will be provided and prepared by the Contractor and will be signed by the Generator IAW Japanese Laws. DLA Disposition Services COR(s) will not co-sign any manifest(s). The Contractor shall provide to the DLA Disposition Services Sagami/Misawa COR coordinating the waste disposal with completed copies of the shipping papers for review at least five (5) business days prior to removal. The Contractor shall also prepare all Hazardous Waste Profile Sheets (HWPS) required for acceptance of waste into a DLA Qualified Disposal Facility (QFL) and any other required shipping documents.

b. Each pickup manifest (i.e., with a Government activity identified as a Generator), as well as all other documentation required herein, shall be clearly and distinctly marked with the name DLA Disposition Services Sagami/Misawa in addition to the Generators and the contract and task order number, as applicable. The Contractor is required to provide Emergency response information and 24-hour emergency phone numbers shall be listed on the manifest. If blocks for emergency information are not provided, this information shall be placed in the upper right-hand corner of each document.

c. The Contractor shall complete a DD Form 1155 Order for Supplies or Services Form for all items ordered or services performed on a task order (TO). DD Form 1155 latest version available on the DLA Official Forms website at https://www.dla.mil/Forms/ . The Contractor shall record the type of waste codes, quantities removed, unit of measurement, manifest numbers, and date removed. The Contractor shall obtain the COR’s signature and date to verify the wastes removed.

(1) When adding a TSDF to the Qualified Facility List (QFL), a unique mock EPA ID number will be created by DLA Disposition Services for:

(a) Any TSDF located outside of United States (OCONUS).

(2) When adding transporters to the Qualified Transporter List (QTL), a unique mock EPA ID number will be created by DLA Disposition Services for any transporter located outside of the United States.

(3) Mock EPA ID numbers for TSDFs and transporters will be annotated on DLA Form 2505 Invoice (Attachment 6), when submitted to DLA for invoicing purposes.

f. The Contractor shall complete and provide the COR, DLA Form 2505 Invoice, annotating all wastes removed after each removal. The Contractor must describe and document in detail any differences between the actual quantities picked up and the actual quantity disposed/ recycled. The Contractor may use attachments to the form if necessary. The Contract Manager or Alternate Contract Manager shall sign the form certifying its accuracy and completeness. The Contractor will use the most up-to-date official form.

1.1.4 CONVEYANCE VEHICLE OR TRAILER SECURITY

a. All Contractor-furnished conveyances, trailers, and tankers must be padlocked upon arrival and prior to departure of the pickup location(s). Failure to meet this requirement could result in the USG’s halting the pickup. The driver shall provide the padlock and lock the trailer, CTU or tanker without assistance from the COR or other USG representative. Japanese transporters with an internal locking mechanism instead of padlocks are acceptable. The USG will notify the Contractor when a conveyance vehicle, or trailer must be sealed due to USG policy or preference and the USG will provide the seal.

b. The USG has the right to request identification and/or endorsement(s) from the driver, even beyond what is identified in this contract. The USG further has the right to refuse installation access and to stop Contractor/JVP personnel work of any kind, at any time, for any reason if/when the USG believes that a security risk may exist. Any demurrage resulting from the driver verification process and/or security risk assessments will not be grounds for USG reimbursement to the Contractor.

1.1.5 HOURS OF OPERATION

a. The services to be performed under this contract shall be performed during USG working days, as applicable for the site(s) on the TO, with specific office hours available from the COR on the TO, except for USG holidays. Work that cannot be completed by close-of-business for the TO site(s) shall be discontinued and resumed the next business day, unless approved by the KO. Services will not be scheduled to be performed on the following USG and GOJ holidays.

U.S. Government Holidays Table

* The holiday is observed on the preceding Friday or the following Monday when the holiday occurs on Saturday or Sunday, respectively.

* The holiday is observed on the preceding Friday or the following Monday when the holiday occurs on Saturday or Sunday, respectively.

c. Installation specific normal hours of operations for this contract are available upon request from the COR. This contract is for various military and USG activities of which may have different work schedules. Excluding weekends and observed U.S Federal holidays, the Contractor agrees that, for those portions of the services provided on a government installation, the services will be provided during the normal hours of operation for the installation. There will be no pickups during the hours of 1100 – 1300 unless otherwise indicated.

1.1.6 CONTRACT RELATED INFORMATION DISCLOSURE

The contractor may not publicly release or share any data, reports, or other information relating to the contract with other firms or individuals who are not performing as JVP personnels under this contract with a need to know and must keep such information confidential. Other than waste disposal data or other information that the GOJ and regulations require of all businesses pursuant to their regulatory authority, the release of any information pertaining to this contract is conditioned on the KO providing approval in writing prior to release. The contractor shall immediately notify the KO upon receipt of any request for information from any entity, including regulatory authorities or the Press, to include an order to disclose information received from any competent judicial or administrative authority (e.g., U.S. Federal, Prefecture or host nation officials or entities in a foreign country). Disposition Services will respond promptly to advise the contractor regarding whether it authorizes the requested disclosure of information. The contractor is also prohibited from sharing information related to the contract in any forum or industry symposium without approval from the KO.

1.1.7 DEFENSE BIOMETRIC IDENTIFICATION SYSTEM (DBIDS) INSTALLATION ACCESS

a. The DBIDS increases installation security and communications by receiving frequent database updates on changes to personnel and credential status, law enforcement warrants, lost/stolen cards, and force protection conditions.

b. DoD installations require all Contractors and their representatives be credentialed via enrollment in the DBIDS to gain access to these installations. DBIDS requires a security background check for all Contractors and their representatives. The Contractor should plan accordingly. For DBIDs enrollment, go to https://dbids-global.dmdc.mil/enroll.

c. Additional credentials and documentation may be required at some installations. Citizens from the following designated countries (passport holders) are not authorized access to U.S. military installations: Afghanistan, Algeria, Burma, Cambodia, Cuba, Iran, Iraq, Laos, Libya, Russia, Mongolia, North Korea, Peoples Republic of China (including Tibet), Syria, Yemen, and the former Yugoslavia (Serbia, Croatia, Montenegro and Bosnia and Herzegovina), this list is not inclusive. The Contractor will consult with the COR for additional info regarding additional credentialing requirements. During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

d. Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and JVP personnel employees are returned to the issuing office. Failure to comply with these requirements may result in withholding of final payment.

1.1.8 ENVIRONMENTAL MANAGEMENT SYSTEM

DLA Disposition Services (DLADS) implemented an Environmental Management System (EMS) in accordance with ISO 14001:2015(E), DOD, and DLA requirements at all appropriate DLADS facilities. An EMS is the overall management system that includes organizational structure, planning activities, responsibilities, practices, procedures, processes, and resources for developing, implementing, achieving, reviewing, and maintaining the environmental policy of an organization. The DLADS EMS is designed to ensure that all personnel, including contract personnel, whose work activities can cause real or potential significant environmental impact, are aware of how their work supports the EMS and are competent to perform their roles, responsibilities and authorities while supporting the DLADS mission. The DLADS EMS program is explained in the agency EMS Core Instruction. Site supplements may detail information required by EMS at a local level such as local, state and host environmental regulations as well as local emergency procedures and operating procedures unique to the location. Site supplements also contain information concerning the local interaction between the appropriate DLADS tenant facility and the DOD/DLA host facility EMS program. Contractors and their personnel are required to be aware that each appropriate DLADS facility has an EMS and to be aware of EMS policies to perform work and/or gain access to an installation. Each DLADS facility maintains EMS awareness posters that identify the DLADS Environmental Management Representative (EMR) and host facility EMR for specific guidance concerning an individual facility’s EMS program. Contractors may request current copies of EMS information identified in this Section by contacting the local COR.

1.1.9 CONTRACTOR PERSONNEL

a. The Contractor must perform all operations in a prudent, conscientious, safe, and professional manner. At a minimum, the Contractor shall comply with all applicable compliance obligations at USG installations when performing services. The Contractor shall ensure that all personnel involved in hazardous substances management are properly trained for the level of expertise required to perform the tasks.

b. All Contractor personnel performing work under this PWS shall be qualified via training and experience, commensurate with the duties being fulfilled at least to the minimum requirements under all applicable safety and health regulations. The Contractor shall be responsible for all initial and refresher training required of Contractor personnel and it shall be completed in the appropriate timeframes. Upon request by the USG, the Contractor shall provide proof that these trainings were completed. The USG has the right to stop all work if it is not being conducted in a safe manner.

1.2 REMOVAL

1.2.1 SPILL RESPONSIBILITY

a. The Contractor and/or JVP personnel shall have a serviceable, compatible, and operable spill kit(s) on-site to capture and contain a spill or release. The Contractor is solely responsible for cleanup and proper disposal of all spills or leaks during the performance of this contract that occur because of, or are attributed to, the actions of its agents, employees, or JVP personnels to the satisfaction and at no additional cost to the USG. Hazardous waste spill cleanups that occur because of, or are attributed to, the actions of its agents, employees, or JVP personnels shall be removed off-site the same day of the spill.

b. The Contractor shall report all spills or leaks, regardless of their quantity, to the COR and the KO immediately upon discovery. The Contractor shall adhere to all Host and Installation spill reporting and clean-up requirements. A written follow-up report shall be submitted to the KO not later than 24 hours after the initial telephonic report. The written report shall be in narrative form and as a minimum include the following:

(1) Description of material spilled (including identity, quantity, manifest number, etc.).

(2) Whether quantity spilled is reportable, and if so, whether it was reported.

(3) Exact date, time, and location of spill, including a description of the area involved.

(4) Containment procedures initiated.

(5) Summary of any communications Contractor has with anyone other than the KO.

(6) Description of clean-up procedures employed or to be employed at the site including disposal location of spill residue.

NOTE: Each USG installation is required to report every spill. COR shall coordinate with the Contractor to ensure installation spill reports are completed and submitted to proper installation spill coordinators the same day of the spill, regardless of size.

1.2.2 SEGREGATION OF HAZARDOUS WASTE

All items collected on this contract must be segregated and kept physically separate according to comparability until the initial TSDF is reached. The items must be so marked such that they are readily linked to this contract throughout this period. The Contractor may bring other waste onsite when picking up waste at multiple locations identified as pick-up locations within this contract, provided the waste is listed on the current TOs being picked up.

1.2.3 STATEMENT ON CONTAINERS

a. The Generator will offer all regulated waste in UN specification containers. Non-regulated waste will be offer for disposal in shippable containers that meet current Japan Transportation laws, regulations, and TSDF acceptance criteria. All containers must be compatible with their lading, closed in a manner so the contents are fully contained without releasing material to the environment during transit, safe to handle, shipping and transporting, free of severe rusting, bulging, and not leaking. The use of reconditioned containers for transportation of waste via vessel (over water) containing free liquids is prohibited.

b. The Contractor is responsible to ensure that all containers, packaging, and crating provided by the Generator of the waste are authorized for all modes of transportation required to safely transport the material to the TSDF. The Contractor is responsible for all repackaging costs associated with special packaging required for acceptance criteria by the TSDF. When repackaging is necessary, the Contractor shall be responsible for disposal of the original container and for packaging in a manner that complies with all applicable regulations.

1.2.4 GOVERNMENT EQUIPMENT & PERSONNEL

The Government shall not typically furnish equipment or personnel to assist in the performance of this contract. Exceptions may include the use of Government-owned loading equipment (Section 1.2.6) and Government-owned scales (Section 1.2.7), and where applicable, various management services. Any other offers of assistance are unauthorized, and the Contractor shall not accept any such offers.

1.2.5 TREATMENT OF HAZARDOUS WASTE ON GOVERNMENT FACILITIES

1.2.6 LOADING

a. The Contractor is responsible for loading and furnishing all the equipment necessary for loading individual containers or pallets onto cargo trucks. The USG will not load at any location on any day in which the facility is closed. The Government will not block, chock, brace, lash, band, or in any other manner, secure the cargo on such conveyance(s) furnished by the Contractor.

b. The Government may offer to assist the Contractor/JVP personnel with loading during normal hours of operation if the appropriate personnel and equipment are available for use. If the offer is accepted by the Contractor, the Government will make the initial placement or “tailgate” the item(s) on conveyance furnished by the Contractor. The initial placement will be as determined by the Government.

c. Prior to scheduled removals, the Government will have containers staged at ground or loading dock level as appropriate. It is the Government's responsibility to ensure the waste being removed is readily accessible for loading by the Contractor at the time of removal. Accessible is defined in this Section as unobstructed and not requiring the movement of other containers or objects that are not scheduled for removal on the subject Task Order to gain access to the waste being removed.

d. Under no condition will the Contractor conveyance be permitted to move or depart the installation until it has been inspected by both the COR and the Generator to verify compliance with all applicable safety and transportation requirements.

1.2.7 WEIGHING OF ITEMS

a. Verification of task order weights is required. Containers shall be counted, weighed, and documented against the TO by the Contractor prior to removal. An authorized USG representative will witness all weighing that occurs on site. The weight, agreed upon by both the Contractor and the USG representative (i.e., the COR/COTR) at the time of removal, will be the basis for payment to the Contractor. Unsubstantiated charges for subsequent increases in weight, after removal from USG custody, will be the responsibility of the Contractor. USG scales will be used when available, operable, and authorized by the USG. The Contractor shall be responsible for determining the availability of USG scales by contacting the COR. All scales used for purposes of this contract shall be calibrated IAW applicable regulations. The USG shall ensure that USG scales are operable and accurate through certification or demonstration. The Contractor shall ensure that non-USG scales are operable and accurate through certification or demonstration.

b. If the Contractor chooses not to accept the Government weights the Contractor shall provide portable scales for outweighing of property. Portable scales must have a minimum capacity of 1,500 pounds (~ 680.38 Kilograms). For the purpose of this contract, scales permanently affixed or built into a vehicle are considered portable scales.

c. Prior to the use of portable scales at each pickup site, the Contractor must demonstrate reasonable weight accuracy to the COR or designated USG representative. Only materials to be removed by the Contractor will be weighed. Pallets, boxes, strapping, etc., which are not integral parts of the packaging and are not being removed by the Contractor will not be included in the weight.

d. Before bulk loading, the Contractor is required to weigh the waste hauling vehicle, trailer, and/or ROB/vacuum box, as applicable, to establish the empty (tare) weight of the conveyance. This weight will be documented on a certified weight ticket and provided to the COR. After loading, the Contractor will reweigh the conveyance to establish the loaded (gross) weight of the conveyance. This weight will be documented on a certified weight ticket and provided to the COR. The actual (net) weight of the waste cargo shall then be calculated by subtracting the tare weight from the gross weight. When onsite Government scales are available, weights must be agreed upon by both the Contractor and the Government before removal. When offsite commercial scales must be used, a certified weight ticket will be provided to the COR as stated above and shall be the basis for payment to the Contractor. In lieu of a printed/certified weight ticket, a manual ticket that is signed or stamped by a witnessing Government representative will constitute a certified weight ticket when certified Government scales are available.

1.2.7.1 TASK ORDER (TO) ADJUSTMENTS