Tab 11 - CSS SP330025Q0094.pdf

SP3300-25-Q-0094

NOTICE TO OFFERORS

1. Issuing Office:

DLA Distribution Acquisition Operations (J7) 430 Mifflin Avenue, Suite 3102A New Cumberland, PA 17070-5008

2. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in the

Federal Acquisition Regulations (FAR) Subpart 12.6 – Streamlined Procedures for Evaluation and Solicitation for Commercial Items in conjunction with FAR Subpart 13 Simplified Procedures for Commercial Items. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This is a Request for Quote (RFQ) and the RFQ number is SP330025Q0094.

3. This notice incorporates provisions and clauses in effect under:

REGULATION IDENTIFICATION ISSUE DATE

Federal Acquisition Circular (FAC) 2025-03 03 January

Defense Federal Acquisition Regulation Supplement (DFARS) Publication Notice (DPN)

20250117 17 January

Defense Logistics Acquisition Directive (DLAD) Current to Revision 5 through Procurement Letter (PROCLTR)

2025-05 04 November

The complete text of any of the clauses and provisions are available electronically from the following sites:

FAR - https://www.ecfr.gov/current/title-48/chapter-1 DFARS - https://www.acq.osd.mil/dpap/dars/dfarspgi/current/ DLAD - https://www.dla.mil/HQ/Acquisition/Policy-and-Directives/

This Request for Quotation (RFQ) is being issued to establish a Firm Fixed Price purchase order with Time and Material (T&M) CLINs for Vertical Lift Module (VLM) Maintenance at DLA Distribution Corpus Christi, TX.

The Government intends to award one (1) contract as a result of this RFQ and will be issued on a Standard Form (SF) 1449. This acquisition is not a Defense Priorities and Allocations System (DPAS) rated procurement.

4. This RFQ is being solicited as Full and Open Competition. The North American Industry Classification System (NAICS) code for this project is 811310 and the size standard is $12.5 million. The Product or Service Code (PSC) for this acquisition is J039.

5. WAGE DETERMINATION: This requirement is subject to the Service Contract Act. The following wage determinations are applicable: Service Contract Act Wage Determination No. 2015-5225 Revision 26 last revised December 23, 2024.

6. PERIOD OF PERFORMANCE:

Base Year: April 1, 2025 – March 31, 2026 Option Year 1: April 1, 2026 – March 31, 2027 Option Year 2: April 1, 2027 – March 31, 2028 Option Year 3: April 1, 2028 – March 31, 2029 Option Year 4: April 1, 2029 – March 31, 2030

7. PLACE OF PERFORMANCE: DLA Distribution Corpus Christi, TX

8. PROOF OF DELIVERY: Acceptable Proof of Delivery documents include: Shipping Documentation;

Materials Inspection and Receiving Report (DD250), Bill of Lading, Packing List, Tracking/Delivery https://www.ecfr.gov/current/title-48/chapter-1 https://www.acq.osd.mil/dpap/dars/dfarspgi/current/ https://www.dla.mil/HQ/Acquisition/Policy-and-Directives/

Confirmation or Invoice. To ensure prompt payment to your company, the Proof of Deliveries must include the following:

• CONTRACT NUMBER or ORIGINAL DOCUMENT NUMBER

• DELIVERY ORDER NUMBER (as applicable)

• CLIN /MATERIAL NUMBER

• SPECIFIC QUANTITY SHIPPED IN REFERENCE TO QUANTITY ORDERED

• PRINTED NAME AND WRITTEN SIGNATURE OF A GOVERNMENT EMPLOYEE

9. SYSTEM FOR AWARD MANAGEMENT (SAM): A prospective awardee shall be registered in the System for Award management (SAM) database by the quotation submission date, during performance and through final payment of any contract resulting from this solicitation. Offerors may obtain information on registration and annual confirmation requirements via the SAM website at http://www.sam.gov. Contractor shall type company name, address, and CAGE code exactly as it appears in the DoD System for Award Management (SAM) Database.

Company Name:

Company Address:

Telephone:

Cage code:

Point of Contact:

Email:

10. INVOICING AND PAYMENT: Invoicing and Payment will be made via Wide Area Work Flow. See DFARS Clause 252.232-7006.

11. MARK CONTRACT NUMBER ON ALL CORRESPONDENCE: Contractor must mark the contract or purchase order number on all paperwork and shipments. The order number must appear on the exterior of the shipment. Failure to follow these instructions will hold up payment to you and could result in the return of merchandise at your expense.

12. Questions regarding this solicitation shall be submitted by electronic mail to the Acquisition Specialist, via email

Deborah Johnson at Deborah. johnson@dla.mil Subject: SP330025Q0094 RFQ Question. Question(s) must be received by 1:00 PM EST on 19 February 2025. Answers to questions will be posted to the SAM.GOV website via an amendment to the solicitation.

13. The Government is not soliciting for the “same old way” of doing business. The Government encourages proposals that will achieve savings through innovative processes. Furthermore, DLA Distribution personnel are working to eliminate unnecessary requirements and negotiating for a reduction in supplies/material prices.

Therefore, your assistance is requested in reducing prices and improving our buying process.

14. ORGANIZATIONAL CONFLICT OF INTEREST: The contractor shall be ineligible from participation as a contractor, subcontractor, or consultant in any procurement arising or resulting from any of the services provided to DLA on this contract. This restriction includes providing services to any potential bidders on such procurements. The contractor shall not incorporate its product or services in any Performance Work Statement or specification unless directed to do so in writing by the Contracting Officer.

If the contractor, in the performance of this contract, obtains access to information such as plans, policies, reports, studies, financial data, internal data, or any other non-public information or information by the Privacy Act, the contractor agrees not to release such information without prior written approval from the Contracting Officer. The use of such information for personal gain is prohibited.

In addition, the contractor agrees that to the extent it receives or is given access to proprietary data, or other confidential or privileged technical, business, or financial information under this contract, it shall treat such information in accordance with any restrictions imposed on such information.

http://www.sam.gov/ mailto:Allexas.Kirchgessner@dla.mil

SCHEDULE OF SUPPLIES/SERVICES

Attachment 01 – Schedule of Services

FAR 52.212-3 Offeror Representations and Certifications – Commercial Products and Commercial Services

(MAY 2022)

Offerors must complete Representations and Certifications at 52.212-3 in the System for Award Management prior to submission or provide a completed copy with quote submission.

THE FOLLOWING CLAUSES ARE INCORPORATED BY REFERENCE

FAR 52.212-4 Contract Terms and Conditions – Commercial Products and Commercial Services The clause at FAR 52.212-4 and the following addenda are applicable to this acquisition.

ADDENDA TO 52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services (NOV 2023) Alternate I (NOV 2021):

52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards

52.204-13 System for Award Management Maintenance

52.204-18 Commercial and Government Entity Code Maintenance

52.204-19 Incorporation by Reference of Representations and Certifications

52.204-21 Basic Safeguarding of Covered Contractor Information Systems

52.223-6 Drug-Free Workplace

52.232-1 Payments

52.232-8 Discounts for Prompt Payment

52.232-11 Extras

52.232-23 Assignment of Claims

52.232-39 Unenforceability of Unauthorized Obligations

52.233-1 Disputes

52.247-34 F.O.B. Destination

252.203-7000 Requirements Relating to Compensation of Former DoD Officials

252.203-7002 Requirement to Inform Employees of Whistleblower Rights

252.203-7005 Representation Relating to Compensation of Former DoD Officials

252.204-7003 Control of Government Personnel Work Product

252.204-7008 Compliance with Safeguarding Covered Defense Information Controls

252.204-7009 Limitations on the Use or Disclosure of Third Party Contractor Reported Cyber Incident Information

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services

252.204-7024 Notice on the use of the Supplier Performance Risk System

252.223-7008 Prohibition of Hexavalent Chromium

252.223-7009 Prohibition of Procurement of Fluorinated Aqueous Film-Forming Foam Fire-Fighting Agent for Use on Military Installations

252.225-7012 Preference for Certain Domestic Commodities

252.225-7048 Export Controlled Items

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports

252.232-7010 Levies on Contract Payments

252.232-7017 Accelerating Payments to Small Business Subcontractors – Prohibition on Fees and Consideration

252.243-7001 Pricing of Contract Modifications

252.244-7000 Subcontracts for Commercial Items

252.247-7023 Transportation of Supplies by Sea

THE FOLLOWING CLAUSES ARE INCORPORATED BY FULL TEXT:

52.212-5 Contract Terms and Conditions Required to Implement Statutes Executive Orders –Commercial Items (MAY 2024) The clause at FAR 52.212-5 and the following addenda are applicable to this acquisition.

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards (JUN

2020) (Pub. L. 109-282) ( 31 U.S.C. 6101 note).

52.209-6 Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (NOV 2021) (31 U.S.C. 6101 note)

52.219-4 Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Oct 2022)

52.219-28 Post Award Small Business Program Representation (SEP 2021) (15 U.S.C. 632(a)(2)).

52.222-3 Convict Labor (Jun 2003) (E.O.11755)

52.222-19 Child Labor-Cooperation with Authorities and Remedies (JAN 2022)

52.222-21 Prohibition of Segregated Facilities (Apr 2015).

52.222-26 Equal Opportunity (Sep 2016) (E.O. 11246).

52.222-36 Equal Opportunity for Workers with Disabilities (Jun 2020) (29 U.S.C. 793) http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title31-section6101&num=0&edition=prelim

52.222-50 Combating Trafficking in Persons (NOV 2021) (22 U.S.C. chapter 78 and E.O. 13627)

52.225-13 Restrictions on Certain Foreign Purchases (FEB 2021) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

52.226-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (May 2024)

52.232-33 Payment by Electronic Funds Transfer--System for Award Management (Oct 2018) (31 U.S.C. 3332).

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

FAR 52.252-2 Clauses Incorporated By Reference (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

FAR - https://www.acquisition.gov/browsefar

DFARS - https://www.acq.osd.mil/dpap/dars/dfarspgi/current

DLAD - http://www.dla.mil/HQ/Acquisition/Offers/DLAD.aspx

(End of Clause)

FAR 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) FAR

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 Days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 Days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 Years.

(End of clause)

52.222-41 Service Contract Labor Standards (Aug 2018) ( 41 U.S.C. chapter67).

52.222-42 Statement of Equivalent Rates for Federal Hires (May 2014) ( 29 U.S.C. 206 and 41 U.S.C. chapter 67).

52.222-43 Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts) (Aug 2018) ( 29 U.S.C. 206 and 41 U.S.C.

chapter 67).

52.222-55 Minimum Wages for Contractor Workers Under Executive Order 14026 (Jan 2022).

52.222-62 Paid Sick Leave Under Executive Order 13706 (Jan 2022) (E.O. 13706).

https://www.acquisition.gov/browsefar https://www.acq.osd.mil/dpap/dars/dfarspgi/current http://www.dla.mil/HQ/Acquisition/Offers/DLAD.aspx

FAR 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999) FAR

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 Days.

(End of clause)

DLAD Procurement Note L06 Agency Protests (DEC 2016)

Interested parties may file an agency level protest with the contracting officer or may request an independent review by the chief of the contracting office (CCO). Independent review by the CCO is an alternative to consideration by the contracting officer and is not available as an appellate review of a contracting officer decision on a protest previously filed with the contracting officer. Absent a clear indication of the intent to file an agency level protest with the CCO for independent review, protests will be presumed to be protests to the contracting officer.

(End of Procurement Note)

DFARS 252.232-7006 Wide Area WorkFlow Payment Instructions (Dec 2018)

(a) Definitions. As used in this clause— “Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer. INVOICE

(Contracting Officer: Insert applicable invoice and receiving report document type(s) for fixed price line items that require shipment of a deliverable.)

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer. 2 IN 1 INVOICE (Contracting Officer: Insert either “Invoice 2in1” or the applicable invoice and receiving report document type(s) for fixed price line items for services.)

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial item financing, submit a commercial item financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF “combo” document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC SL4701

Issue By DoDAAC SP3300

Admin DoDAAC SP3300

Inspect By DoDAAC Not Applicable

Ship To Code Not Applicable

Ship From Code Not Applicable

Mark For Code Not Applicable

Service Approver (DoDAAC) SB3214

Service Acceptor (DoDAAC) SB3214

Accept at Other DoDAAC Not Applicable

LPO DoDAAC Not Applicable

DCAA Auditor DoDAAC Not Applicable

Other DoDAAC(s) Not Applicable

(*Contracting Officer: Insert applicable DoDAAC information. If multiple ship to/acceptance locations apply, insert “See Schedule” or “Not applicable.”) (**Contracting Officer: If the contract provides for progress payments or performance-based payments, insert the DoDAAC for the contract administration office assigned the functions under FAR 42.302(a)(13).)

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact. Not Applicable (Contracting Officer: Insert applicable information or “Not applicable.”)

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

ATTACHMENTS

Attachment 01 – Schedule of Services Attachment 02 – Performance Work Statement Attachment 03 – DDCT VLM Equipment List Attachment 04- Maintenance Task List Attachment 05 – Wage Determination

SOLICITATION PROVISIONS

THE FOLLOWING PROVISIONS ARE INCORPORATED BY REFERENCE:

FAR 52.203-18 Prohibition on contracting with entities that require certain internal confidentiality agreements or statements representation

FAR 52.204-7 System for Award Management

FAR 52.204-16 Commercial and Government Entity Code Reporting

FAR 52.204-17 Ownership or Control of Offeror

FAR 52.204-20 Predecessor of Offeror

FAR 52.204-26 Covered telecommunications Equipment or Services—Representation

FAR 52.209-2 Prohibition on contracting with inverted domestic corporations—representation

FAR 52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law

FAR 52.212-3 (Alt 1)

Offeror Representations and Certifications—Commercial Items--Alternate I

FAR 52.219-1 (Alt 1)

Small Business Program Representations--Alternate I

FAR 52.222-22 Previous contracts and compliance reports

FAR 52.222-25 Affirmative action compliance

FAR 52.225-25 Prohibition on contracting with entities engaging in certain activities or transactions relating to Iran—representation and certifications

DFARS 252.203-7005 Representation relating to compensation of former DOD officials

DFARS 252.204-7003 Control of Government Personnel Work Product

DFARS 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls

DFARS 252.204-7016 Covered Defense Telecommunications Equipment or Services—Representation.

DFARS 252.204-7017 Prohibition on Acquisition of Covered Defense Telecommunications Equipment or

Services—Representation

DFARS 252.215-7007 Notice of Intent to Resolicit

DFARS 252.204-7008 Compliance with safeguarding covered defense information controls

DFARS 252.247-7022 Representation of Extent of Transportation by Sea

THE FOLLOWING PROVISIONS ARE INCORPORATED BY FULL TEXT:

FAR 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (NOV 2021)

(a) Definitions. As used in this provision--Covered telecommunications equipment or services, Critical technology, and Substantial or essential component have the meanings provided in clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Prohibition. Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. Contractors are not prohibited from providing--

(1) A service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(2) Telecommunications equipment that cannot route or redirect user data traffic or permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(c) Representation. The Offeror represents that-- It [ ] will, [ ] will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation.

(d) Disclosures. If the Offeror has responded affirmatively to the representation in paragraph (c) of this provision, the Offeror shall provide the following information as part of the offer--

(1) All covered telecommunications equipment and services offered (include brand; model number, such as original equipment manufacturer (OEM) number, manufacturer part number, or wholesaler number; and item description, as applicable);

(2) Explanation of the proposed use of covered telecommunications equipment and services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b) of this provision;

(3) For services, the entity providing the covered telecommunications services (include entity name, unique entity identifier, and Commercial and Government Entity (CAGE) code, if known); and

(4) For equipment, the entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known).

(End of Provision)

FAR 52.216-1 Type of Contract (APR 1984) The Government contemplates award of a single Firm Fixed-Priced (FFP) with Time and Material CLINS resulting from this solicitation.

(End of Provision)

FAR 52.233-2 Service of Protest (SEP 2006)

(a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from

DLA DISTRIBUTION

ACQUISTION OPERATIONS (J7)

ATTN: ERIK SMITH

CONTRACTING OFFICER

430 MIFFLIN AVE, SUITE 3102A

NEW CUMBERLAND, PA 17070-5008.

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

FAR 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

FAR - https://www.acquisition.gov/browsefar

DFARS - https://www.acq.osd.mil/dpap/dars/dfarspgi/current

DLAD - http://www.dla.mil/HQ/Acquisition/Offers/DLAD.aspx

DLAD 5452.233-9001 Disputes – Agreement to Use Alternative Dispute Resolution (ADR) (JUN 2020)

(a) The parties agree to negotiate with each other to try to resolve any disputes that may arise. If unassisted negotiations are unsuccessful, the parties will use alternative dispute resolution (ADR) techniques to try to resolve the dispute. Litigation will only be considered as a last resort when ADR is unsuccessful or has been documented by the party rejecting ADR to be inappropriate for resolving the dispute.

(b) Before either party determines ADR inappropriate, that party must discuss the use of ADR with the other party.

The documentation rejecting ADR must be signed by an official authorized to bind the contractor (see FAR 52.233- 1), or, for the Agency, by the contracting officer, and approved at a level above the contracting officer after consultation with the ADR Specialist and legal counsel. Contractor personnel are also encouraged to include the ADR Specialist in their discussions with the contracting officer before determining ADR to be inappropriate.

(c) If you wish to opt out of this clause, check here [ ]. Alternate wording may be negotiated with the contracting officer.

https://www.acquisition.gov/browsefar https://www.acq.osd.mil/dpap/dars/dfarspgi/current http://www.dla.mil/HQ/Acquisition/Offers/DLAD.aspx

SECTION 1 INSTRUCTIONS TO OFFERORS

FAR 52.212-1 Instructions to Offerors -- Commercial Items. (Sep 2021)

Reference paragraph (c) under referenced provision FAR 52.212-1. This paragraph is tailored to read as follows:

(c) Period of acceptance of offers. The offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers.

The following two (2) paragraphs under referenced provision 52.212-1 are hereby deleted:

(e) Multiple offers

(h) Multiple awards

1.0 QUOTE PREPARATION AND SUBMISSION INSTRUCTIONS

1. All quotes must be received electronically via email at Deborah.L.Johnson@dla.mil BY 10:00am EST on March 14, 2025. Facsimile and hard copy submissions of quotes will not be accepted. Failure to submit your response by this date and time may result in non-consideration of your quote.

2 Quotes shall include all required documentation as listed below. Submission of a quote that does not contain all items requested below may result in elimination from consideration for award. The quoter is expected to completely examine and analyze all aspects of the Technical Capability, Past Performance, and Price areas to be addressed, and to include information in the quote which will enable the evaluators to determine the quoter’s understanding of the requirements in each of the above areas.

3 All Contractor personnel certifications and other documents containing Personally Identifiable Information (PII) shall be marked CUI and “Personally Identifiable Information (PII) Safeguard IAW DoD Privacy Program and Privacy Act of 1974”.

4 Quotes shall include all required documentation as listed below. Submission of a quote that does not contain all items requested below may result in elimination from consideration for award.

5 Quotes must have the following Controlled Unclassified Information (CUI) and Source Selection Sensitive references marked/incorporated into the appropriate pages on each quote file:

File Types other than Excel

a. Header on all pages:

st Line of Header, centered: “CUI” nd

Line of Header, centered: “Source Selection Information - See FAR 2.101 and 3.104”

b. 1 st page, bottom right corner, right justified (above footer):

“Controlled by:

Controlled by:

CUI Category:

Distribution/Dissemination Controls:

POC:

c. Footer (centered at very bottom) on all pages stating “CUI”

Excel Files

d. Include “CUI” in the header/footer to ensure it displays on all pages

Include the CUI Designation Indicator Block at the top of the excel spreadsheet, not in the header, so it only appears on the first page

Controlled by:

CUI Category:

Distribution/Dissemination Controls:

POC:

6. Organization/Number of Copies/Page Limits. The quoter shall prepare the quote as set forth in the table below.

The titles and contents and number of copies required for each file are defined in this table and the quoter shall submit the quote in the English language. Quotes shall be submitted as THREE (3) separate electronic files (e-files) as follows:

E-FILE TITLE

I TECHNICAL CAPABILITY

II PAST PERFORMANCE

III PRICING

2.0 FILE I – Technical Capability

1 File I - include the following:

A. The Quoter must provide a copy of a current Modula certification.

3.0 FILE II – Past Performance

1 File II - shall include the following:

a. A description of quoter’s background, knowledge and experience related to the performance of the preventive and corrective maintenance support services for the Modula VLM equipment that DLA Distribution owns. Please see Equipment List Attachment to identify types of this equipment. Of particular emphasis is performance that was executed in accordance with the same or similar scope, magnitude, and complexity that is described in the PWS. Past performance information is used in determining the level of confidence the Government has for successful performance based upon the Vendor’s actions under previously awarded, relevant contracts.

b. The vendor may submit three (3) recent (within 3 years of solicitation issuance) and relevant (like size, scope, magnitude, and complexity) past performance references that include a point of contact, value of the contract, and summary of the effort.

c. In the case of a vendor without a record of recent and relevant past performance, or for whom information on past performance is not available, or so sparse that no meaningful past performance rating can be reasonably assigned, the quoter may not be evaluated favorably or unfavorably on past performance.

Therefore, the quoter shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” shall be considered “acceptable”. Should the Government discover adverse past performance information to which the Quoter had not had a prior opportunity to respond, the Contracting Officer will conduct communications if deemed appropriate.

d. The Government may utilize the Federal Contractor Performance Assessment Reporting System (CPARS) application, Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), Supplier Performance Risk System (SPRS), or other databases; interviews with Program Managers, Contracting Officers, Contracting Officer’s Representatives (CORs) or other pertinent officials; responses received from the Past Performance Questionnaire; and the Defense Contract Management Agency (DCMA).

4.0 FILE III – Price Quote

4.1 File III price quotations may be submitted in contractor format and shall include:

a. Signed and dated quote/cover letter with the following information: Solicitation Number, Company name, address, Contractor point of contact, telephone number, e-mail address, Contractor DUNS Number, and the assigned Commercial and Government Entity (CAGE) Code from System for Award Management (SAM).

c. Signed acknowledgements of amendments (applicable only if any amendments are issued against this solicitation.)

c. Completed certifications and representations located at FAR 52.212-3 of the RFQ or quoter statement indicating that said certifications and representations are current and located in the System for Award Management (SAM) database at http://www.sam.gov.

Note: A completed Schedule of Services/Supplies for base year and four (4) option years in EXCEL file Workbook format must be submitted. Prices must be rounded to two decimal points. One copy of the completed Schedule of Services/Supplies for base year and four (4) option years in EXCEL file Workbook format is provided with this RFQ. The EXCEL Workbook contains three (3) worksheets, one for each year of period of performance. EXCEL spreadsheets contain formulas for calculating the total price per CLIN for CLINs X001 and X002. Quoter is to complete the Unit Price column for each contract year.

End – Instructions to Offerors

SECTION 2 EVALUATION FACTORS

5.0 ADDENDA TO FAR 52.212-2 EVALUATION – COMMERCIAL ITEMS (OCT 2014)

1 The Government intends to award one (1) contract resulting from this solicitation to the responsive, responsible quoter whose quote, conforming to this solicitation, will be the most advantageous to the Government, price and other factors considered using the Lowest Technically Acceptable Price process, with the lowest overall price for ALL CLINs. To be considered for the award, a quote must be provided for all CLINS. Award will be made on all or none basis. Technical tradeoffs will not be made, and no additional credit will be given for exceeding acceptability.

The Government intends to award without discussion; therefore, the initial quote should contain the quoter’s best terms from a price and technical standpoint.

2 Request for Quote shall be evaluated for acceptability or unacceptability only and shall not be rated. Any quoter who has submitted a technically acceptable quote and who has been found to have an acceptable past performance WILL THEN have the quote evaluated for the lowest price.

3 To be considered acceptable and eligible for award, a quoter must address separately all the factors set forth in accordance with the instructions of this solicitation. Quoters must be determined to be responsible according to the standards of FAR Part 9 to be eligible for award.

4 The following non-price factors shall be used to determine acceptability of a quote and evaluated on an Acceptable/Unacceptable basis.:

A. FACTOR 1: TECHNICAL CAPABILITY

B. FACTOR 2: PAST PERFORMANCE

6.0 FACTOR 1 TECHNICAL CAPABILITY

1 To be technically acceptable, the quote must:

a. The Quoter must demonstrate that they are a Modula Certified Service Provider.

7.0 FACTOR 2 PAST PERFORMANCE

1. The past performance references will be evaluated to determine recency, relevancy, and quality of performance.

2. The Government will assign an acceptable/unacceptable rating as to the Quoter’s ability to perform on the required effort based upon the recent and relevant past performance record considering the information available regarding quality of performance.

3. Should the Government discover adverse past performance information to which the Quoter had not had a prior opportunity to respond, the Contracting Officer will conduct communications if deemed appropriate.

4. In the case of an Quoter without a record of recent and relevant past performance, or for whom information on past performance is not available, or so sparse that no meaningful past performance rating can be reasonably assigned, the Quoter may not be evaluated favorably or unfavorably on past performance (see FAR 15.305(a)(2)(iv), Past Performance Evaluation). Therefore, the Quoter shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” shall be considered “acceptable”.

8.0 FACTOR 3 PRICE

The quoted lowest total price (the sum of the total amount for all CLINS) between quotes that are determined to be acceptable will be Technical and Past Performance factors in the selection of a quote for award. Price analysis shall not be conducted on quotes or quoters determined to be unacceptable for award. Government will perform a price analysis to determine the reasonableness of quoted price in accordance with FAR 15.404-1(b).

The Government will utilize a comparison of proposed prices received in response to the solicitation.

Award will be based on the overall lowest priced quote that meets or exceeds the acceptability standards for the non-cost factors.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful quoter within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the quoter’s specified expiration time, the Government may accept a quote after its receipt, unless a written notice of withdrawal is received before award.

End - Evaluation Factors

END - INSTRUCTIONS TO OFFERORS and EVALUATION FACTORS

END OF SOLICITATION

d. The Government may utilize the Federal Contractor Performance Assessment Reporting System (CPARS) application, Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), Supplier Performa...