Attach_1_-_Statement_of_Work.pdf

ATTACHMENT 1

STATEMENT OF WORK (SOW)

EQUIPMENT PREVENTIVE AND REMEDIAL MAINTENANCE

AT THE DEFENSE LOGISTICS AGENCY (DLA) MEDICAL ASSEMBLY/SHELTER

REPAIR DIVISION, HILL AIR FORCE BASE, UTAH

SCOPE OF WORK The term “equipment” as used herein includes, but is not limited to, material handling equipment (MHE), motor vehicles (wheeled or tracked), off highway utility vehicles, welders, scissor lifts, warehouse sweepers, generators, and other miscellaneous type vehicles. The maintenance service shall include three types of service: Preventive Maintenance (PM) scheduled, on call Remedial Maintenance (RM) unscheduled and Battery Preventive Maintenance (BPM). The Equipment Inventory List, in Attachment 2, is provided to identify each piece of equipment that requires maintenance service. The equipment quantity for the entire inventory may vary as much as +/-10% without requiring a contract modification to adjust the contract price applicable to Preventive Maintenance Services. The Maintenance Task Charts, in Attachment 3, are provided to define the preventive maintenance requirements. The Equipment Inventory List and the Maintenance Task Lists are subject to change by the Government when equipment addition(s) and/or deletion(s) are required due to equipment disposal or replacement.

GENERAL This is a non-personal services contract. The Government shall not exercise any supervision of control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turns is responsible to the Government. The Contractor shall provide all labor, equipment, tools, materials, replacement parts, transportation, transportation permits, and supervision necessary to perform PM and RM on Government owned equipment located at the Defense Logistics Agency Medical Assembly/Shelter Repair Division (formerly DEPMEDS) which resides on the Hill Air Force Base, Utah Building 1160 complete and in accordance with (IAW) the terms and conditions specified herein. All references in this SOW to “Contractor personnel” include both Contractor employees and subcontractors.

CONTRACTING MANPOWER REPORTING The Contractor shall report all contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Defense Logistics Agency via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk at:

http://www.ecmra.mil. (Reference DLAD 37.103-90(a)

1.0 PREVENTIVE MAINTENANCE (PM) (Scheduled)

http://www.ecmra.mil/ http://www.ecmra.mil/

1.1 This maintenance service includes the care and servicing by Contractor personnel for the purpose of maintaining equipment in satisfactory operating condition in accordance with preventive maintenance tasks identified in Attachment 3. The Contractor shall provide PM Service on a quarterly, semi-annual, and annual basis for the equipment listed in the Schedule of Supplies/Services and as specified in the attached maintenance task charts.

All replacement parts, materials, environmental compliance and Contractor personnel transportation used for preventive maintenance services shall be included in the contract unit price for preventive maintenance service.

1.2 PM scheduling will be accomplished by the Government utilizing an automated (computerized) database, known as the Equipment Management and Control System (EMACS). Based on previous maintenance services and recommended maintenance intervals, the EMACS will automatically generate an EMACS Maintenance Work Order on the day each maintenance service is due. A sample of the EMACS Maintenance Work Order is provided in Attachment 4. The Government will provide the PM schedule (Planned PM Report) due dates to the contractor within 15 days of the scheduled PM services. The Contractor shall accept or propose an alternate schedule within 5 days. The Government will accept or reject any or all Contractor proposed changes within 5 days of receipt of the Contractor’s proposed schedule. Acceptance or rejection of any or all proposed changes will not result in any cost adjustments.

1.3 Daily, the Contracting Officer’s Representative (COR) will provide the Contractor, the computer generated equipment work orders (EWOs) for all equipment due PM that day. EWOs will identify the Equipment Job Order Number (EJON) and each PM to be completed. Upon completion of the PM, the Contractor shall annotate on each EWO the time utilized to perform each task identified, the parts used (by part number, part name, quantity and the cost per unit), and the name of the Contractor personnel performing the PM. The Contract Manager shall approve, sign and date, and submit all completed EWOs to the COR within 1 day of PM completion. The Government will enter the data into the EMACS equipment records within 24 hours.

1.4 All repairs required as a result of preventive maintenance inspection, except as noted below, shall be accomplished under Remedial Maintenance, with the approval of the

COR.

2.0 REMEDIAL MAINTENANCE (RM) (Unscheduled)

2.1 This maintenance service includes all actions to diagnose equipment malfunctions and restore the equipment to normal operating condition. The COR will advise the Contractor of the suspected problem and request an evaluation. The Government will generate an EWO for repair requirements. Travel time for RM will not be paid. Time for parts research and/or necessary repair time must be approved in advance by the COR.

The EJON will be the primary means of identifying the piece of equipment. The Contractor will inspect the equipment, advise the COR of the problem and provide a cost estimate within 3 days when major repairs exceed $1,500.00 (dollars). If the Contractor determines that repairs need to be performed off-site, the Contractor shall notify the COR in writing providing the EJON, serial number and estimated date for return of the equipment. The

Contractor will begin repairs only after approval by the COR. If repairs are more extensive, or cost more than originally estimated, or are determined to exceed seventy

(70) percent of the value of a new and identical item of equipment, the Contractor will obtain the approval of the COR before continuing work. Tire repairs and replacement of tires will be authorized by the COR. Tire installation and disposal fees shall be billed under parts for remedial maintenance. The Contractor shall be responsible to provide battery replacement for the Medical Assembly/Shelter Repair Division equipment under this contract. If major repairs need to be performed off-site, the Contractor shall be reimbursed for actual transportation costs. COR approval is required before equipment is removed from site. The Contractor shall comply with all applicable laws, regulations and requirements regarding over-the-road permits. The Contractor shall be responsible for obtaining all necessary permits required to transport Government owned equipment to and/or from the repair facility. In the event of damage/wreckage to Government owned equipment during transportation, the Contractor shall be liable for the total cost of repairs and/or replacement.

2.2 For repair actions estimated to cost $1,500 or less, the Contractor is authorized to make any repairs when the total to be invoiced to the Government for all repairs of a piece of equipment is $1,500 or less.

2.3 Upon completion of the RM, the Contractor shall annotate on each EWO the time utilized to perform each task identified, the parts used (by part number, part name, quantity and the cost per unit), and the name of the Contractor personnel performing the RM. The contract manager shall approve, sign and date, and submit all completed EWOs to the COR within 1 day of RM completion. The Government will enter the data into the EMACS equipment records within 24 hours.

3.0 BATTERY PREVENTIVE MAINTENANCE (BPM).

3.1 This maintenance service includes the care and servicing by Contractor personnel for the purpose of maintaining equipment batteries (24v, 36v, 48v and 72v) in satisfactory operating condition by providing for systematic inspection, detection, and correction in order to preclude failure, reduced service life and costly replacements. During the end of the shift (there is currently one shift operation in place, Monday - Thursday 0530 – 1600) the Contractor shall remove MHE equipment batteries with ¼ or less charge and place on the Government owned chargers. The Contractor shall inspect the batteries that have been removed from their shift. This inspection shall include checking electrolyte levels, cell voltage, specific gravity, cleanliness, battery and battery cable condition, and watering systems, if installed. The Contractor shall correct discrepancies that do not require battery replacement prior to putting the battery back in service. If a battery needs to be replaced, the Contractor shall contact the Medical Assembly/Shelter Repair Division COR who will approve the purchase for a replacement battery. The Contractor shall be reimbursed for the purchase of replacement batteries under replacement parts. Once the Contractor has completed the inspection process and has corrected any discrepancies, the Contractor shall place the batteries on the battery charger for the appropriate amount of hours for charging and cool down time before placing the batteries back into the MHE equipment.

The Government reserves the right to correct any “no start” or “fluid level” discrepancies by jump starting or adding fluid to any equipment being maintained by the Contractor under this contract. The Government does not have replacement batteries for all MHE equipment. The Contractor shall inspect these pieces of MHE equipment daily at their work location to ensure electrolyte levels are maintained and batteries are in serviceable condition.

4.0 TECHNICAL INSPECTIONS

4.1 The Contractor shall perform a Technical Inspection (TI) using DLA Form 1730 Vehicle Technical Inspection for Equipment (Attachment 5) as requested by the COR to facilitate equipment redistribution and/or disposal decisions.

4.2 The technical inspection shall consist of the inspection and diagnosis of items and/or components on equipment identified in the Medical Assembly/Shelter Repair Division Equipment Inventory List. Results will be prepared on DLA Form 1730 and submitted to the COR.

4.3 The Contractor shall identify, on DLA Form 1730, the results of the inspection (diagnosis), condition of items and/or components inspected (satisfactory, repair, or replace), estimate of labor hours and parts cost for each item requiring repair or replacement, and estimated cumulative repair cost (labor and parts) of the equipment being inspected.

5.0 PERFORMANCE SCHEDULE

5.1 Preventive maintenance services shall be completed within 5 days of scheduled service, unless otherwise approved by the COR.

5.2 Remedial maintenance services shall be responded to on site by Contractor personnel within 8 hours after verbal notification by the COR. Remedial maintenance services shall normally be completed within 5 days after initial verbal notification by the COR, unless otherwise approved by the COR. If, however, the Government notifies the Contractor that the piece of equipment requiring remedial maintenance service is considered mission critical, the Contractor shall respond on site within 2 hours and shall continue the remedial maintenance service until such time as the piece of equipment is returned to full operational capability or as otherwise instructed by the COR.

5.3 Technical inspection services, to include submission of completed DLA Form 1730, shall be completed within 48 hours of COR request.

6.0 REPLACEMENT PARTS/PRODUCTS

6.1 The Contractor shall use only new parts, or parts which have been refurbished to “like new” condition which enable the part to function or operate at a level equal to the specification of the original equipment. The invoice and EWO shall indicate if a “like new” part has been installed or used in the repair of the equipment.

6.2 Parts used for PM shall not be invoiced separately but shall be included as part of the PM price.

6.3 Replacement parts required in the performance of RM shall be invoiced to the Government in accordance with the terms and conditions of this contract (FAR 52.212-4 Alternate I). Tire installation fees shall be billed under parts when the Contractor is performing RM only.

6.4 Replacement tires shall be new unless otherwise specified by the COR. All replacement tires shall meet the same size and function as the original tire and shall be of equal quality. Tires will be removed and repaired when items such as glass, nails, and other sharp metal objects are found.

6.5 The Contractor shall be responsible for providing replacement batteries for the Medical Assembly/Shelter Repair Division’s MHE equipment upon approval of the COR.

6.6 Equipment lubricants and oils used in the performance of this contract shall be the same or equal to those recommended by the manufacturer’s technical manuals or specifications.

6.7 The Contractor is responsible for obtaining equipment maintenance service manuals that are not available from the Government.

7.0 WARRANTY

The Contractor shall take advantage of every manufacturer warranty provision on equipment to include labor and parts. The EMACS work orders indicate the warranty expiration date. Warranty items shall be furnished by the manufacturer and labor for warranty work performed by the Contractor shall be reimbursed by the manufacturer.

Warranty disputes shall be directed to the COR. The Contractor shall indicate the date the manufacturer was called on the work order with a follow-up call if the manufacturer does not respond in a timely manner. The Contractor shall inspect each piece of equipment after warranty work is performed to ensure that equipment has been repaired and is safe to operate.

8.0 DAMAGED EQUIPMENT

Occasionally MHE is damaged by the operator. The COR shall be notified of all damages that are not due to normal wear and tear to include warranty items. The EMACS work order shall be returned as “Damaged” and an estimate to repair (parts and labor) shall be included on the work order. The Contractor shall not repair equipment until approval has been obtained from the COR.

9.0 EQUIPMENT WORK ORDERS (EWOs). The COR will provide the Contractor an EMACS generated Equipment Work Order (EWO) form for all PM and RM services provided. All EWOs shall contain the information listed below, as applicable to PM or RM services, and shall be submitted with invoices as support documentation within 5 working days after completion of the maintenance services.

1. DLA Registration Number (five digit number)

2. Equipment Job Order Number (EJON)

3. Date and time of service call notification and arrival at Government location

4. Model, serial number and location of the equipment involved

5. For PM, the labor hours spent to perform each task identified

6. For RM, labor hours and associated labor rates worked

7. For PM and RM, all replacement parts used by part number, part name, quantity and cost per unit which shall supported by actual supplier invoices, published price lists and/or proof of payment

8. Description of malfunction and work/service performed, and corrective action taken if action is a repair

9. Equipment hour meter reading and odometer reading

10. Legibly printed name of Contractor personnel who accomplished work

11. Contract manager’s signature and date certifying authenticity of work

10.0 LOAD TEST AND CERTIFICATION. For all lift capable equipment, a selective inspection and either a load test or other appropriate proof test and certification shall be made after adjustment, repair, replacement, or alteration/modification of a load bearing or load controlling part or component. The load test or other appropriate proof test need only be performed where the adjustment, repair, replacement or alteration/modification if not performed correctly, could result in dropping, uncontrolled shifting, or movement of the load. If holding strength is a function of the parts or components affected by the maintenance work, a load test and certification shall be performed. The Contractor shall maintain records on completed load testing and certifications and shall make available to the KO or COR for review on request.

11.0 PERSONNEL

11.1 Contract Manager

11.1.1 The Contractor shall provide a Contract Manager who shall be responsible for the performance of the work under this contract. The name of this person and an alternate who shall act for the Contractor when the Manager is unavailable shall be designated in writing to the KO and COR.

11.1.2 The Contract Manager or alternate shall have full authority to act for the Contactor on all contract matters relating to the daily performance of work under this contract.

11.1.3 The Contract Manager or alternate shall be available Monday through Thursday, excluding federal holidays, between the hours of 0530 and 1600 to meet on the installation as required by the COR to discuss problem areas. The Contractor shall provide telephone numbers of the contract manager and alternate(s) who shall be available by telephone during the times stated above.

11.2 Contractor personnel

11.2.1 Contractor personnel shall wear required Government furnished badge, and be easily recognized. This may be accomplished by Contractor personnel wearing distinctive clothing bearing the name of the company and/or by wearing appropriate badges which contain the company name and employee’s name.

11.2.2 The Contractor shall not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest, nor shall the Contractor employ any person who is an employee of the Department of Defense, either military or civilian, if such employment would be contrary to the policies contained in Defense Logistics Agency Regulations (DLAR) 5500.1, STANDARDS OF

CONDUCT.

11.2.3 Contractor personnel shall comply with directives pertaining to operation of privately owned vehicles on Hill Air Force Base.

11.2.4 The Contractor shall assure that Contractor personnel completely understand the requirements of this Statement of Work. All Contractor service technicians must have sound mechanical aptitude and ability; must have basic understanding of machinery, both mechanical and electrical; must have the ability to understand and comprehend technical manuals, drawings, diagrams and any other technical data supplied by various manufacturers. All Contractor service technicians must have working knowledge of diagnosis and repair for the types of equipment included in this SOW and be capable of diagnosis and repair of all the following systems:

INTERNAL COMBUSTION EQUIP ELECTRONIC POWERED EQUIP

Transmission All Electric Motors Engine Electric Control Panels Hydraulic System Hydraulic System Upright Wire Guide Systems Drive Axle and Brakes Drive Axle and Brakes Steering Axle and Brakes Steering Axle and Brakes Electrical System Charging Equipment System Electronic Control Panels/Computer boards Electronic Control Panels/Computer boards

All Contractor service technicians must also have the ability to diagnose and repair various attachments that may be applied to industrial lift trucks and other equipment (i.e. scales, safety chains, etc).

12.0 QUALITY CONTROL PLAN

12.1 The Contractor shall establish and maintain a complete Commercial Quality Control Plan to ensure the requirements of the contract are provided as specified.

12.2 The plan shall include an inspection system covering both preventive and remedial maintenance repairs required by this contract. The plan must ensure that quality service levels are maintained throughout contract performance.

12.3 The Contractor shall maintain records of all inspections conducted by the Contractor and any necessary corrective action taken. This documentation and all records and schedules, as described in the SOW, that are the responsibility of the Contractor, are the property of the Government and shall be made available to the Government during the term of the contract.

13.0 QUALITY ASSURANCE

13.1 The COR is responsible for performing Government quality assurance functions for all services and supplies furnished under this contract. Contractor performance is subject to review by the COR and KO. Upon contract award, the identity of the COR, his duties and authority will be promptly furnished to the Contractor.

13.2 The Contract Manager may be required to meet at least weekly with the COR during the first month of the contract and thereafter as often as necessary as determined by the COR. The Government will be responsible for preparation of written meeting minutes which shall be signed by the contract manager and the COR, with a copy provided to the Contracting Officer (KO). Should the Contractor not concur with the minutes, the Contractor shall so state any areas of non-concurrence in writing to the COR within five (5) calendar days of receipt of signed minutes.

13.3 The COR will advise the contract manager in person when discrepancies occur, and will request corrective action. The COR will make annotation of the discrepancy; the date and time the deficiency was noted, and will request the contract manager (or authorized representative) initial the entry.

14.0 HOURS OF OPERATION. The Principal Period of Maintenance (PPM) for Preventative Maintenance (PM) and Remedial Maintenance (RM) is Monday through Thursday, 0530 – 1600 hours, excluding federal holidays. The Government observes the following federal holidays:

New Year’s Day 1 January Martin Luther King Jr. Birthday Third Monday in January Presidents Day Third Monday in February Memorial Day Last Monday in May Independence Day 4 July Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day 11 November Thanksgiving Fourth Thursday in November Christmas 25 December

If the holiday falls on a Saturday, it will be observed on the preceding Friday. If the holiday falls on a Sunday, it will be observed on the following Monday. The Contractor shall not be required to perform services on these days. Also, in the event an Executive Order issued by the President of the United States declares Agencies of the Federal Government closed on a Contractor-scheduled service date, the COR will advise the Contractor on whether services should be performed for that day or services should be rescheduled.

15.0 ENVIRONMENTAL COMPLIANCE

15.1 The Contractor shall comply with all Federal, State and Local regulations as well as DLA and Host installation rules and policies regarding the use, storage, transport and disposal of hazardous materials and wastes.

15.2 Hazardous work processes and hazardous materials utilized or generated in the performance of this contract shall be controlled and disposed of by the Contractor in a manner that is safe IAW the appropriate local, state and US Government laws and directives established for the control of those processes and materials.

15.3 The Contractor shall provide for clean-up of all hazardous and non-hazardous spills when they may occur in, around, or as a result of the Contractor’s operation. The Contractor shall also provide for transportation and disposal off the facility of all hazardous and non-hazardous waste products generated in the performance of this contract. The Contractor shall immediately notify the COR of any hazardous waste spills.

16.0 SECURITY REQUIREMENTS

16.1 The Contractor or authorized representative shall submit to the COR a roster identifying all Contractor personnel who will be performing under this contract and require access to the Medical Assembly/Shelter Repair Division equipment. The roster shall contain the following information about each individual. An updated roster and individual information shall be provided to the COR when any Contractor personnel changes occur.

(1) Name (last, first, middle initial), aliases

(2) Status (type of employment)

(3) Name of company

(4) Office Phone

(5) Home address

(6) Date of birth

(7) Weight, height, color hair and eyes

(8) Length of anticipated employment

16.2 The roster shall be furnished to the COR within 5 days from the date of award.

When any Contractor personnel changes occur, the Contractor shall provide an updated roster and individual information to the COR within two (2) working days. The prompt submission of this information will keep to a minimum any delay and inconvenience to the Contractor and Contractor personnel in performance of the contract. The information will be used for accomplishment of the DLA Form 1486, Application for Civilian Identification, and Electronic Access Card, completed by the Medical Assembly/Shelter Repair Division Site Security Officer.

16.3 Contractor personnel must bring personal identification and all completed forms to the Site Security Officer for badge photograph and identification when notified by the COR.

16.4 The Contractor and Contractor personnel shall comply with all security requirements imposed by the installation commander at all times while on the installation.

Contractor personnel involved in civil crimes and/or other incidents of misconduct may be restricted entry to the base. The Contractor is responsible for insuring the badges are returned within three days of employee termination or contract completion.

16.5 The Contractor shall prohibit the use of Government issued keys or Electronic Access Cards by any persons other than Contractor personnel. The Contractor shall prohibit the opening of locked areas by Contractor personnel to permit entrance of persons other than Contractor personnel engaged in the performance of assigned work in those areas.

17.0 SAFETY REQUIREMENTS

17.1 The Contractor shall conform to all applicable safety standards published in the Federal Register or any other national OSHA Public Laws 91.596.

17.2 The Contractor shall ensure employees observe all safety, traffic control, and fire prevention requirements in effect at the site.

17.3 Government safety personnel may observe Contractor operations/processes at any time on Government premises. Imminent danger situations shall be corrected on the spot;

other safety issues shall be processed through the COR.

18.0 GOVERNMENT-FURNISHED PROPERTY (GFP) AND SUPPORT SERVICES

18.1 General Information. The Government will furnish or make available to the Contractor certain government property and services to use in the performance of this contract. The Contractor shall use property or services supplied by the Government for performance of work under this contract only. The Contractor’s acceptance and use of this GFP offered in carrying out the requirements of this contract does not relieve the Contractor of the responsibility for providing all resources and material necessary to perform the contract requirements. The Contractor shall be accountable for the appropriate use, maintenance, and care of all GFP in accordance with the requirements established in this section.

18.2 Government-Furnished Property (GFP)

18.2.1 GFP listed as mandatory will be furnished by the Government and shall be utilized by the Contractor in the performance of work under this contract. GFP listed as optional will be made available by the Government in an “as is” condition (see FAR 52.245-1(d)(2)(iii)) for inspection and may be accepted at the Contractor’s discretion and convenience for use in the performance of work under this contract. Failure or breakdown of optional GFP shall not excuse Contractor non-performance and shall not serve as the basis for any equitable adjustment. Both mandatory and optional government property will be provided at no cost to the Contractor and will be subject to the conditions contained in FAR 52.245-1, Government Property (April 2012).

GOVERNMENT PROPERTY USE

Equipment (18.3.1) Optional

18.2.2 The Contractor shall operate GFE and Contractor-furnished equipment in a safe manner. The Contractor shall notify the KO or COR within 24 hours of any property or equipment damage and motor vehicle mishaps. The Contractor shall complete and submit to the COR a report on property damage, equipment damage, and motor vehicle mishaps within six working days of the mishap. The Contractor shall include an estimated cost of property, equipment, or vehicle damages.

18.2.3 The Contractor shall be liable for loss or damage to Government furnished property.

Compensation shall be effected either by reduced amounts owed to the Contractor or by direct payment by the Contractor. The method will be determined by the Government.

In the case of damaged property, the amount of compensation due the Government by the Contractor shall be the actual cost of the repair, provided such amount does not exceed the economic repair value. In the case of loss or damage beyond economic repair of equipment, the amount of the Contractor’s liability shall be the depreciated replacement value of the item as determined by the Government.

18.3 Government-Furnished Equipment (GFE)

18.3.1 GFE being furnished for use in the performance of the SOW requirements is set forth below. The Contractor shall perform maintenance on the battery chargers in accordance with Maintenance Task List 4.

EJON Reg Key Mfg

Name Model Mfg Serial

Num Eq Type Descr 0r7227 667002275 tennant 18m600 1317910 battery charger 0r7228 667002225 gnb fer100 9310032f battery charger 0r7232 667002226 gnb fer100 9310092f battery charger 0r7237 667002227 gnb fer100 9310037f battery charger 0r7239 667002228 gnb fer100 9310030f battery charger 0r7241 667002230 gnb fer100 9310095f battery charger 0r7242 667002231 gnb fer100 9310043f battery charger 0r7265 667002240 gnb fer100 9400330f battery charger 0r7266 667002266 gnb fer100 9400336f battery charger 0r7273 667002273 gnb fer100 9400023f battery charger 0r7274 667005274 gnb scr200 03i1619e battery charger 0r7275 667005275 gnb scr200 03i1614e battery charger

18.3.2 GFE is offered in place and its current condition. Use of this equipment is optional and maybe accepted at the Contractor’s discretion and convenience. The Government will update the automated accountable property system(s) for Contractor-accepted GFE. Any GFE not accepted by the Contractor will be retained by the Government.

18.3.3 GFE in excess of $100,000 per unit is classified as Capital Equipment.

Replacement of Capital Equipment is the responsibility of the Government. Title to any replacement GFE purchased by the Government will remain at all times with the

Government. Title does not transfer to the Contractor when parts and components of GFE are replaced under normal maintenance and repair of the GFE.

18.4.4 Contractor use of GFE

18.4.4.1 The Contractor shall determine whether GFE is suitable and, if accepted, shall pay the cost of transporting, installing, modifying, repairing, or otherwise making GFE suitable. The Contractor is responsible for inventory control and accountability of all GFE. When the Contractor no longer wants to continue to operate and maintain the GFE, the Contractor shall notify the COR and return the GFE back to the Government.

The Contractor shall prepare DLA Form 1311 and forward to the COR for government approval prior to disposal of any GFE. The Contractor shall perform GFE disposal IAW paragraph 16.4.5, Equipment Disposal. The Contractor shall pay all costs associated with the rejection of property determined by the COR to be in non-compliance with mandated requirements. Termination of use and disposal of optional GFE used by the Contractor shall not relieve the Contractor of any of its obligations or liabilities under the performance of these SOW requirements.

18.4.4.2 The Contractor equipment operators shall inspect equipment for discrepancies before, during, and after operation each day to ensure the equipment they operate is in a safe and serviceable condition. The Contractor shall maintain GFE accepted by the Contractor IAW commercial industry standards. The Contractor shall make a determination during the performance of the contract if GFE should be repaired or replaced. The decision to replace all GFE will be coordinated through the COR. At the end of the contract, the Contractor shall turn over GFE in safe and usable operating condition, less fair wear and tear. The Government may bill the outgoing Contractor to bring GFE to safe and usable operating condition, as determined by the KO or COR.

18.4.4.3 Title to any Contractor replacement of GFE remains with the Contractor, unless the KO or COR determines that it is so permanently attached to GFF that removal would cause substantial damage to the GFF.

18.4.4.4 Since the Government is responsible for replacing capital GFE, the Contractor shall work with the KO or COR to request Capital Equipment (>$100,000 per unit) replacement, augmentation, modernization, and systems projects. The Contractor shall submit the required documentation as determined by the KO or COR and shall be an integral and active participant in the development of the Government Capital Equipment Replacement Plan. In order to accommodate the funding lead-times associated with Capital Equipment, the Contractor shall notify the KO or COR as soon as possible in order to provide the Government with sufficient time to obtain approval and funding.

Funding for such requests is accomplished at the discretion of the Government.

18.4.4.5 Contractor employees that operate or maintain motor vehicles, MHE, hoisting and rigging equipment, or other equipment shall obtain the required licensing, certification, or specialized training prior to carrying out responsibilities and maintain them in a current status during the performance of the SOW requirements. The Contractor shall provide the following information to the KO or designee for each employee requiring an operator’s permit:

• Employee name and proof of license or certification

• Vehicle or equipment to be operated

• Capacity of vehicle or equipment to be operated

• Nature of operation as part of duties (e.g. basic requirement for the job, incidental to the job)

• Extension and office to be contacted for scheduling action

18.4.4.6 Contractor employees that operate motor vehicles to include, but not limited to, heavy engineering equipment; box, trash, cardboard, etc. trucks; scooters; and MHE shall maintain a valid state driver’s license with all class and commodity endorsements required by Public Law 99-570 and state law for the type of vehicle operated or commodity being transported.

18.4.5 Equipment Disposal

18.4.5.1 The Government will generate a EWO for equipment disposal actions. The Contractor shall perform a technical inspection using DLA Form 1370 and document recommended disposal actions to the KO or COR using DLA Form 1311. Upon notification of an approved equipment disposal action from the KO or COR, the Contractor shall:

1. Perform equipment disposal IAW DLAI 4214, Support Equipment Management.

2. Remove any usable special equipment (i.e., radios, etc.) as well as all government lettering/markings

3. Complete DLA Form 1730, Vehicle Technical Inspection

18.4.5.2 Upon completion of disposal documentation, the Contractor shall:

1. Provide the DD Form 1311 to the KO or COR

2. Stage equipment for sale as directed by the KO or COR

3. Load equipment onto conveyances from transportation for equipment

4. Update EMACS with the disposal actions and date

18.5 Work Area

18.5.1 The work area available during performance of this contract includes inside work space close to equipment location. The Contractor shall be responsible for the orderliness and cleanliness of all areas utilized in the performance of this contract.

These areas will be neat and clean, free from fire and safety hazards and unsanitary conditions.

18.6 Utilities

18.6.1 The Government will make available at no cost to the Contractor water and electricity for Contractor connection at Government provided work areas. The Contractor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions which preclude the waste of utilities and shall include the following:

18.6.2 Lights shall be used only in areas where and when work is actually being performed.

18.6.3 Mechanical equipment controls for heating, ventilation, and air conditioning systems shall not be adjusted by the Contractor or by Contractor personnel in Government areas unless authorized.

18.6.4 Water faucets or valves shall be turned off after use.

18.7 Emergency Medical Services. The Government will provide emergency medical treatment and emergency patient transportation service for Contractor personnel. The Contractor shall reimburse the Government the cost of medical treatment and patient transportation service at the current impatient or outpatient treatment rate as appropriate.

Telephone number for Urgent Care is: 911.

19.0 GOVERNMENT OBSERVATIONS. Government personnel, other than the COR may from time to time, with Contractor/Government coordination, observe or inspect Contractor operations. However, these personnel may not interfere with Contractor performance.

20.0 DOCUMENTATION AND RECORDS. All documentation, records, and schedules, as described in this SOW, which are the responsibility of the Contractor, are the property of the Government and shall remain so upon termination or completion of the contract.

The Contractor shall keep these items current. Documentation, records, and schedules shall be turned over to the Government upon termination or completion of the contract. All documentation, records, and schedules are subject to the Freedom of Information Act and Privacy Act.

END OF STATEMENT OF WORK