Attachment_2_-_Conformed_Checklist_Attachment__1_-_QASP_SP330016R5002_0003_.xlsx
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- Solicitation number
- SP3300-16-R-5002
- Issued by
-
Defense Logistics Agency Distribution
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Attachment 2 - Conformed Checklist Attachment 1 - QASP SP330016R5002 0003
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P2S
| Question # | Financial Reporting Objective | Frequency | Process Area | Quality Assurance Activity | Significance Level | Surveillance Outcome |
| 1 | Weekly | Receiving | Contractor submitted warehouse receipt, Government or commercial bill of lading and/or freight bill within 5 working days of product receipt | Critical | ||
| 2 | Weekly | Receiving | Contractor included the Contractor number, lot number, date received, weight, storage and/or handling rates and wet signature of receiver on submitted receipt documentation (ref Q 1) | Critical | ||
| 3 | Monthly | Receiving | Contractor submitted Monthly Carrier detention/diversion time records by the 7th working day of each month. | Minor | ||
| 4 | Weekly | Receiving | Contractor submitted Discrepancy Report (shortages/overages, damages, etc.) no later than one workday following day of receipt. | Major | ||
| 5 | Monthly | Storage | Contractor submitted Monthly temperature and humidity report by the 7th working day of each month. | Major | ||
| 6 | Monthly | Storage | Contractor's submitted temperature and humidity reports include the daily temperature and humidity ranges (low-high) for each facility and the supporting data includes daily temperature and humidity ranges (low-high) of each recording device located in each facility | Major | ||
| 7 | As needed | Storage | Contractor submitted Individual temperature and humidity recording device’s calibration certificates for each calibration period by the 7th working day after receiving the certificate. | Critical | ||
| 8 | Weekly | Issues | Contractor submitted shipment status report by facsimile transmission within 2 days after shipment of the the Government-owned operational rations. | Minor | ||
| 9 | Monthly | Inventory | Contractor submited the month end closing balances listing all Government commodities received, stored and shipped under this Performance Work Statement through the last day of previous month, by the third (3rd) working day of each month to the COR. | Major | ||
| 10 | Monthly | Invoices | Contractor submitted monthly invoices by the third (3rd) working day of each month. | Major | ||
| 11 | Monthly | Invoices | Contractor submittted invoices (Q 10) included contract number, lot number, commodity, quantity, billing weight, storage period, storage and/or handling rate, the month end closing balances (ref Q 9) and extended amount due through the last day of the preceding month. | Major | ||
| 12 | As needed | Pest Control | Contractor submitted reports and certifications from a state licensed pest controller that the facility is free of insects, rodents, and other pests, no later than the 7th business day following the end of the previous month. | Critical | ||
| 13 | Quarterly | Santiary Inspec-tions | Contractor submitted Quarterly sanitary inspection report and any audits conducted by the U.S. Army Veterinary Command. The Contractor shall maintain a minimum sanitary compliance rating of 90% on the quarterly sanitary inspection conducted by the U.S. Army Veterinary Command. Inspection report and audit documentation shall be provided no later than the 7th business day following the end of the previous month when the quarterly inspection or audit occurred. Failure of a sanitary inspection may result in a shutdown of the Contractor operation and termination of the contract for cause. | Critical | ||
| 14 | As needed | Integrated Pest Mgt Plan | Contractor submitted the plan within 15 calendar days after any changes were made. | Minor | ||
| 15 | As needed | Physical Security Plan | Contractor submitted the plan within 15 calendar days after any changes were made. | Minor | ||
| 16 | Annually | Physical Inventory | Contractor submitted the Annual Physical Inventory report no later than the third (3rd) business day after completion of annual physical inventory each September. | Critical | ||
| 17 | Annually | Labor Hour Reporting | Contractor completed the annual reporting for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, the Contractor completed all data inputted into http://www.ecmra.mil/ no later than October 31 of each calendar year. | Minor |
&"Arial,Regular"&18Attachment 1 QASP for Government-Owned Operational Rations Commercial Cold Storage
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