Amendment 0004.pdf

DEFENSE LOGISTICS AGENCY

DLA DISTRIBUTION

5430 MIFFLIN AVENUE

NEW CUMBERLAND, PENNSYLVANIA 17070-5008

JUNE 21, 2023

AMENDMENT 0004

The purpose of this amendment is to provide Questions and Answers from the June 13th and 14th Site Visit. The Closing Response Date for solicitations remains Monday, June 26, 2023 at 3:30 PM EDT. All other terms and conditions of this solicitation remain unchanged.

Q: Are the aisles at least 65 inch wide? Please confirm the width of the aisles.

A: Building 176 aisles are 65 inches, building 171 is 48 inches

Q: Will storage space be provided for contractor equipment? If not, will the contractor be required to remove all equipment at the end of each day?

A: Storage space will be provided for storage

Q: Will the contractor be required to clean only the top and the base of the supply racks, to include underneath the supply rack?

A: Yes, along with all flat surfaces in the buildings

Q: How many overhead doors will the contractor be required to wipe down?

A: Building 176 9 each and building 171 14 each

Q: Will the contractor be required to clean the overhead heating units?

A: No

Q: Please confirm the contractor will be required to strip and wax only the two (2) offices located on the second floor of Building 171?

A: Yes, that is correct

Q: Will all computer hardware be removed from the desks in the two (2) offices before contractor work is to begin?

A: Yes, that is correct

Q: Will the contractor be required to clean and sanitize the overhead I-beams?

Q: What will be the period of performance? What is the timeframe to complete the work?

A: Contractor must complete all work necessary in accordance with the Statement of Work (SOW) within 90 days after receipt of order (DARO).

Q: What is the incumbent contract number?

A: This is a one-time requirement. There isn’t an incumbent contract.

Q: What days of the week, hours of the day, is the contractor allowed access to complete the work?

A: Monday thru Friday, 6 am to 6 pm

Q: Can a quote be submitted prior to any, and all amendments issued?

A: Quotes can be submitted until the closing date of Monday, June 26, 2023 at 3:30 PM EDT.

Q: Will the contractor’s employees be required to sign-in at the Visitor’s Center and obtain a pass each day? If not, what is the process for accessing the base and warehouse during the period of performance?

A: No, the individuals will fill out the 5521 as was done by the visiting evaluators and then given a 30-day pass.

This is assuming they pass the background check.

Q: Is the contractor allowed to use a natural soap to clean the build-up over the door and walls?

A: Yes, but it must be collected and disposed of in the appropriate drain

Q: Are there water hook-ups available in the warehouse for hoses?

A: Yes

Q: Will the ceiling fans be turned off for cleaning? If they are not turned off at time of cleaning, who does the contractor contact to turn them off, or does the contractor turn the fans off and how?

A: The fans will be turned off for and during cleaning. I will be the POC for this.

Q: Is the contractor required to remove the dust, debris, and cobwebs from the red and silver piping on the walls? Is it safe to run water on the red and silver piping on the walls?

A: The red piping is NOT TO BE TOUCHED, the silver piping is electrical conduit and I do not recommend running water on them. Wiping down is recommended.

Q: The SOW states both buildings are approximately 100,000 square feet combined. During the site visit, it was provided that each building was approximately 100,000 square feet each, and one seemed larger than the other.

Please confirm the square footage of each building.

A: Building 171 is 100,000 square feet. Building 176 is 60,000 square feet.

Q: What is the square footage of the administrative offices to be cleaned and waxed?

A: Approximately 300 each room

Q: Please specify the level of cleaning expected on all floors, on the fire suppression system?

A: The work benches, under racks, lockers and out of the way spots like corners and around rollup doors need to be cleaned and free of debris, dirt, and dust. The main traffic areas where forklifts traverse is not a concern. The fire suppression system PANELS only are to have the tops cleaned the piping itself is not to be touched. The floor area around the fire suppression system needs to be free of dirt, dust, and debris.

Q: Is the HVAC required to be cleaned on both inside and outside, or only the outside?

A: There is no work required outside the building. Window units and wall units on the inside of the building need to be wiped down only and underneath the wall units.

Q: Are light fixtures to be cleaned?

A: Yes. Please see Section 3. Scope of Work in the Statement of Work.

Q: What are the DLA Standards for this job as referenced in the Statement of Work?

A: That described surfaces are free of dirt, dust and insect debris.

Q: Will past performance reference be considered in the past performance evaluation?

A: Vendor’s are not required to submit past performance references. However, can do so if they want. Past performance will be evaluated using information from the Supplier Performance Risk System (SPRS), the

Contractor Performance Assessment Reporting System (CPARS), or other databases (See FAR 52.212-2 Evaluation

– Commercial Products and Commercial Services in the solicitation for Past Performance Requirements).

Q: Will the government issue a SF1449 and SF30 to be signed and returned with the offeror’s response?

A: No. This is a combined synopsis/solicitation. These are done manually and not issued on a SF1449. Amendments to a combined synopsis/solicitation are issued manually and not on a SF30. Offerors submitting a quote can do so using the combined synopsis/solicitation and completing the chart on Page 2 and 3, or they can submit on the company letterhead (See FAR 52.212-1 Instructions to Offerors in the solicitation).

Q: With the contractor be able to use the electric at the facility or supplier their own power source?

A: Using the provided electrical is acceptable

Q: Are there any special insurance requirements?

A: No.

Q: Will the Government be responsible for removing the items from lower and higher shelves be removed prior to cleaning?

Q: Are there specific cleaning brands that must be used, or can we use our proprietary products?

A: No specific brands must be use. Yes, proprietary products can be used.

Q: Does the contractor require a safety plan?

Q: Will the Government provide a dumpster or place to dispose of trash/debris?

Q: Is pressure steam permitted to be used in the cleaning service?

Q: Is there any know presence of asbestos and/or mold in either of the buildings?

Q: Are there any restrooms that will need to be cleaned?

Q: Can you confirm any Bonding requirements for this project?

A: There are no Bonding requirements.

Q: What is/was the estimated population utilizing each facility/area for service?

A: Less than 15 each building

Q: Are there any carpeted areas to be cleaned? If so, what is the square footage?

Q: Will the contractor be responsible for removal and/or disposal of any equipment/furniture/construction materials, etc?

Q: Is there a requirement for detailed exterior cleaning of the warehouse buildings to be serviced? For example, cleaning exterior windows (if present), walls, gutters, sidewalks, awnings, etc.

A: No. All cleaning requirements are for the interior of the buildings.

Q: Do contractors require any level of security clearance?

A: No.

Q: Should contractors pre-register for WAWF?

A: Yes. Contractors should be registered in the Procurement Integrated Enterprise Environment (PIEE) and have the capability to enter invoices in Wide Area Work Flow (WAWF).

Q: What license, permits, and certifications are required?

A: Just what is required for the contract to be in the business of cleaning buildings.

Q: In regard to the CUI Information required on the quote, should this block remain blank so it can be filled out by another party or is this information filled out by the bidder? If by the bidder, how can this information be obtained?

A: This is an example of the CUI Block:

Controlled by: This will be the vendor’s company name

CUI Category: PROCURE

Distribution/Dissemination Controls: FEDCON

POC: This will be the name of the person who created/wrote the quote