16R14_EPRO_Full_1449.pdf

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30 1000050162

1. REQUISITION NUMBER

2. CONTRACT NO. 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER

SP4500-16-R-0014

5. SOLICITATION NUMBER

2016 AUG 26

6. SOLICITATION ISSUE

DATE

Melissa Herrick S9D4431

a. NAME

Phone: 269-961-5962

b. TELEPHONE NUMBER (No Collect calls)

2016 SEP 27

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY CODE SP4500

DLA DISPOSTION SERVICE - EBS

DLA DISP SVCSS HAZ CONTRACT

74 NORTH WASHINGTON

BATTLE CREEK MI 49037-3092

USA

10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

8 (A)

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

562211NAICS:

SIZE STANDARD:

11. DELIVERYFOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/ CODE

OFFEROR

FACILITY

CODE

TELEPHONE NO.

18a. PAYMENT WILL BE MADE BY CODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

See Schedule

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

29. AWARD OF CONTRACT: REF. OFFER

DATED . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or Print) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or Print) 31c. DATE SIGNED

SEE SCHEDULE

7. FOR SOLICITATION

INFORMATION CALL:

SEE SCHEDULE

04:30 PM

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE ADDENDUM

EDWOSB

Notes to Offerors Standard PWS v.17, 25Mar16

1. This contract is a firm-fixed price indefinite delivery/indefinite quantity (IDIQ) contract written as a performance based contract and allows the Contracting Officer to make monetary deductions and/or a negative mark on the Contractor’s Past Performance when an Acceptable Performance Level (APL) is not met.

2. This contract consists of one (1) 30-month Base Period, followed by one (1) 30-month

Option Period.

3. Pricing for containerized waste will be largely based upon container sizes, rather than pricing on a per pound basis.

4. Generators are responsible for ensuring their containerized wastes sent for disposal via this contract are in Department of Transportation (DOT) shippable packaging.

5. This contract is for various military and Government activities, which may encompass multiple states. Standard removal timeframe for all sites is 21 calendar days from the date of order issuance. The Contractor agrees that, for those portions of the services provided on a Government installation, the services will be provided during normal hours of operations for the installation, which are available, upon request, from the COR.

Site visits may not be scheduled at the following facilities on Mondays (See 1.1.5):

All Maryland Army National Guard Sites

6. This contract requires the transportation and disposal of RCRA hazardous wastes, non-

RCRA wastes, State-Regulated wastes, Non-State Regulated wastes, Universal Wastes, Compressed Gas Cylinders, and Polychlorinated Biphenyls (PCBs).

7. Some CLINs ordered under this contract require the Contractor to provide Certificates of

Destruction or Disposal (CD), e.g., certain Demilitarization items and PCB-related wastes. The Contractor is cautioned to closely read all CLIN descriptions where such requirements are indicated. Unless explicitly required and written into this contract, only those CLINs requiring CDs, as described in the Bid Schedule, will require that the

Contractor provide a CD.

8. Publications and attachments applicable to this contract will be made available upon request. It should be noted that during the solicitation and life of this contract, the

Government may make changes, additions, or deletions to those listed.

9. The Contractor is cautioned that some requirements for information and plans are required before start of work on this contract, i.e., Sections 1.1.1 and 2.1.4.

10. The Contractor is cautioned that all tank cleaning CLINs will include the team leader, technician(s), PPE, and mobilization of all equipment used to perform these services. The

Contractor should bid accordingly.

11. Within 14 calendar days after Award, the Contractor shall provide DLA Disposition

Services with a list referencing all intended interim and final disposal/recycle facilities by

EPA ID number (where applicable) for every Base CLIN listed in the Bid Schedule of this contract; see Facility-CLIN Assignment Sheet. The purpose for this is to allow the

Government to assign in DSS those facilities that will or might receive those CLINs for treatment, storage, and disposal. If this is not done, Task Orders (TO) cannot be processed in DSS.

12. The Standard Bid Schedule applies to all Generators and Pick-Up Locations on this

Solicitation.

13. The Hybrid Bid Schedule applies only to the Generators listed in 3.13)

14. The email address for submission of offers is melissa.herrick@dla.mil

Table of Contents

0. PERFORMANCE WORK STATEMENT

1. REMOVAL

1.1 PRE-REMOVAL

1.1.1 PERMIT/SPECIAL REQUIREMENTS

1.1.2 SHIPPING DOCUMENTATION

1.1.3 NOTIFICATIONS

1.1.4 TRAILER SECURITY, PADLOCKS

1.1.5 HOURS OF OPERATION

1.1.6 PUBLIC AFFAIRS COORDINATION

1.1.7 RAPID GATE SECURITY

1.1.8 ENVIRONMENTAL MANAGEMENT SYSTEM

1.2 REMOVAL

1.2.1 SPILL RESPONSIBILITY

1.2.2 SEGREGATION OF HAZARDOUS WASTE

1.2.3 STATEMENT ON CONTAINERS

1.2.4 GOVERNMENT EQUIPMENT & PERSONNEL

1.2.5 TREATMENT OF HAZARDOUS WASTE ON GOVERNMENT

FACILITY

1.2.6 LOADING

1.2.7 WEIGHING OF ITEMS

1.2.8 DEFINITIONS, BULK & CONTAINERIZED WASTE

1.2.9 BULK LIQUID PUMPING

1.2.10 BULKING & CONSOLIDATION

1.2.11 CHARGES FOR EXPEDITES

1.2.12 PACKAGING FOR COMPLIANCE

1.3 POST REMOVAL

1.3.1 RETURN OF SHIPPING DOCUMENTATION

2. DISPOSAL/RECYCLING

2.1 RCRA/NON_RCRA ITEMS

2.1.1 TSCA/RCRA/NON-RCRA/STATE/NON-STATE REGULATED ITEMS

2.1.2 CERTIFICATES OF DISPOSAL, DESTRUCTION, & RECYCLING

2.1.3 DETAILED ANALYSIS

2.1.4 ALTERNATE DOCUMENTATION OPTION FOR FUELS

BLENDING, ANTIFREEZE RECYCLING, BATTERY

RECYCLING/RECLAMATION, & FLUORESCENT LIGHT

TUBES & HIGH INTENSITY DISCHARGE LAMPS

2.1.5 RESERVED

2.1.6 EMPTY CONTAINERS

2.1.7 RESERVED

2.2 DISPOSAL OF PCB, PCB-RELATED WASTE

2.3 COMPRESSED GAS CYLINDERS

2.3.1 EVALUATION/IDENTIFICATION OF CYLINDERS

2.3.2 ANALYSIS TO IDENTIFY CYLINDER CONTENTS

2.3.3 RECONTAINERIZATION/REPLACEMENT OF VALVES

2.3.4 SURCHARGE FOR ZONE “A” POISON GASES

2.4 RECYCLING

2.4.1 RECYCLE/RECOVERY/RE-USE/RECLAIM

2.4.2 COMMODITY SPECIFIC RECYCLING REQUIREMENTS

2.5 DEMILITARIZATION

2.5.1 DEMILITARIZATION OF SUBMARINE TILES

2.5.2 OTHER MILITARY ITEMS

2.5.3 UNIFORMS REQUIRING MANDATORY INCINERATION

3. SPECIAL SERVICES

3.1 RESERVED

3.2 TANK & WASH RACK CLEANING

3.3 PERFORM ANALYSIS

3.4 PREPARE WASTE PROFILE SHEET

3.5 IDENTIFY UNKNOWN WASTE STREAMS & PREPARE WASTE

PROFILE SHEETS

3.6 PROVIDE ROLLOFF STORAGE CONTAINERS & RENTAL CHARGES

3.6.1 CONTAINMENT/FRAC TANK

3.6.2 VACUUM BOX

3.7 LAB PACKING SERVICES

3.8 MANAGEMENT SERVICES

3.8.1 AMNESTY DAY

3.8.2 LAB CLEAN-OUT

3.8.3 STABILIZATION OF ORGANIC PEROXIDE AND/OR SHOCK

SENSITIVE PRODUCTS

3.8.4 REFRIGERATED TRANSPORTATION OF ORGANIC PEROXIDES

3.8.5 VACUUM TRUCK WITH DUMP FUNCTION AND OPERATOR

3.9 BULK NON-RCRAWASTEWATER MANAGEMENT

3.10 RCRA/NON-RCRA WASTE CONTAINING TRACE-LEVEL EXPLOSIVES

3.11 SUPER VACUUM TRUCK WITH DUMP FUNCTION AND OPERATOR

3.12 PRESSURIZED-FOR-USE CONTAINERS THAT ARE NOT COMPRESSED

GAS CYLINDERS

3.13 HYBRID BID SCHEDULE GENERATORS

3.14 PICK UP POINT LOCATIONS AND GENERATOR POC LISTING (Not in PWS)

3.15 MEADE DISPOSITION SERVICES CONTRACTING OFFICER

REPRESENTATIVES

4. ACCEPTABLE PERFORMANCE LEVELS

5. USE OF FACILITIES AND TRANSPORTERS

5.1 QUALIFIED FACILITIES

5.2 QUALIFIED TRANSPORTERS

5.3 ADDITIONAL TSDFS AND TRANSPORTERS

6. ADDITIONAL REQUIREMENTS

6.1 INDEMNIFICATION

6.2 REPORTING REQUIREMENTS

6.3 PACKING, MARKING AND LABELING

6.4 PLACES OF GOVERNMENT INSPECTION

6.5 CONTRACTOR REPRESENTATIVE

6.6 INCIDENTAL FEES

6.7 MANPOWER REPORTING REQUIREMENTS

7. PERIOD OF PERFORMANCE- INCLUDING DISPOSAL AND REMOVAL

8. DOCUMENTATION REQUIREMENTS, DLA DISPOSITION SERVICES ACCEPTANCE,

INVOICING AND TRACKING

8.1 SUBMISSION OF DOCUMENTATION TO FACILITATE ACCEPTANCE FOR

PAYMENT

8.1.1 ACCEPTANCE AND INVOICING

8.2 POST-PAYMENT TRACKING

8.3 REMEDIES FOR NON-COMPLIANCE

0. PERFORMANCE WORK STATEMENT

a. The Government agrees that all items placed on a Task Order (TO) on this contract will be accompanied by documentation and markings that comply with all applicable local, state, and federal laws and regulations relating to the generation and storage of waste.

b. The Contractor agrees to provide all services necessary for the transportation, final treatment, disposal, and/or recycling of the items listed in the schedule in accordance with (IAW) all local, state, and federal laws and regulations, and the terms and conditions of this contract.

These services shall include all necessary personnel, including applicable Subcontractors, labor, transportation, equipment, and the compilation and submission of all documentation required by this contract. All items, regardless of the condition, are being discarded by the Government and will require recycling or disposal as identified via the ordered Contract Line Item Number

(CLIN).

c. The six-character disposal CLIN consists of two parts. The term “Base CLIN” refers to the first four characters of the CLIN. The Base CLIN represents the waste description according to the waste profile for a particular wastestream. The term “CLIN Suffix” refers to the last two characters of the CLIN. The CLIN Suffix designates the unit of measure for purposes of tracking and Contractor payment. Example: Base CLIN “CS01” represents Corrosive Acids, Inorganic other than HF and HNO3, <50% in Water, and the CLIN Suffix “C4” designates the unit of issue as a 55-Gallon Container. Accordingly, one (1) 55-gallon drum of this waste would be represented by ordering one (1) Each of CLIN CS01C4. See Profile-Based CLIN Guidelines and

Master CLIN Schedule at:

http://www.dla.mil/DispositionServices/Offers/Disposal/HazardousWaste/HazWasteDisposal.as px for more details.

d. The Contractor shall photo copy or obtain electronic copies of all current Generator’s

Hazardous Waste Profile Sheets (HWPS) held at DLA Disposition Services Fort Meade within

120 days of contract award.

1. REMOVAL

The requirements for removal of wastes under this contract are divided into three main phases:

Pre-Removal (1.1), Removal (1.2), and Post-Removal (1.3). The Contractor and their

Subcontractors must perform at all times in a prudent, conscientious, safe, and professional manner. The Contractor shall ensure that its agents, employees, and Subcontractors involved in handling and packaging the hazardous waste be trained for the level of expertise required for the proper performance of the task and, in particular, in the areas of chemical incompatibility, general first aid procedures, and spills. Material Handling equipment and Personal Protective

Equipment (PPE) shall be provided by the Contractor, unless otherwise stated, and must be appropriate to ensure safe handling of the hazardous waste. While operating on a Department of

Defense (DOD) facility, the Contractor may be required to use forklifts. Contractor-operated forklifts must meet specifications listed in the applicable permit. The Contractor agrees that all personnel and equipment used in the performance of this contract are subject to safety inspections by Government personnel while on federal property.

http://www.dla.mil/DispositionServices/Offers/Disposal/HazardousWaste/HazWasteDisposal.aspx

1.1 PRE-REMOVAL

1.1.1 PERMIT/SPECIAL REQUIREMENTS

a. The Contractor shall, without additional expense to the Government, be responsible for paying all fees, preparing or obtaining any necessary licenses, permits, notifications, waste profiles, or reports, which result from a Contractor’s transportation, recycling, or disposal decision. This includes acquiring any required permits or registrations necessary to operate on any installation listed in this contract and completing the Notification of Regulated Waste

Activity form for the Generator(s) of hazardous waste to sign and file with the applicable state regulators for waste disposal. This includes signing (on behalf of the Government) waste profiles requested by Treatment, Storage, and Disposal Facilities (TSDF). All Contractor-signed waste profile sheets shall be written for the actual wastestream using the Generator’s profile for backup documentation. All Generator forms or other means of notifications including correspondence with federal or state agencies on behalf of a Generator must be coordinated with and concurred with by the affected Generator prior to submission to any federal or state agency.

b. The Contractor may be required to attend special training, seminars, instructions, classes, safety orientations, etc., provided by the Government or to provide information to perform work or gain access to the installation. Example: pass and ID requirements, antiterrorist training, Environmental Management System (EMS) policies, and/or forklift training.

c. The Contractor and any Subcontractors(s) shall use only the facilities and transporters currently (at the time) listed in the DLA Disposition Services Qualified Facilities List (QFL) and

Qualified Transporters List (QTL), see Section 5.

d. Any import or export shipment outside the United States must comply with all international agreements and all applicable foreign laws. If the Contractor will be exporting directly from the DOD activity, the Contractor is required to provide a current copy of the

Acknowledgment(s) of Consent to the Contracting Officer Representative (COR) with the shipping documentation IAW Section 1.1.2.

e. The Contractor may not ship waste outside of the United States to circumvent

Environmental Protection Agency (EPA) Land Disposal Restrictions (LDR) unless domestic treatment capability does not exist or domestic facilities are unable to meet EPA LDR requirements within the United States (e.g., Lithium batteries). High level mercury (>260 mg/kg) will not be exported outside the United States.

1.1.2 SHIPPING/DISPOSAL DOCUMENTATION

a. All references to manifests in this provision refer to the appropriate shipping papers.

Prior to removal from a site identified as a pickup point in this contract, completed copies of all manifests and LDR notifications shall be furnished to the Disposition Services Field Activity coordinating the waste disposal. All documentation shall be clearly marked with the name of the servicing Disposition Services Field Activity in addition to the Generator, contract, and TO number, as applicable. Emergency response information and 24-hour emergency phone numbers shall be listed on the manifest. If blocks for emergency information are not provided, this information shall be placed in the upper right-hand corner of each document.

The Contractor shall provide the COR or the Contracting Officer Technical Representative

(COTR) with a copy of the completed form(s) for review by the appropriate Government official at least five (5) business days prior to removal. Notifications for expedited orders shall be performed IAW timeframes as listed in Section 1.2.11.

b. Mock EPA ID numbers created by DLA Disposition Services for use at non-RCRA

TSDFs must be entered on all applicable shipping documentation such as non-hazardous waste manifests and bills of lading (BOL). The same mock EPA ID number must be used on DLA

Disposition Services Form 2505, Manifest Tracking Log.

1.1.3 NOTIFICATIONS

a. Except as may otherwise be specified herein, the Contractor shall notify the COR for each location, at least five (5) business days BEFORE attempting site visits, analyses, or pickups.

(1) In addition to the notification above for pickups, the Contractor shall provide the name of the driver, the driver’s Commercial Driver License (CDL) number and its expiration date, to the COR or other Government representative at least 24 hours prior to removal. The Contractor may also opt to provide a list of approved, multiple drivers designated for pickups under this specific contract to the COR or other Government representative prior to any attempted removals. If this option is elected and the list is approved by the Government and maintained by the Contractor, the 24-hour notification requirement is mute for the remainder of the contract unless otherwise modified.

(2) If a driver, other than the one specified 24 hours in advance for the specific TO; or, one whose name does not appear on the optional list of approved, multiple drivers arrive for pickup, the COR or other designated Government representative will verify the personnel switch with the Contractor before the pickup commences. This may require a written notice or fax from the Contractor.

NOTE: Rapid Gate may be mandatory for access to some DOD facilities, see 1.1.7. Where Rapid

Gate is deployed, the 24-hour advance notification in Paragraph 1.1.3 is not required.

1.1.4 TRAILER SECURITY, PADLOCKS

a. All Contractor trailers and tankers capable of being padlocked must be padlocked upon arrival at the pickup location. Failure to meet this requirement could result in the Government’s halting of the pickup. All trailers and tankers capable of being padlocked must also be padlocked again prior to departure of the pickup location(s). The driver shall provide the padlock and lock the trailer or tanker without assistance from the COR or other Government representative.

b. The COR or other Government representative has the right to request any identification and/or occupational endorsements from the driver beyond what is identified in additional specific sections in this contract and refuse commencement and/or completion of pickups if any unusual or suspicious actions occur. Any potential demurrage associated with the driver verification process and/or the unexpected halt or commencement of pickups will not be grounds for reimbursement by the Government.

1.1.5 HOURS OF OPERATION

a. The Contractor agrees that, for those portions of the services provided on a Government installation, the services will be provided during normal hours of operations for the installation.

The normal hours of operations for installations on this contract are available upon request from the COR.

Work will not be permitted at the following locations under the following days and conditions:

Location Days and/or Hours

US Army Garrison Adelphi Lab Center Closed on Mondays, normal working hours

0600-1430.

Walter Reed Medical Center Hours 0730-1530 Monday-Friday

Fort George G Meade No pickups or site visits on Fridays

Naval Support Facility – Indian Head, MD No pickups or site visits after 1630 Monday through Friday.

DE National Guard Units Hours of operation: 0700-1630. The units are off every other Monday.

Naval District, Capitol Region All facilities, (NSF Carderock, JBAB, WNY, Naval

Observatory, NMIC, NSA Bethesda)

Hours 0700 – 1400. All trucks must be moved off site by 1400 each workday.

Surface Combat Systems Center (SCSC)

Wallops Island

Hours 0800 – 1600.

National Security Agency Monday – Friday 0800 – 1430.

All Maryland Army National Guard Sites No pickups or visits on Mondays; Hours

Tuesday – Friday 0630-1700.

Patuxent River, MD

Monday through Thursday 0700-1430.

No pickups Friday.

Webster Field, St. Inigoes, MD

Solomon's Annex, Solomon's MD

b. Many locations on this contract have security procedures that require submittal of information prior to allowing Contractors to enter the installation. Minimum site visit notification is 5 business days; however, some sites require at least 15 business days.

Irregularities or omission of information will delay processing times. Information such as proof of US Citizenship, a letter from their employer stating their business, and driver’s licenses may be required as a condition of entry. The Contractor is advised to contact the COR to confirm specific security requirements and hours of operation prior to attempting any site visits or pickups.

c. AEDC White Oak, MD – Contract employees on-site must be US Citizens or Lawful

Permanent Residents (LPR). POC Phone (301) 394-1736. The following items must be submitted prior to attempting site visits or pickups:

US Citizens must provide the following items at least 5 business days before attempting site visits or pickups:

- Letter on Company letterhead declaring individual as an employee

- Color copy of employee’s Government issued picture ID

- Second form of picture ID

LPR – must provide the following items at least 15 business days prior to attempting site visits or pickups:

- Letter on Company letterhead declaring individual as an employee

- Color copy of employees Government issued picture ID

- Copy of employee’s I-551 (both front and back)

d. All visitors to Adelphi Laboratory must be US Citizens with positive identification POC

Phone (301) 394-6300.

e. All visitors to Surface Combat Systems Center (SCSC) Wallops Island Virginia must provide the following information at least 5 days prior to attempting site visits or pickups. POC

Phone (757) 824-7185.

- Name of pick-up company

- Employees must be U.S. citizen

- Employee’s full name

- Social Security Number

- Place and date of birth

f. National Security Agency (NSA), Fort Meade:

1) The following information must be provided Security Office at NSA, Fort Meade

Phone (301) 688-5153 before attempting site visits or pickups at NSA, Fort Meade:

- Name

- Social Security Number

- Date of Birth

- Company employee is working for

g. Andrews AFB, MD

1) The Contractor must supply the driver’s information at least 72 hours prior to the pickup at the Generators location. POC Phone (301) 981-1773. The information required is:

- Driver’s License Number and State

- Date of Birth

- Full Name

h. Persons entering NSA, Fort Meade must be US Citizens with no criminal record. Persons entering the site must use Route 198 and Route 32 NSA Inspection Gate.

1) Inspection Instructions: All vehicles will be inspected before entering NSA, Fort

Meade.

- Proceed to the inspection area entrance at the bottom of the Route 198 ramp getting onto Route 32 west bound. Provide driver’s license when entering the inspection area. The driver must call 301-688-5153/7728 for an escort from the inspection area to SAB 4. THIS

CALL MUST BE MADE PRIOR TO ENTERING THE INSPECTION AREA. An escort will be necessary for the first few pickups.

- When it is time for the vehicle to be inspected, turn off the vehicle, open all doors, and step to the side of the vehicle. A police officer and dog will inspect each vehicle. The driver will inform the police officer that he/she will be going to NSA SAB 4 Door 19. The driver will be issued a vehicle plaque. The driver will then proceed to the front of the building, just right of the inspection area where he/she will be issued a NSA visitor’s badge.

2) Visitor’s badge instructions:

- Cell phones are not permitted in the building. Please leave all cell phones in the vehicle.

- Visitors must bring their driver’s license and vehicle plaques into the building in order to be issued a visitor’s badge.

- The vehicle plaque will be filled out at this time. The following information will be needed to fill out the plaque: Driver’s name, destination building(s), estimated time when the driver will be leaving, and vehicle tag number.

3) All persons entering NSA for the first time will be fingerprinted. Fingerprints will be on record for one calendar year.

4) THE USE OF CELL PHONES IS NOT PERMITTED INSIDE THE NSA

COMPOUND.

5) Vehicles used to pick-up waste from NSA must not have waste already in the vehicle upon arrival at NSA.

i. Tractor trailers are NOT permitted at Washington Navy Yard or Marine Corps Barracks, 8th & I Streets.

j. Walter Reed Army Medical Center requires the names and companies for all personnel to ensure site access is granted. The only entrance to the facility is the Georgia Ave/Butternut St.

gate. The gate is closed at 0730 but remains manned throughout the day. The guards will open the gate as personnel arrive.

k. All visitors to the U.S. Coast Guard Yard must be US Citizens with positive identification.

Names of visitors must be provided 24 hours before pickup. All vehicles are subject to security inspection. POC Phone (410) 636-7026.

l. NSF Suitland, (NMIC) access must be granted with the completion of the Navy Local

Population ID Card/Base Access Pass Registration Form (NMIC Vetting Form). The initial access granting may take up to 4 weeks to process (after the form has been received by the facility); thereafter, the form will require resubmission on a quarterly basis. POC Phone (202)

433-0415.

m. All trucks must enter through the USHS gate off Jones Bridge Road to get access to NSA

Bethesda.

n. The Contractor is advised that entry delays may occur at any time at any of the pickup points on this contract.

1.1.6 PUBLIC AFFAIRS COORDINATION

The Contractor shall refer all inquiries concerning this contract to the Contracting Officer (CO).

Under no circumstances shall any statement be released to the news media directly by the

Contractor or any agents of the Contractor.

1.1.7 RAPID GATE SECURITY

All Navy and Marine Corps installations require Navy Commercial Access Control System

(NCAC) badges to gain access. Rapid Gate requires a security background check for Contractors and Contractor employees and once approved, the individual has access to that installation for the length of the contract. Contractors and Contractor personnel must be enrolled in NCAC in order to access installations. There is a “per person/per location” fee. It takes approximately one month for initial company background investigations to be completed and enrollments to be processed. Any Rapid Gate Security fees shall be included in the pricing for this contract. Costs of enrolling in the program are outlined below.

a. Company Enrollment for one year is $199 for a single installation (base) OR $249 for two or more installations.

b. Employee Enrollment for one year is $159 for a single installation OR $199 for two or more installations.

c. There is a 90-day subscription option for $59. This is for one employee for a single installation. Each additional installation is an additional $59.

d. Additional information can be found at: http://www.rapidgate.com/index.php.

e. This process is highly recommended for Naval District Washington Sites JBAB, WNY, Naval Observatory, and NSF Carderock

1.1.8 ENVIRONMENTAL MANAGEMENT SYSTEM

a. The DLA Disposition Services implemented EMS in accordance with ISO 14001:2004(E), DOD, and DLA requirements at all DLA Disposition Services appropriate facilities. An EMS is an overall management system that includes organizational structure, planning activities, responsibilities, practices, procedures, processes, and resources for developing, implementing, http://www.rapidgate.com/index.php achieving, reviewing, and maintaining the environmental policy of an organization. The DLA

Disposition Services EMS is designed to ensure that all personnel, including contract personnel, whose work activities can cause real or potential significant environmental impact, are aware of how their work supports the EMS and are competent to perform their roles, responsibilities and authorities while supporting the DLA Disposition Services Mission. The DLA Disposition

Services EMS program is explained in DLA Disposition Services Manual 6050.02, Environmental Management System. An electronic version of the manual may be provided by

DLA Disposition Services to the Contractor upon request.

b. Site supplements to the DLA Disposition Services manual 6050.02 describe information required by EMS at a local level such as local, state, and host environmental regulations as well as local emergency procedures and operating systems unique to the location. Site supplements also contain information concerning the local interaction between the DLA Disposition Services tenant appropriate facility and the DOD/DLA host facility EMS program. Copies of site supplements may be obtained from the Environmental Management Representative (EMR) appointed at each site with an EMS.

c. Contractors and their personnel are required to be aware that each DLA Disposition

Services appropriate facility has an EMS and to be aware of EMS policies to perform work and/or gain access to an installation. Each DLA Disposition Services appropriate facility maintains EMS awareness posters that identify the DLA Disposition Services EMR and Host facility EMR for specific guidance concerning an individual facilities' EMS program.

d. The Disposition Services EMR maintains a list of sites that have a site EMS. Contractors may request a copy of the list from the DLA Disposition Services EMR through the CO.

1.2 REMOVAL

1.2.1 SPILL RESPONSIBILITY

a. The Contractor is solely responsible for cleanup and proper disposal of any and all spills or leaks during the performance of this contract that occur as a result of, or are attributed to, the actions of its agents, employees, or Subcontractors to the satisfaction of the Government and at no cost to the Government.

b. The Contractor shall report all such spills or leaks, regardless of their quantity, to the COR

(if not already present) and the CO immediately upon discovery. The Contractor shall adhere to all Host or Installation spill reporting and clean-up requirements. A written follow-up report shall be submitted to the CO not later than 24 hours after the initial telephonic report. The written report shall be in narrative form and as a minimum include the following:

(1) Description of material spilled (including identity, quantity, manifest number, etc.).

(2) Whether quantity spilled is EPA/state reportable, and if so, whether it was reported.

(3) Exact time and location of spill, including a description of the area involved.

(4) Containment procedures initiated.

(5) Summary of any communications Contractor has with anyone other than the CO.

(6) Description of clean-up procedures employed or to be employed at the site including disposal location of spill residue.

1.2.2 SEGREGATION OF HAZARDOUS WASTE

All items collected on this contract must be segregated according to the current (at the time) EPA

Hazardous Waste Compatibility Chart, and kept physically separate from any containers not associated with this contract until the initial TSDF is reached. The items must be so marked, that they are readily linked to this contract throughout this period.

1.2.3 STATEMENT ON CONTAINERS

a. The Generator is responsible for ensuring that all hazardous waste generated is packaged in containers that are DOT shippable, i.e., IAW current DOT regulations and standard TSDF acceptance. The Contractor is responsible for all repackaging costs associated with special container acceptance criteria at the TSDF.

b. When overpacking of containers is required the Contractor will use appropriate equipment to place the container into the outside/overpack container. The inner container shall be kept in an upright position. Overpack containers used for liquids will be marked with directional arrows indicating the upright position of the inner container.

1.2.4 GOVERNMENT EQUIPMENT & PERSONNEL

The Government shall not furnish any equipment or personnel to assist in the performance of this contract. Any such offers of assistance are unauthorized, and the Contractor shall not accept any such offers. The only exception is the use of Government-owned loading equipment (Section

1.2.6), and Government-owned scales (Section 1.2.7), and where applicable, management services.

1.2.5 TREATMENT OF HAZARDOUS WASTE ON GOVERNMENT FACILITIES

a. Treatment of hazardous waste (including solidification) on Government facilities is not permitted. Treatment is defined as any process which meets the definition of treatment as identified in 40 CFR 260.10 and/or the facility Permit.

b. The Contractor shall not drain and/or flush PCB items at Government facilities. Draining will be allowed only to prevent leaking and to meet DOT regulations.

c. Treatment, disposal, or release of gases, other than inert gases, to the atmosphere on

Government premises is not permitted by this contract. The Contractor may perform gas extraction for other than inert gas cylinders at the pickup location using a self-contained apparatus. This apparatus shall emit no gas into the atmosphere, and purge the entire cylinder contents into a closed receiver for transport to a recycling or disposal site.

1.2.6 LOADING

a. The Contractor is responsible for loading, including furnishing all the equipment necessary for loading. The Government will not load at any location on any day in which the facility is closed unless otherwise specified. Where it is provided that the Government will load, the

Government will make the initial placement of the item on conveyance(s) furnished by the

Contractor and the initial placement on the Contractor's conveyance shall be as determined by the Government. Unless otherwise provided in this contract, the Government will not block, chock, brace, lash, band, or in any other manner, secure the cargo on such conveyance(s) furnished by the Contractor.

b. The Government may tailgate load at the following locations:

Location Load

Drums

Load Bulk

Solid

Load Bulk Liquid

(tanker to tanker)

National Security Agency, Fort Meade, MD Yes No No

National Naval Medical Center Bethesda MD Yes No No

11th CES/CEV Andrews AFB, MD Yes No No

USP&FO Warehouse, Havre de Grace, MD Yes No No

US Coast Guard Yard, Baltimore, Building

151 MD

Yes No No

Naval Air Station, Patuxent River, MD Yes No No

Naval Air Station, Solomon’s Annex, MD Yes No No

St. Inigoes, MD Yes No No

DE National Guard, Building 2720 Yes Yes No

DE National Guard, POL Yard Yes Yes No

NSF Carderock Yes No No

National Security Agency Yes No No

c. No tractor trailers will be allowed at Washington Navy Yard.

1.2.7 WEIGHING OF ITEMS

Government scales will be used when available, operable, and authorized by the Government.

The Contractor shall be responsible for determining the availability of Government scales. All scales used for purposes of this contract shall be calibrated IAW applicable regulations. The

Government shall ensure that Government scales are operable and accurate through certification or demonstration. The Contractor shall ensure that non-Government scales are operable and accurate through certification or demonstration.

At the Government's option, the use of Government scales will be allowed at the following sites:

SITE EQUIPMENT AVAILABLE

DLA Disposition Services, Building 77 Fort

Meade, MD

Truck Scale (120,000 lb. capacity)

Garrison – Adelphi Laboratory Center, Building 104, Adelphi, MD

Platform Scale (1,000 lb. capacity)

National Security Agency, SAB 4 E-Room and

Yard, Fort Meade MD

Platform Scale

National Naval Medical Center, Building B-

256, Bethesda MD

Small Platform Scale (1,000 lb. capacity)

11th CES/CEV, Andrews AFB, MD Platform Scale

Boiling Air Force, Boiling AFB, DC Platform Scale (4,000 lb. capacity)

Naval Air Station, Building 619, Patuxent

River, MD

Platform Scale (2,000 lb. capacity)

Naval Air Station, Building 604, Patuxent, River, MD

Truck Scale (80,000 lb. capacity)

Naval Support Facility – Indian Head, 101

Strauss Avenue, Building 455, Indian Head

MD

Portable Scale (1,000 lb. capacity)

Truck Scale (120,000 lb. capacity)

11th CES/CEV

3304 Celmer Lane

Andrews AFB, MD

Truck Scale (120,000 lb. capacity)

Naval Research Laboratory, 4555 Overlook

Avenue, SW, Building 82 Washington DC

Platform Scale (5,000 lb. capacity)

DE National Guard, 166 AW, New Castle DE Platform Scale (1,000 lb. capacity)

AEDC White Oak, MD Drum Scale (1,000 lb. capacity)

Nation Security Agency, SAB 4 E-Room and

Yard Fort Meade

Platform (5,000 lb. capacity)

Walter Reed Medical Center Drum Scale (1,000 lb Capacity)

Before loading, the Contractor is required to weigh the waste hauling vehicle, trailer, and/or rolloff/vacuum box, as applicable, to establish the empty (tare) weight of the rolloff box, dump truck, tanker truck, etc. This weight will be documented on a certified weight ticket and provided to the COR. After loading, the Contractor is required to weigh the waste hauling vehicle, trailer, and/or rolloff/vacuum box, as applicable, to establish the loaded (gross) weight of the conveyance. This weight will be documented on a certified weight ticket and provided to the

COR. The actual (net) weight of the waste shall then be calculated by subtracting the tare weight from the gross weight. When onsite Government scales are available, weights must be agreed upon by both the Contractor and the Government before removal. When offsite commercial scales must be used, a certified weight ticket will be provided to the COR and shall be the basis for payment to the Contractor.

1.2.8 DEFINITIONS, BULK & CONTAINERIZED WASTE

1.2.8.1 BULK WASTE

a. The term bulk waste refers to waste that is typically removed via rolloff boxes, vacuum or sludge boxes, dump trucks, tank trucks, vacuum trucks, pump trucks, and trucks with vacuum-loaded or pump-loaded tanker trailers. Pumpable liquid wastes that are removed via totes, also known as portable tanks and Intermediate Bulk Containers (IBC), are considered bulk waste and have a surcharge associated with them (see Tote surcharge CLIN 6386TS). Bulk waste does not refer to containerized wastes including waste contained in drums, cubic yard boxes, military tri-wall boxes, cubic yard bags or “super sacks”, lamp boxes, cylinders, or palletized waste.

b. Bulk debris (as defined in 40 CFR 268.2(g)) and other solids weighing less than 600

Lbs/yd3 shall have the CLIN suffix “B6”, and shall be priced per cubic yard (CD). Bulk debris

(as defined in 40 CFR 268.2(g)) and other solids weighing 600 Lbs/yd3 or greater, shall have the

CLIN suffix B1, B2, B3, or B4, and shall be priced per pound (LB). Base CLIN TX06 is uniquely designed with the treatment technology of Microencapsulation (of hazardous debris) in mind. Base CLIN TX07 is uniquely designed with the treatment technology of Macro-encapsulation in mind. When ordering Base CLIN TX06 in conjunction with Bulk CLIN

Suffixes B1, B2, B3, B4, or B6, the Generator will ensure that the wastestream does not contain pipes, hoses, tubes, equipment, or rigid objects greater than 10 feet in any dimension, where toxic metal surfaces cannot be easily coated with a microencapsulation coating material. In such cases where these types of articles are present in bulk loads, Base CLIN TX07 should be considered (maximum size is 18’L x 4.5’W x 4.5’H). Furthermore, intact containers (Per 40 CFR

268.2(g)) do not meet the definition of debris and shall not be turned in under Base CLINs TX06 or TX07. Intact containers are those containers “that are not ruptured and that retain at least 75% of their original volume.” When intact containers are present, the Generator should consider using “Lab Pack/Loose Pack” CLINs.

When ordering a B6 CLIN suffix, the Government shall be required to order disposal of the waste based on a minimum of 75% of the volumetric capacity of the associated rolloff or dump truck/trailer. For example, if a 20 cubic yard rolloff contains 12 cubic yards of debris (B6), the

Generator shall pay for disposal of 15 cubic yards, or 75% of the rolloff’s volume.

c. The terms solid and solids used in this document and the Bid Schedule refers to solid material which is largely free of free liquids, e.g., soil, silt, sand, gravel, filtercake, powder, granules, crystals, fines, and artifacts that do not meet the definition of debris as defined in 40

CFR 268.2(g).

d. The terms liquid and liquids used in this document and the Bid Schedule refers to liquid material which is pumpable by conventional pumping devices designed to pump low-viscosity liquids and largely free of suspended or settled (vs. dissolved) solids. A liquid that has become frozen due to ambient freezing temperatures, but would otherwise be of liquid state at 72°F, will still meet the definition of liquid for purposes of this contract.

e. The terms sludge and sludges used in this document and the Bid Schedule refers to material that is either (a) a multiphasic material with some combination of a liquid phase and a solid phase as defined above, (b) a slurry or mud-like material, such as liquid-saturated soil or tank bottoms, whereby solids are largely or completely suspended in liquid and typically flows under gravity, and may or may not be conveyable by high capacity pumping or vacuuming devices designed to move heavy material, or (c) a highly viscous liquid not pumpable by conventional pumping devices designed to pump low-viscosity liquids.

f. The term debris used in this document and the Bid Schedule refers to (a) solid artifacts, fragments, or rubbles which are present, but not primarily present, and are intermingled or suspended in an otherwise fully solid, liquid, or sludge wastestream as described above, or (b) a wastestream which meets the definition of debris in 40 CFR 268.2(g). Note: Definition (a) in this section would meet the “Mixed” or “Various” Physical State designation indicated in the Bid

Schedule for this contract, as CLINs with a “Mixed” or “Various” physical state refers to solids, liquids, sludges, debris, or any combination thereof. Definition (b) in this section meets the

“Debris” Physical State designation indicated in the Bid Schedule for this contract.

g. The term Heavy Solids used in this document and the Bid Schedule refers to bulk waste solids, sludges, and heavy debris (as defined in 40 CFR 268.2(g)), with a density greater than

600 Lbs/yd3 shall be ordered using the bulk CLIN Suffix (B1, B2, B3, or B4). The CLIN Suffix is assigned based on the net weight of each heavy solids bulk load. If a bulk load with a net weight of less than 10,000 Lbs is ordered, the bulk CLIN Suffix “B1” will be used. Loads weighing 10,000 to 20,000 Lbs will be assigned the bulk CLIN Suffix “B2”. Loads weighing

20,000 to 30,000 Lbs will be assigned the bulk CLIN Suffix “B3”. Loads weighing more than

30,000 Lbs will be assigned the bulk CLIN Suffix “B4”. Weights shall be determined using certified Government scales when available, or certified commercial scales when Government scales are not available. Prior to removal, and when possible, the net weight of the waste shall be determined and agreed upon by both the Government representative and the Contractor.

h. The term Lightweight Solids used in this document and the Bid Schedule refers to bulk waste solids and debris (as defined in 40 CFR 268.2(g)) with a density of less than or equal to

600 Lbs/Yd3. These wastestreams are considered lightweight and shall be ordered using the

Cubic Yard CLIN Suffix “B6”. Cubic yards (yd3) are calculated by visual estimation. For example, if a 20-yd3 rolloff box appears 90% full, the removal will be estimated and ordered at

18 CD. Note, any CLIN with a “B6” suffix will be ordered using “CD” to denote cubic yards.

Prior to removal, the volume shall be determined and agreed upon by both the Government representative and the Contractor.

i. Bulk waste liquids will be pumpable by conventional pumps typically used on tank trucks and trailers, even if loaded by vacuum truck or trailer, and shall be ordered using the CLIN

Suffix B5, indicating gallons (GL).

j. Gallons are calculated by using density or tank strapping and are rounded to the nearest whole gallon using conventional (non-scientific) rounding rules. This rule requires that if the digit to the right of the decimal place is 0, 1, 2, 3, or 4, leave the whole number alone; if the digit to the right of the decimal place is 5, 6, 7, 8, or 9, add 1 to the whole number. Example: when the density calculation is used and where the bulk liquid is water (Density = 8.33 Lbs/Gal): 36,290

Lbs/8.33 Lbs/Gal = 4,356.54 gallons. This will be rounded to 4,357 gallons. However, 36,280

Lbs (4,355.34 gallons) would be rounded to 4,355 gallons. Density will be obtained from the waste profile sheet.

k. Tank strapping may be used to calculate the volume of liquid in a tank or tanker given a strapping rod depth measurement. The graduated rod is inserted vertically through the top surface of the liquid to the bottom of the tank and a measurement is taken to determine the depth of the liquid. The depth, usually measured in inches, is compared to a table, or spreadsheet, which shows the conversion to gallons. Only tables specifically calibrated to the tank or tanker being strapped may be used. These measurements will be made by the Contractor.

l. The Generator reserves the right to choose which method will be used to determine total gallons of waste offered. The net volume (gallons) of the waste shall be determined and agreed upon by both the Government and the Contractor prior to removal, when possible.

m. Liquids in Totes/IBC Containers. When totes/IBCs are removed by the Contractor, the

CLIN used for this waste will include the bulk liquid CLIN Suffix of B5. The Generator shall pay the Contractor based upon the full volumetric capacity of the container in gallons, plus a tote surcharge per tote (see Tote surcharge CLIN 6386TS). IBC totes come in various sizes, the most common size being 220-, 275- and 330-gallon capacity. Totes/IBCs are transported as containerized waste. When totes/IBCs are pumped/bulked onsite, and the waste is removed via tanker trailer or vacuum truck, the Generator shall pay the Contractor based upon the actual volume removed in gallons (GL).

n. When using the suffix “ME” with CLINs RE10, RE11 and RE12, the “ME” refers to up to

55-gal containers pumped/vacuumed/stung onsite and includes recycling and service. The

Generator will guarantee a minimum of 30 containers when ordered. The Contractor may be permitted to, at the discretion of the government be allowed to “top-off” their vacuum truck or trailer by stinging containers of the same CLIN at no additional cost to the Government. This only applies when servicing a bulk liquid task order of the same base CLIN.

1.2.8.2 CONTAINERIZED WASTE

a. The term containerized waste refers to waste that is typically transported by a box truck or semi-truck and trailer or van, including waste contained in drums, cubic yard boxes, military tri-wall boxes, cubic yard bags or super sacks, lamp boxes, cylinders, or palletized waste.

b. Containers shall be counted, weighed, and documented against the TO by the Contractor prior to removal. Although most containerized CLINs are priced by the container size (CLIN

Suffixes C1 through C6), weights must still be documented for other purposes such as manifesting and Generator reporting. The Contractor shall provide portable scales, which may be mounted to the truck or trailer, for weighing of items, and must first demonstrate reasonable weight accuracy to the Government representative. The use of commercial scales is not authorized for containerized items. Only materials being removed by the Contractor will be weighed, including the containers, pallets, and dunnage.

c. Drums larger than 55 gallons (e.g., 95-gal) are to be used only for overpacking smaller drums when the smaller drum(s) are leaking or have the potential to leak. Generators shall be required to pay the Contractor based on the size of the overpack drum and not on the size of the inner, overpacked drum(s).

d. “CYB” (CLIN Suffix “C6”) refers to Cubic Yard Boxes, Cubic Yard Bags or Super Sacks, Gaylord Boxes, and Military Tri-Wall Boxes.

e. “Pallet” (CLIN Suffix “C6”) refers to a flat wooden, plastic or metal transport structure not more than 48”L x 48”W that supports goods in a stable manner while being lifted by a forklift, pallet jack, front loader, or other lifting device. Skids may be used in lieu of pallets when well suited to support the cargo and are accessible to movement via typical material handling equipment. Containers/items placed on a pallet are often secured with dunnage, i.e., banding straps, stretch or shrink wrap for stability in movement. The sum weight of the dunnage, pallet, and palletized waste cargo will collectively comprise the weight of the waste, and shall not exceed a weight of 2,500 pounds and/or a height of 72” unless otherwise authorized by the

Contractor.

f. The cost to the Generator for a CYB and Pallet are the same when the CLIN Suffix C6 is used and packaged IAW current DOT shipping requirements. However, this does not imply that both packaging methods are always appropriate for wastes assigned a CLIN Suffix of C6. Safety and DOT shipping regulations should always take precedence.

g. Containers of the same Base CLIN and no larger than 5 gallons in size, may be palletized or placed in a CYB in order to assign the CLIN Suffix C6. Containers larger than 5 gallons in size will not be placed in a CYB for purposes of consolidating them into a single container.

Containers of all sizes may be placed on pallets and skids for ease of storage and movement, but containers larger than 5 gallons, other than consumer commodities in their original packaging which may be larger than 5 gallons in size, will have the quantity and CLIN assigned as appropriate to each container on the pallet.

h. Most containerized wastes are assigned a CLIN Suffix of C1, C2, C3, C4, C5, or C6.

These CLIN Suffixes correspond to a range of different container…