SP25.03 DAM RFQ - Advertisement for Bid.pdf

Advertisement For Bids

Digital Asset Management System

The Alabama Space Science Exhibit Commission DBA U.S. Space & Rocket Center seeks proposals from qualified firms for the purchase and implementation of a Digital Asset Management System.

The purpose for this RFP is to have interested and qualified professional firms provide a proposal detailing your proposed solutions to support our current and expanding needs to manage and categorize our video department’s library which includes videos, still photography, graphics, text documents, both current and historical

Basic Functions Required:

Ability to search and find footage through key word, index and transcription The ability for multiple users with varying needs to access and effectively use Consistent file naming conventions Proper backup and security protocols and practices Enhanced workflows with proper comment and approval processes Ability for people outside the organization, such as freelance creative talent, advertisers and researchers, to view and download footage.

Ability to create long form projects, such as documentaries and television series.

Ability to enhance brand consistency across all creative platforms Enhance organization of files and support deliver deliverables Migration of existing files from hard drives to a cloud based, secure environment that is consistently and frequently backed up Migration of existing files using AI or other vendor supplied tools to standardize naming conventions, keyword and index files. Transcription of video footage a plus.

All potential bidders may request via email a copy of the complete Scope of Work as well as any additional requirements related to this bid. Project specific documents may also be examined at the office of the Director of Procurement, U.S.

Space and Rocket Center, One Tranquility Base, Huntsville, Al 35805

Detailed itemized quotes must be submitted on Official Company Letterhead. Additional documentation includes a copy of Company Business License, Alabama Vendor Disclosure form, DHS Employment Eligibility E-Verify document, and Vendor W9 form.

Sealed proposals will be received by the Alabama Space Science Exhibit Commission d/b/a U.S. Space and Rocket Center at the office of Sam Mitchell, Director of Procurement, U.S. Space and Rocket Center, at the ETF Building 1st Floor, Room #109, One Tranquility Base, Huntsville, Al 35805 until Thursday 07/24/25 at 2:00pm CST. At which time and place, each seal bid will be publicly opened and read into the record.

You may also submit your seal bid prior to public bid opening to the Director of Procurement, for the U.S. Space and Rocket Center, by coming in person to the Administration Entrance located at the U.S. Space and Rocket Center, One Tranquility Base, Huntsville, Al 35805. You may also mail your seal bid using a reliable & trackable delivery method to the street address listed and by the time and due date shown.

Electronic Bids submitted via Email will be accepted provided they are received by the time and due date shown above.