Sources Sought_Toner Update.pdf

SP3300‐26‐SS‐5004

DLA Distribution – Sources Sought

UPDATE NOTE: The deadline for responses is hereby extended to: June 9, 2026, 12:00 p.m. EST

THIS IS A SOURCES SOUGHT ANNOUNCEMENT ONLY AND DOES NOT CONSTITUTE A

COMMITMENT, IMPLIED OR OTHERWISE, THAT THE DEFENSE LOGISTICS AGENCY (DLA)

DISTRIBUTION WILL TAKE PROCUREMENT ACTION IN THIS MATTER. FURTHER, DLA

DISTRIBUTION WILL NOT BE RESPONSIBLE FOR ANY COST INCURRED IN FURNISHING

THE INFORMATION REQUESTED. THIS ANNOUNCEMENT IS FOR FORMAL MARKET

RESEARCH ONLY AND SHOULD NOT BE CONSIDERED A REQUEST FOR PROPOSAL.

DLA Distribution J7 is issuing this Sources Sought (SS) announcement for planning purposes only.

DLA Distribution is planning to establish a Single award, Fixed Price (FP) Indefinite Delivery Indefinite Quantity (IDIQ) Contract for a five (5) year ordering period, with Firm Fixed Price (FFP) delivery orders, to provide the supply of a for the following items: Toner Cartridges for various brands of printers, of various sizes, colors, and yields for DLA Distribution. In order to determine if any Non- Refurbished, Non-OEM products will meet the Government’s needs.

Brands: Konica Minolta, Kyocera, Hewlett Packard, Lexmark, Xerox, and Ricoh

See Attachment 1 – Schedule of Supplies Toner, for details on part numbers and salient characteristics of the 79 CLINs.

This does not constitute a finalized draft for use in preparing a response to any forthcoming solicitation. This provides an idea of the scope and magnitude of the requirement. The purpose of this SS/RFI is to solicit industry's assistance and best practices and identify firms and businesses interested in, and capable of, providing toner cartridges to DLA. Responses to this notice will be considered in determining the best approach for any potential future acquisition.

Background Information:

The DLA Distribution J7 Acquisition Management Office is conducting market research to determine the extent of businesses capable of suppling Non-Refurbished, Non-OEM printer toner cartridges that will function properly and effectively in various brand named printers.

Previous requirements for printer toner cartridges have been solicited as Brand Name Only. DLA is seeking information to determine if Non-Refurbished, Non-OEM printer toner cartridges will be able to meet the Government’s needs. Any follow-on procurement strategy will be based on the results of the information provided from Offerors and available funding.

Scope of Requirement:

The Contractor will be responsible for providing various Non-Refurbished Toner Cartridges to work in various brands of printers, of various sizes, colors, and yields for DLA Distribution. This effort will be for anticipation of a Single award, Fixed Price (FP) Indefinite Delivery Indefinite Quantity (IDIQ) Contract for a five (5) year ordering period, with Firm Fixed Price (FFP) delivery orders.

Instructions to Interested Parties:

Interested parties are requested to provide a Capabilities Statement and Relevant Experience, as well as Technical Sheets that demonstrate the Non-Refurbished, Non-OEM cartridges are able of meeting the Governments needs with the same quality, functional capabilities and yield counts as the brand name cartridges. The anticipated North American Industrial Classification System (NACIS) code for this acquisition is 325992. Additionally, the Government welcomes any other relevant input for consideration.

In order for DLA to properly gauge available capabilities, interested concerns must provide:

a) A capabilities statement (limited to 10 pages in length, singled-spaced, 12 point font minimum) demonstrating the ability to perform the efforts above. This statement should specifically describe your firm's ability to provide adequate toners to perform the requirements above.

b) Relevant Experience (limited to 5 pages) within the last five (5) years, including contract numbers, indication of whether a prime or subcontractor, contract value, contract type and pricing structure, Government/Agency point of contact and current telephone number, and a brief description of how the contract referenced is relevant to the scope of work described above.

c) Technical data sheets demonstrating that the suggested Non-OEM, Non-Refurbished Printer Toner Cartridges (and the CLIN Number associated with each Non-Refurbished, Non-OEM toner cartridge) will fit the printer listed for use, be of the correct color, be Non-Refurbished, and have the same if not better yields counts.

1. Interested parties responding to this notice should provide the following:

a. The primary Point of Contact to discuss the Capabilities Statement, inclusive of the

POC’s name, phone number and e- mail address

b. Whether the Party is, or is not, a small business concern, and if a small business concern, also possesses one of the following socioeconomic designations: Service- Disabled Veteran Owned Small Business, HUBZone, or Women-Owned Small Business as defined in FAR 52.219-1 for NAICS Code 541511, or is a foreign entity.

c. Cage Code

d. Technical Data Sheets

2. This is a Sources Sought/Request for Information Announcement to be used for preliminary planning purposes. No proposals are being requested or accepted with this announcement. THIS

IS NOT A SOLICITATION FOR PROPOSALS AND NO CONTRACT SHALL BE

AWARDED FROM THIS REQUEST. This SS/RFI does not commit the Government to contract for the identified supplies and does not commit the Government to set aside this acquisition for a small business concern. If a solicitation is released, it will be synopsized on the Contract Opportunities page on the SAM.gov website at http://www.sam.gov/. It is the responsibility of potential offerors to monitor this site for additional information pertaining to a future procurement. The information provided in this SS/RFI is subject to change and is not binding on the Government. Any information submitted in response to this SS/RFI is voluntary. The release of this SS/RFI should not be construed as a commitment or as authorization to incur cost for which reimbursement would be required or sought. Respondents are advised that DLA Distribution will not pay for any information or administrative cost incurred in responding to this SS/RFI. In addition, the Government will not entertain any requests to meet individually with a Supply provider regarding the content of this SS/RFI, and will not respond to any electronic or telephonic inquiries for this purpose.

http://www.sam.gov/

All sources capable of providing these supplies are encouraged to respond to this SOURCES SOUGHT announcement via email by submitting their responses to Michael H. Minto, Contract Specialist via email at Michael.Minto@dla.mil by June 9, 2026, 12:00 p.m. EST. Email responses should be sent in PDF or MS Word format and reference “Toner Requirements Sources Sought SP3300-26-SS-5004” in the subject of your e-mail. Do not include or attach brochures in addition to your response. Please be advised that any responses exceeding the government’s email size of 15 MB may be returned undelivered and may require two or more separate email submissions in order to successfully submit all attachments. Paper media will not be received.

mailto:Michael.Minto@dla.mil

Instructions to Interested Parties: