SP108-000200-01_Programmatic_Addendum_Letter_signed.pdf

DEPARTMENT OF TRANSPORTATION

Stephen C. Brich, P.E. 1221 East Broad Street Commissioner Richmond, Virginia 23219

VirginiaDOT.org

WE KEEP VIRGINIA MOVING

October 16, 2026

Order No.: All

Project: All

FHWA: All

District: All

County: All

Route: All

Bids: October 28, 2026, November 18, 2026

To Holders of Bid Proposals:

Please make the following changes in your copy of any bid proposal currently advertised as of today’s date.

BID PROPOSAL

Please remove specification SP801-000100-01 Lane Closure Coordination and utilize the updated specification SP108-00200-01 Lane Closure Coordination in your bid preparation accordingly. The updated specification will be reflected in the final executed contract.

Sincerely, James L. Swanson, P.E.

State Contract Engineer

Construction Division

Enclosures

VirginiaDOT.org

WE KEEP VIRGINIA MOVING

SP108-000200-01 June 26, 2026

VIRGINIA DEPARTMENT OF TRANSPORTATION

SPECIAL PROVISION FOR

LANE CLOSURE COORDINATION (LCC) and LANE CLOSURE IMPLEMENTATION (LCI)

I. General Requirements

This work shall consist of coordinating and communicating lane closure operations through the local Traffic Operations Centers (TOC’s). The Contractor shall coordinate lane closures in accordance with this Special Provision, and only implement lane closures with approval from the Department.

II. Training

The Contractor shall have individuals trained to input work-zone information into the Department’s current LCC and LCI system on a weekly basis and to update as needed. These individuals shall be able to speak, understand, read, and write English, and be able to operate a computer. No advanced computer skills are needed to use the LCC and LCI system. The Contractor shall have a computer with internet connectivity and email capability.

The Contractor shall contact the Engineer to coordinate system access. The Department requires the Contractor’s designated individuals to complete the online LCC and LCI course prior to the Notice to Proceed date.

III. Lane Closure Process

1. Lane Closure Coordination Process. All lane closures shall be entered as precisely as possible into the LCC and LCI System no later than 8 AM on Thursday of the week prior to the planned lane closure, and updated as needed. For the purposes of this Special Provision, a week starts on Sunday. If this submission deadline changes (e.g. for weeks involving a holiday), the Engineer will notify the Contractor at least one week in advance. Final approval for the lane closure will be issued by the Engineer. All fields in the LCC and LCI system must be properly filled out.

A. Point of Contact. The data fields labeled ”Primary Contact” shall contain the name, phone number, and email address of the person physically entering the request into the LCC and LCI system.

B. Conflict Resolution. The LCC and LCI system will identify and flag most conflicts, and will automatically assign priority as first-come, first-serve. The Contractor has the right to contact the higher-priority party and attempt resolution with them, provided the Contractor submits the final resolution to the Engineer no later than 5 PM on Thursday of the week prior to the planned lane closure. The Engineer will handle all unresolved conflicts between requests and other events according to the priorities listed below, with the highest priority item first. If some or all requests involved in the conflict are the same priority level, conflict resolution will be on a first-come, first-serve basis.

(1) Emergency Work. Work that if not done “will result” in damage to a motorist vehicle or infrastructure, or danger to public health and safety.

(2) Lower Priority Items Previously Delayed. Work that while considered a lower priority, if perpetually delayed could result in severe consequences.

(3) Urgent Work. Work that if not done “may result” in damage to the motorist vehicle or infrastructure, or danger to public health and safety.

(4) Contractual Obligated Work. Work that is expected to be accomplished “on-time, on-budget”.

https://covgov.sharepoint.com/sites/TM-VDOT-SC-Specifications-External/2016_Standard_Specifications/SP801-000100-01.docx

(5) Weather Dependent Work. Work that is dependent on the temperature and clear or dry conditions.

(6) Routine Maintenance Work. Work that is routine in nature that can be rescheduled and moved around, within limits, without undue risk.

C. The request shall be supported by the Schedule of Record, and the Engineer may deny requests which are not. The Contractor will be allowed to request lane closures to accommodate potential weather delays.

D. The Contractor may revise their entries in the LCC and LCI system after the Thursday deadline subject to the approval of the Engineer and the conflict resolution requirements herein.

2. Lane Closure Implementation Process. The Contractor shall notify the District TOC no later than 15 minutes, but no earlier than 45 minutes, prior to installing the lane closure, or no later than 15 minutes prior to scheduled start time if lane closure is delayed or canceled. The Contractor shall notify the TOC of any changes in lane-closure impact during the execution of work. The Contractor shall notify the TOC no later than 15 minutes after the lane is reopened to traffic.

3. Emergency Lane Closure. If an Emergency Lane Closure is required, the Contractor shall coordinate directly with the TOC regarding the lane closure as soon as the location and size of the lane closure is known. An Emergency Lane Closure is defined as road work which could not have been anticipated and is required to protect the public from immediate, severe harm, and has a priority as defined by Section III-1B(1).

IV. Measurement and Payment

Lane closure coordination will not be measured or paid for separately, but the cost thereof shall be included in the price of other items.