Solicitation SP450020R0001 Questions and Answers.docx

Solicitation SP450020R0001 Questions and Answers

1. Question: Site visit request for the North Florida Solicitation. Who would be my POC and the security requirements for the team that I am bringing with me?

Answer: The site visit will be scheduled for 22nd November 2019 at 9am Eastern Standard Time (EST). Please see attachment 01 for point of contact (POC) information.

2. Question: We would like to request a site visit at the large Jacksonville site (Solicitation SP4500-20-R-0001) to get a better understanding of the site’s needs, the bulk waste streams being shipped, and the on-site personnel required to manage the contract.

Answer: Please refer to the answer to question 1.

3. Question: With the Thanksgiving holiday between now and the proposal due date, consider extending the due date to December 13th, 2019.

Answer: The solicitation will be extended to December 6th 2019 at 12:00PM EST.

4. Question: Reference - Evaluation Factors. 2. Past Performance Proposal and Evaluation. I. Past Performance Information (PPI) Requirements. (1) “The offeror is required to provide any current relevant information regarding the level of performance, in terms of delivery and quality achieved under either Government or commercial contracts (hereinafter “reference”) for the same or similar services within the last 2 years. Consider changing the time frame from 2 years to 5 years.

Answer: No. Any current or relevant information regarding the level of performance, in terms of delivery and quality achieved under either Government or commercial contracts (hereinafter “reference”) for the same or similar services will remain at 2 years.

5. Question: Can you confirm the DOT rating on the below container? Our drum supplier was questioning the specification

Answer: CLIN 6377AG has been removed from the price schedule. Please refer to the revised price schedule that has been uploaded with this amendment.

6. Question: Can you provide additional information on the two below container CLINs, our drum supplier was not sure what was needed?

Answer: CLIN 6377AS and CLIN 6377AT have been removed from the price schedule. Please refer to the revised price schedule that has been uploaded with this amendment.

7. Question: Please provide a report in Excel format that includes task order CLIN detail for the most recent one year period available.

Answer: A one year ordering history was provided when the solicitation was posted as an attachment.

8. Question: The travel and supply CLINs for Guantanamo Bay read as if they are a cost reimbursement item in the PWS but they are asking for a firm fixed price in the bid schedule. Please clarify whether these will be cost reimbursement items or if this if firm fixed price.

Management Services - Travel to and from Guantanamo Bay, Cuba (See 3.31).

Answer: This requirement is Firm Fixed Price (FFP). Please base your pricing on information supplied in the solicitation.

9. Question: Will the CLINs below be utilized to package smaller containers into drums such as pint and quart cans, 1gallon bottles or if this will be utilized for bulk materials such as pouring up bulk liquids? If bulk liquids please provide anticipated wastes that will be consolidated as that will impact proper PPE and safety procedures

Answer: This is for repackaging waste for compliance and may be one or more containers of like waste into one container. It will not require pouring of liquids. If liquids are required to be repackaged they will be in a container supplied by the Generator.

10. Question: Are the Industrial Cleaning CLINs below intended to replace the tank cleaning CLINs historically used on this contract or will a much wider scope of services be provided under these CLINs than were historically provided as tank cleaning? If a wider scope what additional services were identified by the generators for this contract?

Answer: Yes, the Industrial Cleaning CLINs are replacing the tank cleaning CLINS. Please refer to the PWS for the scope of work which may be required.

11. Question: Was a specific location that requested the tote return service, if yes which location had wanted totes returned? What material is anticipated to be in the tote that will be returned empty?

Answer: The contents could be anything on the Price Schedule with a B5 suffix.

12. Question: What materials are anticipated to be placed in the frac tanks? Is this primarily anticipated to be used for bilge water? The type of material will affect the type of lining/coating and cost of a frac tank.

Answer: Correct these FRAC tanks will primarily be used for the bilge water.

13. Question: LP-78 is listed on the price sheet but not on the Master Facility- CLIN assignment sheet. Should it be added?

Answer: Yes, It should be added to the Master-CLIN Facility assignment sheet.

14. Question: LP-79 is on the Master Facility- CLIN assignment sheet but is not included on the BASE price schedule. Should it be included? If so, what containerized and bulk waste units would they like priced?

Answer: CLIN LP79 should have been CLIN LP78. CLIN LP79 will not be a CLIN offered under this contract.

15. Question: There are a few CLIN listed in the 2018 reporting period that are not included in the new CLIN list and base pricing. Are those items no longer needed or should we include pricing for them as well?

Answer: Please provide pricing for the CLINs in the current price schedule.

16. Question: For the Guantanamo Bay surcharge, do they have a list or historical data on what CLIN numbers were generated at that site and volumes for each. Can we get a historical price sheet like the 2018 one for just the waste received from the Guantanamo Bay site?

Answer: We do not have a historical price sheet for Guantanamo Bay.

17. Question: Can a bid extension of a minimum of 1 week be granted to allow time for the scheduling of a site visit and proper offer with the holiday week?

Answer: Please refer to the answer to question 1.

18. Question: Reference Evaluation Factors: Section 2. Past Performance Proposal and Evaluation, I Past Performance Information (PPI) Requirements. #3. If the offeror elects to provide principal subcontractor past performance, the offeror shall provide the principal subcontractor’s consent allowing the Government to disclose negative past performance information to the offeror.

Please clarify, does this mean if we were a subcontractor to a Prime contractor (on a Government contract) and we received NEGATIVE past performance information and wanted that information relayed back to us from the Prime contractor, then we would need to send the prime contractor a consent letter to sign and send back with their questionnaire to the DLA buyer (to send to us the offeror)? Or should the letter be sent back directly to us (the offeror)?

Answer: The offeror (Prime) shall be required to provide consent from the subcontractor to the Government allowing the Government to disclose negative past performance information on the subcontractor to the offeror (Prime).

19. Question: Will CLN6391AH – 6391TS (Marine Bilge Pumping) always be used in conjunction with the removal of the waste listed under CLIN NR03-B5?

Answer: Typically, the waste will consist of NR03B5 and NR05B5.

20. Question: CLIN NR03 lists the Volume at 3,000,000 gallons. This number appears too potentially “Grossly” overestimated. Doing the rough estimates on this volume by a 5000 gal tanker estimates, put this volume at over 20 trucks per week on average?

Answer: The correct amount is 300,000 gallons per option.

(A) Is this remotely close? B) Does this waste have any special disposal requirements, (i.e. contaminated with any constituents that affect normal WWT and Disposal?

Answer: No

21. Question: CLINS NR91-NR93-NR94 under the Base Period are referenced as NOTE: * OPTION ONLY –AVIALABLE ONLY DURING OPTON PERIOD

Answer. Quantities under Base period should reflect zero for NR91-NR93 and NR94.

A) Question: If there is no intent to order any quantity of waste during this period then why is there volumes listed?

Answer: They were listed in error. There’s a AFFF contract in place that covers the base period.

B) Question: Shouldn’t the volumes be (0) for this period?

Answer: Correct, it should be zero (0).

22. Question: CLIN6318 – TOTE RETURN. This request for services leads to multiple questions.

(A) Can a TSDF return TOTEs without being Triple Rinsed and Pressure Tested?

Answer: They will need to be triple rinsed.

(B) What waste would be in these specific totes? This would need to be known in order to know what Facility the empties would be shipped to and returned from.

Answer: It may contain anything under the contract with B5.

(C) How many totes are expected to be returned at one given time? It’s very difficult to provide a reasonable price without a minimum quantity. This should be done by the SHIPMENT (1 each = one Shipment). This will take the guess work out of the volumes and allows for a reasonable price for both the customer and contractor.

Answer: The CLIN is for 1 each, it may have more than one shipped to the same facility.

23. Question: The current due date for this solicitation is on November 29, 2019. This date happens to fall on the day following after the Thanksgiving Holiday. This day is also a day that many companies offer as a floating Holiday to allow for a longer Holiday weekend. Also, many in our company take this whole week for vacation. Given this, the current due date essentially makes this an extremely short return on a proposal that requires a rather large amount of work to be done in what is a two week window. It is our position that this due should be extended through December 13.

Answer: Please refer to the answer to question 1.

24. Question: historically you have been using 6377AX for 55 GAL plastic drum liners, I assume this is a typo in the current price schedule?

Answer: Yes it’s a typo. Please refer to the revised price schedule that is an attachment to this amendment.