09-R-0043 Amendment 05 for fbo.pdf

OF PAGES11. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT rAG~ I 8

4. REOUISITION/PURCHASE REO. NO. 5 PROJECT NO. (If applicble) 3. EFFECTIVE DATE2. AMENDMENT/MODIFICAITON NO.

10/13/09 1

7. ADMINISTERED BY llf other than Item 6) CODE6. ISSUED BY CODE IKDGSP3300

DEFENSE DISTRIBUTION CENTER

2001 MISSION DRIVE, BLDG 404

NEW CUMBERLAND, PA 17070

Karen Ghani Kar Phone:

Fax:

en.Ghani@dla.mil 717-770-5951

717 770-7591

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code) (X) 9A.

r-

AMENDMENT OF SOLICIATION NO.

K S 9B.

P3300-09-R-0043

DATED (SEE ITEM 11)

lOA.

09/01/09

MODIFICATION OF CONTRACT/ORDER NO.

lOB. DATED (SEE ITEM 11)

CODE IFACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

[RJ The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, Ii9 is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a)By completing Items 8 and 15, and returning 1 caples of the amendment; (b) By acknowledging receipt of thiS amendment on each copy of the offer submitted;

or (e) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHAN

NO. IN ITEM 10A.

GES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE AD

appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORI

MINISTRATIVE CHANGES

TY OF FAR 43.1 03(b).

Isuch as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF;

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor D is not, D is required to sign this document and return ----...- copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of amendment 05 is to:

1, ~nswer the remaining questions received for SP330009-R-0043. The qJestion and answer pages are attached.

2. Revise Attachment #2. Statement of \-lork (SOW).

the SOW posted with Amendment 03 in its entirety.

The revision is attached to this amendment. This SOW replaces

Except as provided herein, all terms and conditions of the document referenced in Item 9A or lOA, as heretofore changed, remains unchanged and in full force and effect.

l5A. NAME AND TITLE OF SIGNER (Type or print) l6A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA

C;igp~,,,,,, of~. '" "" ''''~ Officer)

16C. DATE SIGNED

NSN 7540·01·152-8070 STANDARD FORM 30 (REV. 10-83)

Previous edition unusable Prescribed by GSA FAR (48 CFR) 53.243

SP3300-09-R-0043

Amendment 05

1. The FAR 52.225-1, Buy American Act--Supplies is not checked on page 62, but it is referenced on page 79 - Buy American Act Certificate. (Applies only if the clause at Federal Acquisition Regulation (FAR) 52.225-1, Buy American Act - Supplies, is included in this solicitation). Does the FAR 52.225-1 Buy American Act clause apply?

No, the DFARS clause, 252.225-7001, Buy American Act and Balance of Payments program, applies to this acquisition.

2. The FAR 52.225-5, Trade Agreements is not checked on page 62, but it is referenced on page 81 - Trade Agreements Certificate. (Applies only if the clause at FAR 52.225-5, Trade Agreements, is included in this solicitation.) Does the FAR 52.225-5 Trade Agreements clause apply?

No, the DFARS provision, 252.225-7000, Buy American Act--Balance of Payments Program Certificate, applies to this acquisition.

3. "Is it acceptable to bid a non-paper tag such as a polypropylene based tag, versus a plastic/polyester coated paper tag, if the same durability characteristics can be achieved with the non-paper tag? "

Yes.

4. Expectation 1, End of page 96/beginning of page 97, "The aspect of the antenna to the reader must not determine to a great degree the distance of electronic readability." The use of circular polarized reader antenna is critical for this requirement being met and there is no reference in the solicitation I can find indicating the polarization of the reader antenna. If reader antenna are linearly polarized and the RFID labels are dipoles (which are primarily linearly polarized), which has been the preference of the DLA in previous solicitations, there is an "aspect" of the two linearly polarized antenna (reader and tag) for which the tag is nearly invisible.

DLA readers are circular polarized, which makes this question moot. The intent of the statement is to assure that the antenna is of sufficient size and construction to assure readability.

5. Expectation 2, Beginning of Page 96, Inlay Construction "The tag inlay shall be uniform in construction, size and placement of the appropriate dual antennas, leads, passive RFID memory and control chip so as to be written successfully by the two target printing devices." The Impinj Monza 3 IC has 4 connections pads with dual diodes that allow the utilization of dual, and potentially orthagonal antenna which in turn provides decreased tag antenna/reader antenna orientation sensitivity. If this is indeed the expectation of the soliCitation, it is very vaguely stated.

Research has determined that there are a number of Inlays that can successfully meet the requirements so no particular inlay or manufacture is required, as long as it meets the other requisite characteristics. However, the inlay inside the tag must be uniform in construction, size and placement of the appropriate dual antennas, leads, passive RFID memory and control chip so as to be written successfully by the two target printing devices.

Page 3 efa

6. Could you verify with your technical staff if the intention of these two expectations is a commodity dipole for the inlay such as the AD 223/ Raflatac's 1488 as in the past, or is the DLA moving to a dual antenna inlay like the Raflatac Frog or the AD833?

DLA is not specifying any particular inlay or manufacturer. Dual antenna is required.

7. We have some questions/concerns with regard to the discrepancy between the descriptions of the label on page 92- the Requirements Page, vs. page 95- the Salient Characteristics. Have you noticed the terminology referencing a laminated label vs.

paper label?

There is no implied discrepancy. The material may be coated paper or synthetic substance (plastic or any combination) as long as the requirements for durability, interoperability between printers, and compatibility with the bid ribbon as well as other stated requirements are met.

8. We also noticed there was no mention as to the size of the preferred ribbon, 984' or 1476', what is the preferred length?

The SOW has been adjusted to no less than 1476 feet.

Page 4 of8

Attachment #2

Statement of Work (SOW)

1. BACKGROUND:

Under guidance from senior Department of Defense (DOD) and Defense Logistics Agency (DLA) staff, and after significant research, the Defense Distribution Center (DDC) is pursuing a full deployment for internal and external use of Passive Radio Frequency Identification (pRFID) to functionality track material at all DDC depots. To gain maximum return on investment (ROI), through the use of pRFID, the DDC is proposing passive Radio Frequency Identification (pRFID) labels be procured and phased in to replace the internal tracking and identification labels now critical for the DLA standard highly automated warehouse management system (WMS), Defense Standard System (DSS). It is expected that the pRFID labels will significantly improve accuracy and speed of processing through the depots' automated WMS.

These internal tracking labels, now to be use with pRFID technology and automated query facilities, can be later used in tracking material further down stream in the supply chain. To achieve this, the labels are required to have significant durability and legibility.

2. PURPOSE

The Defense Distribution Center, a subordinate command of the Defense Logistics Agency requires a steady and increasing dedicated supply of labels with passive (unpowered) RFID tags. This contract will be awarded as a Requirements contract using Lowest Price Technically Acceptable evaluation procedures.

3. SCOPE

The DOC requires a contract to supply a significant quantity of adhesive thermal transfer tags in sizes 4" x 6" inch and 4" x 2" inch with embedded passive RFID (pRFID) antenna and chip (also known as a passive Inlay) to meet EPC Global Class1, Generation II standards, ISO 18000-6C. The tags (labels and Inlay) shall have the specific salient standards and characteristics as defined in the Requirements and in the Salient Characteristics, Attachment #3. Also conforming ribbons for the following printers, Printronix SL4M and Zebra 110Xi, will also be required as part of this action. The labels and ribbons are to be designed to be interchangeable in the 2 different printer types. Powered or active tags in total or partial in any configuration are not considered as part of this procurement action and will not be evaluated.

4. DEFINITIONS

a. First Article Test Inspection (FATI). This is a detailed inspection of a detailed amount of product to be inspected and/or tested at a DDC facility to assure it meets the published salient characteristics. The FATI test standards are detailed in Attachment #4.

b. Label. A label is defined as the printed face of paper, plastic or mixed construction that is commonly printed with and barcode or human readable characters and backed with adhesive. When referring to the label we are not considering the electronics of the antenna, the chip or the leads. The electronic are referred to as the Inlay, defined below. The combination of the label and Inlay is defined as the tag.

c. Material Substrate. This refers to the backing or control material that the label and Inlay is attached to before it is removed for application.

d. Shipping Media. This refers to mostly corrugated cardboard and shrink wrap (separate boxes inside shrink wrapping) although other materials (metal and plastic) occasionally may be used.

e. Tag, Passive Tag and RFTAG. These items refer to the antenna(s), attached electronic chip assemblies and leads that are to be embedded in or behind the label for application on shipping media. For the purposes of this action, the tag is considered the label and the inlay combined.

f. Inlay. This refers to the combination of EPC GLOBAL GEN II electronic chip, antenna assembly, antenna leads and surrounding support and containment structure that is attached or placed between a paper or plastic label and the substrate. The inlay shall contain the same adhesive as label itself and so when removed from the material substrate adheres to the shipping media as if part of the label.

5. REQUIREMENTS:

a. The contractor shall provide two different sized tags inclusive of label and an unpowered pRFID Inlay in each. These pRFID tags shall meet the requirements of EPC Global Class 1 Generation II (GEN II) for the two tags. The tag sizes are 4 inch wide (as defined as perpendicular to the axis of print) or the printer throat by 6 inches long (as defined as parallel to the axis of print); and 4 inches wide (as defined as perpendicular to the axis of print) or the printer throat by 2 inches long (as defined as parallel to the axis of print). The tags shall adhere to a variety of materials. The material that the tag will be adhered to mostly is corrugated cardboard and plastic shrink wrap.

Tags may also have to occasionally adhere to other shipping materials such as metal, wood & plastic packaging materials and shipping containers. Labels shall meet or exceed the salient characteristics listed in Attachment #3.

b. The label face shall be paper with a laminate covering (polyester, plastic or similar materials), or polyester/plastic or any combination that successfully obtains the same or better print ability and durability. The label shall be constructed for durability, abrasion resistance in less than optimum and possibly austere environments and shall resist fading. The label may be exposed to intermittent moisture, ranges in humidity from (0% to 100%) and temperature extremes of (-10 degrees F to +110 degrees F). The label may be exposed to direct sunlight for considerable lengths of time (minimum of 6 months). In any case the label and ribbon are to be sold to be compatible and guaranteed to operate in combination on both target printers.

c. The tags will be utilized on the two different target printers interchangeably. Offers should note that 90% of the labels utilized will be for the Printronix printer and the other 10% will be for the Zebra printer. The labels shall be operable, interchangeable and be successfully printed (create/burn the pRFID tag and print the label) on two distinct printers; (The most likely print platform by volume): 1) Manufacturer: Printronix, Model SL4M Passive pRFID label printer). 2) Manufacturer: Zebra, Model 11 OXi pRFID label printer.

d. The labels shall meet the quality assurance requirements as to adhesive and application for label stock used in the DOC label printers. The labels shall successfully adhere to mostly dedicated shipping cardboard and shrink wrap. Labels may also have to adhere to other shipping materials such as metal, wood & plastic materials. The specific requirements for adhesion, durability and applicability are defined in the salient characteristics, Attachment #3.

e. The Inlay (passive RFID chip and antenna) shall meet the standards defined in ISOIIEC 18000 6C, EPC Class 1 Generation II. Tagsllnlay shall be optimized to inside the frequency range of 860-960 MHz. Tags shall meet the quality assurance requirements for creation, for pRFID tag read distance and operational tag life and operation in the proper RF spectrum.

f. The tags (labels and inlay) shall be assembled in rolls of 1000 working tags each for the 4X2 stock and 500 working tags each for the 4X6 stock. Each roll of label stocks must have a marking or sticker INSIDE the cardboard core defining vendor, manufacturer and lot number.

g. The tag shall successfully and legally operate in the United States. The tag shall also operate in other countries that have signors of the EPC Global agreement as it applies to Class 1 Generation II passive RFTAG. The frequency capability of the tags shall be legally operable in that specific country.

h. Salient characteristics shall apply to both 4" x 6" inch and 4" x 2" inch labels and are listed in Attachment #3.

i. The contractor shall supply ribbons for the indicated label printers. Market research has determined that one ribbon is fully capable of being operable in both. The ribbons shall be capable of printing the required information on the label without damaging the label or the pRFID tag. Ribbons shall meet or exceed the salient characteristics listed in Attachment #3. The ribbon is expected to be no less than 1476 feet in length for both applications.

j. The awardee shall provide sufficient labels and ribbons proposed for a First Article Test Inspection (FATI). The pending award shall be subject to a FAT!. The successful contractor shall pass a FATI to assure the labels shall comply with this SOW. Details defining the methodology and mechanisms of the FATI tests are defined in Attachment #4.

k. The successful vendor must mark the exterior of the static bag and the interior of the roll core of the labels with the following:

Vendor Name:

Contract/Delivery Order Number:

Label Size:

Label Quantity:

Date:

Lot Number:

I. The successful vendor must mark the exterior of the ribbon with the following:

Vendor Name:

Contract/Delivery Order Number:

Brand Name:

Part Number:

Ribbon Dimensions:

m. To ensure the quality assurance of the labels, during this contract; a surveillance process will be developed. As part of this process, the Government may take random sample rolls of labels and ribbons delivered to any oLAID DC depot and mount them in test printers. The rolls will be tested using the same criteria as performed in the FATI test.

n. The vendor shall submit as part of the process an independent laboratory test from a laboratory not affiliated with the vendor or manufacturer or parts thereof. The laboratory shall provide documentation defining the inlay (chip and antenna combination) to include frequency and readability ranges and aspects. The purpose is to assure the inlay assembly meets the requirements of IPC GLOBAL for Class 1 GEN II.

o. The vendor shall provide quality assurance standards and inspection processes documentation to confirm the labels with tags have been pre-tested at manufacture so that 100% of the labels that are not marked as inoperable and are ready to write. Labels on a roll that are marked as inoperable, bad, damaged or ineffective during the manufacture or preparation process shall not be added to the sum total of the roll that is considered -100% functional and additional labels added to the roll to accommodate. One hundred percent of the roll defined as working and operable by the vendor should be working and operable.

DELIVERY SCHEDULE

The Contractor shall deliver labels and ribbons to designated delivery locations lAW the Government's required delivery dates. The preferred delivery time is 14 days after the receipt of order. The required delivery time is 21 days after the receipt of the order.

QUALITY ASSURANCE AND ACCEPTANCE OF LABELS AND RIBBONS

The Contractor shall tender for acceptance only those items that conform to the requirements of this contract. The Government reserves the right to inspect or further test any labels and ribbons that have been tendered for acceptance. See Item 5.1 above.

PERIOD OF PERFORMANCE

Contract performance period will be for one year with two (2) one (1) year options.

INVOICING

The Contractor shall submit an itemized invoice. The invoice shall contain the following minimum information:

a. Name of Contractor

b. Contract number

c. Description of Labels shipped d, Date of shipment

e. Destination of each shipment

f. Quantity, Unit Price, and Extension of each line item