Amendment 0001 for CSS SP330026Q5005.pdf

SP3300

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

CODE

(X)

SP3300-26-Q-5005

9B. DATED (SEE ITEM 11)

Jul 2, 2026

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

2. AMENDMENT/MODIFICAITON NO.

PAGE OF PAGES

1 4

5. PROJECT NO. (If applicble)

6. ISSUED BY CODE

DLA DISTRIBUTION

J7-AB, BLDG 430 Mifflin Ave

NEW CUMBERLAND, PA 17070-5001

7. ADMINISTERED BY (If other than Item 6) CODE

POC: MICHAEL MINTO

PHONE: 717-770-6145

FAX: 717-770-5689

MICHAEL.MINTO@dla.mil

MHM

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code) 9A. AMENDMENT OF SOLICIATION NO.

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a)By completing items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPIRATION DATA (If required)

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc. ) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION ( Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

SEE PAGE 2

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED 16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

16C. DATE SIGNED

(Signature of person authorized to sign)

NSN 7540-01-152-8070

Previous edition unusable

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243 mailto:MICHAEL.MINTO@dla.mil

CUI

Source Selection Information – See FAR 2.101 and 3.104

SP3300-26-Q-5005

AMD 0001

I. The purpose of this amendment is to provide answers to vendor questions in reference to this solicitation.

II. The following Vendor question is hereby answered.

Question 1: In regard to the notice id referenced in the subject line above, please advise if you can provide list for HP “toners / inks”. We are HP authorized and could absolutely supply.

Answer 1: See Attachment 1 – Schedule of Supplies, Printer Model Numbers and Toner Cart Part numbers provided.

Question 2: Requesting the serial numbers for the printers in order to provide an accurate quotation.

Answer 2: We are unable to provide the specific serial number for every printer used throughout DLA. The Model Number for each printer and part number for each Toner Cartridge is listed on the Attachment 1 – Schedule of Supplies.

Question 3: Please confirm whether offerors may propose different unit prices for each ordering period in Attachment 01, and whether those prices will remain fixed for the applicable ordering period after award.

Answer 3: Vendors may propose different unit prices for each ordering period and these prices MUST be firm fixed prices.

Question 4: Please confirm whether the resulting IDIQ contract will include any economic price adjustment or other mechanism that would allow unit prices to be revised during the five-year ordering period.

Answer 4: Economic Price Adjustment is NOT included in this effort.

Question 5: As a small business organization can we participate in this solicitation?

Answer 5: This CSS is being solicited as 100% Small Business Set Aside. The North American Industry Classification System (NAICS) code for this project is 325992 and the size standard is 1500 employees.

Question 6: For resellers/distributors, is the reseller statement included in Section Twelve sufficient, or does DLA require an OEM Manufacturer Authorization Letter or other documentation demonstrating authorization at the time of quotation submission?

Answer 6: The reseller statement included in Section Twelve is sufficient, Question 7: Is descriptive literature required for every individual CLIN listed in Attachment 01, or is manufacturer product literature covering the offered product families acceptable?

Answer 7: The Vendor must prove that they are providing us with brand name Toner, Mfg. product literature sheets covering all brands that are listed on the SOS.

Question 8: The solicitation states that quotation files should include CUI and Source Selection Sensitive markings "if applicable." Should contractor-generated quotation files be marked as CUI? If so, would you please provide the required CUI Designation Indicator information (Controlled By, CUI Category, Dissemination Controls, and Point of Contact)?

Answer 8: See Below

File Types other than Excel

a. Header on all pages:

i. 1st Line of Header, centered: “CUI”

ii. 2nd Line of Header, centered: “Source Selection Information - See FAR 2.101 and 3.104”

b. 1st page, bottom right corner, right justified (above footer):

Controlled by: Quoter’s Name CUI Category: SSEL Distribution/Dissemination Controls: Fed Only POC: To be completed by Quoter

c. Footer (centered at very bottom) on all pages stating “CUI”

Excel Files

a. Include “CUI” in the header/footer to ensure it displays on all pages.

b. Include the CUI Designation Indicator Block at the top of the excel spreadsheet, not in the header, so it only appears on the first page Controlled by: Quoter’s Name CUI Category: SSEL Distribution/Dissemination Controls: Fed Only POC: To be completed by Quoter

c. Footer (centered at very bottom) on all pages stating “CUI”

Question 9: Is a completed and signed SF-1449 required as part of the quotation package, or will the three quotation files identified in Section Twelve satisfy the submission requirements?

Answer 9: The three quotation files identified in Section Twelve will satisfy the submission requirements. If selected for award an SF1449 will be provided for signature.

Question 10: Is supply chain traceability documentation required to be submitted with the quotation, or is this documentation only required upon Government request after award?

Answer 10: This information is not required for the quote. Vendor must provide information showing they are aware of the Delivery Order and invoicing in Wide Area Work Flow processes.

Question 11: If offering products from multiple OEM manufacturers (HP, Lexmark, Xerox, Kyocera, Ricoh, Konica Minolta, etc.), is separate authorization required for each manufacturer?

Answer 11: No, separate manufacture authorizations are required. Just the confirmation that the vendor will be providing us with OME Toners as ordered.

Question 12: Please confirm that the required delivery schedule is thirty (30) calendar days after receipt of each delivery order and that the twenty-one (21) day delivery language represents the Government's desired objective rather than a mandatory requirement?

Answer 12: The days above are correct.

Question 13: Must vendors provide pricing for all CLINs listed in Attachment 01 for all five ordering periods in order for the quotation to be considered responsive?

Answer 13: Yes, vendors must provide pricing for all CLINs listed in Attachment 01 for all five ordering periods in order for the quotation to be considered responsive.

Question 14: Some of the toner part numbers in the solicitation are not OEM (branded), example:

CLIN 0020 - Xerox part 106R03582 CLIN 0023 - Xerox P/N 106R03585 CLIN 0038 - Lexmark part number 56F0UA0 CLIN 0039 - Lexmark Part # 56F000G black (LX 748011).

CLIN 0064 - Konica Minolta Part Number TN328BK (TN328K) CLIN 0065 - Konica Minolta Part Number TN328C CLIN 0066 - Konica Minolta Part Number TN328Y CLIN 0067 - Konica Minolta Part Number TN328M Would you accept to receive the bid including generic brand toner?

Answer 14: Part Numbers are correct on Attachment 1 – Schedule of Supplies

Question 15: Many of the items requested are listed with their respective manufacturers as Non-TAA Compliant.

Will this be an open market quote/opportunity?

Answer 15: Quote TAA Compliant OEM approved equivalent.

Question 16: If the manufacturer makes a TAA Compliant version of the requested cartridge, are we able to quote the TAA Compliant, OEM equivalent?

Answer 16: Yes, TAA Compliant OEM approved equivalent.

Question 17: CLINs 0049 & 0062 reference the same brand name part number, 56F0Z00. Will one of these CLINs be removed from consideration?

Answer 17: Part Number for CLIN 0049 has been updated. See Attachment 1 – Schedule of Supplies – Version 2.

Question 18: Will DLA accept Brand New OEM equivalent TAA toner cartridges, as long as the specifications are identical to what is listed in the RFQ?

Answer 18: Yes

Question 19: Will DLA provide FOB Destination MIL-STD-129R labels for shipments via the WMS application (previously the Vendor Shipment Module - VSM)?

Answer 19: No, this is the vendors responsibility.

III. Attachment 1 – Schedule of Supplies – Version 2 is hereby attached.

IV. The quote due by date is NOT extended and remains, Aug 07, 2026 at 1PM EST.

V. The time to submit questions has expired and is not extended.

VI. All other Terms and Conditions remain unchanged.