Attachment_1_-__MREs_Questions_and_Government_Responses.pdf

SP3300-16-R-5002

Attachment (1) of Amendment 0001

QUESTIONS & ANSWERS DOCUMENT

The following questions have been submitted from industry regarding solicitation SP3300-16-R-5002. Each question has been redacted to ensure anonymity. The Government response is provide in the far right-hand column for each question.

Question RFP Para Government Response

1 The Government intends to award two contracts resulting from one solicitation. Will the quantities listed in Schedule B, specifically the Storage Services quantities for Base Year One through Five, be divided between both contracts or will each awardee be responsible for those quantities?

RFP, page 29 The current RFP SP3300-16-R-5002 schedule will not be divided between two contracts. Two contracts will be awarded with the quantities shown in the schedule.

2 Are the quantities for CLIN 0003 Base Year One through Five a guaranteed monthly volume of items in storage?

RFP, page 4 The quantities provided are estimates based on current inventory levels and forecasted usage. They are not guaranteed or fixed.

3 How quickly would an awarded contractor receive material to reach the CLIN 0003 Base Year One through Three storage quantities?

For example, would the 31,250 pallets in storage for Base Year One Monthly be received in the first couple months of Base Year One or equally spread throughout Base Year One?

RFP, page 4 A 90 day transition period is anticipated. Immediate available storage to accommodate the estimated quantities specified in the schedule is required.

4 Would the Government please consider creating a sub CLINs for each Base Year One, Base Year Two, Base Year Three, Base Year Four, and Base Year Five periods? The current approach that combines all 5 years in the Base Period under one CLIN favors the incumbent(s) that already have stock in storage.

RFP, page 4 The schedule will remain unchanged. The schedule does not favor incumbent(s) that already have stock in storage. The incumbent(s) will be liquidating material (if necessary) during the base year period of this requirement. All affected contracts will be concurrent.

5 The contract indicated there were three companies currently handling the solicitation, has this been reduced to two companies that will receive the contracts?

RFP, page 3, Section 8 Yes

6 What will be the volume of each contract? N/A See Government Response to Question #1 7 Is the contract based on region (East, Central and West Coast)? N/A No. The geographic requirement is no less than 300 driving miles between prospective facilities.

8 Is the option 0005 - 0007 based on the second contract? N/A No – See Government Response to Question #1. Both Contracts will possess the same CLINs and Quantities specified in the schedule.

9 How many line items or product items are there for inventory control (pg. 15 of 47)?

N/A One Item – Meals-Ready-to-Eat (MRE) NSN 8970-00-149-1094

10 The solicitation states 2 contractors would be awarded. Do the volumes in the solicitation represent the total volume?

N/A See Government Response to Question #1

11 Will two contractors need to be able to support the same volumes N/A Yes. The Schedule amounts will not be divided by 2. See and warehouse space requirement? Or Are the numbers divided by 2.

Government Response to Question #1

12 In Section 1 - Factor 1, sub section a,b & c. Since we will just be storing the MREs will we still be required to get all three of these?

It looks like these are more requirements for actual food processors.

RFP, pages 24-25 Yes, the technical proposal shall be specific, detailed and complete as to clearly and fully demonstrate that the prospective contractor has a thorough understanding of the technical requirements provided within Factors 1-3 of the RFP and the requirements contained in the Performance Work Statement

(PWS).

13 Please define Government – owned Operational Rations as intended in the context of this opportunity. Is the scope of work to provide cold storage for only MRE’s or will other types of rations be included in the storage requirement?

PWS, page 2, Para 1.1 A.

Scope of Work

PWS, page 10, Para 1.10 A 2. e) Transition

The Government – owned Operational Rations are stock Meals Ready- to -Eat (MREs). PWS, Para1.1 defines the scope of work for this requirement.

14 Does the government intend to measure the Contractor’s performance in providing aRFID as a deliverable on this contract?

PWS, page 4, Para 1.4.1 B Criteria for Measuring Contractors Performance

PWS, page 14, Para 5.6, Section 5 Specific Tasks

No

15 Is the Quality Control Plan (QCP) due with Proposal submission or after award prior to full contract performance?

PWS, page 14, Para 5.1 Quality Control Plan

Reference RFP, Factor 3 – Operation Approach, paragraph one (1), a Quality Control Plan shall be made part of the offeror’s proposal.

16 Please clarify the work load identified in Attachment 9, Operational Rations Workload Estimate, are these quantities anticipated for the entire contract or per awardee?

Attachment 9, TE 2 Workload Estimate

Each awardee will receive the estimated quantities as shown in Attachment 9 – TE 2 – Workload Estimate. See Government Response to Question #1

17 Please provide details for the storage quantities referenced in the PWS …”Schedule B of the contract and IAW IPM Plan”.

PWS, page 13, Section 4 B Contractor Provided Equipment and Services

Attachment 4 – IPM Program provides guidance for storage accommodations. The Contractor’s IPM Plan shall address the requirements of PWS, Para 1.7 Integrated Pest Management For Refrigerated Storage. The plan and facility shall accommodate the storage quantities defined in Schedule B and Attachment 9 – TE 2 – Workload Estimate.

18 Does the government envision the Cold Storage Warehouse facilities be located in a Rail Terminal area for direct receipt of delivery by rail cars or is the contractor to propose a plan that provides transportation capability from rail to the commercial cold storage warehouse?

PWS, page 16, Para 5.2 Receiving

Reference PWS, Para 5.5, Shipping. The Government will be responsible for transportation and carrier coordination. The Contractor shall contact the DLA Distribution Transportation Division to make all transportation arrangements and prepare all documents necessary to move the material IAW DLA Distribution VSM Vendor User’s Guide.

19 Please clarify aRFID Tag Liability. The government’s intent is for PWS, page 14, Section aRFID tags will become the property of the Government and the contractor to provide aRFID infrastructure, hardware (computer), and aRFID tags to support 60 tags per performance period. Is the govt responsible for the return of aRFID tags to the contractor after use / the shipment is delivered?

4.G, Para 1-3 aRFID Infrastructure Support

PWS, page 21, Para 5.6 A-C aRFID Tag Requirements for OCONUS Shipments will not be returned after use.